CDEM
Coordinating Executive Group Meeting
4 September 2018
CDEM
Coordinating Executive Group Meeting Minutes
Meeting held in the Council Chamber
36 Water Street, Whangārei
on Tuesday 4 September 2018,
commencing at 9.30am
Present:
NRC Representative, Mr T Phipps- Chairman
WDC Representative, Ms S Boardman
KDC Representative, Mr J Burt
FNDC Representative, Mr G Rainham (Arrived
9.36am)
NDHB Representative, Ms S Hoyle
St John Ambulance Representative,
Mr A Gummer
Welfare Coordination Group Chair,
Mrs C Nyberg
NDHB Medical Officer of Health, Dr
J Ortega-Benito
FENZ Representative, Acting
Assistant Area Commander C Wright
NZ Police Representative, Inspector
M Ruth
Northland Lifelines Group
Representative, Mr R Watson
MCDEM Representative, Mr J Titmus
(Observer Status)
In Attendance:
There were 16 others in attendance.
The Chair declared the meeting open at 9:30am.
Apologies (Item 1.0)
|
Moved (Phipps/Nyberg)
That the apologies from Mr Andy
Finch and Assistant Area Commander Graeme Quensell for non-attendance be
received.
Carried
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Declarations
of Conflicts of Interest (Item
2.0)
It was advised that members should make declarations
item-by-item as the meeting progressed.
|
Presentations
(Item 3.0)
ID:
A1102087
Report from Tegan Capp, Executive Assistant Customer
Services - Community Resilience
|
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Recommendation
That the presentation:
1. Proposed changes to Fire and Emergency New Zealand (FENZ) operating
principles and geographic boundaries, by Rory Renwick- Principal Rural Fire
Officer, FENZ be received.
|
|
Confirmation of Minutes - 19 June 2018 (Item 4.1)
ID:
A1102032
Report from Tegan Capp, Executive Assistant Customer
Services - Community Resilience
|
|
Moved (Burt/Phipps)
Recommendation
1. That
the minutes of the CDEM Coordinating Executive Group Meeting held on 19 June
2018 be confirmed as a true and correct record.
Carried
|
|
Items for Information
and Discussion (Item 4.2)
ID:
A1102091
Report from Tegan Capp, Executive Assistant Customer
Services - Community Resilience
|
|
Moved (Burt/Rainham)
Recommendation
1. That
the report ‘Items for Information and Discussion’ by Tegan Capp,
Executive Assistant Customer Service and Community Resilience and dated 24
August 2018, be received.
2. That
the recommendations included in the reports as listed above be received.
Carried
|
|
MCDEM Update
(Item 5.1)
ID:
A1098456
Report from Graeme MacDonald, Civil Defence Emergency
Management Manager
|
|
Recommendation
1. That
the report ‘MCDEM Update’ by Graeme MacDonald, Civil Defence
Emergency Management Manager and dated 14 August 2018, be received.
|
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CDEM, CEG and Group Appointments (Item 6.1)
ID:
A1100605
Report from Graeme MacDonald, Civil Defence Emergency
Management Manager
|
|
Recommendation
1. That the
report ‘CDEM, CEG and Group Appointments ’ by Graeme MacDonald,
Civil Defence Emergency Management Manager and dated 20 August 2018, be
received.
2. That the named
Local Recovery Managers be designated under the act and listed accordingly.
Secretarial
Note: The roster including contact details for the On Call Duty
Officer and Controller will be distributed to the members.
|
|
Northland Civil
Defence Emergency Management Group GIS Viewer
(Item 6.2)
ID:
A1098242
Report from Shona Morgan, Civil Defence Emergency
Management Officer - Community Resilience
|
|
Recommendation
1. That the
report ‘Northland Civil Defence Emergency Management Group GIS Viewer’
by Shona Morgan, Civil Defence Emergency Management Officer - Community
Resilience and dated 13 August 2018, be received.
