Extraordinary Investment and Property Subcommittee

16 December 2019

Extraordinary Investment and Property Subcommittee Minutes

Meeting held in the Whale Bay Rm 3rd floor

36 Water Street, Whangārei

on Monday 16 December 2019, commencing at 1.00pm

Present:

Chairperson, NRC Councillor Rick Stolwerk

Councillor Justin Blaikie – Phoned in

Councillor John Bain

Ex-Officio Penny Smart

Independent Financial Advisor Geoff Copstick

In Attendance:

Full Meeting     

Councillor Jake Craw

Chief Executive

Group Manager Corporate Excellence

Strategic Projects Manager

Property Officer

Personal Assistance to Group Manager Corporate Excellence

Part Meeting

Ian Jenkins – Jenksmax Consulting Limited

The Chair declared the meeting open at 1.05pm.

Apologies/Whakapahā (Item 1.0)

Moved ( Bain  / Smart )

That the apologies from Councillor Colin Kitchen for non-attendance be received.

Carried

Declarations of Conflicts of Interest (Nga whakapuakanga) (Item 2.0)

It was advised that members should make declarations item-by-item as the meeting progressed.

Secretarial Note: Item 4.1 was addressed following Item 4.2.

Whangarei District Council's Civic Centre (Item 3.1)

ID: A1267030

Report from Phil Heatley, Strategic Projects Manager

Moved ( Bain  / Smart )

That the report ‘Whangarei District Council's Civic Centre ’ by Phil Heatley, Strategic Projects Manager and dated 6 December 2019, be received.

Carried

Strategic Projects Manager to reply back to Whangarei District Council (WDC) to advise Northland Reginal Council has a property strategy in place that does not include relocating in Whangarei.  Interested in what WDC is proposing to NRC and will consider it. 

Moved ( Bain  / Smart )

1.30pm Moved into Business with Public Excluded (Item 4.0)

Recommendations

1. That the public be excluded from the proceedings of this meeting to consider confidential matters.

2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.	Item Issue	Reasons/Grounds
4.1	Request to Purchase Whangarei CBD Properties	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).
4.2	Draft Forest Management Plan 2020-2024	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(b)(ii) and the withholding of which is necessary to prevent the disclosure or use of official information for improper gain or improper advantage s7(2)(j).

3. That the Independent Financial Advisor be permitted to stay during business with the public excluded.

Carried

Moved ( Bain  / Smart )

The meeting concluded at 3.02.pm.

Carried