Council Meeting

24 July 2018

Northland Regional Council Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 24 July 2018, commencing at 10.30am

 

 

Present:

Chairman, Bill Shepherd

Councillors:

John Bain

Justin Blaikie

Paul Dimery

Mike Finlayson

Penny Smart

Rick Stolwerk

Joce Yeoman

 

In Attendance:

Full Meeting

Chief Executive Officer

Independent Financial Advisor

GM - Environmental Services

Governance Support Manager

Part Meeting

GM - Regulatory Services

GM - Governance and Engagement

GM - Corporate Excellence

 

 

The Chair declared the meeting open at 10.32am.

 

Secretarial Note: The Chief Executive advised that Confidential Item 9.7 had been withdrawn (as per Standing Order 9.9).

Apologies (Item 1.0)

Moved (Shepherd / Stolwerk)

That the apologies from Councillor Sinclair for non-attendance be received.

Carried

 

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Health and Safety Report (Item 3.0)

ID: A1085047

Report from Tracey Warboys, Health and Safety Specialist

Moved (Smart/Yeoman)

That the report ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist and dated 6 July 2018, be received.

Carried

 

Confirmation of Minutes - 21 June 2018 (Item 4.1)

ID: A1081375

Report from Chris Taylor, Governance Support Manager

Moved (Yeoman/Blaikie)

That the minutes of the council meeting held on 21 June 2018 be confirmed as a true and correct record.

Carried

 

Receipt of Action Sheet (Item 4.2)

ID: A1084937

Report from Chris Taylor, Governance Support Manager

Moved (Finlayson/Stolwerk)

That the action sheet be received.

Carried

 

Council Working Party Updates and Chairpersons' Briefings (Item 4.3)

ID: A1059887

Report from Sally Bowron, Governance and Engagement Team Admin/PA

Moved (Smart/Dimery)

That the report ‘Council Working Party Updates and Chairpersons’ Briefings’ be received.

Carried

 

Council Working Group Updates (Item 4.4)

ID: A1079486

Report from Nola Sooner, Land and Rivers Team Administrator/PA

Moved (Blaikie/Finlayson)

That the report ‘Council Working Group Updates’ be received.

Carried

 

Approval to write off bad debt (Item 5.1)

ID: A1080686

Report from Simon Crabb, Finance Manager

Moved (Blaikie/Stolwerk)

1.         That the report ‘Approval to write off bad debt’ by Simon Crabb, Finance Manager and dated 26 June 2018, be received.

2.         That $196,935 owed by Clear Ridge Station Limited and Beejay Stud Limited is written off against a corresponding specific provision held in council’s balance sheet.

 Carried

 

Amendment to Delegations (Item 6.1)

ID: A1077966

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Blaikie/Dimery)

1.         That the report ‘Amendment to Delegations’ by Dave Tams, Group Manager, Corporate Excellence and dated 22 June 2018, be received.

2.         That council delegate to the Group Manager, Corporate Excellence all powers, duties and functions under the Local Government (Rating) Act 2002.

Carried

 

Secretarial Note:  Clarification was provided that under the Local Government (Rating) Act delegated functions must be made directly from council to officers (the Chief Executive could not sub-delegate these functions).


 

Marsden Maritime Holdings Ltd - Appointment of Directors (Item 6.2)

ID: A1083770

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Stolwerk/Bain)

1.         That the report ‘Marsden Maritime Holdings Ltd - Appointment of Directors’ by Dave Tams, Group Manager, Corporate Excellence and dated 3 July 2018, be received.

2.         That, consistent with council’s policy on the appointment of directors to council organisations, council establishes a committee comprising of Chair Bill Shepherd, Deputy Chair David Sinclair, Cr Penny Smart, and Cr Paul Dimery, to consider applications and conduct interviews, with responsibility to make a recommendation on preferred candidates to council.

3.         That council appoint Sandra McKersey as an independent member of the committee to provide advice and support.  For the avoidance of doubt, Sandra will be a full member of the committee with voting rights.

 Carried

 

Regional Software Holdings Limited Statement of Intent 2019-2021 (Item 6.3)

ID: A1081796

Report from Carol Cottam, Information Services and Technology Manager

Moved (Yeoman/Blaikie)

1.         That the report ‘Regional Software Holdings Limited Statement of Intent 2019-2021’ by Carol Cottam, Information Services and Technology Manager and dated 28 June 2018, be received.

2.         That council note Regional Software Holdings Limited’s Statement of Intent 2019-2021 as set out in Attachment 1 (pertaining to Item 6.3 of the 24 July 2018 council agenda).

Carried

 

Chair's Report to Council (Item 7.1)

ID: A1081480

Report from Bill Shepherd, Chairman

Moved (Shepherd/Yeoman)

That the report ‘Chair's Report to Council’ by Bill Shepherd, Chairman and dated 2 July 2018, be received.

Carried

 

Chief Executive’s Report to Council (Item 7.2)

ID: A1075383

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Shepherd/Blaikie)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 24 July 2018, be received.

Carried

 

Formal Lodgement of the Ngāti Kuri Environmental Management Plan (Item 7.3)

ID: A1085373

Report from Rachel Ropiha, Kaiarahi - Kaupapa Māori

Moved (Dimery/Finlayson)

That the report ‘Formal Lodgement of the Ngāti Kuri Environmental Management Plan’ by Rachel Ropiha, Kaiarahi - Kaupapa Māori and dated 9 July 2018, be received.

Carried

 

Audit Report on the Long Term Plan 2018-2028 (Item 7.4)

ID: A1078150

Report from Dave Tams, Group Manager, Corporate Excellence, and Jonathan Gibbard, Group Manager – Governance and Engagement

Moved (Shepherd/Bain)

That the report ‘Audit Report on the Long Term Plan 2018-2028’ by Dave Tams, Group Manager, Corporate Excellence and Jonathan Gibbard, Group Manager - Governance and Engagement and dated 22 June 2018, be received.

Carried

 

Secretarial Note:  The Independent Financial Advisor provided commentary on the audit of the Long Term Plan 2018–2028.  Financial staff and the auditors were complimented for their involvement in the process.


 

 

Receipt of Committee Minutes (Item 8.0)

ID: A1081235

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Finlayson)

That the unconfirmed/confirmed minutes of the:

·        Property Subcommittee – 8 June 2018 and 3 July 2018;

·        Civil Defence Emergency Management – 19 June 2018; and

·        Investment Subcommittee – 26 June 2018

be received.

Carried

  

Business with Public Excluded (Item 9.0)

Moved (Shepherd/Smart)

1.         That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.         That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

9.1

Confirmation of Confidential Minutes – 21 June 2018

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.

9.2

Receipt of Confidential Committee Minutes

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.

 

 

9.3

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

9.4

Purchase of a Hīhīaua Precinct Property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

9.5

Purchase of a Commercial Property in Kaitāia

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

 

9.6

Sale of Council's Lessor's Interest to Freehold a Whangārei CBD Property

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

 

9.7

Proposal for a significant property development

This item was withdrawn.

3.              That the Independent Financial Advisor be permitted to remain during business with the public excluded.

 

Carried

 

Conclusion

The meeting concluded at 11.53am.