Extraordinary Council Meeting
7 May 2019
Northland Regional Council Minutes
Meeting held in the Annual Plan Deliberations
Council Chamber
36 Water Street, Whangārei
on Tuesday 7 May 2019, commencing at 10.00am
Present:
Chairman, Bill Shepherd
Councillors:
John Bain
Justin Blaikie
Paul Dimery
Mike Finlayson
Penny Smart
Rick Stolwerk
In Attendance:
Full Meeting
Chief Executive Officer
GM – Strategy, Governance and Engagement
GM - Regulatory Services
Corporate Planning Manager
Governance Support Manager
Part Meeting
GM - Customer Service - Community Resilience
GM – Corporate Excellence
Transport Manager
Management Accountant
Assistant Management Accountant
The Chair declared the meeting open at 10.02am.
Apologies (Item 1.0)
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Moved (Shepherd/Bain) That the apologies from Councillor Yeoman for non-attendance and Deputy Chairman, David Sinclair, for delayed arrival be received. Carried |
Secretarial Note: Later in the meeting it was advised that the Deputy Chairman had tendered his apologies for the full meeting.
Declarations of Conflicts of Interest (Item 2.0)
It was advised that councillors should make declarations item-by-item as the meeting progressed.
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Council Deliberations on the Annual Plan 2019/20 Consultation Document and Supporting Information (Item 3.1) ID: A1185064 Report from Kyla Carlier, Corporate Planning Manager |
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1. That the report ‘Council Deliberations on the Annual Plan 2019/20 Consultation Document and Supporting Information’ by Kyla Carlier, Corporate Planning Manager and dated 16 April 2019, be received.
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It was further moved (Shepherd/Bain) 2. That Jonathan Gibbard, Group Manager – Strategy, Governance and Engagement, be given delegated authority to approve any consequential amendments to the final Annual Plan 2019/20 as a result of council decisions on submissions and any minor accuracy and grammatical amendments.
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It was further moved (Stolwerk/Smart) 3. That council support provision of $290,000 of ongoing operational expenditure for information technology upgrades, comprising $100,000 funded from the Council Services Rate and $190,000 to be covered by regional growth in rating units (SUIPs), as proposed in the Annual Plan 2019/20 Supporting Information document.
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It was further moved (Dimery/Blaikie) 4. That council supports the provision of $65,000 of ongoing operational expenditure for funding of the Northland Transportation Alliance, as proposed in the Annual Plan 2019/20 Supporting Information document.
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It was further moved (Finlayson/Blaikie) 5. That council supports $70,000 of capital expenditure and $17,500 of ongoing operational expenditure to purchase an audio visual system, as proposed in the Annual Plan 2019/20 Supporting Information document.
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It was further moved (Blaikie/Stolwerk) 6. That council supports the provision of $100,000 of capital expenditure and $10,000 of ongoing operational expenditure to purchase new engines for the Waikare, as proposed in the Annual Plan 2019/20 Supporting Information document.
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It was further moved (Finlayson/Blaikie) 7. That council supports the provision of $37,800 of capital expenditure to purchase hydrology equipment, as proposed in the Annual Plan 2019/20 Supporting Information document.
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It was further moved (Stolwerk/Dimery) 8. That council supports provision of $50,000 of one-off operational expenditure to fund a review of the Northland Sports Facilities Plan, to be funded from the existing Regional Sporting Facilities Rate take.
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Secretarial Note: · Confirmation was provided that the Regional Sporting Facilities Rate was structured in such a manner that it did not preclude this work. · It was advised that the original recommendation 9, ‘That council supports provision of $56,580 of ongoing operational expenditure to fund an increase in costs associated with the proposed changes included in the ‘Employment Relations Amendment Act 2018 – Rest and Meal Breaks for Bus Drivers’, to be funded from the Whangārei Transport Rate, an increase of 6.8% ($1.50) to this targeted rate’ was withdrawn as further analysis had concluded that any cost would be minor and therefore could be contained within existing budgets.
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It was further moved (Bain/Blaikie) 9. That council supports an overall increase in rate take of 8.6% for the 2019/20 year and collect an extra $192,500 across the region, to fund the approved proposals outlined in Item 3.1 [pertaining to the 7 May 2019 Extraordinary Council Meeting Agenda] that are not funded from council reserves or increased rates income from regional growth.
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Secretarial Note: · Resolution 9 was subsequently amended by Resolution 10 (below) according to Standing Order 23.5 ‘Revocation or alteration by resolution at same meeting’ which required 75% of members present and voting (six members in this case) to agree to the alteration. · Attention was drawn to the submissions received requesting council fund a comprehensive study of the Hokianga Harbour which was ‘out of scope’ of the Annual Plan process.
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It was further moved (Blaikie/Dimery) 10. That council supports the provision of $20,000 to fund a scoping study which identifies the parameters which would be covered by a comprehensive environmental and cultural health index study, involving key stakeholders, for the Hokianga Harbour and an overall increase in rate take of 8.7% for the 2019/20 year and collect an extra $212,500 across the region, to fund the approved proposals outlined in Item 3.1 [pertaining to the 7 May 2019 Extraordinary Council Meeting Agenda] that are not funded from council reserves or increased rates income from regional growth.[1] Carried (Councillor Stolwerk voted against the motion) |
The meeting concluded at 11.45am.