Council

Tuesday 24 April 2018 at 10.30am

 

 

AGENDA

 


Council Meeting

24 April 2018

Northland Regional Council Agenda

 

Meeting to be held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 24 April 2018, commencing at 10.30am

 

Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions.

 

Item                                                                                                                                                                                   Page

Housekeeping

1.0       apologies   

2.0       declarations of conflicts of interest

3.0       Health and Safety Report                                                                                                                            5

4.0       Council Minutes/Action Sheet/Council Working Party and Working Group Updates

4.1       Confirmation of Minutes – 7 March 2018 and 20 March 2018                                                  7

4.2       Receipt of Action Sheet                                                                                                                          25

4.3       Council Working Party Updates and Chairpersons' Briefings                                                    27

4.4       Council Working Group Updates                                                                                                         29

5.0       Financial Reports

5.1       Financial Report to 31 March 2018                                                                                                    30

5.2       Refinancing of External Debt                                                                                                                34

6.0       Decision Making Matters

6.1       Deliberations Report on Proposed Amendments to the Kai Iwi Lakes Navigation Safety Bylaw 2017                                                                                                                                                                         37

6.2       Representative on Te Au Mārie 1769 Sestercentennial Charitable Trust                             43

6.3       Regional Land Transport Plan 2015-2021 - Three Year Review                                                45

6.4       Submissions to District Councils' 2018-28 Long Term Plan Consultation Documents     49

7.0       Operational Reports

7.1       Chair’s Report to Council                                                                                                                        67

7.2       Chief Executive’s Report to Council                                                                                                    69

8.0       Receipt of Committee Minutes                                                                                                                91  

9.0       Business with the Public Excluded                                                                                                    113

9.1       Confirmation of Confidential Minutes – 20 March 2018

9.2       Receipt of Confidential Committee Minutes

9.3       Human Resources Report

9.4       Sale of Council’s Lessor Interest in Order to Freehold a CBD Property

9.5       Purchase of Tarewa Freehold Property

9.6       Consolidation of Council's Property Interests in Whangarei's CBD  

 


 

ACC - Accident Compensation Corporation

AHB -  Animal Health Board

ALGIM -  Association of Local Government Information Management

AMA -  Aquaculture Management Area

AMP – Asset Management Plan/Activity Management Plan

BOI -  Bay of Islands

BOPRC - Bay of Plenty Regional Council

CAPEX - Capital Expenditure (budget to purchase assets)

CBEC -  Community, Business and Environment Centre

CDEM -  Civil Defence Emergency Management

CEG -  Co-ordinating Executive Group – Northland Civil Defence management team

CEO -  Chief Executive Officer

CIMS -  Co-ordinated Incident Management System (emergency management structure)

CMA -  Coastal Marine Area

CPCA -  Community Pest Control Areas

CRI -  Crown Research Institute

DHB - District Health Board 

DOC -  Department of Conservation

DOL -  Department of Labour

DPMC -  Department of Prime Minister and Cabinet

ECA -  Environmental Curriculum Award

ECAN -  Environment Canterbury

EE -  Environmental Education

EECA -  Energy Efficiency Conservation Authority

EEZ -  Exclusive Economic Zone

EF -  Environment Fund

EMA -  Employers and Manufacturers Association

EMC - Environmental Management Committee

EOC -  Emergency Operations Centre

EPA - Environmental Protection Authority

FDE -  Farm Dairy Effluent

FNDC -  Far North District Council

FNHL -  Far North Holdings Limited

FPP -  First Past the Post – voting system for NRC elections

GE -  Genetic Engineering

GIS - Geographic Information System

GMO - Genetically Modified Organism

HSNO - Hazardous Substances & New Organisms Act

HBRC -  Hawke's Bay Regional Council

HEMP -  Hapū Environmental Management Plan

Horizons - Brand name of Manawatu-Wanganui Regional Council 

HR - Human Resources

HSWA - Health and Safety at Work Act 2015

IEMP - Iwi Environmental Management Plan

IPPC -  Invited Private Plan Change: a process to allow Aquaculture Management Areas to be established

IRIS -  Integrated Regional Information System

KDC -  Kaipara District Council 

KPI -  Key Performance Indicator

LATE - Local Authority Trading Enterprise

LGA -  Local Government Act 2002

LGNZ -  Local Government New Zealand

LGOIMA -  Local Government Official Information and Meetings Act 1987

LGOL -  Local Government Online

LTP -  Long Term Plan

LTFS -  Long Term Financial Strategy

MCDEM -  Ministry of Civil Defence & Emergency Mgmnt

MFE -  Ministry for the Environment 

MHWS - Mean High Water Springs

MMH -  Marsden Maritime Holdings Limited

MNZ -  Maritime New Zealand

MOH -  Ministry of Health

MOT -  Ministry of Transport

MPI – Ministry for Primary Industries

MSD -  Ministry of Social Development

NCMC -  National Crisis Management Centre

NES – National Environmental Standards

NDHB -  Northland District Health Board

NZRC -  New Zealand Refining Company (Marsden Point)

NGO -  Non-Governmental Organisation

NIF -  Northland Intersectoral Forum

NIWA - National Institute of Water and Atmosphere

NORTEG - Northland Technical Advisory Group

NZCPS - New Zealand Coastal Policy Statement

NZTA - New Zealand Transport Agency

NZQA - New Zealand Qualifications Authority

NZWWA - New Zealand Water and Wastes Association

OFI - Opportunity for Improvement

ORC -  Otago Regional Council

OSH -  Occupational Safety & Health (now Ministry of Business, Innovation and Employment)

PCBU – Person Conducting Business or Undertaking

PDF - Portable Document Format

PPE -  Personal Protective Equipment

RAP -  Response Action Plan

RAQP -  Regional Air Quality Plan

RCP -  Regional Coastal Plan

RFI - Request for Information

RFP - Request for Proposal

RTC - Regional Transport Committee

RLTS - Regional Land Transport Strategy

RMA - Resource Management Act 1991

RMG - Resource Managers Group (Regional Councils)

RMZ - Riparian Management Zone

ROI - Return on Investment

RPMS - Regional Pest Management Strategy

RPS - Regional Policy Statement

RSG - Regional Sector Group

RTO - Regional Tourism Organisation

RWASP - Regional Water and Soil Plan

SITREP - Situation Report

SMF - Sustainable Management Fund

SOE -  State of Environment (or) State Owned Enterprise 

SOLGM -Society of Local Government Managers

SPARC -  Sport & Recreation New Zealand

SRC - Southland Regional Council (Environment Southland)

STV -  Single Transferable Vote

SWAG - Surface Water Allocation Group

SWPA -  Sustainable Water Programme of Action

TA - Territorial Authority: City & District Councils

TAG -Technical Advisory Group

Tier 1 - Site level plan or response for an oil spill

Tier 2 - Regional level plan or response to an oil spill

Tier 3 - National level plan or response to an oil spill

TLA - Territorial Local Authority – City & District Councils

TMP - Treasury Management Plan

TOR - Terms of Reference

TPK - Te Puni Kōkiri (Ministry of Maori Development)

TRAION - Te Rūnanga a Iwi o Ngāpuhi

TRC - Taranaki Regional Council

TROTR -Te Rūnanga o Te Rarawa

TUANZ - Telecommunications Users Association of NZ

WCRC - West Coast Regional Council

WDC -  Whangarei District Council

WHHIF -  Whangarei Harbour Health Improvement Fund

WRC - Waikato Reginal Council

WSMP – Workplace Safety Management Practices

WWTP -  Wastewater Treatment Plant

 

  


Council Meeting                                                                                                                                                         item: 3.0

24 April 2018

 

TITLE:

Health and Safety Report

ID:

A1053336

From:

Tracey Warboys, Health and Safety Specialist

 

Executive summary

This report provides an update from the Health and Safety Specialist for the month of March 2018.

There were a total of 20 reported events - <7 from previous month.  The majority of events were assessed as low risk, with three negative outcomes if the events were not managed well.  

 

Recommendation

That the ‘Health and Safety Report ’ by Tracey Warboys, Health and Safety Specialist dated 9 April 2018, be received.

 

Background

Reports on council’s Health and Safety activities for the month of March 2018.

 

Report:

Summary of events (items of note)

·    Discomfort, Pain and Injury (5) – New starter assessments undertaken with no further issues.

·    First Aid Treatment Injury (1) – Person driving a mobility scooter accidently accelerated into employee’s ankle during visit to the Field Days tent.  Employee fully recovered from bruised and swollen ankle.

·    Lost Time Injury (1) - Staff member taking photographs of the Taiharuru River wreckage slipped on rocks resulting in a bruised maximus glutinous (right side).  Lack of sleep due to discomfort and bruising resulted in one-day LTI.  Employee fully recovered.

·    Incident (2) – Activation of In-Reach (lone worker solution) due to flat vehicle battery.  Text SOS sent 2:48pm, response acknowledged 2:49pm, help dispatched within 15 minutes of activation.  Employee in remote and non-cellular spot in Opouteke Forest.

·    Serious Near Miss (1) – Employee tried to enter cordoned area when crane lift underway.  Employee counselled on the importance of adhering to safety barriers and rules. 

·    Security (1) – Specific threat made on social media targeting ‘Have Your Say’ events.  Police advised accordingly.  Security arranged across all venues.  Prompt and well managed response to threat with no issues arising.

 

Internal Policy Review

·    To coincide with the release of the Drug and Alcohol Policy, training to be scheduled to ensure all staff have an understanding for this policy rollout.

·    Excellent attendance to the Lone Worker training, and the Promapping of the processes is well underway.

·    Policy review schedule added to the H&S Strategy to ensure visibility and accountability.

·    Review underway on how best to streamline the H&S Promapp processes structure (to assist staff navigate and access the maps more easily).

·    Work continues with the Hazardous Substances gap analysis (to ensure compliance with new Hazardous Substances Regulations).  Several minor changes already integrated.

 

Health and Safety Committee

·    Version 2 of the draft H&S Strategy will be presented at the April meeting. 

 

Health and Safety issues, inspections, visits, training and other

·    2018 flu vaccination programme scheduled for April.

·    Site visits/events - nil issues.

 

 

Authorised by Group Manager

Name:

Dave Tams

Title:

Group Manager, Corporate Excellence

Date:

10 April 2018

  


Council Meeting                                                                                                                                                         item: 4.1

24 April 2018

 

TITLE:

Confirmation of Minutes – 7 March 2018 and 20 March 2018

ID:

A1053090

From:

Christine Taylor, Governance Support Manager

 

Executive summary

The purpose of this report is to present for confirmation the minutes of the extraordinary council meeting held on 7 March 2018, and the council meeting held on 20 March 2018.

Councils are required to keep minutes of proceedings in accordance with the Local Government Act 2002.

 

Recommendation

That the minutes of the extraordinary council meeting held on 7 March 2018, and the council meeting held on 20 March 2018 be confirmed as a true and correct record.

 

Attachments

Attachment 1: Extraordinary Council Minutes - 7 March 2018

Attachment 2: Ordinary Council Minutes - 20 March 2018  

Authorised by Group Manager

Name:

Jonathan Gibbard

Title:

Group Manager - Governance and Engagement

Date:

09 April 2018

 


Council Meeting                                                                                                                                                       ITEM: 4.1

24 April 2018                                                                                                                                                          Attachment 1

NORTHLAND REGIONAL COUNCIL

 

Minutes of the extraordinary meeting of the council

held in the Council Chamber, 36 Water Street, Whangārei,

on Wednesday 7 March 2018, commencing at 10 am

 

Present:                                  Chairman, Bill Shepherd

Councillors:

                                                               David Sinclair

                                                               Justin Blaikie (from 10.20 am)

                                                               Mike Finlayson

                                                               Penny Smart

                                                               Rick Stolwerk

                                                                Joce Yeoman

 

In Attendance:

                                                         Full Meeting

Chief Executive Officer

GM – Governance and Engagement

GM – Corporate Excellence

Strategy Specialist

Management Accountant

Governance Support Manager

 

                                                         Part Meeting

Economist

 

The Chairman declared the meeting open at 10 am.

 

Apologies (Item 1.0)

 

Moved (Shepherd/Smart)

 

That the apologies from Councillors Bain and Dimery for non-attendance and from Councillor Blaikie for delayed arrival be received.

 

Carried

 

Declarations of Conflicts of Interest (Item 2.0)

 

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Supplementary Item for Extraordinary Council Meeting – 7 March 2018

(Item 2.0A)

ID:  A1041877

Report from Group Manager – Corporate Excellence, Dave Tams

 

Moved (Sinclair/Yeoman)

 

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987:

 

·        Supplementary Item 3.1: Additional text for the Statement of Proposal on the draft Rating Polices

 

be received.

Carried

Adoption of the draft Rating Policies (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land) for consultation

(Item 3.1) and Additional text for the Statement of Proposal on the draft Rating Policies 2018 (Supplementary Item 3.1)

ID:  A1037631, A1041909

Reports from Strategy Specialist, Kyla Carlier; and Management Accountant, Steve Goddard

 

Moved (Sinclair/Stolwerk)

 

1.         That the reports ‘Adoption of the draft Rating Policies (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land) for consultation’ and ‘Additional text for the Statement of Proposal on the draft Rating Policies 2018’ by Kyla Carlier, Strategy Specialist; and Steve Goddard, Management Accountant, and dated 20 February 2018 and 6 March 2018 respectively, be received.

Carried

 

It was further moved (Yeoman/Stolwerk)

2.         That council include the following text in the Statement of Proposal on the draft Rating Policies 2018, (considered in Item 3.1): “In development of these policies, the council has considered Schedule 11 of the LGA and recognises that the nature of Māori freehold land is different to general title land.”

Carried

 

It was further moved (Sinclair/Yeoman)

3.         That council resolves to consult on the draft Rating Policies (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land), (included in the attachments under separate cover pertaining to Item 3.1 of the 7 March 2018 extraordinary council meeting), in accordance with section 83 of the Local Government Act 2002, and that this be carried out in conjunction with consultation on the Long Term Plan 2018-2028.

4.         That council adopts the Statement of Proposal on the draft Rating Policies, including Rates Remission and Postponement Policies, and the Policy on the Remission and Postponement of Rates on Māori Freehold Land (included in the attachments under separate cover pertaining to Item 3.1 of the 7 March 2018 extraordinary council meeting) for consultation.

5.         That council delegates to the Chief Executive Officer the authority to make any changes to the Statement of Proposal for the consultation of the draft Rating Policies (including Rates Remission and Postponement Policies, and the Policy on the Remission and Postponement of Rates on Māori Freehold Land) that may improve readability and compliance with the Local Government Act.

 

Carried

 

 


Rating considerations under Section 100T of the Biosecurity Act for the purpose of consultation, in conjunction with the Long Term Plan 2018–2028

(Item 3.2)

ID:  A1013801

Report from Biosecurity Manager, Don McKenzie

 

Moved (Stolwerk/Finlayson)

 

1.         That the report ‘Rating considerations under Section 100T of the Biosecurity Act for the purpose of consultation, in conjunction with the Long Term Plan 2018–2028’ by Don McKenzie, Biosecurity Manager, and dated 22 February 2018 be received.

 

2.         That council notes the requirements of section 100T of the Biosecurity Act 1993, and approves the draft analysis set out in this item for the purpose of consulting on the Pest Management Rate, as set out in the Funding Impact Statement of the Long Term Plan 2018-2028 Supporting Information document.

 

Carried

 

 

Adoption of the draft Revenue and Financing Policy, draft Financial Contributions Policy and draft Significance and Engagement Policy, and approval to consult (Item 3.3)

ID:  A1037523

Report from Strategy Specialist, Kyla Carlier; and Management Accountant, Steve Goddard

 

Moved (Yeoman/Finlayson)

 

1.         That the report ‘Adoption of the draft Revenue and Financing Policy, draft Financial Contributions Policy and draft Significance and Engagement Policy, and approval to consult’ by Kyla Carlier, Strategy Specialist; and Steve Goddard, Management Accountant, and dated 20 February 2018, be received.

2.         That council resolves to consult on the following policies in accordance with section 82 of the Local Government Act and that this consultation be carried out in conjunction with the Long Term Plan 2018-2028 process of consultation:

a.         The draft Revenue and Financing Policy (pages 208 – 217 of the Long Term Plan Supporting Information Document, attached under separate cover, pertaining to Item 3.5 of the 7 March 2018 extraordinary council meeting);

b.        The draft Financial Contributions Policy (pages 206-207 of the Long Term Plan Supporting Information Document, attached under separate cover, pertaining to Item 3.5 of the 7 March 2018 extraordinary council meeting); and

c.         The draft Significance and Engagement Policy (pages 224 – 227 of the Long Term Plan Supporting Information Document, attached under separate cover, pertaining to Item 3.5 of the 7 March 2018 extraordinary council meeting).

3.         That council adopts the statements of proposal for:

a.         The draft Revenue and Financing Policy (set out in Appendix 1 pertaining to Item 3.3 of the 7 March 2018 extraordinary council meeting);

b.        The draft Financial Contributions Policy (set out in Appendix 2 pertaining to Item 3.3 of the 7 March 2018 extraordinary council meeting); and

c.         The draft Significance and Engagement policy (set out in Appendix 3 pertaining to Item 3.3 of the 7 March 2018 extraordinary council meeting).

