Te Oneroa-a-Tōhe Board

21 August 2020   

Ngā Miniti O Te Poari O Te Oneroa-a-Tōhe

Te Oneroa-a-Tōhe Board Minutes

 

Meeting held via Zoom video and teleconferencing

on Friday 21 August 2020, commencing at 10.00am

 

 

Tuhinga:                        Haami Piripi                           Te Rūnanga o Te Rarawa                                        (Chair)

Cr Mate Radich                     Far North District Council                                                (Dep Chair)

Graeme Neho                       Ngāti Kuri Trust Board

Rick Witana                           Te Rūnanga Nui o Te Aupouri Trust

Cr Colin Kitchen                    Northland Regional Council

Cr Marty Robinson              Northland Regional Council

I Tae Mai:                      Huihuinga i te katoa | Full Meeting)

Ben Lee                                  NRC - GM: Strategy, Governance and Engagement

Auriole Ruka                         NRC - Kaiwhakahaere Hononga Māori

Sheila Taylor                         NRC - Kaiārahi Kaupapa Māori

Rachael King                          NRC - Planning & Policy Administrator (minutes)

Rachel Ropiha                       FNDC - Team Leader, Māori Relationships

Rayna Crymble                     FNDC - Senior Planner, Māori Relationships

Robert Akuhata                    FNDC - Manager, Te Hono

Theresa Burkhardt               FNDC - Policy Planner

David Badham                      Barker & Associates

Steven Sanson                      Sanson & Associates

Huihinga i te wahanga | Part Meeting

Jonathan Gibbard                NRC - GM: Environmental Services

 

 

The Chair declared the meeting open at 10.09am.

 

KARAKIA TIMATANGA ME WHAKATAU

Piripi / Neho

 

1.0      NGĀ WHAKAPAHĀ | APOLOGIES

Moved  (Robinson / Witana)

THAT the apologies from John Carter and Wallace Rivers for non-attendance be received.

Carried

 

2.0      NGĀ WHAKAPUAKANGA | DECLARATIONS OF CONFLICT OF INTEREST

It was advised that members should make declarations item-by-item as the meeting progressed.

3.0      WHAKĀE NGĀ MINITI | CONFIRMATION OF MINUTES

3.1      Confirmation of Minutes

ID: A1335949

Report from Rachael King, Planning & Policy / Māori Relationships Administrator

Moved  (Robinson / Kitchen)

THAT the minutes of the Te Oneroa-a-Tōhe Board meeting held on 22 June 2020, be confirmed as a true and correct record.

Carried

 

4.0      NGĀ RIMITI | ITEMS

4.1      Adoption of the Draft Beach Management Plan for Consultation

ID: A1348297

Report from Sheila Taylor, Kaiārahi Kaupapa Māori

Moved  (Neho / Robinson)

1.        THAT the report ‘Adoption of the Draft Beach Management Plan for Consultation’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 4 August 2020, be received.

2.        THAT the Te Oneroa-a-Tōhe Beach Management Plan and Supporting Evaluation Document be approved for notification, subject to any minor amendments approved by Ben Lee (Group Manager – Strategy, Governance and Engagement, Northland Regional Council) prior to notification including:

a.     Consistency of Referencing

b.     Karakia insertion

c.      New Desired Outcome inserted

d.     Glossary inserted

e.     Acknowledgements updated

3.        THAT Te Oneroa-a-Tōhe Board approves Graeme Neho and Haami Piripi to provide the Te Reo Māori translation for all written public engagement material in relation to public consultation on the draft beach management plan.

4.        THAT the Iwi members of Te Oneroa-a-Tōhe Beach Board approve for notification, subject to any minor amendments approved by Ben Lee (Group Manager – Strategy, Governance and Engagement, Northland Regional Council) prior to notification the:

a.     Draft Site A Reserve Management Plan; and

b.     Draft Site B Reserve Management Plan; and

c.      Draft Site C Reserve Management Plan; and

d.     Draft Site D Reserve Management Plan.

Carried

 

10.42am – Mate Radich left the meeting

 


 

4.2      Draft Beach Management Plan: consultation plan

ID: A1348300

Report from Sheila Taylor, Kaiārahi Kaupapa Māori

Moved  (Witana / Kitchen)

1.        THAT the report ‘Draft Beach Management Plan: consultation plan’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 4 August 2020, be received.

2.        THAT Te Oneroa-a-Tōhe Board approves the consultation plan for the Draft Beach Management Plan, as outlined in the attached Consultation Plan;

3.        THAT Te Oneroa-a-Tōhe Board approves up to $26,900 (excluding GST) being made available for the engagement and provision of goods and services, for the purposes of consulting with the public on the draft Beach Management Plan, as outlined in the attached Consultation Plan.

