Property Subcommittee

8 June 2018

Property Subcommittee Minutes

 

Meeting held in the Council Chambers

36 Water Street, Whangārei

on Friday 8 June 2018, commencing at 2.00pm

 

 

Present:

Chair, Councillor Penny Smart

Councillor Bill Shepherd (Ex-Officio)

Councillor David Sinclair

 

In Attendance:

Full Meeting

Councillor Rick Stolwerk

NRC Chief Executive

Strategic Projects Manager

Property Officer

Part Meeting

-

 

The Chair declared the meeting open at 2:03pm.

Apologies (Item 1.0)

Moved (Sinclair/Shepherd)  

That the apologies from Councillor John Bain for non-attendance be received.

Carried

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Confirmation of Minutes - 8 May 2018 (Item 3.1)

ID: A1071312

Report from Alicia Jurisich, Property Officer

Moved (Shepherd/Sinclair)

That the minutes of the Property Subcommittee meeting held on 8 May 2018 be confirmed as a true and correct record.

Carried

 

Port Nikau - Further Council Easement (Item 5.1)

ID: A1069653

Report from Phil Heatley, Strategic Projects Manager

Moved (Sinclair/Shepherd)

Recommendation(s)

1.         That the report ‘Port Nikau - Further Council Easement’ by Phil Heatley, Strategic Projects Manager and dated 24 May 2018, be received.

2.         That the Property Subcommittee approve the lifting of the Easement 6185577.1 in Port Road, Whangarei, subject to the same conditions as those relating to Easements 6165858.1, 6156637.1 and 6298710.1 as agreed at the Property Subcommittee meeting of 4 April 2018.

Carried

Business with Public Excluded (Item 6.0)

Moved (Smart/Shepherd)

Recommendations

1.         That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.         That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

6.1

Confirmation of Confidential Minutes - 8 May 2018

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

6.2

Options for a Significant Property Development

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

6.3

Progress on Purchase of CBD Properties in Order to Freehold

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

6.4

Purchase of a Hihiaua Precinct Property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

6.5

Marsden Point Rail Link Property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

6.6

Kaipara Service Centre - Concept Plan Options

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

6.7

KDC Community Hub Concept

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

6.8

Update of Property Subcommittee Action Notes

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

Carried

 

Moved (Shepherd/Sinclair)

The Chair reopened the meeting and proposed an additional recommendation.  Councillor Shepherd moved that a recommendation go to full council that Councillor Rick Stolwerk be an alternate member of the Property Subcommittee.

Carried

Conclusion

The meeting concluded at 5:05pm.