4.         That council delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the statements of proposal and policies prior to formal public consultation.

5.         That council delegates to the Chief Executive Officer the authority to make any changes to statements of proposal and policies that may improve readability and compliance with the Local Government Act.

 

Carried

 

 

Adoption of the Draft Charging Policy 2018/19 and approval to consult (Item 3.4)

ID:  A1037995

Report from Strategy Specialist, Kyla Carlier

 

Moved (Yeoman/Stolwerk)

 

1.         That the report ‘Adoption of the Draft Charging Policy 2018/19 and approval to consult’ by Kyla Carlier, Strategy Specialist, and dated 23 February 2018, be received.

 

2.         That council adopts the Statement of Proposal and the draft Charging Policy 2018/19 (attached under separate cover pertaining to Item 3.4 of the 7 March 2018 extraordinary council meeting) for the purposes of consultation, pursuant to section 150 of the LGA, and that this be carried out in conjunction with consultation on the Long Term Plan 2018-2028.

 

3.         That council delegates to the Chief Executive officer the authority to make any necessary minor formatting, typographical and administrative changes to the draft Charging Policy prior to formal public consultation.

 

Carried

 

 

Adoption of the Long Term Plan 2018-2028 Supporting Information document and Consultation Document, and approval to consult (Item 3.5)

ID:  A1037995

Report from Strategy Specialist, Kyla Carlier; and Management Accountant, Steve Goddard

 

Moved (Yeoman/Finlayson)

 

1.         That the report ‘Adoption of the Long Term Plan 2018-2028 Supporting Information document and Consultation Document, and approval to consult’ by Kyla Carlier, Strategy Specialist, and Steve Goddard, Management Accountant, and dated 20 February 2018, be received.

2.         That council approves the consultation approach outlined in this report, including an official feedback period of 14 March – 17 April 2018, providing an opportunity for spoken feedback at a series of ‘Have Your Say’ events, and receipt of submissions through council’s online portal, email, fax, post and hand delivery during the official feedback period.

3.         That council approves the draft Financial Strategy for the purpose of including relevant aspects of this information in the Consultation Document and in the Supporting Information for the Long Term Plan 2018-2028.

4.         That council approves the draft Infrastructure Strategy for the purpose of including relevant aspects of this information and proposals in the Consultation Document and in the Supporting Information for the Long Term Plan 2018-2028.

Carried

 

It was further moved (Yeoman/Stolwerk)

 

5.         That council adopts the Supporting Information for the Long Term Plan 2018-2028 (as tabled at the meeting), for the purpose of consultation.

6.         That council adopts and approves the release of the Consultation Document (as tabled at the meeting) for the Long Term Plan 2018-2028 via the Special Consultative Procedure pursuant to sections 93, 93A, and 83 of the Local Government Act 2002.

7.         That council delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the Consultation Document and Supporting Information prior to formal public consultation.

8.         That pursuant to Schedule 7, clause 32 of the Local Government Act 2002, the council delegates to councillors its function under S83(1)(d) of that Act, that being to provide opportunity for persons to present their views to council in a manner that enables spoken interaction.

 

Carried

 

Secretarial Note:

·                    Councillor Blaikie arrived at 10.20am.

·                    ‘Marked up’ copies of the Consultation Document and Supporting Information were tabled.

·                    Appreciation was extended to both council and staff for their input into the development of the Long Term Plan. 

·                    The Chief Executive Officer withdrew Item 3.6 ‘Adoption of the Liability Management Policy and Investment Policy’ which would be considered at a future council meeting following further review.

 

CONCLUSION

 

The meeting concluded at 10.23 am.


Council Meeting                                                                                                                                                       ITEM: 4.1

24 April 2018                                                                                                                                                          Attachment 2

 

NORTHLAND REGIONAL COUNCIL

 

Minutes of the ordinary meeting of the council

held in the Council Chamber, 36 Water Street, Whangārei,

on Tuesday 20 March 2018, commencing at 10.30 am

 

Present:                                  Chairman, Bill Shepherd

Councillors:

                                                               David Sinclair

                                                               John Bain

                                                               Justin Blaikie

                                                               Paul Dimery

                                                               Mike Finlayson

                                                               Penny Smart

                                                               Rick Stolwerk

                                                                Joce Yeoman

 

In Attendance:

                                                         Full Meeting

Chief Executive Officer

GM – Corporate Excellence

GM – Governance and Engagement

GM – Customer Service/Community Resilience

Governance Support Officer

 

 

                                                         Part Meeting

                                                         Northland Inc. Limited David Wilson

Northland Inc. Limited Tammy Fromont

LiDar - Bjorn Johns

Land Care Research – James Shepherd

Land Care Research – James Barringer

GM – Regulatory Services

GM – Environmental Services

Finance Manager

Financial Accountant

Finance Consultant

Transport Strategic Planning Officer

Transport Projects Officer

Hazards Advisor

Land Manager

 

 

The Chairman declared the meeting open at 10.29 am.

 

 

Apologies (Item 1.0)

 

There were no apologies.

 


Declarations of Conflicts of Interest (Item 2.0)

 

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

 

Supplementary Item for Council Meeting – 20 March 2018 (Item 2.0A)

ID:  A1046024

Report from Group Manager – Corporate Excellence, Dave Tams

 

Moved (Stolwerk/Sinclair)

 

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987:

·        Supplementary Item 7.12: ‘Adoption of the Liability Management Policy and Investment Policy’

 

be received.

 

Carried

 

 

Presentation (Item 3.0)

ID:  A1044884

Report from Governance Support Manager, Chris Taylor

 

Moved (Finlayson/Yeoman)

 

That the presentation be received.

 

Carried

 

 

Health and Safety Report (Item 4.0)

ID:  A1042554

Report from Health and Safety Specialist, Tracey Warboys

 

Moved (Finlayson/Sinclair)

 

That the ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist, dated 5 March 2018 be received.

 

Carried

 

 

Confirmation of Council Minutes – 20 February 2018 (Item 5.1)

ID:  A1043188

Report from Governance Support Manager, Chris Taylor

 

Moved (Shepherd/Stolwerk)

 

That the minutes of the council meeting held on 20 February 2018 be confirmed as a true and correct record.

 

Carried

 

 


Receipt of Action Sheet (Item 5.2)

ID:  A1043245

Report from Governance Support Manager, Chris Taylor

 

Moved (Smart/Sinclair)

 

That the council action sheet be received.

 

Carried

 

 

Council Working Party Updates and Chairpersons’ Briefings (Item 5.3)

ID:  A1039002

Report from Group Manager – Governance and Engagement, Jonathan Gibbard

 

Moved (Yeoman/Blaikie)

 

That the report ‘Working Party Updates and Chairpersons’ Briefings’ by Jonathan Gibbard, Group Manager – Governance and Engagement, and dated 9 March 2018, be received.

 

Carried

 

 

Council Working Group Updates (Item 5.4)

ID:  A1039021

Report from PA/Administrator – Environmental Services, Nola Sooner

 

Moved (Stolwerk/Smart)

 

That the report ‘Council Working Group Updates’ by Nola Sooner, PA/Administrator – Environmental Services, and dated 6 March 2018, be received.

 

Carried

 

 

Financial Report to 28 February 2018 (Item 6.1)

ID:  A1042836

Report from Financial Accountant, Vincent McColl

 

Moved (Yeoman/Sinclair)

 

That the ‘Financial Report to 28 February 2018’ by Vincent McColl, Financial Accountant, and dated 8 March 2018, be received.

 

Carried

 

 


Regional Software Holdings Limited Report to Shareholders for the Six Months to 31 December 2017 (Item 6.2)

ID:  A1039710

Report from Finance Manager, Simon Crabb

 

Moved (Dimery/Sinclair)

 

That the report ‘Regional Software Holdings Limited Report to Shareholders for the Six Months to 31 December 2017’ by Simon Crabb, Finance Manager and dated 27 February 2018, be received.

 

Carried

 

 

Externally Managed Funds – Adjustment to the Community Investment Fund SIPO (Item 6.3)

ID:  A1040100

Report from Finance Manager, Simon Crabb

 

Moved (Bain/Stolwerk)

 

1.         That the report ‘Externally Managed Funds – Adjustment to the Community Investment Fund SIPO’ by Simon Crabb, Finance Manager, and dated 28 February 2018, be received.

2.         That the Continuity Capital Private Equity No. 4 Fund be introduced into the CIF SIPO with a capital commitment of $1 million, and fund the initial call from the CIF Milford Income Fund.

 

Carried

 

 

Regional Rates Collection – Update to 31 December 2017 (Item 6.4)

ID:  A1040009

Report from Finance Manager, Simon Crabb

 

Moved (Smart/Finlayson)

 

That the report ‘Regional Rates Collection – Update to 31 December 2017’ and its attachment pertaining to Item 6.4 of the 20 March 2018 council meeting, by Simon Crabb, Finance Manager, and dated 8 March 2018, be received.

 

Carried

 

 


Northland Inc. Limited – Six Month Financial Report and Reporting Against Statement of Intent (SOI) 2017–2020 (Item 6.5)

ID:  A1041198

Report from Finance Manager, Simon Crabb; and Economist, Darryl Jones

 

Moved (Sinclair/Bain)

 

That the report ‘Northland Inc. Limited – Six Month Financial Report and Reporting Against Statement of Intent (SOI) for 2017–2020’ by Simon Crabb, Finance Manager; and Darryl Jones, Economist, and dated 7 March 2018, be received.

 

Carried

 

 

Northland Inc. Limited – Draft Statement of Intent 2018–2021 (Item 7.1)

ID:  A1041189

Report from Economist, Darryl Jones

 

Moved (Smart/Sinclair)

 

1.         That the report ‘Northland Inc. Limited – Draft Statement of Intent 2018–2021’ by Darryl Jones, Economist, and dated 7 March 2018, be received.

2.         That the ‘Northland Inc. Limited Draft Statement of Intent 2018–2021’ be received.

3.         That the Chief Executive Officer, in consultation with council Chairman and Deputy Chairman, be delegated authority to provide feedback to Northland Inc. Limited on its draft SOI 2018–2021 by 31 March 2018.

 

Carried

 

 

Biosecurity Operational Plan 2017–2027 (Item 7.2)

ID:  A1038192

Report from Policy Development Manager, Ben Lee

 

Moved (Stolwerk/Bain)

 

1.         That the report ‘Biosecurity Operational Plan 2017–2027 by Don McKenzie – Biosecurity Manager, and dated 1 March 2018, be received.

 

2.         That council confirms the content of the Operational Plan.

Carried

 

 

Proposed Regional Plan Hearings – GMO Submissions (Item 7.3)

ID:  A1039675

Report from Development Manager, Ben Lee

 

Moved (Dimery/Finlayson)

 

1.         That the report ‘Proposed Regional Plan Hearings – GMO Submissions’ by Ben Lee, Policy Development Manager, be received.

2.        
That council withdraw the authority delegated on 30 August 2017
under section 34A of the Resource Management Act 1991, to a hearing panel of three members made up of one councillor and two independent commissioners, to conduct the hearing into submissions on the ‘Proposed Regional Plan for Northland’ that seek the addition of provisions for genetically modified organisms.

 

Carried

 

 

2018 Local Government New Zealand Conference (Item 7.4)

ID:  A1041496

Report from Chairman, Bill Shepherd

 

Moved (Finlayson/Bain)

 

1.         That the report ‘2018 Local Government New Zealand Conference’ by Bill Shepherd, Council Chairman, dated 9 March 2018, be received.

2.         That the Chairman, Chief Executive and Councillor Smart represent the Northland Regional Council at the 2018 LGNZ Conference.

3.         That Councillor Dimery will also represent Northland Regional Council at the event, subject to his availability.

 

Carried

 

 

Support for Implementation of the New Zealand Port and Harbour Marine Safety Code in Northland (Item 7.5)

ID:  A1044222

Report from Regional Harbourmaster, Jim Lyle; and Group Manager – Customer Service/

Community Resilience, Tony Phipps

 

Moved (Stolwerk/Blaikie)

 

1.         That the report ‘Support for Implementation of the New Zealand Port and Harbour Marine Safety Code in Northland’ by Jim Lyle, Regional Harbourmaster; and Tony Phipps, Group Manager – Customer Service/Community Resilience, dated 8 March 2018, be received.

2.         That council continues to support the maintenance and implementation of the New Zealand Port and Harbour Marine Safety Code compliant marine safety management systems for Whangārei Harbour and the Bay of Islands.

 

Carried

 

 

Appointment of Regional On Scene Commander – Marine Oil Spill Response (Item 7.6)

ID:  A1032075

Report from Regional Harbourmaster, Jim Lyle

 

Moved (Finlayson/Yeoman)

 

1.         That the report ‘Appointment of Regional On Scene Commander – Marine Oil Spill Response’ by Jim Lyle, Regional Harbourmaster, dated 31 January 2018, be received.

2.         That council confirm the appointment of Peter Thomas as Regional On Scene Commander.

3.         That council confirm the appointment of Jim Lyle and Peter Weissing as alternative Regional On Scene Commanders.

 

Carried

 

 

Revised National Policy Statement for Freshwater Progressive Implementation Programme (Item 7.7)

ID:  A1035798

Report from Resource Management Planning and Policy Manager, Justin Murfitt

 

Moved (Yeoman/Sinclair)

 

1.         That the report ‘Revised National Policy Statement for Freshwater Progressive Implementation Programme’ by Justin Murfitt – Resource Management Planning and Policy Manager and dated 20 February 2018, be received.

2.         That subject to any directed amendments, council adopts the Revised National Policy Statement for Freshwater Progressive Implementation Programme in Appendix 1.

3.         That council authorises public notification of the Revised National Policy Statement for Freshwater Progressive Implementation Programme on or before 31 March 2018.

 

Carried

 

 

Submission on Conservation (Infringement System) Bill (Item 7.8)

ID:  A1041840

Report from Resource Management Planning and Policy Manager, Justin Murfitt

 

Moved (Yeoman/Stolwerk)

 

1.         That the report ‘Submission on Conservation (Infringement System) Bill’ by Justin Murfitt, Resource Management Planning and Policy Manager, and dated 5 March 2018, be received.

2.         That council authorises a draft submission on the Conservation (Infringement System) Bill be approved and lodged under authority delegated to the Chief Executive Officer.

 

Carried

 

 

Submission on Auckland Council’s Proposed Regional Pest Management Plan (Item 7.9)

ID:  A1043811

Report from Biosecurity Manager, Don McKenzie

 

Moved (Smart/Yeoman)

 

1.         That the report ‘Submission on Auckland Council’s Proposed Regional Pest Management Plan’ by Don McKenzie – Biosecurity Manager and dated 8 March 2018, be received.

2.        
That council delegates authority to the Chief Executive Officer to prepare and lodge a submission on the Auckland Council’s Proposed Regional Pest Management Plan.

 

Carried

 

 

Draft Regional Swimming Water Quality Targets (Item 7.10)

ID:  A1041221

Report from Resource Management Planning and Policy Manager, Justin Murfitt

 

Moved (Smart/Dimery)

 

1.         That the report ‘Draft Regional Swimming Water Quality Targets’ by Justin Murfitt, Resource Management Planning and Policy Manager and dated 5 March 2018, be received.

Moved (Yeoman/Smart)

2.         That, subject to any changes required as a result of the revision of the Northland section of the report ‘Regional information for setting draft targets for swimmable lakes and rivers’, council adopts a draft regional swimming water quality target for the Northland region of 25.5% or more of fourth order (and larger) rivers (by length) and more than 66 of lakes are to be ‘swimmable’ by 2030.

3.         Subject to any changes required as a result the final revision of the Northland section of the report ‘Regional information for setting draft targets for swimmable lakes and rivers’, council authorises the targets document as set out in Attachment 1 pertaining to Item 7.10 of the 20 March 2018 council meeting being made publicly available on or before 31 March 2018.

4.         The CE delegated the right to non-material and typographical errors.

 

Carried

 

Secretarial Note: It was noted that all the ‘25.5%’ in the document should be ‘25.6%’, and that ‘more than 66 of lakes’ should read ‘more that 66% of lakes’.  A further recommendation was added for this purpose.

 

 

Appoint Councillors to Environmental Leaders’ Funding Panel (Item 7.11)

ID:  A1042105

Report from Communications Manager, Suzanne Takiwa

 

Moved (Sinclair/Yeoman)

 

1.         That the report ‘Appoint Councillors to Environmental Leaders’ Funding Panel’ by Suzanne Takiwa, Communications Manager, and dated 5 March 2018, be received.

2.         That council appoint Councillors Rick Stolwerk and Justin Blaikie to participate on the judging panel responsible for making funding decisions.

 

Carried

 

 


Adoption of the Liability Management Policy and Investment Policy (Item 7.12 and Supplementary Item 7.12)

ID:  A1044930 and A1038364

Report from Strategy Specialist, Kyla Carlier; and Management Accountant, Steve Goddard

 

Moved (Stolwerk/Sinclair)

 

1.         That the report ‘Adoption of the Liability Management Policy and Investment Policy’ by Kyla Carlier, Strategy Specialist; and Steve Goddard, Management Accountant, dated 15 March 2018, be received.