4.        THAT Te Oneroa-a-Tōhe Board approves:

a.     The draft content of the consultation pamphlet (attached);

b.     The draft feedback form (attached);

c.      The production of a consultation pamphlet; and

d.     The production of a consultation poster.

5.        THAT Te Oneroa-a-Tōhe Board delegates to Ben Lee, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council, on behalf of Te Oneroa-a-Tōhe Board, the authority to decide the successful contracted services for providing the goods or services as outlined in the attached Consultation Plan and that the procurement process be subject to the Northland Regional Council procurement policy.

6.        THAT Te Oneroa-a-Tōhe Board approves Graeme Neho and Haami Piripi to provide the Te Reo Māori translation for all written public engagement material in relation to public consultation on the draft beach management plan.

7.        THAT Te Oneroa-a-Tōhe Board delegates to the Chair of Te Oneroa-a-Tōhe Board the approval of any minor changes to the consultation documents, including timeframes and deliverables.  The delegation does not include amending the funding available for consultation outlined in the consultation plan.

8.        THAT Te Oneroa-a-Tōhe Board delegates to the Chair of Te Oneroa-a-Tōhe Board the authority to approve written or scripted public engagement material for the consultation on the draft beach management plan, including media releases, website and the consultation documents.

9.        THAT Te Oneroa-a-Tōhe Board delegates to:

a.     the Chair of Te Oneroa-a-Tōhe Board the role of designated spokesperson on behalf of Te Oneroa-a-Tōhe Board throughout the consultation period of the draft beach management plan; and

b.     Ben Lee, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council, the role of designated spokesperson on behalf of Te Oneroa-a-Tōhe Board in relation to any draft Beach Management Plan technical matter for the duration of the consultation period on the draft beach management plan.

10.      THAT Te Oneroa-a-Tōhe Board delegates authority to approve expenditure, in accordance with Board Resolutions 3 approved by the Board to Ben Lee, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council.

11.      THAT Te Oneroa-a-Tōhe Board delegates to the Chair the authority to defer or cancel any public engagement in response to any real or perceived threat of COVID-19 to public safety.

Carried

4.3      Financial Report

ID: A1335951

Report from Rachael King, Planning & Policy / Māori Relationships Administrator

Moved  (Neho / Robinson)

THAT the ‘Financial Report’ by Rachael King, Planning & Policy / Māori Relationships Administrator and dated 10 August 2020, be received.

Carried

4.4      Level Contract Variation Request

ID: A1352525

Report from Sheila Taylor, Kaiārahi Kaupapa Māori

Moved  (Robinson / Neho)

1.        THAT the report ‘Level Contract Variation Request’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 14 August 2020, be received.

2.        THAT Te Oneroa-a-Tōhe Board approve an additional $3,500 (excluding GST) of budget be assigned to the production of the design work for Te Oneroa A Tōhe Board - Beach Management Plan and associated documents.

Carried

4.5      Approval of Ongoing Costs for Website Hosting

ID: A1351925

Report from Rachael King, Planning & Policy/Maori Relationships Administrator

Moved  (Witana / Kitchen)

1.        THAT the report ‘Approval of Ongoing Costs for Website Hosting’ by Rachael King, Planning & Policy / Māori Relationships Administrator and dated 13 August 2020, be received.

2.        THAT Te Oneroa-a-Tōhe Board approve the ongoing website hosting costs of $420 + GST per year.

3.        THAT Te Oneroa-a-Tōhe Board approve invoices for website hosting being sent directly to Northland Regional Council, as administrators of the Board’s accounts, for payment.

Carried

4.6      Endorsement to remediate dune damage north of Waipapakauri ramp

ID: A1348365

Report from Sheila Taylor, Kaiārahi Kaupapa Māori

Moved  (Robinson / Witana)

1.        THAT the report ‘Endorsement to remediate dune damage north of Waipapakauri ramp’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 4 August 2020, be received.

Carried

5.0      GENERAL BUSINESS

5.1      Macrons on the name of the beach

Ÿ  Graeme advised that there should only be one macron in the name of the beach – Te Oneroa-a-Tōhe

Ÿ  David advised that Level have been provided with the changes required

Ÿ  Website and logo and agenda will all need to be altered as well

Ÿ  Rachel advised that staff were working from the settlement legislation and the gazetted name – both of which contained two macrons and which government is legally required to follow

Moved  (Witana / Robinson)

THAT the Chair write to the New Zealand Geographic Board Ngā Pou Taunaha o Aotearoa to have the name of the beach corrected.

Carried

 

KARAKIA WHAKAMUTUNGA

Witana

 

The meeting closed at 12.00pm