20 April 2021
Northland
Regional Council Minutes
Meeting held in the Council Chambers
36 Water Street, Whangārei
on Tuesday 20 April 2021 ,
commencing at 10.30am
Present:
Chairperson, Penny Smart
Councillors:
Terry Archer (from 11.13am)
Justin Blaikie
Jack Craw
Colin Kitchen
Amy Macdonald
Marty Robinson
Joce Yeoman
In Attendance:
Full Meeting
Independent Financial Advisor
Chief Executive Officer
GM - Regulatory Services
Governance Support Manager
Part Meeting
Northland Inc. Limited Chief
Executive
Northland Inc. Limited GM
Investment and Infrastructure
Northland Inc. Limited Corporate
Services Manager
GM - Strategy, Governance and
Engagement
Natural Resources Policy Manager
Financial Accountant
Economic Policy Advisor
The Chair declared the meeting open at 10.32am and
proceedings commenced with the Tauāki ā roto by full council.
Apologies (Ngā
whakapahā) (Item 3.0)
The apologies from Councillor Stolwerk for non-attendance
and Councillor Archer for delayed arrival were acknowledged. The apology
from Independent Audit and Risk Advisor, Danny Tuato’o, had also been
submitted prior to the meeting.
Declarations of Conflicts of Interest (Nga
whakapuakanga) (Item 4.0)
It was advised that councillors should make declarations
item-by-item as the meeting progressed.
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Confirmation of Minutes - Extraordinary
Council Meeting held on 9 March 2021 and Council Meeting held on 16 March
2021 (Item 5.1)
ID:
A1430766
Report from Chris Taylor, Governance Support Manager
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Moved
(Craw/Yeoman)
That the minutes of the
extraordinary council meeting held on 9 March 2021, and the council meeting
held on 16 March 2021 be confirmed as a true and correct record.
Carried
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Financial Report to 31 March 2021 (Item 6.1)
ID:
A1431711
Report from Vincent McColl, Financial Accountant
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Moved (Kitchen/Macdonald)
That the report ‘Financial
Report to 31 March 2021’ by Vincent McColl, Financial Accountant and
dated 7 April 2021, be received.
Carried
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Investment Strategy (Item 7.1)
ID:
A1431916
Report from Bruce Howse, Group Manager - Corporate
Excellence
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Moved (Blaikie/Craw)
1. That
the report ‘Investment Strategy’ by Bruce Howse, Group Manager -
Corporate Excellence and dated 7 April 2021, be received.
2. That
council adopts the Investment Strategy (included as Attachment One pertaining
to Item 7.1 of the 20 April 2021 council meeting agenda).
Carried
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Regional Policy
Statement 5-Year Review (Item 7.2)
ID:
A1428093
Report from Alison Newell, Natural Resources Policy
Manager
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Moved (Yeoman/Robinson)
1. That
the report ‘Regional Policy Statement 5-Year Review’ by Alison
Newell, Natural Resources Policy Manager and dated 25 March 2021, be
received.
2. That
council put the Regional Policy Statement five-year review as required by
s.35(2A) of the RMA on hold and review this decision in six months.
Carried
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Far North Draft District
Plan (Item 7.3)
ID:
A1428242
Report from Alison Newell, Natural Resources Policy
Manager
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Moved (Smart/Macdonald)
1. That
the report ‘Far North Draft District Plan’ by Alison Newell,
Natural Resources Policy Manager and dated 25 March 2021, be received.
2. That
the Chair of the Planning and Regulatory Working Party be delegated authority
to approve and submit a submission from council to the Far North District
Council in relation to its draft District Plan.
Carried
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Te Pēwhairangi
Marine Mammal Sanctuary Proposal (Item 7.4)
ID:
A1428463
Report from Alison Newell, Natural Resources Policy
Manager
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Moved (Yeoman/Craw)
1. That
the report ‘Te Pēwhairangi Marine Mammal Sanctuary Proposal’
by Alison Newell, Natural Resources Policy Manager and dated 25 March 2021,
be received.
2. That
the CEO be delegated authority to approve and lodge a submission on the Bay
of Islands Marine Mammal Sanctuary (Te Maru Āhu Moana te
Pēwhairangi) proposal on behalf of council.
Carried
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Secretarial Note:
Clarification was provided that council would workshop the matter prior to
the submission closing on 18 May 2021.
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Tangata Whenua Water
Advisory Group Meeting Schedule (Item 7.5)
ID:
A1430891
Report from Alison Newell, Natural Resources Policy
Manager
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Moved (Robinson/Yeoman)
1. That
the report ‘Tangata Whenua Water Advisory Group Meeting Schedule’
by Alison Newell, Natural Resources Policy Manager and dated 1 April 2021, be
received.
