Risk and Health and Safety Working Party

11 September 2018

Risk and Health & Safety Working Party Minutes


Meeting held in the Whale Bay Room

on Tuesday 11 September 2018, commencing at 9.00am


Present:                        Cr Paul Dimery                     (Chair)

                                                  Cr Rick Stolwerk

                                                  Cr Bill Shepherd


In Attendance:              Full Meeting                        Cr Penny Smart

                                                  NRC Chief Executive

                                                  Group Manager, Corporate Excellence

                                                  Group Manager, Environmental Services

                                                  PA, Corporate Excellence (minutes)

Part Meeting                       Group Manager, Regulatory Services

                                                  River & Natural Hazards Manager



The Chair declared the meeting open at 9.03am



             The apology from Cr Joce Yeoman for non-attendance was received.



It was advised that committee members should make declarations item-by-item as the meeting progressed.


The order of the agenda items was rearranged to allow for other commitments by members of the group



Moved (Shepherd / Stolwerk)

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue



Briefing to Working Party

The public conduct of the proceedings would be likely to result in disclosure of information, the making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences, and the right to a fair trial s6(a) and the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).


9.46am  -  The Group Manager, Regulatory Services left the meeting



  3.1   Update on Awanui Flood Scheme

Presented by: Joe Camuso - River & Natural Hazards Manager

Summary of Discussion

·      Quarry Road (which is a WDC road) has less capacity, but is not as significant as SH10

·      Detailed design modelling is not yet complete - target for it to be finished is December 2018

·      At this stage only high level discussions have been held with NTA - no specifics

·      Evacuation plans are currently being worked on, with a view to conducting a Civil Defence exercise


Agreed Action:    Follow up with CDEM to discuss timing around completion of plans                           RS
and when exercise is likely to take place


10.01am  -  The NRC Chief Executive  and River & Natural Hazards Manager left the meeting


4.0     REPORTS

4.1     Review of Risk Register - Top 5 Risks

Summary of Discussion

·      Climate Change - The GM, Environmental Services advised that a draft ToR was circulated at the last Chief Executives Meeting

·      A communications element will be included as part of the comprehensive plan


Agreed Action:    At the direction of the Chair, further discussion on this item was                PA, CorpEx
deferred to the next meeting


4.2     AON Presentation to Council

·                Taken as read





The meeting closed at 10.05am