Te Taitokerau Māori and Council Working Party

12 March 2020

Tuhituhi o ngā Mahi O Te Kāhui Māori O Taitokerau

Te Taitokerau Māori and Council Working Party Record of Actions

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Thursday 12 March 2020, commencing at 11.00am - 3.30pm

Tuhinga (Present):

Co-Chair, Marty Robinson

Councillor Jack Craw

Councillor Colin Kitchen

Councillor Amy Macdonald

Councillor Penny Smart

Councillor Joce Yeoman

Ngāti Kuta, Patukeha, Michelle Elboz

Ngātiwai Trust Board, Hadyn Edmonds (departed after Item 3.7)

Te Parawhau Hapū Authority Charitable Trust, Mira Norris

Te Rūnanga O Ngāti Rehia, Nora Rameka

Te Rūnanga-Ā-Iwi-O-Ngāpuhi, Janelle Beazley

Te Whakapiko Hapū, Rowan Tautari

Te Uri o Hau Settlement Trust, Georgina Connelly

Te Whakaminenga O Te Hikutu Hapu-Whanau, Rudy Taylor

Ngāti Tara, Victor Holloway

Te Rūnanga O Ngāti Hine, Pita Tipene

Te Rūnanga O Ngāti Whatua, Antony Thompson

Te Rūnanga O Whāingaroa, Toa Faneva

Te Roroa, Thomas Hohaia

I Tae Mai (In Attendance):

Huihuinga i te katoa (Full Meeting)

NRC Chief Executive

GM – Strategy Governance and Engagement

Kaiwhakahaere Honongā Māori – Māori Relationships Manager

Kaiārahi – Tikanga Māori

Kaiawhina – Kaupapa Māori

Kaiārahi – Kaupapa Māori

Strategy Policy and Planning Manager

PA/Team Admin Strategy Governance and Engagement

Ngāti Moerewa, Fred Sadler (departed after Item 3.7)

Ngati Hau, Mike Kake (departed after Item 3.6)

Northland Inc Chief Executive, Murray Reade

Huihuinga i te wahanga (Part Meeting)

Policy Specialist

Strategic Policy Specialist

Far North District Council Team Leader - Māori Relationships, Rachel     Ropiha

GM Customer Service – Community Resilience

CDEM Officer – Welfare

Community Engagement Manager

Events and Engagement Coordinator

The meeting commenced at 11.05am.

Secretarial Note: Te Taitokerau Māori and Council Working Party and Māori Technical Advisory Group are abbreviated as TTMAC and MTAG respectively throughout this Record of Actions.

Karakia / Whakatau

Secretarial Note: The opening karakia and mihi were by NRC’s Kaiārahi – Tikanga Māori and members Robinson, Tipene and Taylor, followed by whakawhanaungatanga.

Ngā Whakapahā/Apologies (Item 1.0)

Clr Rick Stolwerk

Clr Justin Blaikie

Clr John Bain

Patuharakeke Te Iwi Trust Board, Juliane Chetham

Te Rūnanga O Te Rarawa, Rihari Dargaville

Te Rūnanga O Nui O Te Aupōuri, Victor Goldsmith

Te Rūnanga O Ngāti Whatua, Alan Riwaka

Nga whakapuakanga (Declarations of Conflicts of Interest) (Item 2.0)

It was advised that members should make declarations item-by-item as the meeting progressed.

Record of Actions – 12 September 2019 (Item 3.1)

The Record of Actions was received by members of the previous triennium’s TTMAC working party as an accurate record.

Appointment of Co-Chair (Item 3.2)

In re-establishing TTMAC, council resolved to retain the Co-Chair structure and appointed Councillor Robinson as the elected member to act as Co-Chair. Council sought a nomination from Taitokerau Māori for a non-elected member as the associate Co-Chair.