2. That
council approve the Tangata Whenua Water Advisory Group indicative meeting
schedule.
3. That
council retrospectively approve the two meetings already held.
Carried
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Northland Inc.
Limited: Draft Statement of Intent 2021-2024
(Item 7.6)
ID:
A1431358
Report from Emmanouela Galanou, Economic Policy Advisor
and Darryl Jones, Economist
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Moved (Blaikie/Kitchen)
1. That
the report ‘Northland Inc. Limited: Draft Statement of Intent
2021-2024’ by Emmanouela Galanou, Economic Policy Advisor and Darryl
Jones, Economist and dated 6 April 2021, be received.
2. That
the ‘Northland Inc. Limited Draft Statement of Intent
2021–2024’ be received.
3. That
the Chief Executive Officer, in consultation with council Chair and Deputy
Chair, be delegated authority to provide the shareholder comment back to
Northland Inc. Limited by Friday 30 April 2021 on its draft SOI
2021-2024, in line with the recommendations detailed in this report.
Carried
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Secretarial Note:
Appreciation was extended to the Economist and Economic Policy Advisor for
their efforts co-ordinating this process.
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Regional Software
Holdings Limited - Reporting and 2022-2024 Statement of Intent (Item 7.7)
ID:
A1421215
Report from Carol Cottam, Information Services and
Technology Manager
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Moved (Robinson/Macdonald)
1. That
the report ‘Regional Software Holdings Limited - Reporting and
2022-2024 Statement of Intent’ by Carol Cottam, Information Services
and Technology Manager and dated 8 March 2021, be received.
2. That
council receive the Regional Software Holdings Limited’s Statement of
Intent 2019-2021 (set out in Attachment 4 pertaining to Item 7.7 of the 20
April 2021 council meeting agenda).
Carried
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Process to Appoint
Chief Executive Officer (Item 7.8)
ID:
A1432951
Report from Beryl Steele, Human Resources Manager
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Moved (Blaikie/Robinson)
1. That
the report ‘Process to Appoint Chief Executive Officer’ by Beryl
Steele, Human Resources Manager and dated 12 April 2021, be received.
2. That
a subcommittee consisting of Councillors Yeoman, Macdonald, Craw, Blaikie and
Smart be approved to run the process and report to all councillors as per an
approved work programme.
3. That
Malcolm Nicolson, Stuart Henderson and the non-elected Te Taitokerau Maori
and Council Working Party Co-Chair (or TTMAC delegate/alternate) be approved
to be in advisory roles to the subcommittee.
4. That
the terms of reference and indicative work programme be brought for approval
to the May council meeting.
5. That
the first action by the subcommittee and advisors to be to review the Chief
Executive Officer’s job description and personal specification and that
a draft job description and personal specification be brought to a council
meeting by the end of June.
Carried
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Local Government New
Zealand Remit (Item 7.9)
ID: A1432266
Report from Jim Lyle, Regional Harbourmaster and Chris
Taylor, Governance Support Manager
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Moved (Smart/Robinson)
1. That
the report ‘Local Government New Zealand Remit’ by Jim Lyle,
Regional Harbourmaster and Chris Taylor, Governance Support Manager and dated
8 April 2021, be received.
2. That council support the remit to encourage central
government to establish and improve maritime
rules for recreational vessels in relation to personal floatation devices,
vessel registration and licensing of skippers (included as Attachment One
pertaining to Item 7.9 of the 20 April 2021 council meeting agenda).
3. That the remit be forwarded to an extraordinary meeting
of Zone One, seeking its support prior to being submitted to Local Government
New Zealand by 5pm 14 May 2021.
Carried
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Health and Safety Report (Item 8.1)
ID:
A1429361
Report from Kelcie Mills, Health and Safety Advisor
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Moved (Kitchen/Yeoman)
That the report ‘Health
and Safety Report’ by Kelcie Mills, Health and Safety Advisor and dated
29 March 2021, be received.
Carried
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Chair's Report to
Council (Item 8.2)
ID:
A1430449
Report from Penny Smart, Chair
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Moved (Smart/Blaikie)
That the report ‘Chair's
Report to Council’ by Penny Smart, Chair and dated 31 March 2021, be
received.
Carried
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Chief
Executive’s Report to Council (Item 8.3)
ID:
A1430240
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Craw/Macdonald)
That the report
‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer
and dated 31 March 2021, be received.
Carried
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Northland Inc.