2.         That council adopt the Liability Management Policy and Investment Policy (set out in Attachments 1 and 2 pertaining to Supplementary Item 7.12 of the 20 March 2018 council meeting).

3.         That the council adopt the changes to the terms of reference of the Investment Subcommittee (set out in Attachment 3 pertaining to Supplementary Item 7.12 of the 20 March 2018 council meeting), effective from 1 July 2018.

 

Carried

 

 

Te Taitokerau Māori and Council Working Party:  Reconvening the Māori Technical Advisory Group (Item 7.13)

ID:  A1043819

Report from Kaiarahi Kaupapa Māori, Specialist Advisor – Māori

 

Moved (Finlayson/Yeoman)

 

1.         That the report ‘Te Taitokerau Māori and Council Working Party:  Reconvening the Māori Technical Advisory Group’ by Rachel Ropiha, Kaiarahi Kaupapa Māori, Specialist Advisor – Māori and dated 8 March 2018, be received.

2.         That council resolve to reconvene the Māori Technical Advisory Group for the purposes outlined in this agenda item of 20 March 2018.

3.         That the following non-elected members of Te Taitokerau Māori and Council Working Party be confirmed as the members of the Māori Technical Advisory Group.

 

J Chetham

P Hohepa

H Murphy

M Norris

N Rameka

R Tautari

B Waitai

 

 

 

 

4.         That non-elected members Hakaraia and Sadler be co-opted onto the Māori Technical Advisory Group for this project only.

 

Carried

 

 


Chairman’s Report to Council (Item 8.1)

ID:  A1040864

Report from Chairman, Bill Shepherd

 

Moved (Shepherd/Sinclair)

 

That the report ‘Chairman’s Report to Council’ by the Chairman, Bill Shepherd, and dated 9 March 2018, be received.

 

Carried

 

 

Chief Executive’s Report to Council (Item 8.2)

ID:  A1038978

Report from Chief Executive Officer, Malcolm Nicolson

 

Moved (Shepherd/Yeoman)

 

That the report ‘Chief Executive’s Report to Council’ and dated 9 March 2018, be received.

 

Carried

 

 

Regional Software Holdings Limited – Statement of Intent 2019–2021 (Item 8.3)

ID:  A1043451

Report from Group Manager – Corporate Excellence, Dave Tams

 

Moved (Bain/Shepherd)

 

That the report ‘Regional Software Holdings Limited – Statement of Intent 2019–2021’ by Dave Tams, Group Manager – Corporate Excellence and dated 5 March 2018, be received.

 

Carried

 

 

CityLink Whangārei (Item 8.4)

ID:  A1044201

Report from Transport Projects Officer, Dean Mitchell

 

Moved (Bain/Stolwerk)

 

That the report ‘CityLink Whangārei’ by Dean Mitchell, Transport Projects Officer, and dated 8 March 2018, be received.

 

Carried

 

 

Receipt of Committee Minutes (Item 9.0)

ID:  A1044105

Report from Governance Support Manager, Chris Taylor

 

Moved (Smart/Dimery)

 

That the unconfirmed minutes of:

·        Regional Transport Committee – 7 February 2018;

·        Property Subcommittee – 7 February 2018; and

·        Investment Subcommittee – 28 February 2018

be received.

 

 

Carried

 

 

Business with the Public Excluded (Item 10.0)

ID:  A1045058

Report from Governance Support Manager, Chris Taylor

 

Moved (Shepherd/Sinclair)

 

1.         That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.         That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

 

Item No.

Item Issue

Reason\Grounds

10.1

Confirmation of Confidential Council Minutes –20 February 2018

The reasons for excluding the public are as stated in the minutes of the open section of the meeting.

10.2

Receipt of Confidential Committee Minutes –  Property Subcommittee – 7 February 2018

The reasons for excluding the public are as stated in the minutes of the open section of the meeting.

10.3

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons 7(2)(a).

10.4

Bells Hill Landslip Mitigation Works – Update on Budget and Estimated Costs

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

10.5

Appointment of Northland Inc. Directors

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons 7(2)(a).

10.6

CityLink Whangārei Ticketing and Fares

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

 

3.         That the Independent Financial Member be permitted to stay during business with the public excluded.

 

 

Carried

 

 

CONCLUSION

 

The meeting concluded at 1.55 pm.


Council Meeting                                                                                                                                                         item: 4.2

24 April 2018

 

TITLE:

Receipt of Action Sheet

ID:

A1051045

From:

Christine Taylor, Governance Support Manager

 

Executive summary

The purpose of this report is to enable the meeting to receive the current action sheet.

 

Recommendation

That the action sheet be received.

 

Attachments

Attachment 1: Action Sheet - April 2018  

Authorised by Group Manager

Name:

Jonathan Gibbard

Title:

Group Manager - Governance and Engagement

Date:

09 April 2018

 


Council Meeting  ITEM: 4.2

24 April 2018Attachment 1

 

Id

Meeting

Target Date

Description

Request Details

Most Recent Comment

4457

Council 20/03/2018

18/05/18

Regional Rates Collection - Update to 31 December 2017

That FNDC send through the agreed information to the NRC finance team (in detail the reconciliation makeup of the $27k, information on the productivity of the 2012 land blocks and the changeover of properties to Māori freehold to avoid paying rates).

16/04/2018

It is recommended that council authorises the CEO to write to FNDC expressing our disappointment and repeating the request for information.

 


Council Meeting                                                                                                                                                         item: 4.3

24 April 2018

 

TITLE:

Council Working Party Updates and Chairpersons' Briefings

ID:

A1050161

 

Recommendation

That the report ‘Council Working Party Updates and Chairpersons’ Briefings’ be received.

 

Audit & Finance Working Party                                                                                          (Chair: Cr David Sinclair)

The working party met on 13 March 2018.  The topics for discussion included:

·        Treatment of funds derived from externally managed funds

·        Re-financing of external debt

·        Internal audit of Whangārei rates

·        Investment Policy

Following discussion, the working party provided advice on the following next steps:

·        Seek authorisation from Council to enter into a loan with the LGFA of up to $2m

 

Risk and Health & Safety Working Party                                                                           (Chair: Cr Paul Dimery)

The working party met on 28 March 2018.  The topics for discussion included:

·        Health & Safety Reporting to NRC

·        Safety+

·        Review of the Governance Risk Register

Following discussion, the working party provided advice on the following next steps:

·        Issue timeframe for near miss reporting

·        Engage a consultant to look at what council needs to do to comply with HSNO regulations

 

Natural Resources Working Party                                                                                      (Chair: Cr Justin Blaikie)

The working party met on 6 March 2018.  The topics for discussion included:

·        Lake Omapere

·        Research into the benefits of manuka for riparian planting

·        Fencing Technologies/Systems

·        Establishment of Elite Soil Protection Working Party between FNDC and NRC

Following discussion, the working party provided advice on the following next steps:

·        Staff to obtain a high level opinion from NIWA on the benefits or otherwise of raising the water level of Lake Omapere and rewrite to Minister of Conservation to request swans be removed from the Game Bird List of the Wildlife Act.

·        Staff to contact ESR Consortium and Lincoln University to request baseline studies, identify a site and investigate what NRC’s contribution would be.

·        Staff to consider and trial new or emergent fencing technologies for inclusion into the Environment Fund.

·        Staff to contact FNDC and nominate an NRC staff member to work with FNDC on providing technical expertise to a Soil Protection Working Party.

 

Te Taitokerau Māori and Council Working Party (Co-chairs Cr Dimery and member Tipene))

The Te Taitokerau Māori and Council Working Party met on 8 March 2018.  The topics for discussion included:

·        Updates on Mana Whakahono a Rohe | Iwi Participation Agreements, Iwi/Hapū Environmental Management Plans, the Long Term Plan, TTMAC participation in other working parties and the Māori Technical Advisory group, and the Proposed Regional Plan

·        Council’s governance structure review.

Following discussion, the working party provided advice on the following next steps:

·        That the Māori Technical Advisory Group be reformed to provide advice to council on Mana Whakahono a Rohe | Iwi Participation Agreements.

 

 

Authorised by Group Manager

Name:

Jonathan Gibbard

Title:

Group Manager - Governance and Engagement

Date:

 17 April 2018

 


Council Meeting                                                                                                                                                         item: 4.4

24 April 2018

 

TITLE:

Council Working Group Updates

ID:

A1050219

 

Recommendation

That the report ‘Council Working Group Updates’ be received.

 

Doubtless Bay Catchment Group: (Mike Finlayson, Chair)

The Doubtless Bay catchment group met on 19 March 2018. The topics for discussion included:

·        Update on the Taipa Waste Water Treatment Plant.

·        Update on discussions with NZTA regarding the Mangonui causeway.

·        Overview of submissions to catchment plan and long term plan (LTP).

·        Staff update on progress towards Non-regulatory actions from the catchment plan.

·        Terms of Reference (TOR).

Following discussion, the Doubtless Bay Catchment Group came up with the following actions:

·        An overview of electrocoagulation work to be provided to this Catchment group so individuals can write in support of this approach if they wish to submit to Far North District Council (FNDC) LTP process.

·        Chair to provide letter outlining group’s concerns regarding causeway and supporting local hapu / iwi efforts to seek resolution.

·        Sub-group to meet on 4 April 2018 at 5pm to further actions related to investigating soil biological health as tool for supporting erosion control.

·        DOC to invite Fish & Game to next meeting to support further progress towards actions identified in catchment plan.

 

Authorised by Group Manager

Name:

Bruce Howse

Title:

Group Manager - Environmental Services

Date:

 17 April 2018

  


Council Meeting                                                                                                                                                         item: 5.1

24 April 2018

 

TITLE:

Financial Report to 31 March 2018

ID:

A1053181

From:

Vincent McColl, Financial Accountant

 

Executive summary

This report is to inform council of the year to date (YTD) financial result to March 2018.  Council has achieved a YTD surplus after transfers to and from reserves of $3.14M.  This compares to the budgeted surplus after reserve transfers of $2.85M favourably by $282K.  This represents an increase in net surplus after transfers to and from reserves of $6K from last month.

Note that $148K of the $282K surplus was approved for use in the Awanui emergency preparedness scheme at the 20 February 2018 council meeting.

 

Recommendation

That the report ‘Financial Report to 31 March 2018’ by Vincent McColl, Financial Accountant and dated 10 April 2018, be received.

 

Report

 


 

Revenue

Year to date revenue is $29.5M which is $1.00M or 3.5% above budget.


Expenditure

Year to date expenditure is $24.57M, which is $1.37M or 5.3% below budget. 

*While there are various labour charged variances across the organisation, the actual overall salary cost is running below budget by $93K YTD (Feb 18 $96K YTD).

 

Transfers to reserves

Year to date transfers to reserves are $2.09M more than budget.  This is due to lower reserve funding being required for IGR projects that have not occurred as planned and delays in the LIDAR project.  Also $738K of greater than budget gains have been transferred (representing reinvestment) to each reserve as follows:

 

Mar 18

Feb 18

PRF

$151K

$401K

IIF

$208K

$324K

CIF

$380K

$324K

 


 

Capital expenditure

A $31K overspend has occurred in harbour safety and navigation, where a project from the 2016/17 year not carried forward has incurred expenditure in 2017/18.  Also unbudgeted capex has occurred of $31K for the lone worker solution (In Reach) project and additional costs for training are still to come.  At this stage of the year the mid north customer service centre fit out is $13K greater than the full year budget and more costs may occur before the end of the year.

 

 

Authorised by Group Manager

Name:

Dave Tams

Title:

Group Manager, Corporate Excellence

Date:

10 April 2018

 


Council Meeting                                                                                                                                                         item: 5.2

24 April 2018

 

TITLE:

Refinancing of External Debt

ID:

A1053531

From:

Simon Crabb, Finance Manager

 

Executive summary

On 13 February 2018 $3M of external debt was repaid and council’s external debt level reduced to a total of $12.80M.

The balance of the infrastructure projects aligned to council’s external debt funding at the end of March 2018 consisted of:

Hopua te Nihotetea Detention Dam

$ 9.64M

Marsden Point Rail Link (MPRL)

$ 4.20M

Awanui Flood Protection Scheme

$ 0.75M

Regional Events Centre

$ 0.18M

Total (31 March 2018)

$ 14.77M

It is recommended the $1.97M shortfall in the external debt funding assigned to infrastructure projects is re-borrowed from the Local Government Funding Agency (LGFA).  At the time of writing the cost of this borrowing is expected to be in the vicinity of 4.70% pa fixed over 15 years.

All external debt is programmed to be repaid from the equity component of its corresponding targeted rate, except in the case of the MPRL which has a corresponding obligation owing from KiwiRail tagged as its repayment source.

To align the timing of the interest payments with council’s other borrowings the first interest payment date will be on 13 August 2018 and then semi-annually thereafter.

Once drawdown, the $1.97M will be invested in the Infrastructure Investment Fund.

This paper was presented to, and endorsed by, the Audit and Finance Working Party on 13 March 2018.

 

Recommendations

1.         That the report ‘Refinancing of External Debt ’ by Simon Crabb, Finance Manager and dated 3 April 2018, be received.

2.         That council enter into a loan from the Local Government Funding Agency of up to $2M (inclusive of 1.6% Borrower Notes) with an initial interest payment date of 13 August 2018 and semi-annually thereafter at a fixed borrowing cost in the range of 4.55% pa and 4.90% pa.

3.         That the $1.97M of loan funding (net of 1.6% Borrower Notes) is invested into the Infrastructure Investment Fund.

 

 

 

Considerations

1.                                     Options

No.

Option

Advantages

Disadvantages

1

Enter into a loan with the LGFA initially to August 2018 then over a 15-year term to align the level of external debt to the balance of the infrastructure projects funded by debt

Provide savings to targeted ratepayers in the form of lower interest costs.

The borrowed funds are invested into the IIF and are subject to market volatility.

2

Status quo

Adopt the internal borrowing model and apply an opportunity cost of capital in excess of the IIF rate of return.

No benefits to the targeted ratepayers.

 

The staff’s recommended option is 1.

2.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance when assessed against council’s Significance and Engagement Policy because it has previously been consulted on and provided for in council’s Long Term Plan and is in accordance with the approved Treasury Management Policy.

3.         Policy, risk management and legislative compliance

The activities detailed in this report are in accordance with council’s Treasury Management Policy, the 2015–25 Long Term Plan and the 2017/18 Annual Plan.

Further considerations

4.         Community views

The impact of external borrowing from the LGFA as a non-guaranteeing member has been consulted on with the community through the 2016/17 Annual Plan consultative procedure in accordance with s82 of the Local Government Act 2002.

5.         Māori impact statement

Targeted consultation on the council’s intention to borrow externally from the LGFA as a non-guaranteeing member was undertaken with iwi as part of the 2016/17 Annual Plan consultation process using existing relationship channels.

6.         Financial implications

It should be noted that all the above rates are based on the current New Zealand interest rate yield curve at the time of writing, and are indicative and subject to change between now and the date any drawdown is undertaken

7.         Implementation issues

There are no implementation issues that council needs to be aware of.

 

 

Authorised by Group Manager

Name:

Dave Tams

Title:

Group Manager, Corporate Excellence

Date:

 17 April 2018

  


Council Meeting                                                                                                                                                         item: 6.1

24 April 2018

 

TITLE:

Deliberations Report on Proposed Amendments to the Kai Iwi Lakes Navigation Safety Bylaw 2017

ID:

A1053157

From:

Laurence Walkinshaw, Deputy Harbourmaster

 

Executive summary

This report provides council with the recommendations of the Deliberations Panel[1] to the Kai Iwi Lakes Navigation Safety Bylaw 2017 (the Bylaw).  The Deliberations Panel met on Monday, 19 March 2018.

 

The item seeks that council approve the Deliberations Panel recommendation to alter clause 3.3 of the Bylaw, to restrict the speed of vessels on Lake Taharoa to 5-knots between the shoreline and ‘5-knot buoys’ set approximately 200m from the annual high tide mark.

 

 

Recommendations

1.         That the report ‘Deliberations Report on Proposed Amendments to the Kai Iwi Lakes Navigation Safety Bylaw 2017’ by Laurence Walkinshaw, Deputy Harbourmaster and dated 9 April 2018, be received.

2.         That the council approves the Deliberations Panel recommendation to alter clause 3.3 of the Bylaw (as worded in Attachment A) to restrict the speed of vessels on Lake Taharoa to 5-knots between the shoreline and ‘5-knot buoys’ set approximately 200m from the annual high water mark.

3.         That the council delegates to the General Manager – Customer Service/Community Resilience the authority to make any necessary minor formatting, typographical, and administrative changes to the Bylaw prior to formal notification.

 

Background

The Reserve Management Plan (Kai Iwi Lakes (Taharoa Domain) 2016 authorises particular water-based recreational activities to be undertaken on lakes within the Taharoa Domain.  Lake Taharoa is the largest lake within the reserve and currently authorised recreational activities include motorised and non-motorised uses such as powerboating, water skiing, swimming, etc.  Motorised activities for recreational purposes are not authorised on other lakes within the reserve (Lake Waikare or Lake Kai Iwi).

