Minutes of Council Meeting

Council Meeting

16 June 2020

Northland Regional Council Minutes

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 16 June 2020, commencing at 10.30am

Present:

Chairperson, Penny Smart

Councillors:

John Bain

Justin Blaikie

Jack Craw

Colin Kitchen

Amy Macdonald

Marty Robinson

Rick Stolwerk

Joce Yeoman

In Attendance:

Full Meeting

Independent Advisor (x2)

Northland Inc. Limited Chief Executive

Northland Inc. Limited GM Investment and Infrastructure

Chief Executive Officer

GM - Strategy, Governance and Engagement

GM - Environmental Services

Corporate Planning Manager

Policy Specialist

Governance Support Manager

Part Meeting

GM - Corporate Excellence

GM - Regulatory Services

GM - Customer Services/Community Resilience

Finance Manager

Strategy, Policy and Planning Manager

Management Accountant

Strategic Policy Specialist

PA to GM – Corporate Excellence

The Chair declared the meeting open at 10.30am and proceedings commenced with a karakia by Councillor Stolwerk.

Apologies (Ngā whakapahā) (Item 1.0)

There were no apologies.

Declarations of Conflicts of Interest (Nga whakapuakanga) (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

Health and Safety Report (Item 3.0)

ID: A1321836

Report from Beryl Steele, Human Resources Manager

Moved (Kitchen/Craw)

That the report ‘Health and Safety Report’ by Beryl Steele, Human Resources Manager and dated 2 June 2020, be received.

Carried

Confirmation of Minutes - 19 May 2020 (Item 4.1)

ID: A1320505

Report from Chris Taylor, Governance Support Manager

Moved (Blaikie/Bain)

That the minutes of the council meeting held on 19 May 2020, be confirmed as a true and correct record.

Carried

Receipt of Action Sheet (Item 4.2)

ID: A1322542

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Macdonald)

That the action sheet be received.

Carried

Working Party Updates and Chairpersons' Briefings (Item 4.3)

ID: A1311976

Report from Sally Bowron, Strategy, Governance and Engagement Team Admin/PA

Moved (Yeoman/Robinson)

That the report ‘Working Party Updates and Chairpersons' Briefings’ be received.

Carried

Secretarial Note:

· A correction was noted to the spelling of Councillor Jack Craw in the report.

· The Chair of the Biosecurity and Biodiversity Working Party and the Co-Chair of Te Taitokerau Māori and Council Working Party provided a verbal update on the current priorities and work programmes for these subordinate bodies.

· Attendance rates of TTMAC members on Working Parties to be monitored to ensure the 50/50 elected member/TTMAC membership was working effectively.

Financial Report to 31 May 2020 (Item 5.1)

ID: A1322797

Report from Vincent McColl, Financial Accountant

Moved (Stolwerk/Kitchen)

That the report ‘Financial Report to 31 May 2020’ by Vincent McColl, Financial Accountant and dated 3 June 2020, be received.

Carried

Secretarial Note:

· The Independent Financial Advisor addressed the report; noting the underperformance of council’s investment funds due to the global situation. However, council had responded ‘quickly and appropriately’ to financial pressures; including the successful application for the COVID-19 wage subsidy. Attention was also drawn to the potential rollover of OPEX due to the back log of work from the previous financial year.

· Appreciation was extended to the finance team for its response to the challenges faced as a result of COVID-19.

Adoption of User Fees and Charges 2020/21 | Kaupapa Here a Utu (Item 6.1)

ID: A1314750

Report from Robyn Broadhurst, Policy Specialist and Kyla Carlier, Corporate Planning Manager

Moved (Stolwerk/Blaikie)

1. That the report ‘Adoption of User Fees and Charges 2020/21 | Kaupapa Here a Utu’ by Robyn Broadhurst, Policy Specialist and Kyla Carlier, Corporate Planning Manager and dated 11 May 2020, be received.

2. That council sets and adopts the User Fees and Charges 2020/21 included as Attachment 1 pertaining to Item 6.1 of the 16 June 2020 council agenda.

