Council Meeting

20 March 2018

 

NORTHLAND REGIONAL COUNCIL

 

Minutes of the ordinary meeting of the council

held in the Council Chamber, 36 Water Street, Whangārei,

on Tuesday 20 March 2018, commencing at 10.30 am

 

Present:                                  Chairman, Bill Shepherd

Councillors:

                                                               David Sinclair

                                                               John Bain

                                                               Justin Blaikie

                                                               Paul Dimery

                                                               Mike Finlayson

                                                               Penny Smart

                                                               Rick Stolwerk

                                                                Joce Yeoman

 

In Attendance:

                                                         Full Meeting

Chief Executive Officer

GM – Corporate Excellence

GM – Governance and Engagement

GM – Customer Service/Community Resilience

Governance Support Officer

 

                                                         Part Meeting

                                                         Northland Inc. Limited David Wilson

Northland Inc. Limited Tammy Fromont

LiDar - Bjorn Johns

Land Care Research – James Shepherd

Land Care Research – James Barringer

GM – Regulatory Services

GM – Environmental Services

Finance Manager

Financial Accountant

Finance Consultant

Transport Strategic Planning Officer

Transport Projects Officer

Hazards Advisor

Land Manager

 

The Chairman declared the meeting open at 10.29 am.

 

Apologies (Item 1.0)

 

There were no apologies.


Declarations of Conflicts of Interest (Item 2.0)

 

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

 

Supplementary Item for Council Meeting – 20 March 2018 (Item 2.0A)

ID:  A1046024

Report from Group Manager – Corporate Excellence, Dave Tams

 

Moved (Stolwerk/Sinclair)

 

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987:

·                Supplementary Item 7.12: ‘Adoption of the Liability Management Policy and Investment Policy’

 

be received.

 

Carried

 

 

Presentation (Item 3.0)

ID:  A1044884

Report from Governance Support Manager, Chris Taylor

 

Moved (Finlayson/Yeoman)

 

That the presentation be received.

 

Carried

 

 

Health and Safety Report (Item 4.0)

ID:  A1042554

Report from Health and Safety Specialist, Tracey Warboys

 

Moved (Finlayson/Sinclair)

 

That the ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist, dated 5 March 2018 be received.

 

Carried

 

 


 

Confirmation of Council Minutes – 20 February 2018 (Item 5.1)

ID:  A1043188

Report from Governance Support Manager, Chris Taylor

 

Moved (Shepherd/Stolwerk)

 

That the minutes of the council meeting held on 20 February 2018 be confirmed as a true and correct record.

 

Carried

 

 

Receipt of Action Sheet (Item 5.2)

ID:  A1043245

Report from Governance Support Manager, Chris Taylor

 

Moved (Smart/Sinclair)

 

That the council action sheet be received.

 

Carried

 

 

Council Working Party Updates and Chairpersons’ Briefings (Item 5.3)

ID:  A1039002

Report from Group Manager – Governance and Engagement, Jonathan Gibbard

 

Moved (Yeoman/Blaikie)

 

That the report ‘Working Party Updates and Chairpersons’ Briefings’ by Jonathan Gibbard, Group Manager – Governance and Engagement, and dated 9 March 2018, be received.

 

Carried

 

 

Council Working Group Updates (Item 5.4)

ID:  A1039021

Report from PA/Administrator – Environmental Services, Nola Sooner

 

Moved (Stolwerk/Smart)

 

That the report ‘Council Working Group Updates’ by Nola Sooner, PA/Administrator – Environmental Services, and dated 6 March 2018, be received.

 

Carried

 

 


 

Financial Report to 28 February 2018 (Item 6.1)

ID:  A1042836

Report from Financial Accountant, Vincent McColl

 

Moved (Yeoman/Sinclair)

 

That the ‘Financial Report to 28 February 2018’ by Vincent McColl, Financial Accountant, and dated 8 March 2018, be received.

 

Carried

 

 

Regional Software Holdings Limited Report to Shareholders for the Six Months to 31 December 2017 (Item 6.2)

ID:  A1039710

Report from Finance Manager, Simon Crabb

 

Moved (Dimery/Sinclair)

 

That the report ‘Regional Software Holdings Limited Report to Shareholders for the Six Months to 31 December 2017’ by Simon Crabb, Finance Manager and dated 27 February 2018, be received.

 

Carried

 

 

Externally Managed Funds – Adjustment to the Community Investment Fund SIPO (Item 6.3)

ID:  A1040100

Report from Finance Manager, Simon Crabb

 

Moved (Bain/Stolwerk)

 

1.              That the report ‘Externally Managed Funds – Adjustment to the Community Investment Fund SIPO’ by Simon Crabb, Finance Manager, and dated 28 February 2018, be received.

