Minutes of Extraordinary Council Meeting

Extraordinary Council Meeting

9 March 2021

Northland Regional Council Minutes

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 9 March 2021, commencing at 10.00am

Present:

Chairperson, Penny Smart

Councillors:

Terry Archer

Justin Blaikie

Jack Craw

Colin Kitchen

Amy Macdonald

Marty Robinson

Joce Yeoman

In Attendance:

Full Meeting

Chief Executive Officer

GM - Corporate Excellence

Acting Strategy, Policy and Planning Manager

Finance Manager

Policy Specialist

Assistant Management Accountant

NRC Governance Support Manager

The Chair declared the meeting open at 10.03am. Proceedings commenced with a karakia by full council.

Apologies (Ngā whakapahā) (Item 2.0)

Moved (Robinson/Blaikie)

That the apology from Councillor Stolwerk for non-attendance be received.

Carried

Declarations of Conflicts of Interest (Nga whakapuakanga) (Item 3.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

Receipt of Supplementary Report: Adoption of the draft Rating Policies (including the Remission and Postponement of Rates on Māori Freehold Land) for consultation (Item 3.0A)

ID: A1421365

Report from Chris Taylor, Governance Support Manager

Moved (Yeoman/Macdonald)

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987 the following supplementary report be received:

· Supplementary Item 4.1: Adoption of the draft Rating Policies (including the Remission and Postponement of Rates on Māori Freehold Land) for consultation.

Carried

Adoption of the draft Rating Policies (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land) for consultation

(Item 4.1 and Supplementary Item 4.1)

ID: A1416982, A1421360

Reports from Kyla Carlier, Acting Strategy Policy and Planning Manager

Moved (Kitchen/Blaikie)

1. That the report ‘Adoption of the draft Rating Policies (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land) for consultation’ by Kyla Carlier, Acting Strategy Policy and Planning Manager and dated 25 February 2021, be received.

2. That council resolves to consult on the draft Rating Policies (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land), (included in the 9 March 2021 extraordinary council meeting supporting agenda), in accordance with section 83 of the Local Government Act 2002, and that this be carried out in conjunction with consultation on the Long Term Plan 2018-2028.

3. That council adopts the Statement of Proposal on the draft Rating Policies, including Rates Remission and Postponement Policies, and the Policy on the Remission and Postponement of Rates on Māori Freehold Land (included in the 9 March 2021 extraordinary council meeting supporting agenda), for consultation, with amendments to reflect the propose rating policies of the Far North District Council, as tabled at the extraordinary council meeting on 9 March 2021.

4. That council delegates to the Chief Executive Officer the authority to make any changes to the Statement of Proposal for the consultation of the draft Rating Policies (including Rates Remission and Postponement Policies, and the Policy on the Remission and Postponement of Rates on Māori Freehold Land) that may improve readability and compliance with the Local Government Act.

Carried

Rating considerations under Section 100T of the Biosecurity Act for the purpose of consultation, in conjunction with Long Term Plan 2021-2031

(Item 4.2)

ID: A1416724

Report from Kyla Carlier, Acting Strategy Policy and Planning Manager and Don McKenzie, Biosecurity Manager

Moved (Craw/Yeoman)

1. That the report ‘Rating considerations under Section 100T of the Biosecurity Act for the purpose of consultation, in conjunction with Long Term Plan 2021-2031’ by Kyla Carlier, Acting Strategy Policy and Planning Manager and Don McKenzie, Biosecurity Manager and dated 24 February 2021, be received.

2. That council notes the requirements of section 100T of the Biosecurity Act 1993, and approves the draft analysis set out in this item for the purpose of consulting on the Pest Management Rate, as set out in the Funding Impact Statement of the Long Term Plan 2021-2031 Supporting Information document.

Carried

Adoption of the draft Revenue and Financing Policy, draft Financial Contributions Policy and draft Significance and Engagement Policy and approval to consult (Item 4.3)

ID: A1416726

Report from Kyla Carlier, Acting Strategy Policy and Planning Manager

Moved (Yeoman/Macdonald)

1. That the report ‘Adoption of the draft Revenue and Financing Policy, draft Financial Contributions Policy and draft Significance and Engagement Policy and approval to consult’ by Kyla Carlier, Acting Strategy Policy and Planning Manager and dated 24 February 2021, be received.