3. That council authorises Jonathan Gibbard, Group Manager - Strategy, Governance and Engagement to make any necessary minor drafting, typographical, rounding, or presentation corrections to the User Fees and Charges 2020/21 prior to final publication of the document.

Carried

Adoption of the Annual Plan 2020/21 | Mahere-a-Tau 2020/21 (Item 6.2)

ID: A1318940

Report from Kyla Carlier, Corporate Planning Manager

Moved (Blaikie/Yeoman)

1. That the report ‘Adoption of the Annual Plan 2020/21 | Mahere-a-Tau 2020/21’ by Kyla Carlier, Corporate Planning Manager and dated 24 May 2020, be received.

2. That council resolve to apply $7,380,760 of funding from the Property Reinvestment Fund reserve to development of the Kaipara Service Centre, as reflected in the Annual Plan 2020/21 budgets, while noting that the specific funding source may be considered further by council as the project proceeds.

3. That council resolve not to include in the 2020/21 Annual Plan budget $6,000,000 of funding as investment in infrastructure for a recirculated aquaculture scheme, with future funding to be confirmed by resolution of council (during the 2020/21 financial year).

4. That in accordance with section 95 of the Local Government Act 2002, the council adopts the Annual Plan 2020/21, as included as Attachment 1 pertaining to Item 6.2 of the 16 June 2020 council agenda.

5. That the council authorises Jonathan Gibbard, Group Manager - Strategy and Governance to make any necessary minor drafting, typographical, rounding, or presentation corrections to the Annual Plan 2020/21 prior to the document going to print.

Carried

Secretarial Note:

· The Chief Executive Officer amended Recommendation 2 to reflect that the specific funding source for the Kaipara Service Centre may be considered further by council as the project proceeded.

· Attention was drawn to the fact that the government’s ‘Action for healthy waterways package’ would have long term implications on council’s budgets.

Rates for the Year 1 July 2020 to 30 June 2021 (Item 6.3)

ID: A1315872

Report from Dave Tams, Group Manager, Corporate Excellence; Casey Mitchell, Assistant Management Accountant and Simon Crabb, Finance Manager

Moved (Stolwerk/Bain)

1. That the report ‘Rates for the Year 1 July 2020 to 30 June 2021’ by Dave Tams, Group Manager, Corporate Excellence; Casey Mitchell, Assistant Management Accountant and Simon Crabb, Finance Manager and dated 14 May 2020, be received.

2. That council notes that it has had regard to section 100T of the Biosecurity Act 1993 and confirms that its analysis of Section 100T of the Biosecurity Act 1993, as included in the Long Term Plan 2018-2028, remains appropriate in relation to setting the Pest Management Rate for 2020/21.

3. That the Northland Regional Council resolves to set the following rates under the Local Government (Rating) Act 2002 (LGRA) for the financial year commencing 1 July 2020 and ending 30 June 2021:

a. Targeted council services rate

A targeted rate as authorised by the LGRA. The rate is calculated on the total projected capital value, as determined by the certificate of projected valuation of each constituent district in the Northland region. An additional $1.73 (including GST) per each rateable separately used or inhabited part (SUIP) of a rating unit is to be assessed across the Whangārei constituency to provide funding for the ongoing maintenance of the Hātea River Channel. The rate is differentiated by location in the Northland region and assessed as a fixed amount per each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts, and on each rateable rating unit (RU) in the Kaipara district. The rate is set as follows:

Including GST

Far North District $92.40 per SUIP

Kaipara District $125.27 per RU

Whangārei District $120.20 per SUIP

The Whangārei District targeted council services rate amount of $120.20 (including GST) per SUIP includes funding for the Hātea River Channel amount of $1.73 (including GST).

b. Targeted land management rate

A targeted rate as authorised by the LGRA. The rate is assessed on the land value of each rateable rating unit in the region. The rate is set per dollar of land value. The rate per dollar of land value is different for each constituent district because the rate is allocated based on projected land value, as provided for in section 131 of the LGRA. The rate is set as follows:

