Council Tuesday 23 February 2021 at 10.30am

Council Meeting

23 February 2021

Northland Regional Council Supplementary Agenda

Meeting to be held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 23 February 2021, commencing at 10.30am

Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions.

Item                                                                                                                                                                                   Page

2.0A    Receipt of Supplementary Items

SUPPLEMENTARY REPORTS

4.0       Declaration by Whangārei Urban Constituency councillor                                                          4

5.0       Announcement of the result of Whangārei Urban Constituency By-election 2021            6

Council Meeting                                                                                                                                                       ITEM: 2.0A

23 February 2021

TITLE:	Receipt of supplementary reports pertaining to the Whangārei Urban Constituency By-election
ID:	A1413605
From:	Chris Taylor, Governance Support Manager

Executive summary

State clearly why the information was not included in the main agenda.  For example:

A “placeholder” was included in the council agenda indicating that supplementary information was required before presenting the full report to council.

Or

The report was unable to be completed in time for circulation with the council agenda due to further discussion required at the council workshop on <<enter dd Month 2099>>

Or

The report was unable to be completed in time for circulation with the council agenda due to ongoing negotiations.

Or

The report was unable to be completed in time for circulation with the council agenda due to comment still being outstanding from <<enter name of organisation>>

Or

Subsequent to the collation of the council agenda, the Chairman received a formal invitation. A response is required before the next ordinary meeting of council. Hence council is requested to consider the report.

Or

The purpose of this report is to place before the council a tabled item for inclusion in the council meeting agenda. The report includes the recommendation that the tabled item be received.

As detailed in the main agenda, the results of the Whangārei Urban Constituency By-election were not available in time for inclusion.  Hence, council is requested to receive two supplementary reports.

Recommendation

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987 the following supplementary reports be received:

· 4.0  Declaration by Whangārei Urban Constituency councillor                                                

· 5.0   Announcement of the result of Whangārei Urban Constituency By-election 2021

Authorised by Group Manager

Name:	Ben Lee
Title:	Acting GM – Strategy, Governance and Engagement
Date:	18 February 2021

Council Meeting item: 4.0

23 February 2021

TITLE:	Declaration by Whangārei Urban Constituency councillor
ID:	A1403144
From:	Chris Taylor, Governance Support Manager

Executive summary/Whakarāpopototanga

The newly elected Whangārei Urban Constituency councillor, Terry Archer, will take up office on 20 February 2021; the day after which the official result of the by-election is declared by public notice.  However, he cannot act in his capacity as councillor until such time he has sworn the oath of office.

This report facilitates the formal declaration to be made by the new Whangārei Urban Constituency councillor at the 23 February 2021 council meeting

Recommendation

That the report ‘Declaration by Whangārei Urban Constituency councillor’ by Chris Taylor, Governance Support Manager and dated 18 February 2021, be received.

Background/Tuhinga

The newly elected Whangārei Urban Constituency councillor, Terry Archer, will be invited to make and sign a declaration to enable him to carry out his duties as a councillor; as required by law.

Section 14 of Schedule 7 to the Local Government Act 2002 provides as follows:

“14.     Declaration by a member –

1.    A person may not act as a member of a local authority until –

(a)  That person has, at a meeting of the local authority following the election of that person, made an oral declaration in the form set out in subclause (3); and

(b)  A written version of the declaration has been attested as provided under subclause (2).

2.    The written declaration must be signed by the member and witnessed by –

(a)  The Chairperson; or

(b)  The Mayor; or

(c)   A member of the local authority; or

(d)  The Chief Executive of the local authority; or

(e)  In the absence of the Chief Executive, some other officer appointed by the Chief Executive.”

The form of the declaration must consist of the following elements:

Declaration by member

“I, [state full name], declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of the Northland region, the powers, authorities, and duties vested in, or imposed upon, me as a member of the Northland Regional Council by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act”

Dated at Whangārei this 23rd day of February 2021

[Signature]

Signed in the presence of

Penny Smart [Chair, Northland Regional Council]

Attachments/Ngā tapirihanga

Nil

Authorised by Group Manager

Name:	Ben Lee
Title:	Acting GM – Strategy, Governance and Engagement
Date:	18 February 2021

Council Meeting item: 5.0

23 February 2021

TITLE:	Announcement of the result of Whangārei Urban Constituency By-election 2021
ID:	A1403120
From:	Chris Taylor, Governance Support Manager

Executive summary/Whakarāpopototanga

The purpose of this report is to formally record the result of the 2021 Whangārei Urban Constituency By-election.  Independent Election Services Ltd confirmed the official count of the election on 17 February 2021.  The declaration by public notice will be on Friday 19 February 2021.

Recommendation:

That the report ‘Announcement of the result of Whangārei Urban Constituency By-election 2021’ by Chris Taylor, Governance Support Manager and dated 18 February 2021, be received.

Background/Tuhinga

The official result of the by-election was as follows:

Whangārei Urban Constituency
Number of vacancies:	1
Candidate Voting ID	Candidate Name	Affiliation	Votes Received	Rank
101	ARCHER, Terry	Independent	1671	1
102	BELL, Stuart		529
103	CHRISTIE, Crichton		772
104	DIMERY, Paul Anthony	Independent	627
105	DOUGLAS, Fiona	Independent	427
106	POWDRELL, Kieran	Independent	456
107	TANA HOFF-NIELSEN, Darleen	Independent	1217
108	TONER, Charlotte		375
109	Informal		22
110	Blank		7
Total votes received			6103

In accordance with section 86 of the Local Electoral Act 2001 and section 62 of the Local Regulations 2003, a public notice declaring the official result of the election will appear in the Northern Advocate on Friday 19 February 2021 (and in the Whangarei Leader on Wednesday 24 February 2021).

Attachments/Ngā tapirihanga

Nil

Authorised by Group Manager

Name:	Ben Lee, GM - Strategy, Governance and Engagement,
Title:	Acting GM – Strategy, Governance and Engagement
Date:	18 February 2021