Inaugural Council
Meeting
29 October 2019
Northland
Regional Council Minutes
The Inaugural Meeting held in the
Northland Regional Council Chamber
36 Water Street, Whangārei
on Tuesday 29 October 2019,
commencing at 1.00pm
Present:
Elected Members:
John Bain
Justin Blaikie
Penny Smart
Rick Stolwerk
Joce Yeoman
Jack Craw
Amy Macdonald
Marty Robinson
In Attendance:
Full Meeting
Independent Financial Advisor
Chief Executive Officer
GM – Strategy, Governance and
Engagement
GM - Environmental Services
GM - Corporate Excellence
GM - Regulatory Services
Governance Support Manager
Part Meeting
Strategic Projects Manager
Chair’s Personal Assistant
Kaiārahi
Tikanga Māori
Property
Officer
The Chief Executive Officer declared the meeting open at 1.00pm.
The Kaiārahi Tikanga Māori provided a karakia.
Apologies (Ngā
whakapahā) (Item 1.0)
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The apology from Elected Member Colin Kitchen was noted.
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Declarations
of Conflicts of Interest (Nga whakapuakanga) (Item 2.0)
The Chief Executive Officer advised that elected members must
complete a declaration of conflict of interest and should make declarations
item-by-item as the meeting progressed.
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Announcement of the results of Triennial
Elections 2019 (Item 3.1)
ID:
A1151055
Report from Chris Taylor, Governance Support Manager
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The report ‘Announcement of the results of Triennial
Elections 2019’ by Chris Taylor, Governance Support Manager and dated 22
October 2019, was noted.
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Declaration by
councillors (Item 3.2)
ID:
A1151075
Report from Malcolm Nicolson, Chief Executive Officer
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Secretarial
Note: The Chief Executive Officer invited each councillor-elect (in
alphabetical order by surname) to step forward, read the declaration out loud
and sign the declaration document. The Chief Executive Officer then
witnessed each declaration with his signature. Councillors Macdonald,
Robinson, Smart and Yeoman executed their declaration in both English and Te
Reo.
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Election of
Chairperson (Item 3.3)
ID:
A1151562
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Stolwerk/Craw)
1. That
the report ‘Election of Chairperson’ by Malcolm Nicolson, Chief
Executive Officer and dated 18 October 2019, be received.
Carried
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Moved (Robinson/Blaikie)
2. That
in the event more than one nomination for Chairperson is received,
“System A” as specified in Clause 25 of Schedule 7 to the Local
Government Act be used for the election of the Chairperson.
Carried
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Secretarial Note: The Chief Executive Officer called
for nominations for election to the office of Chairperson.
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Moved (Bain/Stolwerk)
2a. That
Councillor Penny Smart be nominated Chairperson of the Northland Regional Council.
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Secretarial Note: Councillor Blaikie moved that
Councillor Yeoman also be nominated as Chairperson of the Northland Regional Council.
However, the nomination lapsed for lack of a seconder. Given no further
nominations were forthcoming the Chief Executive Officer declared Councillor
Penny Smart as the elected Chairperson of the Northland Regional Council.
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Declaration by
Chairperson (Item 3.4)
ID:
A1151669
Report from Malcolm Nicolson, Chief Executive Officer
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Secretarial
Note:
·
The Chief Executive Officer invited the newly elected
Chairperson, Penny Smart, to make and sign the declaration to enable her to
carry out her duties as Chairperson; as required by law. The Chief
Executive Officer then witnessed the declaration with his signature.
·
The Chairperson then assumed the chair from the Chief
Executive Officer and addressed the meeting, expressing her appreciation,
acknowledging previous and current councillors and setting the expectation of
both her role as Chair and that of the Deputy Chair.
·
The Chairperson then presided over the remainder of the
council meeting.
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Election of Deputy
Chairperson (Item 3.5)
ID:
A1151889
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Smart/Yeoman)
1. That
the report ‘Election of Deputy Chairperson’ by Malcolm Nicolson,
Chief Executive Officer and dated 10 January 2019, be received.
Carried
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Moved (Macdonald/Robinson)
2. That
in the event more than one nomination for the Deputy Chairperson is received,
System A as specified in Clause 25 of Schedule 7 to the Local Government Act
be used for the election of the Deputy Chairperson.
Carried
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Moved (Craw/Robinson)
2a. That
Councillor Justin Blaikie be nominated Deputy Chairperson of the Northland Regional
Council.
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Secretarial Note: Councillor Bain moved that Councillor
Stolwerk also be nominated as Deputy Chairperson of the Northland Regional council.
However, the nomination lapsed for lack of a seconder. Given no further
nominations were forthcoming the Chairperson declared Councillor Justin
Blaikie as the elected Deputy Chairperson of the Northland Regional Council.
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Legislation affecting
councillors (Item 3.6)
ID:
A1151892
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Smart/Macdonald)
That the report ‘Legislation
affecting councillors’ by Malcolm Nicolson, Chief Executive Officer and
dated 18 October 2019, be received.
Carried
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Fixing the date of
the first ordinary meeting of council (Item
3.7)
ID:
A1153536
Report from Chris Taylor, Governance Support Manager
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Moved (Yeoman/Craw)
1. That
the report ‘Fixing the date of the first ordinary meeting of
council’ by Chris Taylor, Governance Support Manager and dated 18
October 2019, be received.
2. That
council notes an extraordinary meeting of the Northland Regional Council will
be held at the council offices, 36 Water Street, Whangārei on Wednesday
6 November 2019 commencing at 9.30am (to address business that has been
suspended during the election period).
3. That
the first ordinary meeting of the Northland Regional Council be held at the council
offices, 36 Water Street, Whangārei on Tuesday 19 November 2019
commencing at 10.30am
4. That
a schedule of council meetings for the remainder of the 2019 calendar year be
presented at the first ordinary meeting of council for its consideration.
5. That
a full meeting schedule (including the meeting dates of council’s
subordinate bodies) be presented to council for its consideration once the
governance structure has been confirmed.
Carried
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Conclusion
The meeting concluded at 1.38pm.