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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Friday 6 December 2019 at 10.00am
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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Friday 6 December 2019 at 10.00am
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Te Oneroa-a-Tōhē Board
6 December 2019
(Te Oneroa-a-Tōhē Board Agenda)
Meeting to be held at Toka Tumoana
22 - 24 Matthews Ave, Kaitaia
on Friday 6 December 2019, commencing at 10.00am
Recommendations contained in the agenda are NOT decisions of the meeting.
Please refer to minutes for resolutions.
NGĀ MANA WHAKAHAERE
(MEMBERSHIP OF THE Te Oneroa-a-Tōhē Board)
Chair, Te Rūnanga o Te Rarawa, Haami Piripi
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Graeme Neho |
John Witana, Te
Rūnanga Nui |
Rangitane Marsden, Te Rūnanga o NgaiTakoto |
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Cr Colin
Kitchen |
Cr Marty
Robinson |
Councillor TBC |
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Hon John
Carter QSO |
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KARAKIA / WHAKATAU
Item Page
1.0 NGĀ WHAKAPAHĀ | apologies
John Carter, Rangitane Marsden
2.0 NGĀ WHAKAPUAKANGA | declarations of conflicts of interest
3.0 Whakāe Ngā Miniti | Confirmation of Minutes
3.1 Confirmation of Minutes 3
4.1 Meeting Schedule for 2020 8
4.2 Summer Engagement Programme 10
4.3 Financial Report 11
4.4 Mussel Spat Collection
KARAKIA WHAKAMUTUNGA
Te Oneroa-a-Tōhē Board item: 3.1
6 December 2019
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TITLE: |
Confirmation of Minutes |
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ID: |
A1263939 |
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From: |
Rachael King, Board Secretary |
That the minutes of the Te Oneroa-a-Tōhē Board meeting held on 18 October 2019 be confirmed as a true and correct record.
Attachment 1: Te
Oneroa-a-Tohe Board Minutes - 18 October 2019 ⇩ 
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
27 November 2019 |
Te Oneroa-a-Tōhē Board item: 4.1
6 December 2019
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TITLE: |
Meeting Schedule for 2020 |
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ID: |
A1256595 |
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From: |
Rachael King, Board Secretary |
Whakarāpopototanga | Executive Summary
The purpose of this report is for the Te Oneroa-a-Tōhē Board (the Board) to consider a schedule of meeting dates for 2020, as stipulated in the settlement legislation pertaining to the Board.
1. That the report ‘Meeting Schedule for 2020’ by Rachael King, Board Secretary and dated 25 November 2019, be received.
2. That the following meeting schedule be confirmed:
Friday 24 January 10.00am Te Ahu Centre, Kaitāia
Friday 21 February 10.00am Te Ahu Centre, Kaitāia
Friday 20 March 10.00am Te Ahu Centre, Kaitāia
Friday 17 April 10.00am Te Ahu Centre, Kaitāia
Friday 15 May 10.00am Te Ahu Centre, Kaitāia
Friday 19 June 10.00am Te Ahu Centre, Kaitāia
Friday 17 July 10.00am Te Ahu Centre, Kaitāia
Friday 21 August 10.00am Te Ahu Centre, Kaitāia
Friday 18 September 10.00am Te Ahu Centre, Kaitāia
Friday 16 October 10.00am Te Ahu Centre, Kaitāia
Friday 20 November 10.00am Te Ahu Centre, Kaitāia
Friday 18 December 10.00am Te Ahu Centre, Kaitāia
Tuhinga | Background
The settlement legislation that established the Te Oneroa-a-Tōhē Board requires the Board to agree a schedule of meetings that will allow the Board to achieve its purpose and properly discharge its functions, and then to review the meeting schedule on a regular basis.
As such, the Board is being asked to consider a schedule of meetings in order to comply with the settlement legislation, and to ensure that time is secured in respective calendars.
The Board has previously endorsed a meeting schedule, being the third Friday of each month. The 2020 schedule continues the same format as in previous years, with the exception of January.
Considerations
1. Options
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No. |
Option |
Advantages |
Disadvantages |
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1 |
Endorse the recommended meeting schedule |
The decision is consistent with settlement legislation and dates are secured in respective calendars |
Nil |
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2 |
Do not endorse the recommended schedule |
Nil |
The decision will not be consistent with legislation and it may be difficult to secure time in calendars on a month by month basis |
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3 |
Choose an alternative meeting schedule |
Board members may decide that a different meeting schedule is more suitable |
The day Board members are used to will change |
The Technical Steering Group’s recommended option is Option 1
2. Significance and engagement
Public consultation is not required.
3. Policy, risk management and legislative compliance
This decision will be consistent with the settlement legislation, via which the Te Oneroa-a-Tōhē Board was established.
Nil
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
28 November 2019 |
Te Oneroa-a-Tōhē Board item: 4.2
6 December 2019
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TITLE: |
Summer Engagement Programme |
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ID: |
A1262928 |
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From: |
Ben Lee, Strategic Policy and Planning Manager |
Whakarāpopototanga | Executive Summary
The purpose of this item is to update the Board on the preparations for the summer engagement programme as approved by the Board at its 18 October 2019 meeting.
A verbal update and presentation of the engagement collateral will be provided at the meeting.
Approval is also sought for $200 for a prize pack for the online photo sharing ‘place’ to encourage entries.
1. That the report ‘Summer Engagement Programme’ by Ben Lee, Strategic Policy and Planning Manager and dated 25 November 2019, be received.
2. That the Board approves spending $200 on a prize pack for the online photo sharing ‘place’ to encourage entries.
Nil
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
29 November 2019 |
Te Oneroa-a-Tōhē Board item: 4.3
6 December 2019
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TITLE: |
Financial Report |
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ID: |
A1263942 |
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From: |
Rachael King, Board Secretary |
Whakarāpopototanga | Executive Summary
The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhē Board for the period ending 30 October 2019.
That the ‘Financial Report’ by Rachael King, Board Secretary and dated 27 November 2019, be received.
Background | Tuhinga
A detailed financial report is provided in Attachment 1.
In summary, to date the Board has expended $93,872.43 from the following funds:
1. Board Operational Fund $150,000 $113,258.47 remaining
2. Plan Development Fund $250,000 $192,869.10 remaining
Attachment 1:
Financial Statement - 31 October 2019 ⇩ 
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
27 November 2019 |
