Kaipara Moana Remediation Joint Committee

16 November 2020

Kaipara Moana Remediation Joint Committee

Kaipara Moana Remediation Joint Committee Minutes

 

Meeting held in the Taita Marae, 1968 State Highway 12, Mamaranui, Kaihū

on Monday 16 November 2020, commencing at 2:00pm

 

 

Tuhinga (Present):

Chair, Te Rūnanga o Ngāti Whātua, Tame Te Rangi

NRC Chair Penny Smart

NRC Councillor Joce Yeoman

NRC Councillor Amy Macdonald

Auckland Council Daniel Newman

Auckland Council Greg Sayers

Local Board Chair Phelan Pirrie

Te Uri o Hau Malcolm Welsh

Te Uri o Hau Willie Wright

Te Rūnanga o Ngāti Whātua Virginia Warriner

Ngā Maunga Whakahī o Kaipara, Cherie Povey

Ngā Maunga Whakahī o Kaipara, Jane Sherard

 

I Tae Mai (In Attendance):

Full Meeting

Malcolm Nicolson

Jonathan Gibbard

Penny Pirrit

John Hutton

Alan Wilcox

Duncan Kervell

Dr Tom Stephens

Courtney Armstrong

Sarah Nolan

Hannah Brightly

Leah Porter

 

The Chair declared the meeting open at 1:13pm and advised that confidential matters would be addressed prior to business open to the public.

 

Business with the public excluded (Item 5.2)

ID: A1382390

Report from Penny Pirrit, Northland Regional Council Representative

Moved (Newman/Sherard)

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

5.2

Draft Deed of Funding Update

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

 

Moved (Wright/Smart)

1.         That the report ‘Proposed Deed of Funding ’ by Penny Pirrit, Northland Regional Council Management Representative and dated 4 November 2020, be received.

2.         That the Proposed Deed of Funding in Attachment One to this report be endorsed in principle, and recommended to member parties of the Kaipara Moana Remediation Programme Memorandum of Understanding (Ngā Maunga Whakahi o Kaipara Development Trust, Te Rūnanga o Ngāti Whātua, and Te Uri o Hau Settlement Trust, Northland Regional Council, and Auckland Council) for ratification and signing once the final Deed is available.

3.         That the member parties of the Kaipara Moana Remediation Programme Memorandum of Understanding be advised that the Joint Committee supports the identification of the Northland Regional Council as the ‘recipient’/banker of the grants funds as set out in the Proposed Deed.

4.              That the Kaipara Moana Joint Committee approve the expenditure of up to $5,000 to seek independent legal advice on the Draft Dead of Funding to support and inform member parties decision making processes.

Secretarial Note: After discussion, Recommendation 4 was added and approved.

Carried

 

Moved (Welsh/Wright)

That the meeting be adjourned for 1 hour.

Carried

 

Secretarial Note:  The meeting reconvened at 2:45pm

Ngā whakapahā/Apologies (Item 1.0)

There were no apologies.

Nga whakapuakanga (Declarations of Conflicts of Interest)

It was advised that members should make declarations item-by-item as the meeting progressed.

 

Confirmation of Minutes - 30 October 2020 (Item 4.1)

ID: A1382397

Report from Leah Porter, PA/Administrator Environmental Services

Moved (Wright/Macdonald)

That the minutes of the Kaipara Moana Remediation Joint Committee meeting held on 30 October 2020 be confirmed as a true and correct record.

Carried

 

Year One Budget and Work Programme (Item 5.1)

ID: A1382391

Report from John Hutton, Auckland Council Management Representative

Moved (Newman/Smart)

1.         That the report ‘Year One Budget and Work Programme ’ by John Hutton, Auckland Council Management Representative and dated 4 November 2020, be received.

2.         That budget be approved for 15 projects totalling $12,271,000 (excluding GST), set out in Attachment 1 to the Agenda report, being:

a.         NRC Grants Funding

b.        Fonterra Tiaki Partnership

c.         Waiotū Catchment Care Group

d.        Waterway Wetland Remediation – Forest Bridge Trust

e.        Advisor Training & Accreditation

f.         Nursery Partnerships – plant propagation and supply

g.         Soil Conservation Nursery - Stage 1 - Strategy and Scoping

h.        Implementation of E&C Strategy

i.                E&C Strategy implementation ($500k);

ii.              Catchment Group Project Support ($1m)

i.          Digital tools – design, preparation and procurement

j.          FEP Accounting Framework - Fresh Water Management Tool

k.         Mātauranga Māori Strategy

l.          South Kaipara Streams - Stage 1

m.       Eroding Land Features

n.        Wetland Features

o.        Management, accounting and audit costs

p.             and that the design, procurement and implementation of the budget lines under 2b, 2e, 2f, and 2hi & 2hii will not take place prior to further discussion and approval by the Joint Committee

3.         Note that on 30 October 2020 approval was given for four projects with budget of $407,000 (excluding GST), and contract servicing staff with a budget of $350,000 (excluding GST), and that these will be accounted for under the Year 1 Budget and Work Programme.

4.         Note that the total Year 1 Budget as a result of approval of the projects in this report; and the approved projects from the 30 October 2020 joint committee meetings is $13,028,000.

5.         Note that the Year 1 Budget and Work Programme will be attached to the deed of funding to be agreed by programme partners and the Crown to make Crown grant funding available.

6.         Note that the Joint Committee may need to consider adjustments to the budget as the year progresses, as some projects may require more or less resources.

7.         Note that the Year 1 Budget and Work Programme includes contributions from third parties/land-owners which will arise when remediation work is undertaken.

8.         Note the need for co-funding to match Crown grant funding over the first six years of the Kaipara Moana Remediation programme.

Secretarial Note: After discussion, Recommendation 2h was amended and 2p was added.

Secretarial Note: Cr Yeoman declared a potential conflict of interest as a neighbouring land owner of the Waiotu Catchment Care Group, although no personal connection with the involved landowners.

Secretarial Note: Member Wright declared a potential conflict of interest due to involvement in IKHMG Sustainable Land Use Project.

Carried

 

Report back on Members Allowance Policy (Item 5.3)

ID: A1383340

Report from Leah Porter, PA/Administrator Environmental Services

Moved (Te Rangi/Wright)

That this item be deferred to the Joint Committee meeting scheduled for 4 December.

Carried

  

Whakamutunga (Conclusion)

The meeting concluded at 3:57pm.