Council Meeting

20 November 2018

Northland Regional Council Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 20 November 2018, commencing at 10.30am

 

 

Present:

Chairman, Bill Shepherd

Deputy Chairman, David Sinclair

Councillors:

John Bain

Justin Blaikie

Paul Dimery

Mike Finlayson

Rick Stolwerk

Joce Yeoman

 

In Attendance:

Full Meeting

Independent Financial Advisor

Chief Executive Officer

GM - Environmental Services

Finance Manager

Financial Accountant

Economic Policy Advisor

Governance Support Manager

Part Meeting

                                                         GM - Regulatory Services

                                                         GM - Corporate Excellence

                                                         GM - Strategy, Governance and Engagement

                                                         Transport Manager

                                                         Transport Strategic Planning Officer

 

The Chair declared the meeting open at 10.30am. 

Apologies (Item 1.0)

 

Moved (Bain/Yeoman)

That the apologies from Councillor Smart for non-attendance be received.

Carried

 

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Health and Safety (Item 3.0)

ID: A1126260

Report from Tracey Warboys, Health and Safety Specialist

Moved (Blaikie/Finlayson)

That the report ‘Health and Safety’ by Tracey Warboys, Health and Safety Specialist and dated 6 November 2018, be received.

Carried

 

Confirmation of Minutes - 23 October 2018 (Item 4.1)

ID: A1126037

Report from Chris Taylor, Governance Support Manager

Moved (Dimery/Yeoman)

That the minutes of the council meeting held on 23 October 2018 be confirmed as a true and correct record.

Carried

 

Receipt of Action Sheet (Item 4.2)

ID: A1126398

Report from Chris Taylor, Governance Support Manager

Moved (Sinclair/Stolwerk)

That the action sheet be received.

Carried

 

Secretarial Note:  A correction was noted to completed Action 4661; a letter was sent complimenting Northland Inc. Limited on the three awards it had received.

 

Council Working Group Updates (Item 4.3)

ID: A1122863

Report from Nola Sooner, Land and Rivers Team Administrator/PA

Moved (Sinclair/Yeoman)

That the report ‘Council Working Group Updates’ be received.

Carried

 

Financial Report to 31 October 2018 (Item 5.1)

ID: A1126465

Report from Vincent McColl, Financial Accountant

Moved (Sinclair/Bain)

That the report ‘Financial Report to 31 October 2018’ by Vincent McColl, Financial Accountant and dated 7 November 2018, be received.

Carried

Secretarial Note:  The Independent Financial Advisor provided commentary on council’s current financial position and the changing markets.

 

Kawakawa Hundertwasser Park Centre - Request to Vary a Condition of Funding (Item 6.1)

ID: A1122881

Report from Darryl Jones, Economist and Jon Trewin, Economic Policy Advisor

Moved (Yeoman/Blaikie)

1.         That the report ‘Kawakawa Hundertwasser Park Centre - Request to Vary a Condition of Funding’ by Darryl Jones, Economist and Jon Trewin, Economic Policy Advisor and dated 9 November 2018, be received.

2.         That council declines the request by Kawakawa Hundertwasser Park Charitable Trust and Far North Holdings Limited to amend condition (f) to limit any payback period to ten years.

Carried

 

It was further moved (Yeoman/Shepherd)

             3.         That council authorise the Chief Executive Officer to negotiate an amendment to                            condition (f):

                            a) Whereby the interpretive centre/gallery and the commercial components of the Kawakawa Hundertwasser Park Centre are split onto separate freehold titles; and

b) That a formal commitment is received from Far North Holdings Limited that the interpretive centre/gallery be held in perpetuity by a public body (e.g. FNDC or FNHL) for the benefit of the Kawakawa community.

 

4.         That existing condition (f) (Kawakawa Hundertwasser Park Centre – Property and Funding Contributions, Resolution 6, 18 July 2017) remain in place over the entire Kawakawa Hundertwasser Park Centre until such time as the Chief Executive Officer has satisfied Resolution 3 above, after which the existing condition (f) becomes null and void.

Carried

 

Improving Māori Participation in Resource Consent Processes: Advice from Te Taitokerau Māori and Council Working Party (Item 6.2)

ID: A1126276

Report from Rachel Ropiha, Kaiarahi - Kaupapa Māori and Stuart Savill, Consents Manager

Moved (Stolwerk/Dimery)

1.         That the report ‘Improving Māori Participation in Resource Consent Processes: Advice from Te Taitokerau Māori and Council Working Party’ by Rachel Ropiha, Kaiarahi - Kaupapa Māori and Stuart Savill, Consents Manager and dated 6 November 2018, be received.