Agreed action points:

· TTMAC nominated Rudy Taylor (Te Whakaminenga O Te Hikutu Hapu-Whanau) as the non-elected member Co-Chair and Pita Tipene (Te Rūnanga O Ngāti Hine) as his proxy. The nominations are to be recommended to the next full council meeting for endorsement.

TTMAC Working Party Revised Terms of Reference (Item 3.3)

On the 19 November 2019, Council met and confirmed its new governance structure, which included the re-establishment of Te Taitokerau Māori and Council Working Party (TTMAC). This paper sought feedback and endorsement from TTMAC on:

· its revised Terms of Reference (ToR)

· formal meeting and regional based marae hui frequency

· eligibility for all members to receive travel and meeting allowances for regional hui (which would require an amendment to the council’s Appointed Members Allowance Policy).

Agreed action points:

· Staff to facilitate a small working group comprised of members Beazley, Tautari, Tipene, Kake and Connelly. The working group is to review whether the ToR are still fit for purpose and to bring their recommendations back to the next TTMAC formal meeting for endorsement

· TTMAC recommend to council that the annual schedule of bimonthly formal meetings and marae-based hui be maintained; and that all non-elected Māori members who attend marae-based hui receive meeting fees and mileage

· That staff present the endorsed Terms of Reference and any associated amendments to the Appointed Members Allowance Policy to council for approval.

Secretarial Note: There was support for Ngāti Hau, with Mike Kake as its representative, to be accepted as a member of TTMAC. Should the council receive a mandate letter and the nomination meets TTMAC geographic representation requirements for iwi and hapū membership, then  Mr Kake can formally be included in TTMAC actions.

Schedule for formal meetings and regional marae-based workshop (Item 3.4)

There was insufficient time to confirm the location and hosts for the five regional marae-based workshops for 2020. Ngāti Tara offered to host the first hui at Parapara marae on 9 April, subject to hapū agreement. It was noted that consideration needed to be given to the emerging COVID-19 situation, given that elders often attended the hui and were especially vulnerable to such virus’.

Agreed action points:

· Ngāti Tara will confirm whether they can host the 9 April hui next week

· The decision as to whether to hold the hui be reviewed at the end of March, as the situation around COVID-19 becomes clearer.

Secretarial Note: Subsequent to the meeting, the 9 April regional marae-based hui was cancelled by Ngāti Tara due to COVID-19 pandemic response requirements.

Re-establishment of the Māori Technical Advisory Group (Item 3.5)

Endorsement and support was sought from TTMAC, to re-establish the Māori Technical Advisory Group (MTAG) and to review its membership for the 2019-2022 local government triennium. MTAG enhances Māori participation in council to better inform council work programmes, policies and procedures.

Agreed action points:

· The following non-elected Māori members will form MTAG:

o Te Whakapiko Hapū, Rowan Tautari

o Ngātiwai Trust Board, Hadyn Edmonds

o Te Parawhau Hapū Authority Charitable Trust, Mira Norris

o Patuharakeke Te Iwi Trust Board, Juliane Chetham

o Te Uri o Hau Settlement Trust, Georgina Connelly

o Te Rūnanga O Ngāti Rehia, Nora Rameka.

· That Ngā Hapū o Ngāti Kuri/Te Hiku O Te Ika Marae Trust representative, Bundy Waitai, join MTAG if membership is formally confirmed

· Should a place become available, Te Rūnanga-Ā-Iwi-O-Ngāpuhi representative, Janelle Beazley, indicated the iwi would like to join MTAG

· That a Terms of Reference (ToR) and/or scope for MTAG’s work be established, possibly by the same group considering TTMAC’s ToR.

Non-elected member council working party nominations (Item 3.6)

At council’s 19 November 2019 meeting, as well as resolving to re-establish TTMAC, council also resolved to strengthen TTMAC representation on the following council working parties, by appointing equal membership of non-elected members (of TTMAC) to councillors:

· Water and Land Working Party

· Climate Change Working Party

· Biosecurity and Biodiversity Working Party

· Planning and Regulatory Working Party.