The Kai Iwi Lakes Navigation Safety Bylaw 2017 (the Bylaw) applies to regulate/manage the conduct of ‘authorised activities’ on the Kai Iwi lakes for the purposes of providing an acceptable level of navigational safety amongst users.  It is important to note that the Bylaw provisions may restrict authorised activities to provide a sufficient level of safety amongst users.  Inadvertently this may also reduce the area of the lake on which particular authorised activities may be undertaken.  

The current Bylaw intentionally excluded any provisions restricting the speed limit of vessels to 5‑knots within proximity to the shoreline and structures to enable further consultation to be undertaken.  As a result, the ‘default’ speed limit (Maritime Rule 91.6) currently applies to restrict the speed on lakes to 5-knots within 200m of the shoreline or any structure.

Further consultation was undertaken on whether to introduce a provision into the Bylaw to restrict the speed limit to 5-knots within proximity of the shore of Lake Taharoa.  A Statement of Proposal was adopted by the council for this purpose – which identified two options:

·    A 5-knot speed area within 200m of the shoreline of Lake Taharoa – this is in effect the same as the existing restrictions in Maritime Rule 91.6; or

·    A 5-knot speed area within 100m of the shoreline of the shore of Lake Taharoa except in the ‘sin-bin’ area of the lake – in effect creating a ‘speed uplifting area’.

 

The Deliberations Panel met on Monday, 19 March 2018.  The deliberations agenda can be accessed using the following link:

https://resources.nrc.govt.nz/upload/25273/Kai%20Iwi%20Lakes%20navigation%20safety%20bylaw%20deliberations%20agenda%20-%2019%20March%202018.pdf

 

The Panel considered the following options:

No.

Option

Advantages

Disadvantages

1

5-knot area 200m set from lake shoreline (status quo)

No need to install aids to navigation.

Lower compliance from self-policing.

2

5-knot area within buoys set approximately 150m from annual average median water mark

Higher compliance from self-policing.

Lower levels of congestion for water-skiers than the status quo.

Need to install aids to navigation.

Less separation distance between swimmers and high-speed vessels than the status quo.

3

5-knot area within buoys set approximately 200m from annual average water mark

Higher compliance from self-policing.

Approximately the same level of congestion for water-skiers as the status quo.

Need to install aids to navigation.

Approximately the same level of separation distance between swimmers and high-speed vessels as the status quo.

4

5-knot area within buoys set approximately 200m from annual high water mark

Higher compliance from self-policing.

Slightly less congestion for water-skier’s during summer - in comparison to option 3.

Need to install aids to navigation.

Slightly less separation distance between swimmers and high-speed vessel users during summer - in comparison to option 3.

 

The Deliberations Panel recommended option was option 4 – to set a 5-knot speed area delineated by buoys set approximately 200m for the lake annual high water mark.

The status quo of 200m from the shoreline (option 1) is considered undesirable by the Deliberations Panel due to difficulties in ascertaining compliance with any limits.  The use of buoys is recommended as it enables both users (and administrators) to more readily ascertain compliance and take corrective action.  Self-policing has increased (lower levels of non-compliance by users) in coastal areas after buoys have been installed.  However, the implications of using buoys are that they must be fixed to the bed and consequently the 5‑knot speed limit distance from the shore can fluctuate.  The 5-knot buoys have previously been used on the lake and these may need to be moved as a result of a council decision.

The Deliberations Panel did not support a 5-knot speed area limit demarcated by buoys set approximately 150m from the annual average water mark (or by implication buoys set at 100m) due to potential impacts on swimmers.  The majority of swimmers, and other low-speed users, use the area within 100m of the shoreline of the lake but inevitable non-compliance, accidental or otherwise, by high-speed vessels does occur.

Ultimately the Deliberations Panel unanimously recommended a 200m 5-knot speed limit area delineated by buoys set approximately 200m from the lake annual high water mark (option 4). Setting of buoys approximately 200m from normal high water mark was considered an acceptable balance between the need to provide for the safety of both water-skiers and the safety of swimmers.  Under this option the impacts on water-skier safety due to high-speed vessel congestion would be less than setting the buoys 200m from the annual average water mark (option 3).  This option would reduce the distance between the majority of swimmers and high-speed vessels in some parts of the lake compared to option 3.  However, a variation in the 5-knot speed limit area of approximately 200m +/- 20m was considered an acceptable impact on swimmer safety - but not at 150m (or 100m) +/- 20m.

 

Considerations

1.         Options

 

No.

Option

Advantages

Disadvantages

1

Council accepts the Deliberations Panel’s recommendations.

The most effective and efficient option, and can be viewed as the ‘conclusion’ of a robust process.

 

None perceived.

2

Council does not accept the Deliberations Panel’s recommendations

None perceived.

Extra costs.

Negative perception of council.

The process will be required to start again

 

 

Staff recommend Option 1.

 

 

2.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance when assessed against the council’s Significance and Engagement Policy, as it has previously been consulted on and provided for in the council’s Long Term Plan.

3.         Policy, risk management and legislative compliance

This report complies with the council’s decision making process and sections 76 to 82 of the Local Government Act 2002.

Further considerations

4.         Community views

Extensive community consultation has already occurred, including 342 written submissions.  7 verbal submissions were received at the ‘Have Your Say Event’ in Dargaville on 22 February 2018.

 

5.         Māori impact statement

There are no navigational safety impacts on Māori which differ from those in the wider community.  It is important to note that regulating of the speed of vessels is solely for the purposes of ensuring an acceptable level of navigational safety amongst authorised users. Ultimately, the Taharoa Domain Management Committee has responsibility for authorising activities and have the authority to restrict the types of activities that may be undertaken due to their impacts on cultural customs or on other sectors of the community.

 

6.         Financial implications

Buoys have previously been used on the lake to demarcate a 5-knot speed limit area.  Installation and maintenance of 5-knot buoys and safety signage has been anticipated and provided for within current budgets.

7.         Implementation issues

There are no additional implementation issues that arise from changes to the bylaw.  Policing of limits has been envisaged regardless of where the 5-knot speed limit area is located.  The appointment of enforcement officers and application for infringement notice regulations will commence once the bylaw is agreed by council.  It is expected this will be in place for next summer season.

 

Attachments

Attachment 1: Proposed Amendments to Bylaw  

 

Authorised by Group Manager

Name:

Jim Lyle

Title:

Regional Harbourmaster

Date:

13 April 2018

 


Council Meeting  ITEM: 6.1

24 April 2018Attachment 1

Attachment A: Proposed Amendments to the Bylaw

 

Recommended changes to Clause 3.3 of the Bylaw are shown below with deleted text shown in strikethrough and new text underlined. An amended map to accompany the changes is shown below.

 

(1)   A person in charge of a vessel must not operate a vessel at a speed exceeding five knots within:

(a)   50 metres of any other vessel;

(b)   50 metres of any person in the water;

(c)   200 metres of any vessel that is exhibiting Flag A;

(d)   The 5-knot speed limit area between the shoreline and 5-knot buoys – as indicated in Schedule 1;

(2)   A person in charge of a power-driven vessel must not operate the vessel at a speed exceeding five knots while another person has any portion of his or her body extending over the bow or side of that vessel.

(3)   The provisions of (1) above do not apply to:

(a)   An emergency response vessel, Harbourmaster vessel, or police vessel if the vessel’s duties cannot be performed in compliance with those provisions;

(b)   A vessel operating in an access lane or a reserved area for the purpose for which the access lane or reserved area was declared.

 

Advice Note: A person must not operate any vessel in breach of Maritime Rule 91.6 made under the Maritime Transport Act 1994 – That is:

·   (1) No person may, without reasonable excuse, propel or navigate a vessel (including a vessel towing a person or an object) at a proper speed exceeding five knots within 200 metres of the shore or of any structure.



Council Meeting                                                                                                                                                         item: 6.2

24 April 2018

 

TITLE:

Representative on Te Au Mārie 1769 Sestercentennial Charitable Trust

ID:

A1053817

From:

Christine Taylor, Governance Support Manager

 

Executive summary

Te Au Mārie 1769 Sestercentennial Charitable Trust (the Trust) was established in 2015 to steer the Tai Tokerau contribution to ‘First Encounters 250’; New Zealand’s 2019 commemoration of the first historic meetings of Māori and Europeans.

 

In July 2017, Councillor Stolwerk was appointed as the NRC representative on the Trust.  Given Councillor Stolwerk’s existing commitments and Councillor Yeoman’s ongoing interest in being actively involved in the Sestercentennial Celebrations, approval is sought for Councillor Yeoman to take over the role as the NRC representative on the Trust.

 

Recommendations

1.         That the report ‘Representative on Te Au Mārie 1769 Sestercentennial Charitable Trust’ by Chris Taylor, Governance Support Manager and dated 11 April 2018, be received.

2.         That Councillor Yeoman be appointed as the Northland Regional Council representative on Te Au Mārie 1769 Sestercentennial Charitable Trust (replacing Councillor Stolwerk).

3.         That, for the avoidance of doubt, Councillor Yeoman be eligible for vehicle mileage and travel allowances to attend meetings of the Trust.

 

 

Background

The 2019 commemoration, ‘First Encounters 250’ will mark the first meetings between Māori and Europeans when the crew of the Endeavour, including James Cook, and the Tahitian chief and star navigator Tupaia landed in Aotearoa 1769.

The commemoration has ‘Tier One’ status; acknowledging that it will be an event that has significant impact on New Zealand as a nation.  A similar example was the 100th anniversary of the First World War.

There are four commemoration themes:

·    Dual Heritage, Shared Future;

·    The meeting of two great voyaging traditions;

·    Science, technology and mātauranga Māori; and

·    Creating legacies for all New Zealanders.

 

The Ministry for Culture and Heritage has been working with four trusts established in the original Endeavour landing sites of Gisborne/Tairāwhiti, Mercury Bay, Bay of Islands, and Marlborough, to develop the programme for the national commemoration.

Te Au Mārie 1769 Sestercentennial Charitable Trust (the Trust) was established in 2015 to steer Northland’s contribution to ‘First Encounters 250’.  Due to the importance of this event for both Northland and New Zealand as a whole it is deemed beneficial for NRC to have representation on the Trust.

 

Considerations

1.    Options

 

No.

Option

Advantages

Disadvantages

1

Appoint Councillor Yeoman as its representative to the Trust.

Council has an active representative on the Trust.

Increased workload for councillors on a non-core activity.

2

Status Quo

Nil

Council’s input into the Sestercentennial Celebrations is lesser due to existing commitments of its current representative.

 

The staff’s recommended option is Option 1.

2.    Significance and engagement

Being a purely administrative matter, it does not trigger council’s Significance and Engagement Policy.  It should be noted that this does not imply that the Sestercentennial Celebrations are not of importance to Northland.

3.    Policy, risk management and legislative compliance

Not applicable.

Further consideration

Being a purely administrative matter, Community Views, Māori Impact Statement, Financial Implications and Implementation Issues are not applicable.

 

 

 

Authorised by Group Manager

Name:

Jonathan Gibbard

Title:

Group Manager - Governance and Engagement

Date:

 17 April 2018

 


Council Meeting                                                                                                                                                         item: 6.3

24 April 2018

 

TITLE:

Regional Land Transport Plan 2015-2021 - Three Year Review

ID:

A1054559

From:

Chris Powell, Transport Manager and Jon Trewin, Policy Analyst

 

Executive summary

The purpose of this report is to seek approval from the Northland Regional Council of the Regional Land Transport Plan 2015-2021 – Three Year Review, compiled by the Regional Transport Committee.

The report further seeks Northland Regional Council approval for the submission of the Regional Land Transport Plan 2015-2021 – Three Year Review to the New Zealand Transport Agency by 30 April 2018.

The report also provides a brief update on the Government’s proposed new draft Government Policy Statement yet to be released.

 

Recommendations

1.         That the report ‘Regional Land Transport Plan 2015-2021 - Three Year Review’ by Chris Powell, Transport Manager; and Jon Trewin, Policy Analyst and dated 13 April 2018, be received.

2.         That the Northland Regional Council approves the Regional Land Transport Plan 2015-2021 – Three Year Review, compiled by the Regional Transport Committee.

3.         That the Northland Regional Council approves the submission of the Regional Land Transport Plan 2015-2021 – Three Year Review to the New Zealand Transport Agency by 30 April 2018.

 

4.                                  

Background

Statutory requirement

Land Transport Management Act 2003

Contained in the Land Transport Management Act (LTMA) are the following sections, which are relevant to the compilation and content of a Regional Land Transport Plan – Three Year Review.

 

Section 13 states that:

Every six financial years, each regional council, in the case of every region except (Auckland), must—

(a) ensure that the relevant regional transport committee prepares, on the regional council's behalf, a regional land transport plan; and

(b) approve the regional land transport plan by a date appointed by the Agency.

 

The Regional Land Transport Plan (RLTP) is essentially a six year ‘Programme of Works’ through which the New Zealand Transport Agency (NZTA) and approved organisations in Northland bid for funding assistance from the National Land Transport Fund.

 

With regards to the three year review of the RLTP, section 18CA of the LTMA stipulates that:

             (1)       A regional transport committee must complete a review of the regional land transport plan during the six-month period immediately before the expiry of the third year of the plan.

             (2)       In carrying out the review, the regional transport committee must have regard to the views of representative groups of land transport users and providers.

This RLTP Three Year Review has been developed in partnership with Northland’s three district councils and the NZTA.  It sets out their collective land transport related problems, strategic objectives and funding requirements for the remaining three financial years of the 2015-2021 RLTP, and provides an indication of significant state highway improvement projects for the following three financial years.

 

Section 18B of the LTMA further stipulates that:

1)         A regional transport committee that has prepared a regional land transport plan on behalf of a regional council must, after it has consulted under sections 18 and 18A, lodge the regional land transport plan with the regional council.

This report therefore serves to formally request:

·    That the ‘Regional Land Transport Plan 2015-2021 – Three Year Review’ is acknowledged as being lodged with the Northland Regional Council by the Regional Transport Committee; and

·    That the Northland Regional Council approve the ‘Regional Land Transport Plan 2015-2021 – Three Year Review’ and the submission of the ‘Regional Land Transport Plan 2015-2021 – Three Year Review’ to the New Zealand Transport Agency by 30 April 2018.

 

Draft Government Policy Statement

The Regional Land Transport Plan 2015-2021 – Three Year Review has been compiled around the region’s problem areas and strategic priorities.  In short, this document is Northland’s application for national funding assistance for those transport issues important to the region.

In undertaking the review, consideration was required to be given to the Draft Government Policy Statement 2018 (Draft GPS 2018).  The Draft GPS 2018 was proposed by the previous Government.  At the time of the compilation of the Regional Land Transport Plan 2015-2021 – Three Year Review, no formal information on the content or time of release of any new Draft GPS for consultation had been received.  Early signals from the new Government had however pointed to a change in policy in that greater funding will be directed toward road safety, public passenger transport, rail and local roads, whilst reducing expenditure on state highways. 

A new Draft GPS (New Draft GPS 2018) was published on 3 April 2018 with consultation running for several weeks until 2 May 2018.  The new Draft GPS 2018 reflects the early signals of the new Government – greater expenditure is proposed for public transport, walking and cycling and local roading at the expense of funding for state highway improvements.

Whilst the final outcome of the new Draft GPS will not change the important transport issues for the region or its funding requirements, it will determine where the new Government will direct available funding and could potentially change the priority of some of the projects listed in the RLTP.

It must also be noted that a second stage GPS is proposed by the Government, due to be released later this year or in early 2019.  It will be informed by the development of a new safety strategy and retool the investment framework to target funding towards the most effective interventions to achieve a significant reduction in deaths and serious injuries.

Council has the ability to vary an RLTP at any time under the provisions of the LTMA.  If the variation is deemed to be significant (for example a substantial change to the region’s priorities or a variation to a project exceeding $7 million), council will need to re-consult on the relevant aspect of the RLTP. It is therefore possible that further variations will be required to the document, prior to a new RLTP being developed for the 2021-2027 period, as a response to new Government policy direction.

 

Considerations  

Options

As the review of the RLTP is undertaken in accordance with the requirements of the Land Transport Management Act 2003 and the relevant MoT and NZTA funding criteria, no other options to this approach have been considered.

The staff recommended option is as detailed above.

 

1.         Significance and engagement

The activities detailed in this report are provided for in council’s 2015-2025 Long Term Plan, and as such are in accordance with the council’s decision-making process and sections 76-82 of the Local Government Act 2002.  This issue is considered under council policy to be potentially significant because the outcome decision will affect:

·     The funding assistance the region could potentially receive through the National Land Transport Programme 2018-2021;

·     The ability of the region to financially progress new land transport related projects; and

·     The decision is potentially controversial.

 

However, council has satisfied the requirements of its Significance and Engagement Policy by undertaking consultation with the community (outlined below under community views).

 

2.         Policy, risk management and legislative compliance

The RLTP Three Year Review is undertaken in accordance with the relevant requirements of the:

•          Land Transport Management Act 2003;

•          Local Government Act 2002; and

•          NZ Transport Agency Funding Criteria.