2.              That the Continuity Capital Private Equity No. 4 Fund be introduced into the CIF SIPO with a capital commitment of $1 million, and fund the initial call from the CIF Milford Income Fund.

 

Carried

 

 


 

Regional Rates Collection – Update to 31 December 2017 (Item 6.4)

ID:  A1040009

Report from Finance Manager, Simon Crabb

 

Moved (Smart/Finlayson)

 

That the report ‘Regional Rates Collection – Update to 31 December 2017’ and its attachment pertaining to Item 6.4 of the 20 March 2018 council meeting, by Simon Crabb, Finance Manager, and dated 8 March 2018, be received.

 

Carried

 

 

Northland Inc. Limited – Six Month Financial Report and Reporting Against Statement of Intent (SOI) 2017–2020 (Item 6.5)

ID:  A1041198

Report from Finance Manager, Simon Crabb; and Economist, Darryl Jones

 

Moved (Sinclair/Bain)

 

That the report ‘Northland Inc. Limited – Six Month Financial Report and Reporting Against Statement of Intent (SOI) for 2017–2020’ by Simon Crabb, Finance Manager; and Darryl Jones, Economist, and dated 7 March 2018, be received.

 

Carried

 

 

Northland Inc. Limited – Draft Statement of Intent 2018–2021 (Item 7.1)

ID:  A1041189

Report from Economist, Darryl Jones

 

Moved (Smart/Sinclair)

 

1.              That the report ‘Northland Inc. Limited – Draft Statement of Intent 2018–2021’ by Darryl Jones, Economist, and dated 7 March 2018, be received.

 

2.              That the ‘Northland Inc. Limited Draft Statement of Intent 2018–2021’ be received.

 

3.              That the Chief Executive Officer, in consultation with council Chairman and Deputy Chairman, be delegated authority to provide feedback to Northland Inc. Limited on its draft Statement Of Iintent 2018–2021 by 31 March 2018.

 

Carried

 

 


 

Biosecurity Operational Plan 2017–2027 (Item 7.2)

ID:  A1038192

Report from Policy Development Manager, Ben Lee

 

Moved (Stolwerk/Bain)

 

1.              That the report ‘Biosecurity Operational Plan 2017–2027 by Don McKenzie – Biosecurity Manager, and dated 1 March 2018, be received.

 

2.              That council confirms the content of the Operational Plan.

Carried

 

 

Proposed Regional Plan Hearings – GMO Submissions (Item 7.3)

ID:  A1039675

Report from Development Manager, Ben Lee

 

Moved (Dimery/Finlayson)

 

1.              That the report ‘Proposed Regional Plan Hearings – GMO Submissions’ by Ben Lee, Policy Development Manager, be received.

 

2.              That council withdraw the authority delegated on 30 August 2017 under section 34A of the Resource Management Act 1991, to a hearing panel of three members made up of one councillor and two independent commissioners, to conduct the hearing into submissions on the ‘Proposed Regional Plan for Northland’ that seek the addition of provisions for genetically modified organisms.

 

Carried

 

 

2018 Local Government New Zealand Conference (Item 7.4)

ID:  A1041496

Report from Chairman, Bill Shepherd

 

Moved (Finlayson/Bain)

 

1.              That the report ‘2018 Local Government New Zealand Conference’ by Bill Shepherd, Council Chairman, dated 9 March 2018, be received.

 

2.              That the Chairman, Chief Executive and Councillor Smart represent the Northland Regional Council at the 2018 LGNZ Conference.

 

3.              That Councillor Dimery will also represent Northland Regional Council at the event, subject to his availability.

 

Carried

 

 


 

Support for Implementation of the New Zealand Port and Harbour Marine Safety Code in Northland (Item 7.5)

ID:  A1044222

Report from Regional Harbourmaster, Jim Lyle; and Group Manager – Customer Service/

Community Resilience, Tony Phipps

 

Moved (Stolwerk/Blaikie)

 

1.              That the report ‘Support for Implementation of the New Zealand Port and Harbour Marine Safety Code in Northland’ by Jim Lyle, Regional Harbourmaster; and Tony Phipps, Group Manager – Customer Service/Community Resilience, dated 8 March 2018, be received.

 

2.              That council continues to support the maintenance and implementation of the New Zealand Port and Harbour Marine Safety Code compliant marine safety management systems for Whangārei Harbour and the Bay of Islands.