2. That council resolves to consult on the following policies in accordance with section 82 of the Local Government Act and that this consultation be carried out in conjunction with the Long Term Plan 2021-2031 process of consultation:

a. The draft Revenue and Financing Policy (pages 187 - 197 of the Long Term Plan Supporting Information Document; included in the 9 March 2021 extraordinary council meeting supporting agenda);

b. The draft Financial Contributions Policy (page 198 of the Long Term Plan Supporting Information Document, included in the 9 March 2021 extraordinary council meeting supporting agenda); and

c. The draft Significance and Engagement Policy (pages 202 – 205 of the Long Term Plan Supporting Information Document; included in the 9 March 2021 extraordinary council meeting supporting agenda).

3. That council adopts the statements of proposal for:

a. The draft Revenue and Financing Policy (set out in Attachment 1, pertaining to Item 4.3 of the 9 March 2021 extraordinary council meeting agenda);

b. The draft Financial Contributions Policy (set out in Attachment 2, pertaining to Item 4.3 of the 9 March 2021 extraordinary council meeting agenda); and

c. The draft Significance and Engagement policy (set out in Attachment 3, pertaining to Item 4.3 of the 9 March 2021 extraordinary council meeting agenda).

4. That council delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the statements of proposal and policies prior to formal public consultation.

5. That council delegates to the Chief Executive Officer the authority to make any changes to statements of proposal and policies that may improve readability and compliance with the Local Government Act.

Carried

Adoption of the Draft User Fees and Charges 2021/22 and approval to consult (Item 4.4)

ID: A1415927

Report from Robyn Broadhurst, Policy Specialist and Kyla Carlier, Acting Strategy Policy and Planning Manager

Moved (Robinson/Craw)

1. That the report ‘Adoption of the Draft User Fees and Charges 2021/22 and approval to consult’ by Robyn Broadhurst, Policy Specialist and Kyla Carlier, Acting Strategy Policy and Planning Manager and dated 24 February 2021, be received.

2. That council adopts the Statement of Proposal and the Draft User Fees and Charges 2021/22 (set out in Attachment 1, pertaining to Item 4.4 of the 9 March 2021 extraordinary council meeting agenda) for the purposes of consultation, pursuant to section 150 of the LGA, and that this be carried out in conjunction with consultation on the Long Term Plan 2021-31.

3. That council delegates to the Acting Group Manager – Corporate Excellence the authority to make any necessary minor formatting, typographical and administrative changes to the Statement of Proposal and Draft User Fees and Charges 2021/22 prior to formal public consultation.

Carried

Adoption of the Long Term Plan 2021-2031 Supporting Information document and Consultation Document, and approval to consult (Item 4.5)

ID: A1416716

Report from Kyla Carlier, Acting Strategy Policy and Planning Manager

Moved (Yeoman/Kitchen)

1. That the report ‘Adoption of the Long Term Plan 2021-2031 Supporting Information document and Consultation Document, and approval to consult’ by Kyla Carlier, Acting Strategy Policy and Planning Manager and dated 24 February 2021, be received.

2. That council approves the consultation approach (outlined in Item 4.5 pertaining to the 9 March 2021 extraordinary council meeting agenda), including an official feedback period of 13 March – 16 April 2021, providing an opportunity for spoken feedback at a series of ‘Have Your Say’ events, and receipt of submissions through council’s online portal, email, post and hand delivery during the official feedback period.

3. That council approves the draft Financial Strategy for the purpose of including relevant aspects of this information in the Consultation Document and in the Supporting Information for the Long Term Plan 2021-2031.

4. That council approves the draft Infrastructure Strategy for the purpose of including relevant aspects of this information and proposals in the Consultation Document and in the Supporting Information for the Long Term Plan 2021-2031.

5. That council adopts the Supporting Information for the Long Term Plan 2021-2031 (included in the 9 March 2021 extraordinary council meeting supporting agenda), for the purpose of consultation.

6. That council adopts and approves the release of the Consultation Document (included in the 9 March 2021 extraordinary council meeting supporting agenda) for the Long Term Plan 2021-2031 via the Special Consultative Procedure pursuant to sections 93, 93A, and 83 of the Local Government Act 2002.

7. That council delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the Consultation Document prior to formal public consultation.

8. That pursuant to Schedule 7, clause 32 of the Local Government Act 2002, the council delegates to councillors its function under S83(1)(d) of that Act, that being to provide opportunity for persons to present their views to council in a manner that enables spoken interaction.

Carried

Secretarial Note: Appreciation was extended to both staff and councillors for the ‘journey’ to get to the consultation phase of the 2021 – 2031 Long Term Plan.

Conclusion

The meeting concluded at 10.15am.