 

Further considerations

3.         Community views

For the RLTP Three Year Review process, the following consultation process was followed:

·     An Investment Logic Mapping workshop held on 8 February 2017 at which the RTC members and Mayors agreed the region’s problems and strategic priorities be addressed in the review;

·     RTC meetings held on the following dates at which progress reports were tabled, discussed and where applicable changes to the draft document approved:

April 2017;

June 2017;

August 2017;

October 2017;

December 2017;

February 2018; and

April 2018

·     Draft RLTP released for public comment from 15 December 2017 to 31 January 2018;

·     Six ‘Have Your Say’ sessions held around Northland from 15-17 January 2018 at which feedback from 147 attendees was received and documented;

·     118 formal written submissions received and documented;

·     Prioritisation workshops held on 20 November 2017 and 26 February 2018;

·     Formal Deliberation Session held on 26 February 2018; and

·     Formal approval was given by the RTC at the 4 April 2018 meeting for release of the RLTP to council for approval for submission to NZTA.

4.         Māori impact statement

Staff consulted with the Te Tai Tokerau Māori Advisory Committee (TTMAC) through the Māori Technical Advisory Group on the appropriate process to follow for engaging with tangata whenua.  Additionally, prior to the consultation process, emails and/or letters were forwarded to Māori contacts.

5.         Financial implications

The RLTP is the region’s bid for funding from the National Land Transport Fund.  In order to successfully access this funding, it is important to submit an RLTP for the 2018-2021 funding period.

6.         Implementation issues

There are potentially a number of issues that could impact on the successful completion and implementation of the RLTP Three Year Review.  These have been accounted for through a risk register.

 

Attachments

Attachment 1: Draft Regional Land Transport Plan 2015-2021 - Three Year Review (separately circulated)   

 

Authorised by Group Manager

Name:

Malcolm Nicolson

Title:

CEO

Date:

14 April 2018

 


Council Meeting                                                                                                                                                         item: 6.4

24 April 2018

 

TITLE:

Submissions to District Councils' 2018-28 Long Term Plan Consultation Documents

ID:

A1055377

From:

Bree Torkington, Assistant Management Accountant and Kyla Carlier, Strategy Specialist

 

Executive summary

Far North, Kaipara and Whangarei District Councils each adopted a Consultation Document on their draft 2018-28 Long Term Plan on 28 February 2018.  The district councils’ consultation periods ended between 4 and 8 April 2018.

Due to time restraints, draft submissions to the district councils were unable to be completed in time to be part of the 20 March 2018 council meeting. 

As requested, the final submissions are attached for your retrospective approval.

 

Recommendation(s)

1.         That the report ‘Submissions to District Councils' 2018-28 Long Term Plan Consultation Documents’ by Bree Torkington, Assistant Management Accountant and Kyla Carlier, Strategy Specialist and dated 17 April 2018, be received.

2.         That council retrospectively approves the submissions lodged to Far North, Kaipara and Whangarei District Councils.

 

Background

Far North, Kaipara and Whangarei District Councils each adopted a Consultation Document on their draft 2018-28 Long Term Plan on 28 February 2018.  The district councils’ consultation periods ended between 4 and 8 April 2018.

Due to time restraints, draft submissions to the district councils were unable to be completed in time to be part of the 20 March 2018 council meeting.  However, staff presented a summary of the key submissions points at a 20 March 2018 council workshop, and councillors were emailed the draft submissions on 29 March 2018, with the opportunity to provide feedback or comments prior to submissions being lodged with respective councils.  Councillor feedback was incorporated into final submissions.

As requested, the final submissions are attached for your retrospective approval.


 

 

Considerations

1.         Options

 

No.

Option

Advantages

Disadvantages

1

Retrospectively approve the submissions

Confirms council position on submission matters.

None.

2

Do not retrospectively approve the submissions

None. Submissions have already been made and submission periods are closed – so no changes can be made.

Confuses the council position on submission matters.

 

The staff’s recommended option is to retrospectively approve the submissions.

2.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance when assessed against council’s significance and engagement policy because it has previously been consulted on and provided for in council’s Long-Term Plan and/or is part of council’s day to day activities.  This does not mean that this matter is not of significance to tangata whenua and/or individual communities, but that council is able to make decisions relating to this matter without undertaking further consultation or engagement.

3.         Policy, risk management and legislative compliance

Being a purely administrative matter, Community Views, Māori Impact Statement, Financial Implications and Implementation Issues are not applicable.

 

Attachments

Attachment 1: Submitted 4 April - NRC Submission to FNDC LTP 2018-2028

Attachment 2: Submitted 4 April  - NRC Submission to KDC LTP 2018-2028

Attachment 3: Submitted 4 April  - NRC Submission to WDC LTP 2018-2028  

Authorised by Group Manager

Name:

Jonathan Gibbard

Title:

Group Manager - Governance and Engagement

Date:

17 April 2018

 


Council Meeting  ITEM: 6.4

24 April 2018Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council Meeting  ITEM: 6.4

24 April 2018Attachment 2

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council Meeting  ITEM: 6.4

24 April 2018Attachment 3

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Council Meeting                                                                                                                                                         item: 7.1

24 April 2018

 

TITLE:

Chair’s Report to Council

ID:

A1053106

From:

Bill Shepherd, Chairman

 

Executive summary

This report is to receive information from the Chair on strategic issues, meetings/events attended, and correspondence sent for the month of March 2018.

 

Recommendation

That the report ‘Chair’s Report to Council’ by Bill Shepherd, Chairman, and dated 9 April 2018, be received.

 

Strategic issues

Long Term Plan

The Long Term Plan (LTP) ‘Have Your Say’ events were successful in providing an opportunity for the community to have meaningful discussions with our councillors and staff about our proposals.  Unfortunately, attendance was quite varied with some very good attendances and some very poor attendances.

The concept provided such a good forum that we need to go back to the drawing board and ascertain how we can get more people involved.

Written submissions still provide a valuable source of public feedback for our decision-making with over 700 written submissions at the time of writing this report.  Submissions will have closed on 17 April so the final number will be available at the council meeting.

Transport

The Government's GPS (Government Policy Statement) concerning its transport plans has now been released.  Unfortunately the new GPS takes the building of new off-line highways out of the mix of transport solutions.  The impact on Northland was confirmed at a meeting with the Minister of Transport in Wellington on 11 April 2018 by a delegation led by the Northland Mayoral Forum.  However, over the next few weeks we will continue to work with the Government to reaffirm the importance of using its new priorities to enhance this vital link which connects Northland to the rest of New Zealand and to the world.

Other modes of transport are clearly important to Northland as well, however, no other mode of transport can effectively take the place of the 98% of our heavy transport that goes by road and the 100% of our tourist and light transport that also goes by road.  For example, it would take a massive investment in rail (several billion dollars) to multiply the goods transported by rail by five times and still rail would be providing less than 10% of our transport solutions.

Meetings/events attended

During this period, I attended the following meetings/events/functions:

·        Meetings attended with the council’s CEO, Malcolm Nicolson:

o   Delegation from Vanuatu of government ministers and officials – wanting to learn about local government in New Zealand.

o   Karleen Everitt, David Wilson, Vaughan Cooper, Northland Inc. – how our two organisations can support one another better.

o   Attended and spoke at the Union East Street storage facility opening.

o   Dr Shane Reti, Whangārei MP, and Colin Dall, Group Manager – Regulatory Services – fuel pipeline security – possible lessons from the recent damage to the pipeline.

o   Philippa Fourie, Manager Regional Relations North Island, Fonterra, introduced Mike Borrie, Head of Farm Source Northland.

o   LGNZ Better Economic Development workshop held at Whangārei District Council.

o   Tour and update at the Flyger Road poplar nursery by Land Management Advisor, Wayne Teal.

o   Meeting with the Patuharakeke Te Iwi Trust Board.

o   Meeting with Whangarei District Council Mayor, Sheryl Mai; and CEO, Rob Forlong – Kaipara Moana negotiations.

o   Meeting on rail held at The Orchard.

o   Attended the LTP Have Your Say events held in Whangarei time 2, Kerikeri, Dargaville and Mangawhai.

o   Northland|Forward Together Strategic Planning Workshop held at Far North District Council.

·        Dargaville field days.

·        Sue and I attended the Dairy Industry Awards held at Toll Stadium.

·        Regular fortnightly Mayoral Forum teleconference calls.

·        Group Manager – Governance and Engagement, Jonathan Gibbard, and I met with Dick Dargaville, Chair, Tai Tokerau District Māori Council; Gerald Sharrock, Economic Advisor; and George Riley, Northland Inc. – discuss economic development issues.

·        Attended the Ballance Farm Environment Awards held at Waitangi along with Councillors David Sinclair, Paul Dimery, Penny Smart and our partners.

Correspondence

During March 2018 I sent out the following correspondence:

Date

Addressed To

Subject

29.03.18

Dave Cull

President

Local Government New Zealand

Dissatisfaction at the process followed before the release of LGNZ’s letter to support removal of sections 19ZA to 19ZG of the Electoral Act 2001

 

  


Council Meeting                                                                                                                                                         item: 7.2

24 April 2018

 

TITLE:

Chief Executive’s Report to Council

ID:

A1049372

From:

Malcolm Nicolson, CEO

 

Executive summary

To update the council on recent activities and progress on achieving council priorities.

 

Recommendation

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, CEO and dated 28 March 2018, be received.

 

 

7.2.1   Highlights

Court of Appeal decision

I am pleased to report that the Court of Appeal has, while finding some technical breaches of the Rating Act, validated the rating resolution passed by council for the years contested.  The Court went further and also validated penalties applied, thereby making all outstanding debt that was subject to this case due and payable.  Costs have been awarded in favour of this council as well as the Kaipara District Council.

In handing down their verdict the Court made some pertinent comments:

-      These collaborative agreements (rating shared service) have the laudable aims of minimising costs and increasing efficiencies as required of the Regional Council by the Local Government Act.

-      It is common ground that the assessment of rates is a purely mechanical/mathematical process done by a computer.

-      What the argument advanced by the Rogan’s would effectively mean …. That is patently absurd and in our view, highlights the flaws in the argument.

-      …. in this case the errors can all be described as highly technical.

-      Under the formula that was adopted, there was no possibility of a ratepayer being misled or prejudiced in any way.

-      This proceeding lacks complaints of substance.

 

Council’s decision to vigorously defend this case is therefore completely vindicated.

 

Eradication of Lagarosiphon at Lake Ngakapua

Eradication of lagarosiphon, which is a pest oxygen weed, has been confirmed at Lake Ngakapua after the final sign off survey by a team of snorkelers and divers.  A comprehensive survey of all parts of the lake and reed bed was undertaken as part of the sign off.  Lake Ngakapua is a privately owned dune lake on the Aupouri Peninsula of around 9 ha and 5.2m deep with a moderate-high ecological score and is ranked as one of Northland’s top 20 lakes.

The lake was also fenced under the Environment Fund.  The eradication was undertaken in 2015 using herbicide spread from a boat by NRC field staff.  The lagarosiphon is thought to have been introduced by either eel fishermen or duck shooters and was discovered in the lake during the annual ecological lakes survey.  NIWA commented that this is one of very few examples in New Zealand where weed eradication in a lake has been achieved with fast action and commitment by all sectors and the owner.

This project is a practical demonstration that the aspirational vision of a pest free Northland is achievable. 

 

Gypsywort

Spraying of Gypsywort (a serious wetland weed classified as an eradication species under the Regional Pest Management Plan) was completed in the Te Werahi wetland.  This was a complicated project requiring significant time and coordination to get all parties involved and across the line – DOC, land managers, Iwi, spray contractors, NRC staff and Fish and Game.  This work is a great example of the leadership role that NRC takes on pest weeds, and demonstrates the high level of commitment and pride that we take in our work.

 

7.2.2   CEO’s Office

SHARED SERVICES

Northland councils continue to work together on applications for the Provincial Growth Fund a part of the Northland Forward Together’s advocacy program ‘One Voice’.  A working party comprising of the four councils, Northland Inc. and NTA has been established.

 

COUNCIL PROPERTY UPDATE

I have now come to an agreement with Far North Holdings Limited (FNHL) to sell 56 Gillies Street Kawakawa for $485,000 plus GST (if any), being the original purchase price.  FNHL has provided the property team with a draft Sale and Purchase Agreement to that effect. This has been amended to remove council warranties so that the property is sold ‘as is, where is.’

The sale of a council industrial area property has gone unconditional and settles on 26 April 2018.

 

The sale of a council CBD property is undergoing an offer-back process as part of meeting Councils obligations.

 

Two Sale and Purchase Agreements are currently subject to council approval where council is the purchasing party. One of the agreements involves nine titles.

 

7.2.3   Corporate Excellence

INFORMATION TECHNOLOGY

Nothing to report

FINANCE

Fraud Declaration

I am not aware of any fraud nor am I investigating any incidence or suspected incidence of fraud at this time.

 


 

7.2.4   Regulatory Services

Consents in Process

During March 2018, a total of 42 Decisions were issued.  These decisions comprised:

 

1

Moorings

14

Coastal Permits

2

Air Discharge Permits

13

Land Discharge Permits

2

Water Discharge Permits

4

Land Use Consents

4

Water Permits

2

Bore Consents

 

The processing timeframes for the March 2018 consents ranged from:

 

§ 67 to 12 calendar days, with the median time being 28 days;

§ 38 to 8 working days, with the median time being 20 days.

 

33

Applications were received in March 2018.

 

Of the 107 applications in progress at the end of March 2018:

 

41

were received more than 12 months ago (most awaiting further information);

8

were received between 6 and 12 months ago (most awaiting further information);

58

less than 6 months.

Appointment of Hearing Commissioners

No commissioners were appointed in March 2018.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of March 2018 is (by number):

 

§ Applications Publicly/Limited Notified During Previous Month

1

§ Progress on Applications Previously Notified

4

§ Hearings and Decisions

2

§ Appeals/Objections

2

 

Compliance and State of the Environment monitoring

The results of compliance monitoring for the period 1 – 31 March 2018 (and year-to-date figures) are summarised in the following table and discussed below.

Classification

Total

Full compliance

Non-compliance

Significant non-compliance

Not exercised during period

Air discharges

15

14

0

0

1

Coastal permit

305

299

6

0

0

Discharge permit

57

48

3

3

3

Land use consent

68

61

6

0

1

Water permit

160

82

67

0

11

Total

605

504

82

3

16

Percentage

 

83.31%

13.55%

0.5%

2.64%

YTD

4468

3218 (72%)

765 (17%)

246 (6%)

239 (5%)

 

Air discharges

A total of 41 air quality related environmental incidents were received, 28 of which related to burning and smoke nuisance and 9 to odour nuisance.

Continuous ambient PM10 monitoring results for February 2018 for the Whangārei, Marsden Point and Dargaville airsheds showed that compliance was met with the National Environmental Standards for Air Quality (NESAQ).  PM2.5 monitoring results for Whangārei were within the Ambient Air Quality Guideline value.

The PM10 mobile monitoring station was moved from Dargaville to Kaikohe in March. There were no exceedances of the NESAQ PM10 standards recorded in Dargaville during the 12-month period it was set up. The results from the Kaikohe monitoring site will be presented in next month’s report.

 

Coastal

The majority of consents monitored during the reporting period related to coastal discharges (treated municipal sewage) and coastal structures. 

Routine water quality sampling of the Whangārei, Bay of Islands and Kaipara harbours and southern estuaries (Mangawhai, Waipū and Ruakākā) was carried out.

Sediment plates at sentinel estuary monitoring sites were measured to assess sedimentation rates.

Broadscale habitat mapping of the Ruakākā estuary commenced. This involves identifying the extent of the estuary’s vegetation types, shellfish beds and sediment types, and collection of aerial photography. 

 

Hazardous Substances

·     The collection and packaging of hazardous substances continued during the reporting period.

·     Five incidents involving the discharge of hazardous substances and 14 enquiries regarding contaminated land were received and responded to.

 

Discharge and Land Use monitoring

Routine compliance monitoring of discharge and land use consents continued during the period. Council attended the following during the reporting period:

·     Combined agency network meeting with the Northland District Health Board.

·     Workshop held by the Ministry for Primary Industries on the National Environmental Standard – Plantation Forestry (NES – PF).

·     RMA Forestry sub group to discuss implementation of the NES – PF.

·     Ngāwhā Geothermal Power Generation community liaison committee meeting held at Ngāwhā Springs Village hall.  No issues for NRC were raised.

 

Summer Recreational Bathing Water Quality Surveys 2017-18

The recreational bathing programme commenced on 4 December 2017 and concluded on 6 March 2018, with up to 46 coastal and 14 freshwater sites sampled on a weekly basis.  The following table shows the number of sites which had “unsuitable for swimming” results over the reporting period.

Sites

Week 1

04/12

Week 2

11/12

Week 3

18/12

Week 4

25/12

Week 5

01/01

Week 6

08/01

Week 7

15/01

Week 8

22/01

Week 9

29/01

Week 10

05/02

Week 11

12/02

Week 12

19/02

Week 13

26/02

Week

14

05/03

Coastal

2

0

0

1

6

0

2

2

2

0

20

3

1

3

Freshwater

1

2

3

2

3

3

1

6

3

5

9

3

2

6

 

Environmental Incidents

There were no incidents recorded during the reporting period which resulted in a significant environmental impact.