Including GST

Far North District $0.0000878 per dollar of land value

Kaipara District $0.0000995 per dollar of land value

Whangārei District $0.0000914 per dollar of land value

c. Targeted freshwater management rate

Including GST

Far North District $0.0001887 per dollar of land value

Kaipara District $0.0002137 per dollar of land value

Whangārei District $0.0001966 per dollar of land value

d. Targeted pest management rate

A targeted rate as authorised by the LGRA. The rate is calculated on the total projected capital value, as determined by the certificate of projected valuation of each constituent district in the Northland region. The rate is a fixed amount, differentiated by location in the Northland region. The rate will be assessed on each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts, and each rateable rating unit (RU) in the Kaipara District. The rate is set as follows:

Including GST

Far North District $46.88 per SUIP

Kaipara District $63.56 per RU

Whangārei District $60.11 per SUIP

e. Targeted flood infrastructure rate

A targeted rate as authorised by the LGRA. The rate is a fixed amount assessed on each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts, and each rateable rating unit (RU) in the Kaipara District. The rate is set as follows:

Including GST

Far North District $27.05 per SUIP

Kaipara District $27.05 per RU

Whangārei District $27.05 per SUIP

f. Targeted civil defence and hazard management rate

A targeted rate as authorised by the LGRA. The rate is calculated on the total projected capital value, as determined by the certificate of projected valuation of each constituent district in the Northland region. The rate is a fixed amount, differentiated by location in the Northland region. The rate will be assessed on each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts, and each rateable rating unit (RU) in the Kaipara District. The rate is set as follows:

Including GST

Far North District $16.73 per SUIP

Kaipara District $22.67 per RU

Whangārei District $21.44 per SUIP

g. Targeted emergency services rate

Including GST

Far North District $11.71 per SUIP

Kaipara District $11.71 per RU

Whangārei District $11.71 per SUIP

h. Targeted regional sporting facilities rate

Including GST

Far North District $16.76 per SUIP

Kaipara District $16.76 per RU

Whangārei District $16.76 per SUIP

i. Targeted regional infrastructure rate

A targeted rate as authorised by the LGRA. This rate is assessed on the land value of each rateable rating unit in the region. The rate is set per dollar of land value. The rate per dollar of land value is different for each constituent district, because the rate is allocated based on projected land value, as provided for in section 131 of the LGRA. The rate is set as follows:

Including GST

Far North District $0.0000230 per dollar of land value

Kaipara District $0.0000261 per dollar of land value

Whangārei District $0.0000240 per dollar of land value

j. Targeted Whangārei transport rate

A targeted rate as authorised by the LGRA. The rate is a fixed amount assessed on each rateable separately used or inhabited part of a rating unit (SUIP) in the Whangārei District. The rate is set as follows:

Including GST

Whangārei District $23.20 per SUIP

k. Targeted Far North transport rate

A targeted rate as authorised by the LGRA. The rate is a fixed amount assessed on each rateable separately used or inhabited part of a rating unit (SUIP) in the Far North District. The rate is set as follows:

Including GST

Far North District $8.60 per SUIP

l. Targeted Awanui River management rate

A targeted rate set under the LGRA, set differentially by location and area of benefit as defined in the Awanui River Flood Management Plan, and as defined in the following table:

The rate is set differentially as follows:

Category	Description	Rate including GST
UA	Urban rate class UA (floodplain location) $296.23 direct benefit plus $29.89 indirect benefit per separately used or inhabited part of a rating unit (SUIP).	$326.12 per SUIP
UA	Urban rate class UA – commercial differential.	$978.36 per SUIP
UF	Urban rate classes UF (higher ground) $29.89 direct benefit plus $29.89 indirect benefit per separately used or inhabited part of a rating unit.	$59.78 per SUIP
UF	Urban rate class UF – commercial differential.	$179.34 per SUIP
Rural	Rural rate differentiated by class, $13.18 per separately used or inhabited part of a rating unit (SUIP) of indirect benefit plus a rate per hectare for each of the following classes of land in the defined Kaitāia flood rating district as illustrated in the following maps and table.	$13.18 per SUIP
Class	Description	Rate including GST
A & B	High benefit; rural land which receives high benefit from the Awanui scheme works due to reduced river flooding risk and/or reduced duration of flooding and/or coastal flooding – all rateable land other that in the commercial differential.	$24.47 per hectare
A & B commercial differential			$73.41 per hectare
C	Moderate benefit; land floods less frequently and water clears quickly – all rateable land other that in the commercial differential.	$11.07 per hectare
C commercial differential			$33.21 per hectare
F	Contributes runoff waters and increases the need for flood protection - all rateable land other that in the commercial differential.	$1.09 per hectare
F commercial differential			$3.27 per hectare

