Extraordinary Council Meeting

6 November 2019

Northland Regional Council Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Wednesday 6 November 2019, commencing at 9.30am

 

 

Present:

Deputy Chairperson, Justin Blaikie

Councillors:

Jack Craw

Colin Kitchen

Amy Macdonald

Marty Robinson

Rick Stolwerk

Joce Yeoman

 

In Attendance:

Full Meeting

Chief Executive Officer

GM – Strategy, Governance and Engagement

GM - Environmental Services

Governance Support Manager

Part Meeting

Independent Financial Advisor

NINC GM Investment and Infrastructure

GM - Corporate Excellence

Strategic Projects Manager

Biosecurity Manager

Biosecurity Manager – Partnerships & Strategy

CDEM Manager

CDME Group Recovery Manager

CDEM Public Information Manager

CDEM Officer – Welfare

CDEM Advisor

Media Specialist

Strategic Policy Specialist

Māori Cultural Advisor

Economist

 

The Chair declared the meeting open at 9.32am and proceedings commenced with a karakia by the Cultural Māori Advisor.

Secretarial Note:  It was announced that the NRC Biosecurity Manager – Partnerships and Engagement, Kane McElrea, had won the Emerging Leader Award at the NZ Biosecurity awards and that the GIS Officer, Rebecca Norman, had won the ALGIM award for Excellence in Innovation for the CDEM Dashboard.

 

Apologies (Ngā whakapahā) (Item 1.0)

 

Moved (Blaikie/Robinson)

That the apologies from Councillors Smart and Bain for non-attendance be received.

Carried

 

Declarations of Conflicts of Interest (Nga whakapuakanga) (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Secretarial Note:  The Chief Executive Officer advised that Item 3.3: Local Government New Zealand National Council Elections: Call for Nominations Regional Sector and Zone One had been withdrawn (as per Standing Order 9.9).  This was on the grounds that there were only enough nominees to fill the vacant positions and LGNZ had announced the results.

 

Receipt of tabled item:  RMA Amendment Bill - council submission (Item 2.0A)

ID: A1256803

Report from Sally Bowron, PA/Team Admin Strategy, Governance and Engagement

Moved (Yeoman/Craw)

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987 the following tabled report be received:

 

·               RMA Amendment Bill – council submission.

Carried

 

Declaration by Colin Kitchen (Item 3.1)

ID: A1253432

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Stolwerk/Macdonald)

That the report ‘Declaration by Colin Kitchen’ by Malcolm Nicolson, Chief Executive Officer and dated 25 October 2019, be received.

Carried

 

Secretarial Note:  The Deputy Chairperson invited elected member Colin Kitchen to step forward, read the declaration out loud and sign the declaration document.  The Deputy Chairperson then witnessed the declaration with his signature.  Councillor Kitchen addressed the meeting, acknowledging the contribution of previous councillors, the current council and the CDEM Team (which he had been involved with for the previous ten years).

 

Northland Inc. Limited Annual Report for the Year Ending 30 June 2019 (Item 3.2)

ID: A1251322

Report from Darryl Jones, Economist and Simon Crabb, Finance Manager

Moved (Yeoman/Stolwerk)

1.         That the report ‘Northland Inc. Limited Annual Report for the Year Ending 30 June 2019’ by Darryl Jones, Economist and Simon Crabb, Finance Manager and dated 21 October 2019, be received.

2.         That council authorise Malcolm Nicolson, Chief Executive Officer, send a letter to Northland Inc. Limited informing them that council, as the 100% shareholder of Northland Inc., does not require them to hold an annual meeting of shareholders in 2019. 

Carried

 

Secretarial Note:  Northland Inc. Limited (NINC) GM Investment and Infrastructure addressed the meeting; tendering the apologies of the NINC Chief Executive and advising that the NINC GM Business Innovation and Growth had been awarded a commendation for the Kai Ora Fund project at the EDNZ Conference 2019.

 

Local Government New Zealand National Council Elections: Call for Nominations Regional Sector and Zone One (Item 3.3)

ID: A1251509

Report from Chris Taylor, Governance Support Manager

This item was withdrawn.

 

Secretarial Note:  The meeting adjourned at 9.48am and reconvened at 9.54am to ensure elected members had sufficient time to read the tabled report.

 

RMA amendment Bill - council submission (Tabled Item 3.4)

ID: A1256543

Report from Justin Murfitt, Strategic Policy Specialist

Moved (Yeoman/Kitchen)

1.         That the report ‘RMA amendment Bill - council submission’ by Justin Murfitt, Strategic Policy Specialist and dated 5 November 2019, be received.

2.         That council approves the draft submission on the Bill (Attachment 1) and authorised the Chief Executive Officer to lodge the submission on behalf of council (incorporating amendments agreed at the meeting).

Carried

 

 

Business with Public Excluded (Item 4.0)

Moved (Blaikie/Stolwerk)

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

4.1

Land at 8 Kensington Avenue Whangarei

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

 

3.              That the Independent Financial Advisor be permitted to stay during business with the public excluded.

Carried

 

Conclusion

The meeting concluded at 10.34am.