2. That the
demonstration of the ‘Northland Civil Defence Emergency Management
Group GIS Viewer’ by Rebecca Norman, GIS Officer; be received.
|
|
CEG Chairs Report (Item 7.1)
ID:
A1098368
Report from Graeme MacDonald, Civil Defence Emergency
Management Manager
|
|
Recommendation
1. That
the report ‘CEG Chairs Report ’ by Graeme MacDonald, Civil
Defence Emergency Management Manager and dated 14 August 2018, be received.
|
|
Professional
Development (Item 7.2)
ID:
A1100647
Report from Kim Abbott, Civil Defence Emergency
Management Officer
|
|
Recommendation
1.
That the report ‘Professional Development ’ by Kim Abbott,
Civil Defence Emergency Management Officer and dated 20 August 2018, be
received.
|
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Community Resilience
Projects (Item 7.3)
ID:
A1097777
Report from Shona Morgan, Civil Defence Emergency
Management Officer - Community Resilience
|
|
Recommendation
1.
That the report ‘Community Resilience Projects’ by Shona
Morgan, Civil Defence Emergency Management Officer - Community Resilience and
dated 13 August 2018, be received.
|
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Recovery Update (Item 7.4)
ID:
A1094810
Report from Jenny Calder, CDEM Group Recovery Manager
|
|
Recommendation
1. That
the report ‘Recovery Update’ by Jenny Calder, CDEM Group Recovery
Manager and dated 7 August 2018, be received.
|
|
Welfare Coordination
Group Update (Item 7.5)
ID:
A1096323
Report from Claire Nyberg, Civil Defence Emergency
Management - Welfare
|
|
Recommendation
1.
That the report ‘Welfare Coordination Group Update’ by Claire
Nyberg, Civil Defence Emergency Management - Welfare and dated 9 August 2018,
be received.
|
|
Northland Lifelines
Group Update (Item 7.6)
ID:
A1102486
Report from Kim Abbott, Civil Defence Emergency
Management Officer
|
|
Recommendation
1.
That the report ‘Northland Lifelines Group Update’ by Kim
Abbott, Civil Defence Emergency Management Officer and dated 27 August 2018,
be received.
|
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Indoor Tsunami Siren
Update (Item 7.7)
ID:
A1097821
Report from Victoria Harwood, Civil Defence Emergency
Management Officer
|
|
Recommendation
1. That
the report ‘Indoor Tsunami Siren Update’ by Victoria Harwood,
Civil Defence Emergency Management Officer and dated 13 August 2018, be
received.
|
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Public Information Management
(PIM) Update (Item 7.8)
ID:
A1094789
Report from Murray Soljak, Public Information Manager
and Susan Botting, CDEM Public Information Officer/Council Volunteer
Coordinator
|
|
Recommendation
1. That
the report ‘Public Information Management (PIM) Update’ by Murray
Soljak, Public Information Manager and Susan Botting, CDEM Public Information
Officer/Council Volunteer Coordinator and dated 7 August 2018, be received.
|
|
Far North District
Update (Item 7.9)
ID:
A1099246
Report from Bill Hutchinson, Civil Defence Emergency
Management Officer
|
|
Recommendation
1.
That the report ‘Far North District Update’ by Bill
Hutchinson, Civil Defence Emergency Management Officer and dated 16 August
2018, be received.
|
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Kaipara District
Update (Item 7.10)
ID:
A1096549
Report from Sharon Douglas, Civil Defence Emergency
Management Officer
|
|
Recommendation
1. That
the report ‘Kaipara District Update’ by Sharon Douglas, Civil
Defence Emergency Management Officer and dated 9 August 2018, be received.
|
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Whangarei District Update (Item 7.11)
ID:
A1097526
Report from Victoria Harwood, Civil Defence Emergency
Management Officer
|
|
Recommendation
1. That
the report ‘Whangarei District Update’ by Victoria Harwood, Civil
Defence Emergency Management Officer and dated 13 August 2018, be received.
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Conclusion
The meeting concluded at 10:51am.