Kaipara Moana Remediation Joint Committee

22 February 2021

Kaipara Moana Remediation Joint Committee Minutes

 

Meeting held in the Committee Room, NRC and via Zoom

on Monday 22 February 2021, commencing at 09:30am

 

Tuhinga (Present):

Te Rūnanga o Ngāti Whātua, Tame Te Rangi (Chair)

NRC Chair Penny Smart (Deputy Chair)

NRC Councillor Amy Macdonald

Auckland Council Councillor Daniel Newman

Auckland Council, Rodney Local Board Chair Phelan Pirrie

Auckland Council Greg Sayers

Ngā Maunga Whakahī o Kaipara, Jane Sherard

Te Rūnanga o Ngāti Whātua, Virginia Warriner

Te Uri o Hau, Willie Wright

NRC Councillor Joce Yeoman

 

 

I Tae Mai (In Attendance):

Malcolm Nicolson – NRC

Jonathan Gibbard – NRC

John Hutton – Auckland Council

Alan Wilcox – Kaipara Uri Representative

Penny Pirrit – NRC

Caleb Male – Auckland Council

Leah Porter – NRC

Julia Price – MFE

Moana Everson – MFE

Tracie Dean-Spiers

Duncan Kervell – NRC

Violet Nathan – Waitirii Whanau

Wikitoria Wright – TUOH Taumatua

Duncan McAulay

Anne Davies

Trevor Tucker – IKHMG

Moana Ihaia

PeneHita – Waikaretu

John Edwards – TUOH

Tyrone Raumati – Ngati Whatua

Jeannie Poutai – NKONWM

Jane McAlpine – TUOH

Scottie Williams – Ngati Whatua

Bill Paikea – Maungaturoto

Sharon Kaipo – Mangakahia

Missy Ashby – NUOH Nursery

Tawhiri Littlejohn – Ngati Whatua

Toni Hart – NUOH Nursery

Mark Stewart – NUOH Nursery

Zenith Sayer – NUOH Nursery

Levi Hart – NUOH Nursery

Grant Kelly – NUOH Nursery

Jason Sayer – NUOH Nursery

Tania Whatarau – TUOH

Tania Moriarty – TUOH

Gloria Matenga – TUOH

Ngareta Richard – TUOH

Katarina Tautuhi – TUOH

Hone Matenga – TUOH

Jonathan Rishworth – TUOH

Hoane Kingi – Wai Mari

Te Aroha Busby-Parkes – TUOH

Sesha Perkinson – TUOH

Liz Nathan – TUOH

Martha Nathan – TUOH

Charles Harris – TUOH

Rangi Nathan – TUOH

Mike Henderson – Green Team

Whetu Henderson – Green Team

Kelly Retimana – Ripia Marae

Tane Henderson – Green Team

Hona Edwards – Nga Kaitiaki Wai Maori

Toko Retimana – Naumai Marae

RuihaCollier – Nga Hapū Kaitiaki

Delaraine Armstrong – Te Orewai

HinemoaApetera – Nga Kaitiaki o Wai Maori

AnalatuWolfgramm-McKay – Kaitiaki Wai Maori

 

The Chair declared the meeting open at 09:30

Karakia Timatanga

Ngā whakapahā/Apologies (Item 1.0)

Moved (Wright / Warriner)

That the apologies from Cherie Povey and Malcolm Welsh for non-attendance be received.

Carried

 

Ngā whakapuakanga (Declarations of Conflicts of Interest)

It was advised that members should make declarations item-by-item as the meeting progressed.

                                                                                                                  

Confirmation of Minutes - Kaipara Moana Remediation Joint Committee meeting 04 December 2020 (Item 4.1)

ID: A1411342

Report from Leah Porter, PA/Administrator Environmental Services

Moved (Smart/Sherard)

That the minutes of the Kaipara Moana Remediation Joint Committee meeting held on 04 December 2021 be confirmed as a true and correct record.

Carried

 

Kaipara Moana Remediation Programme Operations Delivery Vehicle- Interim Report (Item 5.1)

ID: A1408131

Report from Penny Pirrit, Northland Regional Council Management Representative

Moved (Smart/Warriner)

1.         That the report ‘Kaipara Moana Remediation Programme Operations Delivery Vehicle- Interim Report’ by Penny Pirrit, Northland Regional Council Management Representative and dated 2 February 2021, be received.

2.         That the Joint Committee endorses in principle the option of the operations vehicle being a business unit within the Northland Regional Council.

3.         That the Joint Committee agrees that the recruitment process for the manager of the operations business unit should commence.

4.              That the Joint Committee establish a subcommittee consisting of the following two Kaipara Uri and two Council members and delegate to the subcommittee to work with the Chief Executive of Northland Regional Council to develop and approve the job description and interview process for the business unit manager, and to recommend to the Joint Committee a draft Statement of Service Requirements and a Chief Executive Responsibilities Agreement.

·         Kaipara Uri Member – Virginia Warriner;

·         Kaipara Uri Member – Willie Wright;

·         Council Member – Phelan Pirrie;

·         Council Member – Joce Yeoman;

5.         That the Joint Committee approves the establishment of a Senior Officer Oversight Group, made up of senior officers from the Member Parties, to collaborate with the Chief Executive of the Northland Regional Council on the following management and operational matters of the establishment process:

a)    the structure of the business unit.

b)    recruitment processes for the business unit’s core dedicated staff.

c)    secondment and contractor processes.

d)    shared service arrangements, including physical location of business unit.

e)    the costs for establishing and running the business unit.

f)     operational processes (e.g. procurement and insurances).

g)  transitional processes to the future Kaipara Moana Body

6.         That a detailed report on the work of the sub-committee and the Senior Officers Oversight Group, and any other establishment matters, be provided for the March meeting of this Committee.

Carried

Secretarial note: amendment of wording was made to recommendation 5, and recommendation 5g was added.

 

Progress Report on Year 1 Work Programme (Item 5.2)

ID: A1411303

Report from John Hutton, Auckland Council Management Representative

Moved (Wright/Macdonald)

1.         That the report ‘Progress Report on Year 1 Work Programme’ by John Hutton, Auckland Council Management Representative and dated 11 February 2021, be received.

2.         That the Tākoha / Koha Policy in Attachment 1 to the main report be adopted.

Secretarial Note: Cr Sayers left the meeting at 1:00pm.

3.              That staff bring a paper to the Joint Committee on costing and accounting for Kaipara Uri, as well as catchment based groups and others, in-kind contributions.

Carried

Secretarial Note: Recommendation 3 was added to request further analysis and recommendations on the ability for Kaipara Uri and other groups non-financial contributions to the success of the Kaipara Moana Remediation Programme to be formally recognised as in-kind contributions under the terms of the programmes Deed of Funding.  .

 

 Karakia Mutunga

Whakamutunga (Conclusion)

The meeting concluded at 1:12pm.