 

Carried

 

 

Appointment of Regional On Scene Commander – Marine Oil Spill Response (Item 7.6)

ID:  A1032075

Report from Regional Harbourmaster, Jim Lyle

 

Moved (Finlayson/Yeoman)

 

1.              That the report ‘Appointment of Regional On Scene Commander – Marine Oil Spill Response’ by Jim Lyle, Regional Harbourmaster, dated 31 January 2018, be received.

 

2.              That council confirm the appointment of Peter Thomas as Regional On Scene Commander.

 

3.              That council confirm the appointment of Jim Lyle and Peter Weissing as alternative Regional On Scene Commanders.

 

Carried

 

 

Revised National Policy Statement for Freshwater Progressive Implementation Programme (Item 7.7)

ID:  A1035798

Report from Resource Management Planning and Policy Manager, Justin Murfitt

 

Moved (Yeoman/Sinclair)

 

1.              That the report ‘Revised National Policy Statement for Freshwater Progressive Implementation Programme’ by Justin Murfitt – Resource Management Planning and Policy Manager and dated 20 February 2018, be received.

 

2.              That subject to any directed amendments, council adopts the Revised National Policy Statement for Freshwater Progressive Implementation Programme in Appendix 1.

 

3.              That council authorises public notification of the Revised National Policy Statement for Freshwater Progressive Implementation Programme on or before 31 March 2018.

 

Carried

 

 

Submission on Conservation (Infringement System) Bill (Item 7.8)

ID:  A1041840

Report from Resource Management Planning and Policy Manager, Justin Murfitt

 

Moved (Yeoman/Stolwerk)

 

1.              That the report ‘Submission on Conservation (Infringement System) Bill’ by Justin Murfitt, Resource Management Planning and Policy Manager, and dated 5 March 2018, be received.

 

2.              That council authorises a draft submission on the Conservation (Infringement System) Bill be approved and lodged under authority delegated to the Chief Executive Officer.

 

Carried

 

 

Submission on Auckland Council’s Proposed Regional Pest Management Plan (Item 7.9)

ID:  A1043811

Report from Biosecurity Manager, Don McKenzie

 

Moved (Smart/Yeoman)

 

1.              That the report ‘Submission on Auckland Council’s Proposed Regional Pest Management Plan’ by Don McKenzie – Biosecurity Manager and dated 8 March 2018, be received.

 

2.              That council delegates authority to the Chief Executive Officer to prepare and lodge a submission on the Auckland Council’s Proposed Regional Pest Management Plan.

 

Carried

 

 

Draft Regional Swimming Water Quality Targets (Item 7.10)

ID:  A1041221

Report from Resource Management Planning and Policy Manager, Justin Murfitt

 

Moved (Smart/Dimery)

 

1.              That the report ‘Draft Regional Swimming Water Quality Targets’ by Justin Murfitt, Resource Management Planning and Policy Manager and dated 5 March 2018, be received.

 

Carried

 

It was further moved (Yeoman/Smart)

 

2.              That, subject to any changes required as a result of the revision of the Northland section of the report ‘Regional information for setting draft targets for swimmable lakes and rivers’, council adopts a draft regional swimming water quality target for the Northland region of 25.5% or more of fourth order (and larger) rivers (by length) and more than 66 of lakes are to be ‘swimmable’ by 2030.

 

3.              Subject to any changes required as a result the final revision of the Northland section of the report ‘Regional information for setting draft targets for swimmable lakes and rivers’, council authorises the targets document as set out in Attachment 1 pertaining to Item 7.10 of the 20 March 2018 council meeting being made publicly available on or before 31 March 2018.

4.              The CE delegated the right to non-material and typographical errors.

 

Carried

 

Secretarial Note: It was noted that all the ‘25.5%’ in the document should be ‘25.6%’, and that ‘more than 66 of lakes’ should read ‘more that 66% of lakes’.  A further recommendation was added for this purpose.

 

 

Appoint Councillors to Environmental Leaders’ Funding Panel (Item 7.11)

ID:  A1042105

Report from Communications Manager, Suzanne Takiwa

 

Moved (Sinclair/Yeoman)

 

1.              That the report ‘Appoint Councillors to Environmental Leaders’ Funding Panel’ by Suzanne Takiwa, Communications Manager, and dated 5 March 2018, be received.

 

2.              That council appoint Councillors Rick Stolwerk and Justin Blaikie to participate on the judging panel responsible for making funding decisions.