The rating classifications are illustrated in the following maps:

m. Targeted Kaihū River management rate

A targeted rate set under the LGRA, and set differentially by location and area of benefit as defined in the following table:

Class	Description	Rate Including GST
A	Land on the floodplain and side valleys downstream of Rotu Bottleneck.	$23.13 per hectare
B	Land on the floodplain and tributary side valleys between Ahikiwi and the Rotu Bottleneck and in the Mangatara Drain catchment upstream of SH12.	$11.39 per hectare
F	Land within the Kaihū River rating area not falling within Class A and Class B.	$1.60 per hectare
Urban Contribution – A contribution from the Kaipara District Council instead of a separate rate per property:		$5,015 per annum

The rating classifications are illustrated in the following map:

n. Targeted Kaeo-Whangaroa rivers management rate

A targeted rate set under the LGRA, set on a uniform basis in respect of each rateable separately used or inhabited part of a rating unit falling within the former Whangaroa Ward rating rolls of 100-199, as illustrated in the map below:

Including GST

Former Whangaroa Ward $51.36 per SUIP

o. Targeted Whangārei urban rivers management rate

A targeted rate set under the LGRA and assessed on all rateable properties defined by reference to the differential categories and differentiated by location (illustrated in the map below) and, for some categories, land use. It is set as a fixed amount per each rateable separately used or inhabited part (SUIP) of a rating unit, as follows:

Category		Including GST
1	Commercial properties located in the Whangārei Central Business District flood area:	$353.75 per SUIP
2	Residential properties located in the Whangārei Central Business District flood area:	$174.91 per SUIP
3	Properties located in the contributing water catchment area (including properties falling in the Waiarohia, Raumanga, Kirikiri and Hātea River Catchments):	$43.52 per SUIP

Differential categories for the Whangārei urban rivers management rate:

Residential properties in the Whangārei central business district

Residential properties in the Whangārei central business district (CBD) flood area are defined as all rating units which are used principally for residential or lifestyle residential purposes, including retirement villages, flats etc.

Residential properties also includes multi-unit properties, these being all separate rating units used principally for residential purposes, and on which is situated multi-unit type residential accommodation that is used principally for temporary or permanent residential accommodation and for financial reward, including, but not limited to, hotels, boarding houses, motels, tourist accommodation, residential clubs and hostels but excluding any properties that are licensed under the Sale and Supply of Alcohol Act 2012.

Commercial properties in the Whangārei central business district

Commercial properties in the Whangārei CBD flood area are all separate rating units used principally for commercial, industrial or related purposes or zoned for commercial, industrial or related purposes in accordance with the Whangārei district plan. For the avoidance of doubt, this category includes properties licensed under the Sale and Supply of Alcohol 2012; and private hospitals and private medical centres.

4. Payment dates for rates, discounts, and penalty regime

That the Northland Regional Council resolves the following:

Far North District constituency:

All rates within the Far North District constituency are payable in four equal instalments, on the following dates:

Instalment	Due date for payment
Instalment 1	20 August 2020
Instalment 2	20 November 2020
Instalment 3	22 February 2021
Instalment 4	20 May 2021

The Northland Regional Council resolves to add the following penalties to unpaid Far North District constituency rates:

· In accordance with section 58(1)(a) of the LGRA, a penalty of ten percent (10%) will be added to any portion of each instalment of Far North District constituency rates assessed in the 2020/21 financial year that is unpaid on or by the respective due date for payment as stated above. These penalties will be added on the following dates:

Instalment	Date penalty will be added
Instalment 1	27 August 2020
Instalment 2	27 November 2020
Instalment 3	01 March 2021
Instalment 4	27 May 2021

