20 November 2018
Northland
Regional Council Minutes
Meeting held in the Council Chamber
36 Water Street, Whangārei
on Tuesday 20 November 2018,
commencing at 10.30am
Present:
Chairman, Bill Shepherd
Deputy Chairman, David Sinclair
Councillors:
John Bain
Justin Blaikie
Paul Dimery
Mike Finlayson
Rick Stolwerk
Joce Yeoman
In Attendance:
Full Meeting
Independent Financial Advisor
Chief Executive Officer
GM - Environmental Services
Finance Manager
Financial Accountant
Economic Policy Advisor
Governance Support Manager
Part Meeting
GM
- Regulatory Services
GM
- Corporate Excellence
GM
- Strategy, Governance and Engagement
Transport
Manager
Transport
Strategic Planning Officer
The Chair declared the meeting open at 10.30am.
Apologies (Item 1.0)
|
Moved (Bain/Yeoman)
That the apologies from
Councillor Smart for non-attendance be received.
Carried
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Declarations
of Conflicts of Interest (Item
2.0)
It was advised that councillors should make declarations
item-by-item as the meeting progressed.
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Health and Safety (Item 3.0)
ID:
A1126260
Report from Tracey Warboys, Health and Safety
Specialist
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Moved (Blaikie/Finlayson)
That the report ‘Health
and Safety’ by Tracey Warboys, Health and Safety Specialist and dated 6
November 2018, be received.
Carried
|
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Confirmation of Minutes - 23 October 2018 (Item 4.1)
ID:
A1126037
Report from Chris Taylor, Governance Support Manager
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Moved (Dimery/Yeoman)
That the minutes of the council
meeting held on 23 October 2018 be confirmed as a true and correct record.
Carried
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Receipt of Action
Sheet (Item 4.2)
ID:
A1126398
Report from Chris Taylor, Governance Support Manager
|
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Moved (Sinclair/Stolwerk)
That the action sheet be
received.
Carried
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Secretarial Note: A correction was noted to
completed Action 4661; a letter was sent complimenting Northland Inc. Limited
on the three awards it had received.
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Council Working Group
Updates (Item 4.3)
ID:
A1122863
Report from Nola Sooner, Land and Rivers Team
Administrator/PA
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Moved (Sinclair/Yeoman)
That the report ‘Council
Working Group Updates’ be received.
Carried
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Financial Report to 31 October 2018 (Item 5.1)
ID:
A1126465
Report from Vincent McColl, Financial Accountant
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Moved (Sinclair/Bain)
That the report ‘Financial
Report to 31 October 2018’ by Vincent McColl, Financial Accountant and
dated 7 November 2018, be received.
Carried
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Secretarial Note: The Independent Financial Advisor
provided commentary on council’s current financial position and the
changing markets.
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Kawakawa Hundertwasser Park Centre - Request
to Vary a Condition of Funding (Item 6.1)
ID:
A1122881
Report from Darryl Jones, Economist and Jon Trewin,
Economic Policy Advisor
|
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Moved (Yeoman/Blaikie)
1. That
the report ‘Kawakawa Hundertwasser Park Centre - Request to Vary a
Condition of Funding’ by Darryl Jones, Economist and Jon Trewin,
Economic Policy Advisor and dated 9 November 2018, be received.
2. That
council declines the request by Kawakawa Hundertwasser Park Charitable Trust
and Far North Holdings Limited to amend condition (f) to limit any payback
period to ten years.
Carried
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It was further moved (Yeoman/Shepherd)
3.
That council authorise the Chief
Executive Officer to negotiate an amendment to condition
(f):
a)
Whereby the interpretive centre/gallery and the commercial components of the
Kawakawa Hundertwasser Park Centre are split onto separate freehold titles;
and
b) That a
formal commitment is received from Far North Holdings Limited that the
interpretive centre/gallery be held in perpetuity by a public body (e.g. FNDC
or FNHL) for the benefit of the Kawakawa community.
4. That
existing condition (f) (Kawakawa Hundertwasser Park Centre – Property
and Funding Contributions, Resolution 6, 18 July 2017) remain in place over
the entire Kawakawa Hundertwasser Park Centre until such time as the Chief
Executive Officer has satisfied Resolution 3 above, after which the existing
condition (f) becomes null and void.
Carried
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Improving Māori
Participation in Resource Consent Processes: Advice from Te Taitokerau
Māori and Council Working Party (Item
6.2)
ID:
A1126276
Report from Rachel Ropiha, Kaiarahi - Kaupapa
Māori and Stuart Savill, Consents Manager
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Moved (Stolwerk/Dimery)
1. That
the report ‘Improving Māori Participation in Resource Consent
Processes: Advice from Te Taitokerau Māori and Council Working
Party’ by Rachel Ropiha, Kaiarahi - Kaupapa Māori and Stuart
Savill, Consents Manager and dated 6 November 2018, be received.
2. That
council staff work with the Māori Technical Advisory Group to develop
Options 1 through to 5; as detailed in Item 6.2 ‘Streamlining resource
consent processes: Advice from Te Taitokerau Māori and Council Working
Party’ of the 20 November 2018 council meeting agenda.