The Chair of each working party provided a brief description of their working party kaupapa before asking TTMAC’s non-elected members to nominate representatives to the working parties. Those nominations are to go to the next full council meeting for approval.

Agreed action points:

· That the following nominations, by TTMAC’s non-elected Māori members, to working parties go to the next full council meeting for approval:

Water and Land Working Party:

· Victor Holloway, Ngāti Tara

· Georgina Connelly, Te Uri O Hau Settlement Trust

· Anthony Thompson (proxy for Alan Riwaka), Te Rūnanga O Ngāti Whātua

· Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi

· Mira Norris, Te Parawhau Hapū Authority Charitable Trust (interim until another member puts their name forward).

Climate Change Working Party:

· Toa Faneva, Te Rūnanga O Whāingaroa

· Hadyn Edmonds, Ngātiwai Trust Board

· Thomas Hohaia, Te Roroa

· Rowan Tautari, Te Whakapiko Hapū.

Biosecurity and Biodiversity Working Party:

· Georgina Connelly, Te Uri O Hau Settlement Trust

· Juliane Chetham, Patuharakeke Te Iwi Trust Board

· Barb (Michelle) Elboz, Ngāti Kuta, Patukeha

· Nora Rameka, Te Rūnanga O Ngāti Rehia.

Planning and Regulatory Working Party:

· Mira Norris, Te Parawhau Hapū Authority Charitable Trust

· Pita Tipene, Te Rūnanga o Ngāti Hine

· Juliane Chetham, Patuharakeke Te Iwi Trust Board

· Rowan Tautari, Te Whakapiko Hapū.

Presentation: Drought response (Item 3.7)

Presented by: GM Customer Services – Community Resilience and CDEM Officer – Welfare. Key points covered in the presentation:

· rainfall accumulation and forecasting data, drought scale classification

· public water supplies – restrictions, alternative water supplies being considered (Lake Ōmāpere, Sweetwater)

· emergency water supplies – deliveries made to households, marae (29 ‘unknowns’ yet to respond) and community facilities

· rural water provision plan and pressure on firefighters

· welfare coordination and communications

· role of MPI and animal welfare.

Key discussion points included:

· What long term strategies council is developing around water, and how TTMAC can actively participate in long term policy-making and use their respective influence at a political level

· The value of information specific to Māori to inform and enable collaboration on policy development

· Competition for water is a large and sensitive kōrero and will be part of working parties mahi.

Agreed action points:

· Staff to circulate a copy of the presentation slides and names of the 29 ‘unknown’ marae to members.

Secretarial Note: The meeting adjourned at 1.11pm for lunch and reconvened at 1.40pm.

Joint Climate Change Adaptation Governance Committee (Item 3.8)

There was general TTMAC support for greater collaboration between local government and tāngata whenua and for the proposed Joint Climate Change Adaptation Governance Committee.

Agreed action points:

· TTMAC confirmed its nomination of  members Faneva and Hohaia (as proxy) as NRC  tangata whenua nominations onto the Tai Tokerau Joint Climate Change Adaptation Governance Committee.

Mātauranga Māori (Item 3.9)

TTMAC endorsed the development of a Mātauranga Māori Framework. The framework will provide clarity and transparency across council processes and decisions, and the necessary robustness to respond in a consistent manner to hapū and iwi engagement and participation in supporting Mātauranga Māori.

Agreed action points:

· That MTAG scope the development of a Mātauranga Māori Framework and report back to TTMAC before end of June 2020.

Hapū Mana Whakahono a Rohe (Item 3.10)

Since December 2017, council and TTMAC worked together to produce a single multi-hapū MWR, which has been adopted by council. TTMAC’s advice was sought on identifying hapū who may be interested in implementing an MWR and a process for working with those hapū, bearing in mind that this has not been done before and there will be learning along the way.

