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Risk and Health and Safety Working Party Tuesday 13 August 2019 at 8.30
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Risk and Health and Safety Working Party Tuesday 13 August 2019 at 8.30
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Risk and Health and Safety Working Party
13 August 2019
Risk and Health and Safety Working Party Agenda
Meeting to be held in the Whale Bay Room
36 Water Street, Whangārei
on Tuesday 13 August 2019, commencing at 8.30
Please note: working parties and working groups carry NO formal decision-making delegations from council. The purpose of the working party/group is to carry out preparatory work and discussions prior to taking matters to the full council for formal consideration and decision-making. Working party/group meetings are open to the public to attend (unless there are specific grounds under LGOIMA for the public to be excluded).
MEMBERSHIP OF THE Risk and Health and Safety Working Party
Chairman, Councillor Paul Dimery
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Councillor Rick Stolwerk |
Councillor Bill Shepherd |
Councillor Joce Yeoman |
Item Page
1.0 apologies
2.0 declarations of conflicts of interest
3.1 Minutes of Previous Meeting - 11 June 2019
Attachment 1 Risk and Health and Safety minutes 11 June 2019 3
3.2 Review Risk Register
3.3 Cyber Risk Capabilities Maturity
Attachment 1 Cyber Governance Review 6
3.4 Health and Safety update
3.5 New Council
Risk and Health and Safety Working Party
13 August
2019
Risk and Health and Safety Working Party Record of Actions
Meeting held in the Whale Bay Room
36 Water Street, Whangārei
on Tuesday 11 June 2019, commencing at 8.30am
Present:
Chairman, Councillor Paul Dimery
Councillor Joce Yeoman
In Attendance:
Full Meeting
NRC Chief Executive
GM, Corporate Excellence
Part Meeting
Councillor Rick Stolwerk
The meeting commenced at 8.35am.
Apologies (Item 1.0)
Councillor Bill Shepherd.
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Review of Risk Register (Item 3.1) |
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Presented by: GM, Corporate Excellence Discussion had around the top six on risk register. No 1. On Risk Register Sustainable Solvents – Progress has been slow. No 2 Maori land & impact on rating income – no change No 3 High dependence on non-rating income – Changes being made to SIPO currently under active review. No 4. Treaty settlement risk – anticipating becoming a higher risk No 5. Climate risk –Risk of not acting on information. No 6. Risk of cyber security – New system should help alleviate risk. Deloitte being engaged as part of yearend audit process to look at IT maturity model. Cyber Insurance to increase from $1M to $2M upon renewal. Secretarial Note: 8.55am Rick Stolwerk joined the meeting. |
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Agreed action points: · 1. GM, Regulatory Services to give weekly updates · 4. Treaty Settlement to be move up to no 2 on risk register and Consequence to be changed to from 4 to 2. · 5. NRC Chief Executive to confirm all information has been given to TA’s on climate change. · 6.GM, Corporate excellence to ask cost of $5M for cyber insurance. · Comments to be updated in risk register |
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Manage Funds risk update (Item 3.2) |
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Presented by: GM, Corporate Excellence Secretarial Note: Item 3.2 Manage funds risk update covered off in item 3.1 Review of risk register no 3. |
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Agreed action points: · Leave until review is complete. |
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Sustainable Solvents (Item 3.3) |
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Presented by: GM, Corporate Excellence Secretarial Note: Item 3.3 Sustainable Solvents covered off in item 3.1 no 1 in the Risk Register. |
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Agreed action points: · Noted in item 3.1 no 1 in agreed action points. |
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Health & Safety update (Item 3.4) |
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Presented by: Lee-Anne Durling Secretarial Note: 9.15am Lee-Anne Durling joined the meeting and H&S presentation update was tabled. Items covered off in presentation were Priorities, Risk Management, Training, Policies, Contractor engagement, New starter Induction, Express/Objective, Traffic Management, Others included Occupational Health monitoring, ProMapp, SafePlus, Workstation self-assessment, Flu Vaccinations & Skin checks, Online Incident report form. Plan has been put into place going forward around H & S Risk Register, Training, Policies, Contractor engagement, Express/Objective. To be continued, Traffic management, ProMapp, Hazardous substance, Occupational Health Monitoring, 12-month review schedule. Cognise -e-learning module put into place for H&S induction. Have engaged Fullen Hogan to develop traffic management plans. Interim process has been put in to place.
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Agreed action points: · H & S committee to drive the H&S risk register review |
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TLA's ignoring our flood inundation maps (Item 3.5) |
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Presented by: Paul Dimery Secretarial Note: Item 3.5 covered off as part of Item 3.1 no 5 on Risk Register |
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Agreed action points: · Noted in Item 3.1 Action no 6. |
The meeting concluded at 9.55am.