Kaipara District constituency:

All rates within the Kaipara District constituency are payable in four equal instalments, on the following dates:

Instalment	Due date for payment
Instalment 1	20 August 2020
Instalment 2	20 November 2020
Instalment 3	20 February 2021
Instalment 4	20 May 2021

The Northland Regional Council resolves to add the following penalties to unpaid Kaipara District constituency rates:

· In accordance with section 58(1) (a) of the LGRA, a penalty of ten percent (10%) of so much of each instalment of the Kaipara District constituency rates assessed in the 2020/21 financial year that are unpaid after the relevant due date for each instalment will be added on the relevant penalty date for each instalment stated below, except where a ratepayer has entered into an arrangement by way of direct debit authority, or an automatic payment authority, and honours that arrangement. These penalties will be added on the following dates:

Instalment	Date penalty will be added
Instalment 1	21 August 2020
Instalment 2	21 November 2020
Instalment 3	21 February 2021
Instalment 4	21 May 2021

· In accordance with section 58(1)(b) of the LGRA, a penalty of ten per cent (10%) of the amount of all Kaipara District constituency rates (including any penalties) from any previous financial years that are unpaid on 1 July 2020 will be added on 1 July 2020.

· In accordance with section 58(1)(c) of the LGRA, a penalty of ten per cent (10%) of the amount of all Kaipara District constituency rates to which a penalty has been added under the point immediately above and which remain unpaid on 1 January 2021 will be added on 5 January 2021.

Whangārei District constituency:

All rates within the Whangārei District constituency are payable in four equal instalments, on the following dates:

Instalment	Due date for payment
Instalment 1	20 September 2020
Instalment 2	20 November 2020
Instalment 3	20 February 2021
Instalment 4	20 May 2021

The Northland Regional Council resolves to add the following penalties to unpaid Whangārei District constituency rates:

· In accordance with section 58(1)(a) of the LGA, a penalty of five percent (5%) will be added to any portion of each instalment of Whangārei District constituency rates assessed in the 2020/21 financial year that is unpaid on or by the respective due date for payment as stated above. These penalties will be added on the following dates:

Instalment	Date penalty will be added
Instalment 1	23 September 2020
Instalment 2	25 November 2020
Instalment 3	24 February 2021
Instalment 4	25 May 2021

· In accordance with section 58(1)(b) of the LGRA, a penalty of five per cent (5%) will be added to any Whangārei District constituency rates (including any penalties) from any financial year prior to 1 July 2020 that still remain unpaid as at 1 July 2020. This penalty will be added on 5 October 2020.

The Northland Regional Council resolves to apply the following discount to Whangārei District constituency rates:

· In accordance with section 55(3) of the LGRA, where the total rates assessed for the 2020/21 year and any arrears on a rating unit in the Whangārei District constituency are paid in full on or by the due date of the first instalment, a discount of two percent (2%) of the total rates assessed on that rating unit in the 2020/21 financial year will be applied.

The district councils have advised that their rates adoption dates are as follows:

· Far North District Council – 30 June 2020

· Kaipara District Council – 24 June 2020

· Whangarei District Council – 9 July 2020.

Should their collection and/or penalty dates change through the rate setting process we will need to amend our resolution accordingly.

Carried

Secretarial Note: Appreciation was extended to staff for the preparation of the Annual Plan which was described as ‘a huge effort under trying circumstances’.

Changes to delegations (Item 6.4)

ID: A1316427

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Blaikie/Robinson)

1. That the report ‘Changes to delegations ’ by Dave Tams, Group Manager, Corporate Excellence and dated 18 May 2020, be received.

2. That the financial delegation limits for the Group Managers be increased to $250,000.

Carried

GMO Appeals - Proposed Regional Plan (Item 6.5)

ID: A1320126

Report from Ben Lee, Strategic Policy and Planning Manager

Secretarial Note: Councillor Robinson declared a non-financial conflict of interest and (as per Standing Order 20.8) left the table for the duration of Item 6.5 and abstained from discussion/voting.

Moved (Bain/Stolwerk)

1. That the report ‘GMO Appeals - Proposed Regional Plan’ by Ben Lee, Strategic Policy and Planning Manager and dated 27 May 2020, be received.

