22 March 2019
Ngā Miniti O Te Poari O Te Oneroa-a-Tōhe
Te Oneroa-a-Tōhe Board Minutes
Meeting held in the Te Ahu Centre, Kaitāia
on Friday 22 March 2019, commencing at 10.00am
Tuhinga (Present): Haami Piripi Te Rūnanga o Te Rarawa (Chair)
Cr Mate Radich Far North District Council (Dep Chair)
Graeme Neho Te Rūnanga o Ngati Kuri
Waitai Petera Te Rūnanga Nui o Te Aupouri Trust
Cr Mike Finlayson Northland Regional Council
Cr Paul Dimery Northland Regional Council
I Tae Mai (In Attendance): Huihuinga i te katoa (Full Meeting)
NRC - GM, Strategy, Governance & Engagement
NRC - Kaiwhakahaere Hononga Māori
NRC - Kaiarahi Kaupapa Māori
NRC - Strategy, Policy & Planning Manager
TROTR - General Manager Te Rarawa Anga Mua
FNDC - Community Policy and Development Manager
NRC - Strategy, Policy & Planning Administrator (minutes)
Huihuinga i te wahanga (Part Meeting)
COO, Te Rūnanga Nui O Te Aupouri
FNDC - Policy Planner
The Chair declared the meeting open at 10.02am
KARAKIA TIMATANGA ME WHAKATAU
Petera / Piripi / Neho
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That the apologies from John Carter and Rangitane Marsden for non-attendance be received. Carried |
Secretarial Note: The staff apologies from Kevin Robinson, Phill Grimshaw and Darrell Sargent for non-attendance and Teresa Burkhardt for lateness were noted
2.0 WHAKAPUAKANGA O MUA | DECLARATIONS OF CONFLICTS OF INTEREST
It was advised that members should make declarations item-by-item as the meeting progressed.
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4.1 Beach Management Plan - Project Plan ID: A1171486 Report from Ben Lee, Strategic Policy and Planning Manager on behalf of the Technical Steering Group |
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1. That the report ‘Beach Management Plan - Project Plan’ by Ben Lee, Strategic Policy and Planning Manager on behalf of the Technical Steering Group and dated 7 March 2019, be received. Moved (Finlayson / Petera) 2. That Te Oneroa-a-Tōhe Board approves the draft Project Plan, including that: a. The inclusion of the land adjacent to Te Oneroa-a-Tōhe management area in the Beach Management Plan will not be actively pursued, but Te Oneroa-a-Tōhe Board will be open to considering it should a landowner proactively wish to. b. The scope for the content of the Beach Management Plan will be defined through the process of preparing of the Beach Management Plan. Moved (Dimery / Neho) 3. That Te Oneroa-a-Tōhe Board approves the draft Request for Proposal for the engagement of services to draft the beach management plan and assistance with various public engagement activities. Moved (Finlayson / Radich) 4. That Te Oneroa-a-Tōhe Board delegates to members Haami Piripi and Paul Dimery of Te Oneroa-a-Tōhe Board the approval of any minor changes to the Request for Proposal, including timeframes and deliverables. The delegation does not include amending the funding available for the engagement of services as out lined in the Request for Proposal. Moved (Finlayson / Neho) 5. That Te Oneroa-a-Tōhe Board approves up to $70,000 (excluding GST) being made available for the engagement of services as outlined in the Request for Proposal. Moved (Finlayson / Neho) 6. That Te Oneroa-a-Tōhe Board delegates to members Haami Piripi and Paul Dimery of Te Oneroa-a-Tōhe Board the authority to decide the successful consultant(s) to provide engagement of services as outlined in the Request for Proposal. Moved (Finlayson / Neho) 7. That Te Oneroa-a-Tōhe Board delegates to the Chairman of Te Oneroa-a-Tōhe Board the authority to sign the contract, on behalf of Te Oneroa-a-Tōhe Board, with the consultant(s) to provide engagement of services as outlined in the Request for Proposal and for up to a maximum of $70,000 (excluding GST). Moved (Dimery / Petera) 8. That Te Oneroa-a-Tōhe Board approves: a. The draft content of the consultation document (attached) (noting that the Chairman is delegated the final approval of the consultation document on behalf of the Board in accordance with Board resolution 9). b. The production of two consultation documents - one version with the headings only in Te Reo Māori and one version entirely in Te Reo Māori. c. The ‘headings only in Te Reo Māori’ version of the consultation document to be used in the mail drop. Moved (Neho / Finlayson) 9. That Te Oneroa-a-Tōhe Board delegates to the Chairman of Te Oneroa-a-Tōhe Board the approval of key written public engagement material for the preparation of the beach management plan, including media releases, website and the consultation document. Moved (Finlayson / Radich) 10. That Te Oneroa-a-Tōhe Board approves Waitai Petera and Graeme Neho to provide the Te Reo Māori translation for all written public engagement material for the preparation of the beach management plan. Moved (Petera / Finlayson) 11. That Te Oneroa-a-Tōhe Board delegates to the Chairman of Te Oneroa-a-Tōhe Board as the designated spokesperson on behalf of Te Oneroa-a-Tōhe Board for the preparation of the beach management plan. Moved (Dimery / Neho) 12. That Te Oneroa-a-Tōhe Board approves the following for the purposes of the public engagement for the beach management plan: a. Up to $12,000 (excluding GST) for the preparation and ongoing maintenance of a website up until the end of the project. b. Up to $2,000 (excluding GST) for the preparation and design of the consultation document. c. Up to $3,000 (excluding GST) for the printing and delivery of the consultation document to all mail and post boxes in Te Hiku. d. Up to $3,000 (excluding GST??) for building hire and catering for the community drop-in events and hui. e. Up to $3,000 (excluding GST??) for advertising (radio and print). f. Up to $1,000 (excluding GST??) to be used for miscellaneous public engagement materials or services. Moved (Dimery / Radich) 13. Te Oneroa-a-Tōhe Board delegates authority to approve expenditure, in accordance with Board resolutions 5, 7 and 12 approved by the Board to Jonathan Gibbard, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council. Carried |
Secretarial Note: 11.23am - Theresa Burkhardt joined the meeting
Moved (Radich / Petera)
14. That the Te Oneroa-a-Tōhe Board approve and adopt the attached logo, as the Board’s logo, to be used on all future Board agendas, publications and communications collateral.
Carried Unanimously
5.1 Research Project
• The Chair advised that he has been approached by a research consultancy regarding the drying up of streams and the effects on crustaceans, shellfish etc.
• It was suggested that the Chair direct the research consultancy to contact both Te Ohu Putea Whakatipu Trust and the Te Hiku Fisheries Forum
5.2 Resignation from the Board
• Matua Waitai advised that this was his last meeting as he is leaving the Board
• The Chair thanked him for his support and total commitment to the beach
KARAKIA MUTUNGA
Petera
The meeting concluded at 12.19pm
These minutes were confirmed as a true and correct record.
Chair: ........................................................................... Date: .....................................