 

Enforcement

Abatement Notices

There were eight abatement notices issued during the period.  These were for:

Burning & smoke nuisance

5

Stormwater discharge

1

Structure in CMA

1

Sewage

1

 

Infringement Notices

There were 16 infringement notices issued during the period.  These were for:

Earthworks in a wetland

9

Fanworm

3

Structure in CMA

1

Sewage

2

Non-compliance with an abatement notice

1

 

Other Enforcement

Spray damage to significant indigenous wetland

Charges have been laid against a land owner and the contracting company for spray damage to a significant indigenous wetland adjacent to Basin Road, Baylys Beach.  A disputed facts and sentence indication hearing has been set down for the Whangārei District Court on 23 and 24 April 2018. 

Dumping and burning of demolition waste

Charges have been laid against two companies, two individuals (associated with the two companies) and a landowner for the dumping and burning of demolition waste near Kaikohe.  Full disclosure was completed on 22 February 2018. No court dates have been set and pleas have not yet been entered.


 

Abatement notice appeals

An abatement notice issued for the discharge of odour and dust from a trade and industrial premise in Whangārei has been appealed. Mediation was held on 16 March 2018 in Whangārei.  An agreement was reached on the interim steps to be taken at the site and provision of a report by the appellant which will be reviewed by an expert appointed by council.  A further mediation date, if needed, has been set for 23 May 2018.

 

7.2.5   Environmental Services

Land Management

Environment Fund Update

The focus is now on signing off the Environment Fund projects.  To date 52 projects totalling $191,951 have been completed.  Seven projects have withdrawn totalling $28,153.  (We should not reallocate this, as this $28k is coming off the overallocation of budget of approx. $108k.)  This leaves the level of overallocation at $80,847.

 

 

Farm Water Quality Improvement Plans (FWQIP) 1 July 2017 to 31 March 2018

Year to date 109 FWQIP’s have been commenced, 141 have been completed, with a further 125 in progress.

 

Northern Wairoa FIF Project

The Deed of Funding was signed by Ministry for the Environment (MfE) with an execution date of 9 March 2018.  The project is progressing with the Partnership working out priority areas for project work.  There is $45,000 to be spent on fencing and planting this financial year, some projects are currently being scoped.  We have been busy setting up council systems and finalising the recruitment process.

 

Hātea project

There have been five fence sign-offs so far, with 10 still to complete.

 

Given the wet summer and potential for good growing over autumn, we intend to target planting with suitable land owners in the coming weeks to allocate the last remaining Hātea Environment Fund budget.

 

Staff ran an information stand at the annual “Whanau at the Falls” community event at Otuihau Reserve on 17 March, along with Jan Powell (Northland DHB). 

 

BIODIVERSITY

Lakes

The Freshwater Improvement Fund Deed of Funding has been signed.  Work is progressing to partner with mana whenua iwi and hapū for the project delivery.

 

Cawthron Institute is working with staff on a list of lakes in Northland to be sediment cored.  The Lakes 380 project, funded by MBIE, is to sample 380 lakes nationally.  Sediment cores are analysed to describe processes affecting lake geology, chemistry and biology for the past 1000 years.  Although most of the Northland lakes chosen are dune lakes, Lake Ōmāpere, formed through volcanic activity, is being included in the 50 lakes nationally to receive more detailed analysis.

 


 

Lake Ōmāpere

Staff from several teams across council met to discuss a plan for council involvement with improvement of water quality at Lake Ōmāpere after the most recent algal bloom.  Priorities agreed were to nominate one main contact staff member for Lake Ōmāpere as well as to work with Lake Ōmāpere Trustees, progress removal of grass carp from the lake, target catchment actions that result in reduction of phosphorus entering the lake and work with landowners around the lake to update farm plans.  We are attempting to schedule a meeting with the trustees to discuss this work plan.

 

CoastCare

New Zealand Association of Environmental Educators (NZAEE) Seaweek was held at the beginning of March and events were held by CoastCare groups at Taipa and Baylys Beach.  NRC distributed 56 beach-clean packs to community and whanau groups, schools and early childhood centres to enable them to run beach clean-up events.  An estimated total of 2085 people were involved.  Clean-ups are running till the end of this school term.

 

The Northland CoastCare Co-ordinator attended the Coastal Restoration Trust national conference, held this year in Petone, and provided an update on Northland CoastCare work.

 

Presentations made at the conference are available on the Coastal Restoration Trust website: https://www.coastalrestorationtrust.org.nz

 

BIOSECURITY

Biosecurity Threats/Incursions

 

Mycoplasma bovis

In July 2017, the bacterial infection Mycoplasma bovis was found in cattle in the Oamaru area of the South Island.  With the support of farmers, industry bodies and local communities, Ministry for Primary Industries is working hard to control the spread of the disease and, if possible, eradicate it from New Zealand.  This is the first time it has been found in New Zealand and the bacteria is listed as an Unwanted Organism under the Biosecurity Act 1993.  It does not infect humans and presents no food safety risk but is a significant animal welfare and productivity issue.

 

Farmers are being urged to improve and practice good on-farm biosecurity to prevent any further spread.  A national surveillance programme is currently being carried out in dairy herds throughout the country which will help to inform the next options in the response.

 

Only one detection of the disease has been found in the North Island in the Hawkes Bay region and we are assisting Asure quality staff in Northland with their programme of checking and survey for the disease.

 

More information:

https://www.mpi.govt.nz/protection-and-response/responding/alerts/mycoplasma-bovis/

 

Myrtle Rust - update as at 29 March 2018

There are now 475 confirmed sites throughout the following regions - Bay of Plenty (108), Northland (4), Taranaki (210), Waikato (49), Auckland (70), Manawatu (2) and Wellington (32).

 

No new sites or reinfection have been detected in Northland and there are no restrictions on plant movements or planting throughout New Zealand.  We are predicting further incidents of the disease will be found throughout the region next spring and an increase in public enquiries about what to do in the event their trees contract the disease.  As part of long term management of the disease, landowner information and response kits are being compiled and we expect an increasing demand for information.

 

Kauri Dieback

Interest in Kauri Dieback has continued to increase this month, with more requests for site inspections / information from the public, community groups and other organisations. 

 

We attended a workshop led by the Department of Conservation in Auckland on the use of social marketing to increase the compliance at Kauri Dieback hygiene stations.  We have also been approached by the NZ Walking Access Commission to help with hosting a Kauri Dieback awareness hui in Northland.

 

Pest Plants

Eradication Weeds

We have been controlling the remaining Kaipara Harbour sites of the aquatic pest plant spartina. Progress has been significant and populations of spartina in Whangaroa, Whangārei and Hokianga are very low- detection is now very difficult with many hours searching for little result.  A detector dog is being considered as a tool to locate the remaining few plants.  Remaining harbours with spartina include the Kaipara and Parengarenga and actions to eradicate the plant from these harbours have been underway for the last ten years.  Population locations are well known and actions to eliminate these are underway we expect populations to be fully eradicated by 2027.

 

Populations of yellow flag iris have reduced significantly and the remaining sites which number approximately 50 are all expected to be eradicated by 2027.  This will be a significant achievement as many regions have this aquatic pest plant at such high levels that eradication for them is beyond their resourcing.

 

Batwing passionflower populations in Whangārei and all other areas in Northland are decreasing due to active management involving ground checks three times a year.  Given the current level of investment we are working toward all sites being clear by 2027 and from there we must wait a further six years before declaring them eradicated.  Batwing is a nasty fast growing liane with lots of bird attractive fruit.  If it is not contained and eradicated, we can expect this plant to be throughout Northland’s forests in the future.

 

An active Senegal Tea and Yellow Flag Iris site has been found in the Kerikeri CBD area.  This site will be monitored and treated over the next month. 

 

Manchurian wild rice programme

Contractors employed by council have started the second round of Manchurian wild rice spraying which is scheduled to be completed by the end of May and we are approximately 70% complete with the current year’s spray programme.

 

Workshop for dog detection pest work

A workshop for dog owners interested in training their dogs for plant detection work is to be held at council offices in Whangārei from 20 April to 22 April.  John Taylor who has trained both a successful velvetleaf and a spartina detection dog will lead the workshop.  Dog owners from the Whangārei Dog Training Association as well as interested staff have been invited to attend.  The hope is that these dogs will increase the effectiveness of finding pest plants in a bid to eradicate many species from Northland.

 


 

Biosecurity - Partnerships

Biosecurity Environment Fund (Biofund)

Requests for assistance from council’s Environment Fund have come from across the region and are requesting assistance to control a range of plant and animal pests. 

 

Over 50 applications have now been requested and are currently being assess by biosecurity staff.  Initial analysis of applications show a common interest in controlling possums, rats, mustelids (mainly stoats) and feral cats with a growing interest from applicants to undertake weed control.  Applications will be assessed and prioritised during April and May.

 

Community Pest Control Areas

We attended a meeting with members of the Tanekaha CPCA to discuss potentially renewing and extending this successful project.  This was very successful, with the group not only wanting to renew but also expand the area of the CPCA by at least 600ha to included several forested gullies which may hold kiwi.  A new plan is currently being developed.  A hui on animal pest control was undertaken at the Karangahape Marae at Kaeo - topics covered included hygiene, baits, disposal of the carcasses, placement of the traps, also the topic of toxin use was discussed.  Training was also given at the Mitimiti Marae to upskill the locals who are interested in pest control.  This will enable those who attended to carry out trapping on their own properties.

 

2018 Northland Field Days

Nine council biosecurity staff from all offices attended the Northland Field days between the 1‑3 March.  There were more than 40 enquiries from the public for staff to respond to.

 

Biosecurity - Marine

During March, a total of 358 hull inspections were performed in Whangārei, Tutukaka, Inner Bay of Islands and Whangaroa.  There were 19 vessels found with Sabella present, seven with Styela and six with Eudistoma.  This month NRC’s biosecurity marine team issued 10 Notices of Direction to infested vessel owners.  Others were contacted regarding marine pest presence and/or diver removals.  In total, the diver surveillance team have inspected nearly 1600 vessel hulls already this season with the aim of inspecting a total of 2000 by the end of May.  These inspections have resulted in a total of 79 Notices of Direction being put onto infested vessels directing the owners to have the hulls cleaned.

 

The average level of fouling on vessel hulls for the total surveillance period is a score of 2.5 which is between 1-15% of the visible hull surface covered by macrofouling or filamentous algae.

 

The styela sea squirt was present on 29% of inspected vessels in the inner Bay of Islands and 15% of vessels in Kerikeri.  In Whangārei 28% of vessels inspected had fanworm present on the vessel.  Fanworm is established in Whangārei Harbour however, at this stage it has not spread to other areas of the North that staff know of.  Although fanworm has been detected on a few vessels outside of Whangārei staff have no confirmed cases of fanworm established in any other area.

 

Biosecurity - Fresh Water

Koi Carp

A baited camera trap was stationed at Lake Ngatu over three days in response to the koi carp report received earlier this year.  Review of the footage detected only dune lakes galaxids. 

 

Pest turtles

A turtle trap based on American designed traps was constructed and deployed at Rainbow Falls, Kerikeri after multiple reports of a pair of turtles residing in the pond last year (see photo below).  No turtles were observed or caught over the four days that the trap was deployed and staff will continue monitoring this site with the aim of capturing these animals. 

 

RIVERS

Priority Rivers

Work

 General Status

Comments

Awanui

OpEx

75% complete

The contractor has taken advantage of recent fair weather to accelerate works.

Awanui

CapEx 

100% complete

Bulk earthworks have been grassed and tree removal (prep work) for next season has been completed.

Kāeo - Whangaroa

OpEx

85% complete

Work completed in Matangirau, Pupuke and Kaeo river Catchments.

Kerikeri – Waipapa

OpEx

65% complete

Spraying complete, tree removal is underway.

Kawakawa – Taumārere

OpEx

75% complete

Stockpiling rocks spalls for Kiwi Rail for bridge.

Whangārei

OpEx

65% complete

Ongoing tree removal, gravel works programmed for May. 

Kaihu

OpEx

62% complete

CEO approved under his delegated authority for an additional unbudgeted $30k expenditure for tree removal as requested by the Rivers Team.  Tree removal scheduled for April.

Minor Rivers

OpEx

53% complete 

Various work streams underway.

 

The wet conditions this summer have slowed progress on some of the river works, however, we have accelerated works in Awanui, Kaeo, Kaihu and Minor Rivers to complete the planned works. 

 

NATURAL HAZARDS

Work Streams

% complete

Comments

Regional LiDAR Project

4%

The Awanui catchment is 75% surveyed as of March, and expected to be complete in April.  Cloud cover has delayed survey.  In February, the aircraft returned to Australia for maintenance, and was due back in New Zealand on week of 9th April.  The plane is not back yet, they are waiting for a window of clear weather to get back across the Tasman.

Coastal Hazard Maps

 

100%

The team have been fielding queries on the coastal hazard maps, and there appears to be widespread uptake.

Priority Rivers Flood Hazard Maps

75%

Flood mapping updates are in progress for the Kaihū-Awakino, Kerikeri and Kāeo catchments, and new flood extents are being assessed for Waipū and Paparoa catchments.  The flood mapping shown on our online viewer is due to be updated in mid-2018.  Flood models are to be progressively updated with a 1.0m allowance for sea level rise.

Awanui Flood Model

 

5%

The modelling contract has been awarded to DHI New Zealand / Macky Fluvial Consulting.  Data transfer has been initiated but the model re-build will not get underway until the catchment LIDAR survey has been completed and processed.

Waipū and Paparoa Flood Model Builds

60%

Flood model calibration for Waipū and Paparoa rivers is progressing and staff are expecting preliminary results to review.  This project was scheduled to be completed in April 2018, but may be extended to May.

 

HYDROLOGY

·    The Takahue at Topps rain gauge has been installed in the upper Takahue catchment as part of the Kaitāia upgrade work.  The landowner has been recording manual rainfall for Council since 1971, enabling 46 years of data to be synthesised into the new site.

·    The Water Resource Scientist has completed the scoping work for the Kaitāia flood forecast model.  Catchment analysis is now underway.  This work has been development in consultation with the River & Natural Hazards team.  The model is to be used as a forecast tool during a significant weather event.

·    Both tenders for the Hydrometric health and safety remediation work were rejected.  Negotiations have begun with the most favourable of the tenders.

·    Below is the 2017 annual rainfall map for Northland, the dry start and finish to the year was balanced out by a stormy autumn and wet winter, more detail can be found on the Hydrology climate report loaded on the Council website shown below:

https://www.nrc.govt.nz/Environment/hydrology-climate-report/hydrology-climate-report-2018/march/march-2018--climate-report/

 

·    The rainfall project has now been completed.  All rainfall data ever recorded in Northland by various historical and existing agencies is now mapped in GIS and the meta data stored in Hilltop.  This process has established the most comprehensive rainfall dataset in Northland enabling future Council staff, engineers and members of the public to tap into decades of rain data.  The next step is making the data available to the public via the NRC website.

·    Training from Hyquest is scheduled for 12 April 2018, as the hydro team roll out the new generation of data loggers.

·    In early February 2018 Aquadrill identified saltwater during the installation of bores near the Kaimaumau settlement foreshore.  The driller collected samples and then back filled the bores.  The driller subsequently notified the Council.  The Council undertook a desktop assessment of the registered bores and groundwater quality result available in the surrounding area and selected 15 bores for saline indicator monitoring.  The monitoring results show elevated saline indicators similar to sea water for the samples collected by Aquadrill.  However, no evidence of such elevated saline indicators was identified in the 15 bores monitored by the Council.  This suggests the saline water is localised in extent and is not adversely affecting the existing bores monitored in the surrounding area.  Further work is programmed to assist in delineating the extent of elevated saline water in the immediate area. 

 

7.2.6   Governance And Engagement

Economic development

Investment and Growth Reserve

Project

March update

Future developments/ reporting

Extension 350

None

Third quarter 2017/18 report due in April.

Resources Enterprise Limited (REL)

Draft financial report for the year ended March 2017 received. 

Seeking further information from Directors.

Hundertwasser Art Centre (Whangārei)

None

Awaiting provision of project plan and other conditions associated with first payment.

Kawakawa Hundertwasser Park Centre (Te Hononga)

Proponents provided an update on the project at council workshop.  Some of the conditions associated with council funding are not likely to be met. 

Staff will engage with proponents to determine the situation regarding all conditions and prepare a paper for May council meeting. 

Regional Promotion

None. 

Report for the six months ended June due in mid-August 2018.

Twin Coast Discovery Revitalisation

None. 

Project has now finished.

Twin Coast Cycle Trail (TCCT)

Received information on monitoring of TCCT performance.  FNDC provided project update at council workshop. 

Awaiting further progress reports and associated invoices to complete funding commitment.

Demand assessment for new water storage

Reviewed tender responses.  Informed that central government co-funding that had been sought through Crown Irrigation Investments Limited will not be provided.

Application being prepared for Provincial Growth Fund.  Awarding of the contract for service put on hold until funding secured.

 

Other activities undertaken included:

·    Northland Inc SOI 2018-2021: Formal council response to draft SOI 2018-2021 sent to Northland Inc. 

·    Northland Economic Quarterly: The nineteenth issue of the Northland Economic Quarterly (NEQ) newsletter was published on 28 March 2018.  The annual section looks at some of the factors driving the recent economic growth trends while the spotlight section looks at the creative industries sector in Northland.  The current and past issues can be found at: www.nrc.govt.nz/economicquarterly.