Carried

It was further moved (Yeoman/Blaikie)

2. That council adopts provisions to manage the release of GMOs in the Coastal Marine Area as set out in Attachment 2 of the staff report, as most appropriate to achieve the purpose of the Resource Management Act and give effect to the high order instruments; including the Regional Policy Statement and the New Zealand Coastal Policy Statement.

Secretarial Note: An alternative motion (that had been legally reviewed) was tabled for consideration. With the approval of the mover and seconder the original motion was withdrawn and substituted with the following amendment (as per Standing Order 23.4):

2. That council agrees to settle the Whangarei District Council and Far North District Council 5 September 2020 Environment Court appeal seeking to include provisions in the Proposed Regional Plan regulating the use of genetically modified organisms in the coastal marine area, on the basis that including provisions would better achieve the purpose of the Resource Management Act 1991 and give effect to the high-order instruments, including the Regional Policy Statement and New Zealand Coastal Policy Statement.

3. That Councillors Blaikie, Yeoman, Kitchen, and Macdonald be delegated the ability to make decisions on council’s behalf on the wording of the provisions to resolve Whangarei District Council’s and Far North District Council’s appeal provided:

(a) the decision on the wording of the provisions by Councillors Yeoman, Kitchen, Blaikie and Macdonald is unanimous;

(b) the wording is generally consistent with the provisions as set out in Attachment 2: Council meeting - Council decision on GMO submissions - Potential council decision supporting inclusion of provisions for genetically modified organisms, in the 16 June 2020 Council meeting item 6.5: GMO Appeals – Proposed Regional Plan; and

Carried

(A division was called (as per Standing Order 19.5) and in putting the motion the Chairperson called for an expression of opinion by a show of hands. The result being Councillors Blaikie, Craw, Kitchen, Macdonald, Smart and Yeoman in favour and Councillors Bain and Stolwerk against. Councillor Robinson abstained).

Secretarial Note:

· After repeated disruptions during the debate on Item 6.5 the Chair directed a member of the public to leave the meeting (as per Standing Order 12.2).

· Clarification was provided that the councillors identified to make decisions on council’s behalf on the wording of the provisions were the same delegated by council (December 2019) to make decisions on councils behalf for resolving appeals on the Proposed Regional Plan for Northland that were not generally aligned with the direction of council.

· Council unanimously extended support and appreciation to the Strategic Policy and Planning Manager (and his team).

· The meeting adjourned at 11.42am and reconvened at 11.51am.

TTMAC Draft Terms of Reference (Item 6.6)

ID: A1321986

Report from Sheila Taylor, Kaiarahi - Kaupapa Māori

Moved (Robinson/Blaikie)

1. That the report ‘TTMAC Draft Terms of Reference’ by Sheila Taylor, Kaiārahi - Kaupapa Māori and dated 2 June 2020, be received.

2. That council resolves to adopt the Draft Terms of Reference of the Te Taitokerau Māori and Council Working Party.

Carried

Appointed Members' Allowance Payment to Iwi Representatives on the Northland CDEM Coordinating Executive Group (Item 6.7)

ID: A1322448

Report from Evania Arani, Executive Assistant Customer Services - Community Resilience

Moved (Blaikie/Macdonald)

1. That the report ‘Appointed Members' Allowance Payment to Iwi Representatives on the Northland CDEM Coordinating Executive Group’ by Evania Arani, Executive Assistant Customer Services - Community Resilience and dated 2 June 2020, be received.

2. That council approve the payment of the ‘Appointed Members’ Allowance’ to the two iwi representatives on the Northland Civil Defence Coordinating Executive Group with an allocation cap of four meetings and two workshops per annum.

Carried

Draft NRC Submission - Extension to Manganui Bay Temporary Fisheries Closure (Item 6.8)

ID: A1322867

Report from Justin Murfitt, Strategic Policy Specialist

Moved (Bain/Amy)

1. That the report ‘Draft NRC Submission - Extension to Manganui Bay Temporary Fisheries Closure’ by Justin Murfitt, Strategic Policy Specialist and dated 3 June 2020, be received.