Limited: Second Quarter 2020/21 Reporting Against Statement of Intent
2020-2023 (Item 8.4)
ID:
A1431258
Report from Darryl Jones, Economist and Simon Crabb,
Finance Manager
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Moved (Robinson/Kitchen)
That the report ‘Northland
Inc. Limited: Second Quarter 2020/21 Reporting Against Statement of Intent
2020-2023’ by Darryl Jones, Economist and Simon Crabb, Finance Manager and
dated 6 April 2021, be received.
Carried
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Receipt of Committee Minutes (Item 9.1)
ID:
A1430259
Report from Chris Taylor, Governance Support Manager
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Moved (Macdonald/Yeoman)
That the unconfirmed minutes of
the:
· Civil
Defence Emergency Management Group – 10 March 2021;
· Kaipara
Moana Remediation Joint Committee – 22 March 2021;
· Audit
and Risk Subcommittee – 31 March 2021.
be received.
Carried
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Secretarial Note: The Deputy Chair of the Kaipara
Moana Remediation Joint Committee and the Chair of the Audit and Risk
Committee provided a verbal update on the respective meetings.
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Working Party Updates
and Chairpersons' Briefings (Item 9.2)
ID:
A1427751
Report from Sally Bowron, Strategy, Governance and
Engagement Team Admin/PA
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Moved (Yeoman/Blaikie)
That the report ‘Working
Party Updates and Chairpersons' Briefings’ be received.
Carried
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Secretarial Note:
·
The Chairs
of the respective working parties provided a verbal update on the current
priorities and work programmes for these subordinate bodies.
·
The Biosecurity
and Biodiversity staff were congratulated for the success of the Lake Taharoa
Partnership Project.
·
Councillor
Macdonald was congratulated for her recent appointment as Chair of the Joint
Climate Change Adaptation Committee.
·
Appreciation
was also extended to the team that co-ordinated the media release
'Autumn burning prompts reminder of rural, urban rules'.
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Business
with Public Excluded (Item 10.0)
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Moved
(Smart/Robinson)
1.
That the public be excluded from the proceedings of this meeting to consider
confidential matters.
2.
That the general subject of the matters to be considered whilst the
public is excluded, the reasons for passing this resolution in relation to
this matter, and the specific grounds under the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution, are as
follows:
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Item No.
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Item Issue
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Reasons/Grounds
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Confirmation of Confidential Minutes - 16
March 2021
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The public conduct of the proceedings would
be likely to result in disclosure of information, as stated in the open
section of the meeting
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10.1
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Confirmation of Confidential Minutes - 16
March 2021
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The public conduct of the proceedings would
be likely to result in disclosure of information, as stated in the open
section of the meeting
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Receipt of Confidential Committee Minutes
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The public conduct of the proceedings would
be likely to result in disclosure of information, as stated in the open
section of the meeting.
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10.2
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Receipt of Confidential Committee Minutes
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The public conduct of the proceedings would
be likely to result in disclosure of information, as stated in the open
section of the meeting.
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Working Party Updates and Chairpersons'
Briefing
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The public conduct of the proceedings would
be likely to result in disclosure of information, as stated in the open
section of the meeting.
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10.3
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Working Party Updates and Chairpersons'
Briefing
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The public conduct of the proceedings would
be likely to result in disclosure of information, as stated in the open
section of the meeting.
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Human Resources Report
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The public conduct of the proceedings would
be likely to result in disclosure of information, the withholding of which
is necessary to protect the privacy of natural persons, including that of
deceased natural persons s7(2)(a).
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10.4
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Human Resources Report
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The public conduct of the proceedings would
be likely to result in disclosure of information, the withholding of which
is necessary to protect the privacy of natural persons, including that of
deceased natural persons s7(2)(a).
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Northland Inc. Limited: Appointment of
Directors
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The public conduct of the proceedings would
be likely to result in disclosure of information, the withholding of which
is necessary to protect the privacy of natural persons, including that of
deceased natural persons s7(2)(a).
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10.5
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Northland Inc. Limited: Appointment of
Directors
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The public conduct of the proceedings would
be likely to result in disclosure of information, the withholding of which
is necessary to protect the privacy of natural persons, including that of
deceased natural persons s7(2)(a).
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Unbudgeted Expenditure for the Enterprise
System
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The public conduct of the proceedings would
be likely to result in disclosure of information, the withholding of which
is necessary to enable council to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial
negotiations) s7(2)(i).
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10.6
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Unbudgeted Expenditure for the Enterprise
System
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The public conduct of the proceedings would
be likely to result in disclosure of information, the withholding of which
is necessary to enable council to carry on, without prejudice or
disadvantage, negotiations (including commercial and industrial negotiations)
s7(2)(i).
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3.
That the Independent Financial Advisor be permitted to stay during
business with the public excluded.
Carried
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Conclusion
The meeting concluded at 12.32pm.