 

 

COMMUNICATIONS

Publications

·    Consultation Document for Long Term Plan 2018-2028

·    Supporting information document for Long Term Plan 2018-2028

·    Regional Report (council newsletter) – half dedicated to the Long Term Plan consultation, and the remaining half covering the new Whananaki community pest control area, a wrap-up of our summer swim survey period, the proposed Taumarere-Kawakawa flood scheme, and the beetle battling the weed tradescantia.

 

ONLINE CHANNELS

·    Highlights – Facebook Live coverage from events like the Northland Field Days and the Dairy Industry Awards have received significant positive engagement on Facebook with our followers. A series of videos with councillors and community members coupled with an advertising campaign have also stimulated lots of discussion during our Draft Long Term Plan consultation. 

·    Most popular post on Facebook this month – the February rainfall map for Northland.

 

Key Performance Indicators

Nov-17

Dec-17

Jan-18

Feb-18

Mar-18

WEB

 

 

 

 

 

# Visits to the NRC website

22,930

23,700

28,100

34,400

29,200

E-payments made

9

2

3

11

2

# subscription customers (cumulative)

1,168

1,165

1,167

1,181

1,171

SOCIAL MEDIA (cumulative)

 

 

 

 

 

# Twitter followers

1,335

1,354

1,362

1,369

1,376

# NRC Facebook fans

5,377

5,724

5,812

5,914

6,108

# NRC Overall Facebook Reach

135,800

113,000

114,200

72,000

91,900

# CDEM Facebook fans

14,700

14,900

15,300

15,400

15,600

# CDEM Overall Facebook Reach

141,900

137,700

338,300

103,800

180,300

# Instagram followers

126

176

199

223

261

 

* December report covers 30 days from 9 December 2017 – 8 January 2018 (first working day after holiday break).

 

enviroschools / education
Events

·    On 8 March, Councillor Rick Stolwerk officiated at the Enviroschools Bronze celebration at Ruawai College;

·    On 14 and 15 March, the first Project Pest Control course was held at Kai Iwi Lakes.  The course combined Projects Possum, Mustelid and Rodent;

·    From 26 – 28 March, the Enviroschools WaiRestoration national hui was held in Kerikeri.  Over 50 people from throughout New Zealand gathered to learn about the Northland project.

 

Enviroschools Newsletter
During March, Issue 27 of the Enviroschools Northland newsletter was produced. It highlighted the Enterprise Expos, Environmental Leaders Fund, WaiRestoration and environmental action and learning happening at a number of schools and kindergartens.

 

School communities facilitated
During March, 28 school communities were visited by Enviroschools facilitators.

 

EVENTS

Northland Dairy Industry Awards Dinner (Thursday 8 March)

Chairman Bill Shepherd presented the Northland Regional Council Leadership Award to Sam Moscrip.  Sam won five other merits awards and was announced as Dairy Manager of the Year 2018.  Eden Ritchie won Dairy Trainee of the Year and Dan and Gina Duncan won Share Farmer of the Year.

Ballance Farm Environment Awards Dinner (Wednesday 21 March)

The awards dinner celebrated the success of a number of farmers from a variety of sectors across the region.  Chairman Bill Shepherd presented the Northland Regional Council Water Quality Enhancement Award to Craig and Greta Harman, Whananaki Coastal Charolais.  Craig and Greta are also the 2018 Supreme Award Winners.  The couple have done lots of proactive pest control and riparian planting on their property.  The winner’s field day will be held on the property on Thursday 3 May.

Northland Dairy Industry Awards winners field day (Wednesday 28 March)

The winner’s field day was held at Pouto Topu A Trust’s property in the Kaipara, where Dan and Gina Duncan are sharemilkers.  The field day attracted over 60 people and showcased the three Northland Dairy Industry Award winners.  Council’s Kaipara Land Management Advisor worked with the Duncan family and the Trust on their environmental efforts.  The Land Management Advisor received special recognition for his contribution and was given the opportunity to speak at the field day. 

 

MĀORI ENGAGEMENT

Northland Regional Council along with the three district councils and Barker and Associates were awarded ‘Best Practice Non-Statutory Planning’ at this year’s New Zealand Planning Institute annual awards.  The award recognised the collaboration between the councils resulting in the development of a toolkit designed to assist Māori landowners wishing to develop their land for the purposes of papakāinga. Barker and Associates (Whangārei) were engaged to design and produce the toolkit on behalf of all councils. The work comes as part of the ‘Northland Forward Together | Kokiri Ngatahi’ programme of work.

 

The Kaipara Moana Working Party met twice with the Crown and Ngāti Whātua Uri for the purpose of informing negotiations on the Treaty settlement for outstanding claims by Ngāti Whātua Uri. The staff technical team also met on three occasions.

 

As a result of an invitation from Patuharakeke Te Iwi Trust Board (PTB), the council Chairman, Chief Executive and staff met with PTB to discuss the 2017 changes to the Resource Management Act 1991, in particular 58L, Mana Whakahono a Rohe | Iwi Participation Arrangements.

 

The Iwi Local Government Association Chief Executives (ILGACE) met during March. The meeting was attended by council’s Group Manager Governance and Engagement on behalf of the Chief Executive Officer, who was unable to attend.

 

CORPORATE PLANNING

The Long Term Plan 2018-2028 consultation process is currently underway, with the submission period closing at 4pm on 17 April.  During the consultation period seven ‘Have Your Say’ events were held around the region, which presented an opportunity for members of the community to present their views to councillors in person, as well as to better understand the proposals.  Events were held in Whangārei (two events), Kerikeri, Kaikohe, Kaitāia, Dargaville, and Mangawhai.  Attendance at these events varied, with over 60 attending at Kaitāia, and only one person attending at Mangawhai.

Deliberations on the Long Term Plan are scheduled for 15 May, with final adoption of the plan scheduled for 21 June.  The final plan is audited, with the audit process scheduled for 28 May – 8 June.

 

GOVERNANCE SUPPORT

Local government official information (LGOIMA) requests

Month

LGOIMA requests received 2016/17

LGOIMA requests received 2017/18

July

7

7

August

5

10

September

10

15

October

11

16

November

10

12

December

10

14

January

7

13

February

11

13

March

18

12

April 

12

 

May

8

 

June

7

 

 

 

 

Total LGOIMA requests received

116

112

Total LGOIMA requests not responded to ≤ 20 working days*

9

7

 

7.2.7   Customer Service – Community Resilience

CIVIL DEFENCE EMERGENCY MANAGEMENT

Warnings and activations

There have been no significant weather warnings issued in the past month for the Northland region.

 

On the afternoon of Friday 23 March, a section of State Highway 1 south of Pukenui was washed away after significant rainfall in an isolated area.  Residents and visitors were effectively cut off, with the only access available via Ninety Mile Beach and a private forestry track.

 

The New Zealand Transport Agency (NZTA) assumed the lead response role to coordinate the re-instatement of the road and the Far North District Council provided welfare support.  Northland CDEM staff and Northland Transportation Alliance (NTA) maintained contact throughout the NZTA coordinated response providing updates for stakeholders and advice when required.

 

Escorted convoys were established through the forestry track for suitable vehicles with permission from the land owner; Summit Forestry.  The Far North District Council established a community-led information point at the Houhora Big Game and Sports Fishing Club and coordinated delivery of supplies to the Pukenui Four Square.

 

The NTZA issued regular public messaging to ensure residents and visitors were kept up to date with progress.  The on-site contractors, Fulton and Hogan were able to re-instate the road prior to Easter, just five days after the road was washed out.

 

Recovery

The Northern Alliance Recovery Workshop held a workshop in Hamilton on 6 April, where MCDEM officials provided an overview on the new Strategic Recovery Guidelines and a presentation was received on the Edgecumbe recovery.

 

A Recovery Workshop for Northland to develop the Strategic recovery section for inclusion into the Northland CDEM Group plan is scheduled for 21 April.

 

Tsunami readiness

The Northland region bi-annual Tsunami siren testing took place on 1 April.  The test was successful; reports on each siren are currently being collated.  The network of sirens continues to be strengthened with 20 new tsunami sirens having been installed recently.

 

The installation of 38 tsunami public information boards in the Whangārei District is on track to be completed by the end of June.  Signage is being installed in consultation with Community Response Groups.

 

Northland CDEM Group will take delivery of 100 indoor tsunami sirens from Northpower during April. These will be available to the public to purchase, with the aim of filling gaps in the current tsunami siren network. 

 

Welfare

The National Group Welfare Managers Forum is being hosted at Tutukaka in the first week of May. Twelve of the sixteen CDEM regions, including the Chatham Islands will be represented at the twice-yearly event. The Forum allows participants to keep up to date with the latest sector developments, build networks and familiarise themselves with the region

 

Many of the participants are taking the opportunity to attend the Northland Civil Defence Forum in Whangārei on the 2 May which is expected to up to 200 people.

 

Technical Advisory Group Review

The implementation team from DPMC is working to support the Minister of Civil Defence to develop the Governments response to the report.   A report is expected in May that will clarify what the next steps are in response to the various recommendations.

 

Professional Development and exercises

Kaipara District Council are having annual exercise on the 19 April.

 

The Emergency Operations Centre pilot training in late March was attended by 24 personnel, made up of CDEM people from each of the councils and full CDEM team.

 

 

TRANSPORT

Regional Land Transport Planning

 

Draft Regional Land Transport Plan 2015/21 – Three-Year Review (RLTP)

A progress report on the Draft Regional Land Transport Plan 2015/21 – Three Year Review (RLTP) was tabled at the 4 April 2018 Regional Transport Committee (RTC) meeting.

 

This RLTP document attached to the report reflects the changes approved by the RTC following the RTC workshop and consultation meeting held on 26 February 2018.

 

The report recommends that the RTC approve that the completed document be forwarded to the Northland Regional Council for approval for submission to the NZ Transport Agency by 30 April 2018.

 

Draft Government Policy Statement

The draft GPS has been released.  The document is currently being reviewed, and at this time we do not expect major changes to the RLTP.

The NZ Transport Agency have stated that they may have to amend their State Highway Investment Proposal to meet the requirements of the new GPS. This could potentially impact on the NZTA Financial Assessment Criteria and in turn the prioritisation of the projects contained in the RLTP.

 

NZ Transport Agency Audit.

During the month, the NZTA undertook a full audit of the council’s implementation, operation, management and reporting of:

 

·    NZTA funding assistance applications

·    Regional Land Transport Plans;

·    Regional Public Transport Plans;

·    Public passenger transport services; and

·    Road safety related projects.

 

The initial feedback received was very positive on all the above.

 

A full report on the audit will be provided to the Audit and Finance Committee

 


 

Passenger Transport Administration

Total Mobility                                                                                                            

 

Total Mobility (TM) figures are reported one month in arrears, as the information is unavailable at the agenda deadline.

 

 

Total clients

Monthly

Actual

Expend

Monthly Budget Expend

Variance

Year/Date

Actual Expend

Year/Date

Budgeted Expend

Variance

February

1282

$13,024

$25,000

-$11,976

$114,851

$200,000

-$85,149

 

The above variance to budget is due to the additional unbudgeted funding received from NZTA in November 2017. This was for council moving onto Stage 2 of the Total Mobility Scheme.

 

New Transport Operators join the Total Mobility scheme 

Council is working toward a go live date of 16 April 2018 for the newly signed up service provider “Driving Miss Daisy”.  Staff are continuing to work with Whangārei Passenger Bus Services who are scheduled to come on board at a later date.

 

Ridewise Two – meeting 21 March

Eyede Solutions, who manage the Ridewise system, spent time at the NRC to assist staff with queries and any implementation issues.

 

The next stage of development being Ridewise Two is progressing well.  Discussions have been had as to how this upgraded version of Ridewise could be made easier for staff to manage.

 

Contracted Bus Services

 

 Operational Statistics

February 2018

 

(revenue ex GST)

 

Actual

Budget

Variance

Year/Date

Actual  

Year/Date

Budgeted 

City Link Passengers

17,008

17,689

-681

169,679

176,494

City Link Farebox Revenue 

$35,259

$37,090

-$1,831

$334,184

$352,362

Mid North Link Passengers

221

384

-163

2021

3,318

Mid North Link Farebox Revenue

$1,060

$2,504

-$1,444

 $8,371

$21,633

FarNorth Link

Passengers

499

 561

        -62

2,713

3,474

FarNorth Link

Farebox Revenue

$1,305

$1,330

-$25

$10,495

$ 11,447

Hokianga Link Passengers 

29

45

-16

179

-

Hokianga Link Farebox Revenue

$315

$488

 -$173

$2,490

-

 

Regional Integrated Ticket System

The provisional “Go Live Date” for the implementation on the INIT electronic ticketing system has been given as 27 September 2018. Based on recent experience, this could be further delayed.

 

Training for the new CityLink ticketing system

Training for bus drivers and the operators, retail agents, and relevant council staff will be provided by a “Train the Trainer” method where representatives from each group will attend training, and then train the remaining staff in their teams as required.

Training dates have yet to be finalised.  Initial indications the “Train the Trainer” courses will be available for Northland in July 2018.  Training dates for other staff would follow 7 to 10 days later.

 

Road Safety Update

Regional Road Toll Statistics – 2018 & 2017 Comparison

                                                 

Location

YTD 2018

YTD 2017

Far North

7

7

Whangārei

8

3

Kaipara

2

1

Northland

17

11

National

109

95

 

There have been 17 fatalities in Northland year to date in 2018, including 10 drivers, five passengers and two motorcyclists.

 

The ages of those involved in the death related crashes are: -

0 – 14yrs

1

15 – 19yrs

0

20 – 24yrs

4

25 – 39yrs

5

40 – 59yrs

4

60 + yrs

3

 

NAVIGATION, SAFETY AND MARITIME OPERATIONS

     Eight cruise ships in March 2018 were safely piloted in and out of the Bay, with one vessel cancelling due to weather conditions.

Thirty-three incidents were dealt with, including a wrecked yacht at Taiharuru.  The yacht’s occupants were rescued; however, the vessel has caused some debris, and staff are following up with the insurance company to clear the remaining wreckage which is located in a difficult to access position.

Staff attended the field day at Dargaville providing education on boating safety. Summer safe ambassadors continued to provide education at boat ramps on bylaw issues such as dive flags and lifejackets. This project was funded by Maritime NZ using fuel tax revenue earmarked for boating safety.

An external review and audit was completed on the Bay of Islands and Whangārei harbour safety systems. This included key stakeholders Northport, Northtugz, refining NZ and Golden Bay cement.  This was the first review of our systems under the new peer review scheme consisting of port and harbourmaster representatives from different regions.

 

The review was carried out over two full days, with reviews of the safety system documentation, face to face questioning of systems, and site visits to Northport, Refining NZ, Golden Bay cement, (including the vessel which was conveniently onsite) and NRC.  The review results have yet to be formally reported, however draft reports show all systems are consistent with the NZ port and harbour marine safety code. The panel also reported: “the site visit clearly demonstrated a one harbour approach by all the port operators / service providers and the harbour master.  Together they operated as a harbour consistent with the code.”

 

Staff are presently dealing with three derelict fishing vessels and exploring options for disposal. One channel marker buoy in Rangaunu harbour was destroyed by a vessel, and replaced.  The usual maintenance and battery replacement work was completed. 

 

CUSTOMER SERVICES

Performance Statistics

 

Telephones

We received over 3600 inbound calls during March which is a similar number to March 2017.  Compared to last March, slightly more calls were made on the main number and fewer on the 0800 number.

 

The call conversion rate for March was 100%.

 

Hotline and Incident Responses

 

 

 

Three incident reporters were dissatisfied that we were unable to act as the activities were permitted activities.

 

Several of the maritime incidents related to speeding jet skis.

 

 

ACTIVITY

Promapp

There has been a big push to have common cross-organisation processes mapped in Promapp.  When completed, it will ensure staff have a common understanding of health and safety, HR and other systems and how to use them correctly.  This is timely as it coincides with the rollout of the InReach safety devices.

 

Regional Customer Service Centres (CSC)

 

 

Note: Kaitāia enquiries include all walk-in and phone enquiries, whereas Waipapa’s phones are answered in Water Street with many calls being resolved or allocated directly to officers.  Similarly, many of Ōpua’s enquiries are made direct to the marine admin team in Whangārei.

 

Resident Survey

The survey has been sent to 2500 residents selected randomly from the census.  The distribution and return dates have been brought forward to ensure the results can be finalised before the end of the operational year. 

 

Feedback Cards, Compliments and Complaints

The three returned feedback cards were positive and specifically mentioned the helpfulness of the staff involved.  We also recorded three compliments, two of them were from one of our more challenging customers. 

During March, we received four complaints. One related to a slow response, two disagreed with council’s decisions/process, and the fourth was a miscommunication which was quickly resolved and actioned.

 

  


Council Meeting                                                                                                                                                         item: 8.0

24 April 2018

 

TITLE:

Receipt of Committee Minutes

ID:

A1051545

From:

Christine Taylor, Governance Support Manager

 

Executive summary

The purpose of this report is to acknowledge the unconfirmed minutes of the following committees:

·        Civil Defence Emergency Management – 6 March 2018;

·        Property Subcommittee – 7 March 2018, 13 March 2018 and 4 April 2018;

·        Investment Subcommittee – 23 March 2018; and

·        Regional Transport Committee – 4 April 2018.