2. That council approve the draft submission attached pertaining to Item 6.8 of the 16 June 2020 council agenda (subject to any amendments directed by council).

3. That the Chief Executive Officer be authorised to sign the submission on behalf of council prior to it being lodged with the Ministry for Primary Industries.

Carried

Secretarial Note: Clarification was provided that all minor drafting/typographical/presentation corrections to the submission were being actioned by staff prior to lodgement.

Regional Economic Development: Progress Towards a Joint Delivery Model (Item 6.9)

ID: A1323190

Report from Darryl Jones, Economist and Jonathan Gibbard, Group Manager - Strategy, Governance and Engagement

Moved (Stolwerk/Kitchen)

1. That the report ‘Regional Economic Development: Progress Towards a Joint Delivery Model’ by Darryl Jones, Economist and Jonathan Gibbard, Group Manager - Strategy, Governance and Engagement and dated 4 June 2020, be received.

Carried

It was further moved (Craw/Robinson)

2. That council approve the recommendations of the Mayoral Forum for the delivery of regional economic development services as set out in Attachment One of Agenda Item 6.9 of the 16 June 2020 Council Meeting. This approval is given subject to:

a. District council approval of the same recommendations / proposal;

b. Consideration be given to increasing the number of councillor representatives on the Joint Committee from one to two for each council;

c. Progress the Regional Economic Development Strategy as a priority and, if funding allows, ahead of the formal establishment of the joint CCO (i.e. during the 2020/21 financial year); and

d. Public consultation on the establishment of Northland Inc. as a jointly owned CCO, through council’s 2021–2031 Long Term Plan process, and council’s subsequent decision-making process.

Carried

Chair's Report to Council (Item 7.1)

ID: A1320214

Report from Penny Smart, Chair

Moved (Smart/Macdonald)

That the report ‘Chair's Report to Council’ by Penny Smart, Chair and dated 29 May 2020, be received.

Carried

Secretarial Note: A correction was noted to the report; that Councillor Kitchen had been appointed on to the Fire and Emergency Local Advisory Committee.

Chief Executive’s Report to Council (Item 7.2)

ID: A1319422

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Blaikie/Macdonald)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 31 May 2020, be received.

Carried

Secretarial Note:

· The Chief Executive Officer:

- Drew attention to the National Healthy Waterways initiative which would have far reaching impacts on both councils and the community.

- Undertook to circulate the letter to Minister Jones regarding ‘Increased Drought Resistance in Northland Rural Areas’.

· The biosecurity team was complimented for its exemplary customer service; being described as ‘agile, intuitive, flexible and pragmatic’.

· The recommendations contained within the NIWA Northland dune lakes review to be considered by the Water and Land Working Party.

Northland Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2019/20 (Item 7.3)

ID: A1322952

Report from Darryl Jones, Economist

Moved (Stolwerk/Yeoman)

That the report ‘Northland Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2019/20’ by Darryl Jones, Economist and dated 3 June 2020, be received.

Carried

Secretarial Note: Appreciation was extended to Northland Inc. Limited for its work during COVID-19 lockdown which was described as ‘well above and beyond the call of duty’.

Receipt of Committee Minutes (Item 8.0)

ID: A1321159

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Macdonald)

That the unconfirmed minutes of the Civil Defence Emergency Management Group – Extraordinary meeting 16 April 2020 be received.

Carried

Secretarial Note: The Chair of the Civil Defence Emergency Management Group (CDEM) provided a verbal update on CDEM activities and key areas of focus.

Business with Public Excluded (Item 9.0)

Moved (Stolwerk/Blaikie)

1. That the public be excluded from the proceedings of this meeting to consider confidential matters.

2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.	Item Issue	Reasons/Grounds
9.1	Confirmation of Confidential Minutes - 19 May 2020	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.2	Human Resources Report	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).
9.3	Land and Leaseholders' Easement and Covenant Requests	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(b)(ii) and the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).
9.4	Kaipara Service Centre	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

3. That the Independent Advisors be permitted to stay during business with the public excluded.

Conclusion

The meeting concluded at 1.04pm.