Carried
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Mana Whakahono ā
Rohe: Advice from Te Taitokerau Māori and Council Working Party (Item 6.3)
ID:
A1126302
Report from Rachel Ropiha, Kaiarahi - Kaupapa
Māori
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Moved (Finlayson/Dimery)
1.
That the report ‘Mana Whakahono ā Rohe: Advice from Te
Taitokerau Māori and Council Working Party’ by Rachel Ropiha,
Kaiarahi - Kaupapa Māori and dated 7 November 2018, be received.
Carried
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Moved (Blaikie/Finlayson)
2. That
council approve the Māori Technical Advisory Group to further develop
and refine a single hapū based Mana Whakahono ā Rohe (for
multiparty hapū to join).
3. That
a process/criterion for joining also be developed.
Carried
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Secretarial Note: Councillors Blaikie, Shepherd,
Sinclair and Stolwerk voted in support of the motion and Councillors Dimery,
Finlayson and Yeoman voted against. Councillor Bain abstained.
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Chair's Report to Council (Item 7.1)
ID:
A1125693
Report from Bill Shepherd, Chairman
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Moved (Shepherd/Sinclair)
That the report ‘Chair's
Report to Council’ by Bill Shepherd, Chairman and dated 5 November 2018,
be received.
Carried
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Chief
Executive’s Report to Council (Item 7.2)
ID:
A1124671
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Shepherd/Sinclair)
That the report ‘Chief
Executive’s Report to Council’ by Malcolm Nicolson, Chief
Executive Officer and dated 20 November 2018, be received.
Carried
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Secretarial Note: Appreciation was extended to
the Chief Executive, and staff, for the improvements to the readability and
display of information within the Chief Executive’s Report.
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Receipt of Committee Minutes (Item 8.0)
ID:
A1125535
Report from Chris Taylor, Governance Support Manager
|
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Moved (Bain/Blaikie)
That the unconfirmed minutes of
the:
· Investment
Subcommittee - 24 October 2018
be received.
Carried
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Business with Public Excluded (Item 9.0)
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Moved
(Shepherd/Sinclair)
1.
That the public be excluded from the proceedings of this meeting to
consider confidential matters.
2.
That the general subject of the matters to be considered whilst the
public is excluded, the reasons for passing this resolution in relation to
this matter, and the specific grounds under the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution, are as
follows:
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Item No.
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Item Issue
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Reasons/Grounds
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9.1
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Confirmation
of Confidential Minutes - 23 October 2018
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The public
conduct of the proceedings would be likely to result in disclosure of
information, as stated in the open section of the meeting -.
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9.2
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Receipt of
Confidential Committee Minutes
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The public
conduct of the proceedings would be likely to result in disclosure of
information, as stated in the open section of the meeting -.
|
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9.3
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Human
Resources Report
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The public
conduct of the proceedings would be likely to result in disclosure of
information, the withholding of which is necessary to protect the privacy
of natural persons, including that of deceased natural persons s7(2)(a).
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9.4
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Trial
Mid-North Bus Service - Proposed Changes to Service
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The public
conduct of the proceedings would be likely to result in disclosure of
information, the withholding of which is necessary to enable council to
carry out, without prejudice or disadvantage, commercial activities
s7(2)(h).
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3.
That the Independent Financial Advisor be permitted to stay during
business with the public excluded.
Carried
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Open Meeting
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Moved
(Shepherd/Sinclair)
That the council resumes in open
meeting.
Carried
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Confirmation of Minutes in
Open Meeting: Trial Mid-North Bus Service - Proposed Changes to Service
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Moved
(Bain/Dimery)
That the minutes pertaining to
confidential item 9.4 ‘Trial Mid North Bus Service – Proposed
Changes to Service’ be confirmed in open meeting.
Carried
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Trial Mid-North Bus Service - Proposed Changes to Service (Item 9.4)
ID:
A1123450
Report from Chris Powell, Transport Manager
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Moved (Bain/Blaikie)
1.
That the report ‘Trial Mid-North Bus Service - Proposed Changes
to Service’ by Chris Powell, Transport Manager and dated 30 October
2018, be received.
Carried
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It was further moved
(Blaikie/Bain)
2.
That the Mid-North Link worker, weekend and public holiday services be
withdrawn.
Carried
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It was further moved
(Bain/Blaikie)
3.
That Mid-North Link operate shopper services only on Tuesdays,
Thursdays and Saturdays.
Carried
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It was further moved
(Blaikie/Yeoman)
4.
That Mid-North Link and Hokianga Link be integrated in order to offer
a fully interlinked service where feasible.
Carried
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It was further moved
(Bain/Dimery)
5.
That on receipt of approval from the New Zealand Transport Agency, the
Northland Regional Council undertake a direct appointment with Clark
Coachline trading as Kaikohe Bus Company and Hokianga Express Charters to
continue operating the approved contracted services.
Carried
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Secretarial Note: Staff to report back to council
on the revised Mid North Bus Service following the Summer period (November
2018 – January 2019) and the following quarter (February – April 2019).
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Conclusion
The meeting concluded at 11.44am.