The minutes will be circulated separately.

Councils are required to keep minutes of proceedings in accordance with the Local Government Act 2002.

 

Recommendation

That the unconfirmed minutes of the:

·        Civil Defence Emergency Management – 6 March 2018;

·        Property Subcommittee – 7 March 2018, 13 March 2018 and 4 April 2018;

·        Investment Subcommittee – 23 March 2018; and

·        Regional Transport Committee - 4 April 2018

 

be received.

 

Attachments

Attachment 1: Civil Defence Emergency Management - 6 March 2018

Attachment 2: Property Subcommittee - 7 March 2018

Attachment 3: Property Subcommittee - 13 March 2018

Attachment 4: Property Subcommittee - 4 April 2018

Attachment 5: Investment Subcommittee - 23 March 2018

Attachment 6: Regional Transport Committee - 4 April 2018  

Authorised by Group Manager

Name:

Christine Taylor

Title:

Governance Support Manager

Date:

11 April 2018

 


Council Meeting  ITEM: 8.0

24 April 2018Attachment 1

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Council Meeting  ITEM: 8.0

24 April 2018Attachment 2

NORTHLAND REGIONAL COUNCIL

PROPERTY SUBCOMMITTEE

 

Minutes of meeting of the Property Subcommittee

held in the Kaipara Room, Northland Regional Council, 36 Water Street, Whangārei,

on Wednesday, 7 March 2018 commencing at 8.30 am.

 

Present:                                         Full Meeting

                                               Cr Penny Smart (Chair)    

                                                               Cr Bill Shepherd (ex officio)

                                                               Cr John Bain (By phone)

 

In Attendance:                        Full Meeting

                                               Chief Executive Officer

                                                               Strategic Projects Manager

                                                               Property Officer

                                                               Cr Rick Stolwerk

                                                               Meeting Secretary

                                                              

 

The Chair declared the meeting open and adjourned at 8.43 am.

 

The meeting was short of a quorum at its commencement so the Chair opened and adjourned the meeting to a date yet to be determined for the Subcommittee to meet again. 

 

Secretarial Note:  The apologies from Councillor David Sinclair was later received due to being unwell.  

 


Council Meeting  ITEM: 8.0

24 April 2018Attachment 3

NORTHLAND REGIONAL COUNCIL

EXTRAORDINARY PROPERTY SUBCOMMITTEE

 

Minutes of meeting of the Property Subcommittee

held in Council Chambers, Northland Regional Council, 36 Water Street, Whangārei,

on Tuesday, 13 March 2018 commencing at 2.30 pm.

 

Present:                                         Full Meeting

                                               Cr Penny Smart (Chair)    

                                                               Cr David Sinclair

                                                               Cr Bill Shepherd (ex officio)

                                                              

                                                               Part Meeting

                                                               Cr Justin Blaikie

 

In Attendance:                        Full Meeting

                                               Property Officer

                                                               Chief Executive Officer

                                                               Strategic Projects Manager

                                                               Cr John Bain

                                                               Cr Rick Stolwerk

                                                               Cr Mike Finlayson

 

The Chair declared the meeting open at 2.30 pm.

 

Apologies (Item 1.0)

Moved (Sinclair/Shepherd)

 

There were no apologies.

 

Carried

 

Declarations of Conflict of Interest (Item 2.0)

 

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 


 

Confirmation of Property Subcommittee Minutes –

7 February 2018 (Item 3.1)

ID:  A1040132

Report from Property Officer, Alicia Jurisich

 

Moved (Shepherd/Sinclair)

 

That the minutes of the open section of the Property Subcommittee meeting, held on 7 February 2018, be confirmed as a true and correct record.

 

Carried

 

Business with the Public Excluded (Item 4.0)

ID:  A1030268

Report from Strategic Projects Manager, Phil Heatley

 

Moved (Shepherd/Bain)

 

1.       That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.       That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reason\Grounds

 

 

4.1

Confirmation of Confidential Minutes of the Council Meeting – 7 February 2018

The reasons for excluding the public are as stated in the minutes of the open section of the meeting.

 

4.2

Purchase of a Council’s Lessor Interest to freehold a CBD property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

4.3

Tarewa Investment Opportunity

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

4.4

Update of Property Subcommittee Action Notes

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

4.5

Presentation: Update on Significant Commercial Property Sale

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

 

 

Carried

 

Open Meeting

 

Moved (Bain/Sinclair)

 

That the committee resumes in open meeting.

 

Carried

 

CONCLUSION

 

The meeting concluded at 3.41 pm.


Council Meeting  ITEM: 8.0

24 April 2018Attachment 4

NORTHLAND REGIONAL COUNCIL

PROPERTY SUBCOMMITTEE

 

Minutes of meeting of the Property Subcommittee

held in Committee Room, Northland Regional Council, 36 Water Street, Whangārei,

on Wednesday, 4 April 2018 commencing at 2.00 pm.

 

Present:                                         Full Meeting

                                               Cr Penny Smart (Chair)    

                                                               Cr David Sinclair

                                                               Cr John Bain

                                                               Cr Bill Shepherd (ex officio)

 

In Attendance:                        Full Meeting

                                                               Chief Executive Officer

                                                               Strategic Projects Manager

                                                              

 

The Chair declared the meeting open at 2.10 pm.

 

Apologies (Item 1.0)

 

There were no apologies.

 

Carried

 

Declarations of Conflict of Interest (Item 2.0)

 

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Confirmation of Property Subcommittee Meeting Minutes (Item 3.1)

ID:  A1047515

Report from Property Officer, Alicia Jurisich

 

Moved (Cr Sinclair/Cr Shepherd)

 

That the open minutes of the following meetings be confirmed as a true and correct record:

1.         Property Subcommittee meeting held on 7 March 2018.

2.         Extraordinary Property Subcommittee meeting held on 13 March 2018.

 

Carried

 


 

Sale of 56 Gillies Street, Kawakawa (Item 3.2)

ID:  A1047588

Report from Strategic Projects Manager, Phil Heatley

 

Moved (Cr Bain/Cr Sinclair)

 

 

1.         That the report ‘Sale of 56 Gillies Street, Kawakawa’ by Phil Heatley, Strategic Projects Manager, and dated 28 March 2018, be received.

 

2.         That the Property Subcommittee note that a paper will be going to full council informing them of the sale of 56 Gillies Street, Kawakawa to Far North Holdings Limited; and

 

3.         That the net sale proceeds, after transaction expenses, will go into the Property Reinvestment Fund.

 

Carried

 

Port Nikau – Council Easements (Item 3.3)

ID:  A1047585

Report from Strategic Projects Manager, Phil Heatley

 

Moved (Cr Sinclair/Cr Shepherd)

 

 

1.         That the report ‘Port Nikau – Council Easements’ by Phil Heatley, Strategic Projects Manager, and dated 28 March, 2018 be received.

 

2.         That the Property Subcommittee approve the lifting of the Easements 6165858.1, 6156637.1 and 6298710.1 in Port Road, Whangarei, in whole or in part, subject to the Chief Executive being satisfied that:

i.          The terms of the lease with Ballance have been met or Ballance has otherwise given consent; and

ii.         There will be no costs or physical remediation costs to council in lifting the easements; and

iii.        Council has complied with all statutory, regulatory (and policy) obligations that relate to the lifting; and

iv.        The agreement to lift may include any further conditions deemed to be useful, reasonable, and appropriate in his view having taken legal advice, if required.

 

Carried


 

 

Business with the Public Excluded (Item 4.0)

ID:  A1030268

Report from Property Officer, Alicia Jurisich

 

Moved (Cr Bain/Cr Shepherd)

 

1.       That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.       That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reason\Grounds

 

 

4.1

Confirmation of Confidential Extraordinary Property Subcommittee Meeting Minutes 13 March 2018

 

The reasons for excluding the public are as stated in the minutes of the open section of the meeting.

4.2

Purchase of CBD Properties in Order to Freehold

 

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

4.3

Sale of Council’s Lessor Interest to Freehold a CBD Property

 

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

4.4

Update of Property Subcommittee Action Notes

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

4.5

Site visit: Investment Opportunity

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to carry on, without prejudice or disadvantage, commercial activities 7(2)(h).

 

Carried

 

Open Meeting

 

 

That the committee resumes in open meeting.

 

Carried

 

CONCLUSION

 

The meeting concluded at 3.45 pm in order to attend site visit as per item 4.5.

 


Council Meeting  ITEM: 8.0

24 April 2018Attachment 5

PDF Creator


 

PDF Creator


Council Meeting                                                                                                                                                         ITEM: 8.0

24 April 2018                                                                                                                                                            Attachment 6

 

NORTHLAND REGIONAL COUNCIL

 

REGIONAL TRANSPORT COMMITTEE

 

Minutes of the Regional Transport Committee meeting held in the Council Chamber,

36 Water Street, Whangārei, on Wednesday 4 April 2018

commencing at 10.00am

 

Present:                          Northland Regional Council

                                                Cr J Bain, Chairman

                                                Cr P Dimery

                                                              

                                                Kaipara District Council

                                                Cr J Geange

                                                Far North District Council

                                                Cr A Court                                                                                                    

                                                Whangarei District Council          
                                                Cr G Martin   

                                                New Zealand Transport Agency

P Clarke
J Houri-Holt

 

 

In Attendance:         NRC Chairman B Shepherd (arrived 10.32am)

NRC Group Manager Customer Service & Community Resilience T Phipps
NRC Minute Taker – T Capp          
NTA NRC Transport Manager  C Powell         
NTA NRC Transport Projects Officer
– I Crayton-Brown

                                                FNDC Group Manager Infrastructure and Assets  –  A Finch
KDC General Manager Infrastructure
 –  C Martin

                                                WDC Roading Manager  –  J Devine
NTA Manager –  P Thomson

                                                NZ Police –  Senior Sergeant Ian Row

                                                13 others were in attendance

 

 

The Chairman declared the meeting open at 10:01am.

 

Apologies (Item 1.0)

There were no apologies to be received.

 

 

Declaration of Conflicts of Interest (Item 2.0)

The Chairman invited members to make declarations item-by-item as the meeting progressed.  There were no declarations of conflict.

 

 

Draft Government Policy Statement 2018/19- 2027/28 (Item 3.1)

ID: A1048949

Secretarial Note:

·    The presentation ‘Draft Government Policy Statement 2018/19 – 2027/28’ did not proceed as there were no representatives from the Ministry of Transport present at the meeting.

·    The Chairman advised those present that the Draft Government Policy Statement had been released the evening prior to the meeting and that the Committee intend to meet with the Ministry of Transport to discuss its contents.

 

 

Confirmation of Minutes- 7 February 2018 (Item 4.1)

ID: A1046844

 

Moved (Geange/Dimery)

 

1.    That the minutes of the Regional Transport Committee meeting held on 7 February 2018 be confirmed as a true and correct record.

Carried

 

Northland Regional Land Transport Plan 2015-2021– Funding Uptake (Item 5.1)

ID: A1047713                                    

Report from Chris Powell, Transport Manager, Northland Transportation Alliance

Moved (Bain/Geange)

 

1.    That the report ‘Northland Regional Land Transport Plan 2015-2021 – Funding Uptake’ by Chris Powell, Transport Manager, Northland Transportation Alliance, dated 21 March 2018, be received.

Carried

Secretarial Note:

·    The point was raised that these tables are difficult to read and the Committee requested that the format be changed so that they are more easily legible.

                                     

Regional Land Transport Plan 2015-2021 Three Year Review- Minutes of Deliberation Meeting 26 February 2018 (Item 6.1)

ID: A1049207

Report from Tegan Capp, Meeting Secretary, Northland Regional Council

 

Moved (Bain/Geange)

 

1.    That the minutes of the Regional Land Transport Plan 2015-2021 Three Year Review- Deliberation Meeting held on 26 February 2018, be confirmed as a true and correct record.

Carried

Secretarial Note:

·  Councillor Court recorded her vote against this recommendation.

·  Clarification was provided that at the Deliberations Meeting on 26 February 2018, Councillor Court raised the issue of priority ranking 1, 2 and 3 and this was discussed fully, resulting in the Opononi Project being moved from a ranking of 5 to a ranking of 3.

·  It is to be noted that the priorities in the plan remain the same and that the priority ranking system is separate to this.

 

Draft Regional Land Transport Plan 2015-2021 – Three Year Review – Progress Report (Item 6.2)

ID: A1047723

Report from Chris Powell, Transport Manager Northland Transportation Alliance

 

Moved (Martin/Bain)

 

1.    That the report ‘Northland Regional Land Transport Plan 2015/2021 – Three Year Review - Progress Report by Chris Powell Transport Manager and Jon Trewin Policy Analyst dated 21 March 2018, be received.

2.    That the Regional Transport Committee approve the submission of the Northland Regional Land Transport Plan 2015–2021 Three Year Review to the Northland Regional Council with a recommendation that the Northland Regional Land Transport Plan 2015–2021 Three Year Review be approved and be forwarded on to the NZ Transport Agency.

3.    That the Regional Transport Committee delegate the authority to the Chair of the Regional Transport Committee to approve the finalised layout and formatting of the Northland Regional Land Transport Plan 2015–2021 Three Year Review prior to it being tabled at the full Northland Regional Council meeting on 24 April 2018.

4.    That the Regional Transport Committee approve the recommended method of reply to each submitter and referral of matters to the relevant road controlling authority (or other relevant authority) with the exception of the matters listed in points 5 and 6 below.

5.    That the Regional Transport Committee confirm they wish to:

a.    advocate for the Gateway to the North Route for the Brynderwyn’s section of the Te Hana – Whangarei improvements as proposed by the Brooks Area Community Group/ Brynderwyns Hills SH1 Alliance.

b.    advocate for Central Government to proceed to the next state of the Port Marsden – Te Hana, Brynderwyns Hill section (i.e. consenting, designation and design).

It was moved that the additional recommendation be included as follows by Moved (Court/Dimery)

c.     advocate for projects that sit in the ‘other category’ to be considered because they are of significance from a safety and resilience perspective.
Carried

It was moved that the additional recommendation be included as follows by Moved (Geange/Court)

d.    advocate for a review of the FAR rate for the Kaipara District.
Carried

It was moved that the additional recommendation be included as follows by Moved (Court/Geange)

6.    That the Regional Transport Committee determine whether they wish to advocate for Central Government to review the role of rail and plan for the link through Auckland. 

7.    That the Regional Transport Committee change the ranking of projects currently ranked 6 and 7 to a ranking of 5.
Carried

It was moved that the additional recommendation be included as follows by Moved (Geange/Court)

8.    The Dust from Unsealed Roads information contained in the item tabled at the meeting by Kaipara District Council is to be included in the Draft Regional Land Transport Plan 2015-2021 (Review for 2018-2021) under Regional Priority 6 on page 45 of the draft.
Carried

Carried

Secretarial Note:

·  The Committee would like to formally acknowledge and thank the staff from Northland Regional Council and the Northland Transportation Alliance for the work they have done on this review.

·  The New Zealand Transport Agency advised they are revising their Draft Investment Framework to give effect to the release of the new Draft Government Policy Statement.

 

Northland Road Safety Action Plan Update (Item 7.1)

ID: A1048970

Report from Ian Crayton-Brown, Transport Projects Officer NTA and Trish Rudolph, Regional Road Safety Advisor, NZTA

 

Moved (Bain/Geange)

 

That the report ‘Northland Road Safety Action Plan Update’ by Ian Crayton-Brown, NTA Transport Projects Officer & Trish Rudolph, NZTA Regional Road Safety Advisor and dated 26 March 2018, be received.1.                

Carried

 

Secretarial Note:

·    The Committee The Committee was invited to attend a Road Safety Workshop jointly facilitated by NTA, NZTA & Police on road safety issues and best practice.

 

Northland Transportation Alliance Update (Item 7.2)

ID: A1049146

Report from Peter Thomson, Manager, Northland Transportation Alliance

 

Moved (Martin/Dimery)

 

That the report ‘Northland Transportation Alliance Quarterly Report’ by Peter Thomson, Northland Transportation Alliance Manager and dated 15 March 2018, be received.1.                   

Carried

 

CONCLUSION
The meeting concluded at 11.45am.

  


Council Meeting                                                                                                                                                          ITEM: 9.0

24 April 2018

 

TITLE:

Business with the Public Excluded

 

Executive Summary

The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.

Recommendations

1.         That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.         That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

9.1

Confirmation of Confidential Minutes – 20 March 2018

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.

9.2

Receipt of Confidential Committee Minutes

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.

9.3

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

9.4

Sale of Council’s Lessor Interest in Order to Freehold a CBD Property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which  is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which  is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

9.5

Purchase of Tarewa Freehold Property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which  is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which  is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

9.6

Consolidation of Council's Property Interests in Whangarei's CBD

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which  is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which  is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

 

Considerations

1.    Options

Not applicable. This is an administrative procedure.

2.    Significance and Engagement

This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.

3.    Policy and Legislative Compliance

The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.

4.    Other Considerations

Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.

 



[1] Councillors Penny Smart, Rick Stolwerk and Paul Dimery