 

Carried

 

 

Adoption of the Liability Management Policy and Investment Policy (Item 7.12 and Supplementary Item 7.12)

ID:  A1044930 and A1038364

Report from Strategy Specialist, Kyla Carlier; and Management Accountant, Steve Goddard

 

Moved (Stolwerk/Sinclair)

 

1.              That the report ‘Adoption of the Liability Management Policy and Investment Policy’ by Kyla Carlier, Strategy Specialist; and Steve Goddard, Management Accountant, dated 15 March 2018, be received.

 

2.              That council adopt the Liability Management Policy and Investment Policy (set out in Attachments 1 and 2 pertaining to Supplementary Item 7.12 of the 20 March 2018 council meeting).

3.              That the council adopt the changes to the terms of reference of the Investment Subcommittee (set out in Attachment 3 pertaining to Supplementary Item 7.12 of the 20 March 2018 council meeting), effective from 1 July 2018.

 

Carried

 

 

Te Taitokerau Māori and Council Working Party:  Reconvening the Māori Technical Advisory Group (Item 7.13)

ID:  A1043819

Report from Kaiarahi Kaupapa Māori, Specialist Advisor – Māori

 

Moved (Finlayson/Yeoman)

 

1.              That the report ‘Te Taitokerau Māori and Council Working Party:  Reconvening the Māori Technical Advisory Group’ by Rachel Ropiha, Kaiarahi Kaupapa Māori, Specialist Advisor – Māori and dated 8 March 2018, be received.

 

2.              That council resolve to reconvene the Māori Technical Advisory Group for the purposes outlined in this agenda item of 20 March 2018.

 

3.              That the following non-elected members of Te Taitokerau Māori and Council Working Party be confirmed as the members of the Māori Technical Advisory Group.

 

J Chetham

P Hohepa

H Murphy

M Norris

N Rameka

R Tautari

B Waitai

 

 

 

4.              That non-elected members Hakaraia and Sadler be co-opted onto the Māori Technical Advisory Group for this project only.

 

Carried

 

 

Chairman’s Report to Council (Item 8.1)

ID:  A1040864

Report from Chairman, Bill Shepherd

 

Moved (Shepherd/Sinclair)

 

That the report ‘Chairman’s Report to Council’ by the Chairman, Bill Shepherd, and dated 9 March 2018, be received.

 

Carried

 

 


 

Chief Executive’s Report to Council (Item 8.2)

ID:  A1038978

Report from Chief Executive Officer, Malcolm Nicolson

 

Moved (Shepherd/Yeoman)

 

That the report ‘Chief Executive’s Report to Council’ and dated 9 March 2018, be received.

 

Carried

 

 

Regional Software Holdings Limited – Statement of Intent 2019–2021 (Item 8.3)

ID:  A1043451

Report from Group Manager – Corporate Excellence, Dave Tams

 

Moved (Bain/Shepherd)

 

That the report ‘Regional Software Holdings Limited – Statement of Intent 2019–2021’ by Dave Tams, Group Manager – Corporate Excellence and dated 5 March 2018, be received.

 

Carried

 

 

CityLink Whangārei (Item 8.4)

ID:  A1044201

Report from Transport Projects Officer, Dean Mitchell

 

Moved (Bain/Stolwerk)

 

That the report ‘CityLink Whangārei’ by Dean Mitchell, Transport Projects Officer, and dated 8 March 2018, be received.

 

Carried

 

 

Receipt of Committee Minutes (Item 9.0)

ID:  A1044105

Report from Governance Support Manager, Chris Taylor

 

Moved (Smart/Dimery)

 

That the unconfirmed minutes of:

·                Regional Transport Committee – 7 February 2018;

·                Property Subcommittee – 7 February 2018; and

·                Investment Subcommittee – 28 February 2018

be received.

 

 

Carried

 

Business with the Public Excluded (Item 10.0)

ID:  A1045058

Report from Governance Support Manager, Chris Taylor

 

Moved (Shepherd/Sinclair)

 

1.         That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.         That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

 

Item No.

Item Issue

Reason\Grounds

10.1

Confirmation of Confidential Council Minutes –20 February 2018

The reasons for excluding the public are as stated in the minutes of the open section of the meeting.

10.2

Receipt of Confidential Committee Minutes –  Property Subcommittee – 7 February 2018

The reasons for excluding the public are as stated in the minutes of the open section of the meeting.

10.3

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons 7(2)(a).

10.4

Bells Hill Landslip Mitigation Works – Update on Budget and Estimated Costs

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

10.5

Appointment of Northland Inc. Directors

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons 7(2)(a).

10.6

CityLink Whangārei Ticketing and Fares

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

 

3.         That the Independent Financial Member be permitted to stay during business with the public excluded.

 

 

Carried

 

CONCLUSION

 

The meeting concluded at 1.55 pm.