Key discussion points included:

· There are a large number of hapū in Te Taitokerau with varying levels of capacity and capability

· Actively promote hapū based MWR with a small group of hapū who have already actively engaged with council and have a good understanding of what a MWR will deliver

· It’s important to trial the implementation of MWR with hapū before broadly promoting it as a mechanism for other Te Taitokerau hapū

· Recommend that initial council engagement on a hapū based MWR be focused on Te Roroa, and Te Uri o Hau, Ngāti Rehia and Patuharakeke, who have been actively engaged in the development of this agreement.

Agreed action points:

· Begin implementation with Te Roroa, Te Uri o Hau, Ngāti Rehia and Patuharakeke to establish a MWR

· Check and correct the spelling and language in the agreement.

Tū i te Ora Scholarships (Item 3.11)

Northland Regional Council’s new Tū i e ora Scholarship aims to build Māori capacity within Te Taitokerau and provide opportunities for further education, as well as provide a springboard for future environmental leaders and champions. TTMAC was asked to nominate a member to the Tū i te Ora Scholarships selection panel.

Agreed action points:

· To recognise Georgina Connelly’s (Te Uri O Hau) work with youth, by nominating her to represent TTMAC on the Tū i te Ora Scholarships selection panel.

Whakamānawa ā Taiao - Environmental Awards 2020 (Item 3.12)

The NRC Whakamānawa ā Taiao|Environmental Awards recognise the people and organisations spearheading work done in our communities to protect and enhance our unique environment. TTMAC was asked to nominate a member to be one of the independent members of the judging panel and to use their communication channels to encourage nominations.

Agreed action points:

· To appoint Janelle Beazley (Te Rūnanga-Ā-Iwi-O-Ngāpuhi) to be a member of the judging panel.

TTMAC representation on Te Maruata (Item 3.13)

TTMAC was asked to identify two Māori non-elected representatives from TTMAC for ‘Te Maruata’ (a sub-committee of the National Council of Local Government New Zealand).

Agreed action points:

· That Rowan Tautari (Te Whakapiko Hapū) and Juliane Chetham (Patuharakeke Te Iwi Trust Board) be put forward as NRC’s representatives on behalf of council onto Te Maruata.

Iwi and Hapū Environmental Plans (Item 3.14)

This paper updated TTMAC on the allocation of the 2019-2020 Iwi and Hapū Environmental Management Plan (IHEMP) fund and the upcoming 2020-2021 funding round. Key discussion points included:

· This is the second year that IHEMP finding has been fully allocated and the funding level will be reviewed through the LTP process

· When deciding applications, council works with the best evidence available to them regarding hapū claims about their whenua. If there is evidence that has been overlooked, council asks that it be brought to their attention so it can be considered.

Agreed action points:

· Staff to provide information about applying for IHEMP funding to TTMAC members, which can be forwarded through members own communication channels and networks

· Staff to prepare a paper for the next formal meeting to explain how TTMAC can provide input into the LTP process, for example how IHEMP funding may be reviewed via the LTP process.

Tane Whakapiripiri (Item 3.15)

The Tane Whakapiripiri project is an analysis of the capacity of ngā hapū of Whangārei to engage with local government in relation to environmental protection and management (presented at TTMAC’s September 2019 formal meeting).

TTMAC endorsement was sought for MTAG to investigate further the recommendations of Tane Whakapiripiri and how it can support and assist engagement with hapū across Te Taitokerau.

Agreed action points:

· That MTAG be tasked with investigating further the recommendations of Tane Whakapiripiri and what synergies TTMAC and Te Huinga might have and be able to collaborate on, given that the groups have members in common.

Update on Annual Plan 2020/2021 process (Item 3.16)

This information paper signalled that this is the last annual Plan round for the current Long Term Plan. Members were asked to encourage people to make submissions and, if they needed support to make submissions, staff are available to assist iwi and hapū in this process.

Agreed action points: Nil.

Conclusion

The meeting concluded with karakia at 3.06pm.