Unconfirmed MinutesJoint Climate Change Adaptation Committee

12 April 2021

Joint Climate Change Adaptation Committee Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Monday 12 April 2021, commencing at 9:30am

 

 

Present:

Chairperson, NRC Councillor, Councillor Amy Macdonald

Deputy Chairperson, WDC Representative,  Delaraine Armstrong

FNDC, Councillor David Clendon

KDC Representative, Fiona Kemp

WDC, Councillor Anna Murphy

 

In Attendance:

Full Meeting

NRC, Councillor Terry Archer

NRC, Jonathan Gibbard

NRC, Matt de Boer

NRC, Justin Murfitt

NRC, Leah Porter

WDC Representative, Rosie Wellington

WDC, Bernadette Aperahama

FNDC, Councillor Kelly Stratford

FNDC, Rachel Ropiha

KDC, Katy Simon

KDC, CEO Louise Miller

KDC, Michael Day

 

Part Meeting

NRC, CEO Malcolm Nicolson

NRC, Arama Morunga

NRC, Auriole Ruka

NRC, Chris Taylor

NRC, Alison Newell

 

The Chair declared the meeting open at 9:08.

Secretarial Note: NRC CEO Malcolm Nicolson was initial Chair of meeting

Apologies (Ngā whakapahā) (Item 1.0)

 

Moved (Murphy / Macdonald)

That the apologies from Thomas Hohaia, Snow Tane, Anthony Thompson and Mayor Jason Smith for non-attendance be received.

Carried

 

 

Election of Chair and Deputy Chair (Item 4.1)

ID: A1425915

Report from Jonathan Gibbard, Group Manager - Environmental Services

Moved

1.         That the report ‘Election of Chair and Deputy Chair’ by Jonathan Gibbard, Group Manager - Environmental Services and dated 16 March 2021, be received. (Macdonald/Clendon)

2.         That in the event more than one nomination for Chairperson or Deputy Chairperson is received, “System A” as specified in Clause 25 of Schedule 7 to the Local Government Act, be used for the election of the Chairperson or Deputy Chairperson. (Macdonald/Murphy)

3.         That Cr Amy Macdonald be appointed as Chair of the Joint Climate Change Adaptation Committee. (Murphy/Armstrong)

4.         That Delaraine Armstrong be appointed as Deputy Chair of the Joint Climate Change Adaptation Committee. (Kemp/Macdonald)

Carried

Secretarial Note: Malcolm Nicolson vacated Chair and handed over to Cr Amy Macdonald

 

Terms of Reference Review (Item 4.2)

ID: A1425916

Report from Jonathan Gibbard, Group Manager - Environmental Services

Moved

1.         That the report ‘Terms of Reference Review’ by Jonathan Gibbard, Group Manager - Environmental Services and dated 16 March 2021, be received. (Armstrong/Murphy)

2.              That the Joint Committee recommend to respective council to develop a consistent policy for remuneration of iwi/hapū members (including their alternates) and that that be based on an hourly rate (including travel and / or mileage (whichever is the greater)), rather than a meeting allowance, and that this be applied retrospectively to iwi/hapū members on this Joint Committee. (Armstrong/Murphy)

3.              That staff provide an update at the next JC meeting on progress to develop a consistent remuneration policy for iwi/hapū members. (Armstrong/Macdonald)

4.              That the Joint Committee confirms its desire to identify an appropriate Te Reo Māori name that more accurately reflects the significant of this kaupapa and partnership being sought between tangata whenua and council through this Joint Committee. (Murphy/ Armstrong)

5.              That staff investigate options to retain the Joint Committee during the Local Government election period and provide advice back to the Joint Committee. (Armstrong/Murphy)

Secretarial Note: Recommendations 2-5 were added after discussion of the Members.

Carried

 

Secretarial Note: The meeting adjourned at 10:15 and reconvened at 10:35.

 

Meeting Schedule (Item 4.3)

ID: A1425918

Report from Matt De Boer, Climate Change Resilience Coordinator

Moved (Kemp/Murphy)

1.         That the report ‘Meeting Schedule’ by Matt De Boer, Climate Change Resilience Coordinator and dated 16 March 2021, be received.

2.         That the Joint Committee adopt the following meeting schedule for the next 18 months:

·    Mon 30th August 2021, 1-5pm

·    Mon 29th November 2021, 1-5pm

·    Mon 28th March 2022, 1-5pm

·    Mon 29th August 2022, 1-5pm

Carried

 

Regional Adaptation Programme (Item 4.4)

ID: A1425920

Report from Matt De Boer, Climate Change Resilience Coordinator

Moved (Armstrong/Murphy)

That the report ‘Regional Adaptation Programme’ by Matt De Boer, Climate Change Resilience Coordinator and dated 16 March 2021, be received.

Carried

 

LTP funding for Climate Change Adaptation (Item 4.5)

ID: A1425919

Report from Matt De Boer, Climate Change Resilience Coordinator

Moved (Murphy/Clendon)

That the report ‘LTP funding for Climate Change Adaptation’ by Matt De Boer, Climate Change Resilience Coordinator and dated 16 March 2021, be received.

Carried

 

Conclusion

The meeting concluded at 12:30.