2.         That council staff work with the Māori Technical Advisory Group to develop Options 1 through to 5; as detailed in Item 6.2 ‘Streamlining resource consent processes: Advice from Te Taitokerau Māori and Council Working Party’ of the 20 November 2018 council meeting agenda. 

Carried

 

Mana Whakahono ā Rohe: Advice from Te Taitokerau Māori and Council Working Party (Item 6.3)

ID: A1126302

Report from Rachel Ropiha, Kaiarahi - Kaupapa Māori

Moved (Finlayson/Dimery)

1.              That the report ‘Mana Whakahono ā Rohe: Advice from Te Taitokerau Māori and Council Working Party’ by Rachel Ropiha, Kaiarahi - Kaupapa Māori and dated 7 November 2018, be received.

Carried

 

Moved (Blaikie/Finlayson)

2.         That council approve the Māori Technical Advisory Group to further develop and refine a single hapū based Mana Whakahono ā Rohe (for multiparty hapū to join).

3.         That a process/criterion for joining also be developed.

Carried

 

Secretarial Note: Councillors Blaikie, Shepherd, Sinclair and Stolwerk voted in support of the motion and Councillors Dimery, Finlayson and Yeoman voted against.  Councillor Bain abstained.

 

Chair's Report to Council (Item 7.1)

ID: A1125693

Report from Bill Shepherd, Chairman

Moved (Shepherd/Sinclair)

That the report ‘Chair's Report to Council’ by Bill Shepherd, Chairman and dated 5 November 2018, be received.

Carried

 

Chief Executive’s Report to Council (Item 7.2)

ID: A1124671

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Shepherd/Sinclair)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 20 November 2018, be received.

Carried

 

Secretarial Note:  Appreciation was extended to the Chief Executive, and staff, for the improvements to the readability and display of information within the Chief Executive’s Report.

Receipt of Committee Minutes (Item 8.0)

ID: A1125535

Report from Chris Taylor, Governance Support Manager

Moved (Bain/Blaikie)

That the unconfirmed minutes of the:

·        Investment Subcommittee - 24 October 2018

be received.

Carried

 

Business with Public Excluded (Item 9.0)

Moved (Shepherd/Sinclair)

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

9.1

Confirmation of Confidential Minutes - 23 October 2018

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

9.2

Receipt of Confidential Committee Minutes

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

9.3

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

9.4

Trial Mid-North Bus Service - Proposed Changes to Service

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

 

3.              That the Independent Financial Advisor be permitted to stay during business with the public excluded.

 

Carried

Open Meeting

Moved (Shepherd/Sinclair)

That the council resumes in open meeting.

Carried

Confirmation of Minutes in Open Meeting: Trial Mid-North Bus Service - Proposed Changes to Service

 

Moved (Bain/Dimery)

That the minutes pertaining to confidential item 9.4 ‘Trial Mid North Bus Service – Proposed Changes to Service’ be confirmed in open meeting.

 

Carried

 

Trial Mid-North Bus Service - Proposed Changes to Service (Item 9.4)

ID: A1123450

Report from Chris Powell, Transport Manager

Moved (Bain/Blaikie)

1.              That the report ‘Trial Mid-North Bus Service - Proposed Changes to Service’ by Chris Powell, Transport Manager and dated 30 October 2018, be received.

 

Carried

 

It was further moved (Blaikie/Bain)

2.              That the Mid-North Link worker, weekend and public holiday services be withdrawn.

 

Carried

 

It was further moved (Bain/Blaikie)

3.              That Mid-North Link operate shopper services only on Tuesdays, Thursdays and Saturdays.

 

Carried

 

It was further moved (Blaikie/Yeoman)

4.              That Mid-North Link and Hokianga Link be integrated in order to offer a fully interlinked service where feasible.

 

Carried

 

It was further moved (Bain/Dimery)

5.              That on receipt of approval from the New Zealand Transport Agency, the Northland Regional Council undertake a direct appointment with Clark Coachline trading as Kaikohe Bus Company and Hokianga Express Charters to continue operating the approved contracted services.

 

Carried

Secretarial Note:  Staff to report back to council on the revised Mid North Bus Service following the Summer period (November 2018 – January 2019) and the following quarter (February – April 2019).

 

Conclusion

The meeting concluded at 11.44am.