18 May 2021
Northland Regional Council Minutes
Meeting held in the Council Chamber
36 Water Street, Whangārei
on Tuesday 18 May 2021, commencing at 10.30am
Present:
Chairperson, Penny Smart
Councillors:
Terry Archer
Justin Blaikie
Jack Craw
Colin Kitchen
Amy Macdonald
Marty Robinson
Rick Stolwerk
Joce Yeoman
In Attendance:
Full Meeting
Independent Audit & Risk Advisor
Chief Executive Officer
GM – Environmental Services
GM – Regulatory Services
GM - Corporate Excellence
GM - Strategy, Governance and Engagement
Governance Support Manager
Part Meeting
Kauri Mountain Restoration Society representatives (x2)
Independent Financial Advisor
Finance Manager
Acting Community Engagement Manager
Strategic Policy Specialist
Financial Accountant
Policy Specialist
Biodiversity Advisor
The Chair declared the meeting open at 10.31am and
proceedings commenced with the Tauāki ā roto by full council.
Apologies (Ngā
whakapahā) (Item 3.0)
There were no apologies.
Declarations
of Conflicts of Interest (Nga whakapuakanga) (Item 4.0)
It was advised that councillors should make declarations
item-by-item as the meeting progressed.
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Public Forum (Item 4.0A)
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Kauri
Mountain Restoration Society representatives, Nick Chave and Wendy Bown, were
in attendance to highlight the society’s endeavours to raise funds to
purchase and protect Kauri Mountain Farm; which was located at the northern
end of Ocean Beach, Whangārei. The property had a ‘high
level of rarity’ and there was a sense of urgency with the farm at risk
or being purchased for coastal development.
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Confirmation of Minutes - 20 April 2021 (Item 5.1)
ID: A1440638
Report from Chris Taylor, Governance Support Manager
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Moved
(Yeoman/Blaikie)
That the minutes of the council
meeting held on 20 April 2021 be confirmed as a true and correct record.
Carried
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Receipt of Action
Sheet (Item 5.2)
ID: A1440465
Report from Chris Taylor, Governance Support Manager
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Moved (Stolwerk/Macdonald)
That the action sheet be
received.
Carried
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Financial Report to 30 April 2021 (Item 6.1)
ID: A1439283
Report from Vincent McColl, Financial Accountant
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Moved (Stolwerk/Craw)
That the report ‘Financial
Report to 30 April 2021’ by Vincent McColl, Financial Accountant and
dated 30 April 2021, be received.
Carried
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Regional Rates
Collection - update to 31 March 2021 (Item
6.2)
ID: A1439999
Report from Simon Crabb, Finance Manager
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Moved (Blaikie/Kitchen)
That the report ‘Regional
Rates Collection - update to 31 March 2021’ by Simon Crabb, Finance
Manager and dated 4 May 2021, be received.
Carried
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Secretarial Note: Council to be briefed in June
regarding the ‘Local Government (Rating of Whenua Māori) Amendment
Act 2021’ to understand the implications for Northland.
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Te Taitokerau Māori and Council Working
Party - appointment of replacement members to the Climate Change Working
Party, Joint Climate Change Adaptation Committee and TTMAC representative for
Ngātiwai (Item 7.1)
ID: A1433830
Report from Auriole Ruka, Kaiwhakahaere Hononga
Māori
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Moved (Macdonald/Robinson)
1. That
the report ‘Te Taitokerau Māori and Council Working Party -
appointment of replacement members to the Climate Change Working Party, Joint
Climate Change Adaptation Committee and TTMAC representative for
Ngātiwai’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and
dated 13 April 2021, be received.
2. That
Rihari Dargaville is appointed onto council’s Climate Change Working
Party and onto the Joint Climate Change Adaptation Committee as a Taitokerau
Māori and Council Working Party (TTMAC) appointed (tāngata whenua)
member to fill the vacancies created by the resignation of the member for Te
Rūnanga o Whaīngaroa.
3. That
council endorse William Sullivan and his proxy Alyx Pivac as the
Ngātiwai Trust Board representative on TTMAC.
Carried
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Secretarial Note: Staff were acknowledged for
their work implementing the replacement members.
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Northland Inc.
Limited: Request to issue 20 additional shares
(Item 7.2)
ID: A1441566
Report from Darryl Jones, Economist
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Moved (Stolwerk/Yeoman)
1. That
the report ‘Northland Inc. Limited: Request to issue 20 additional
shares’ by Darryl Jones, Economist and dated 7 May 2021, be received.
2. That
council requests Northland Inc. Limited to issue Northland Regional Council
an additional 20 shares at $2 per share.
3. That
council delegate responsibility to Cr Justin Blaikie, its shareholder
representative for Northland Inc, to sign the Shareholder Resolution once the
board of Northland has resolved to issue the 20 shares as requested by
council.
Carried
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Secretarial Note: Clarification was provided that
council approval was required at this time for the additional shares to
ensure all the necessary steps could be completed in time to have the council
controlled organisation operational 1 July 2021.
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Kaipara Moana
Remediation Programme Proposed Operations Vehicle
(Item 7.3)
ID: A1436527
Report from Penny Pirrit, Northland Regional Council
Management Representative
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Moved (Yeoman/Craw)
1. That
the report ‘Kaipara Moana Remediation Programme Proposed Operations
Vehicle’ by Penny Pirrit, Northland Regional Council Management
Representative and dated 21 April 2021, be received.
2. That
council, as a Member Party of the Kaipara Moana Remediation Programme, gives
its approval to the operations vehicle being a business unit within the
Northland Regional Council, until such time as the statutory Kaipara Moana
Body is established through the Te Titiriti o Waitangi Settlement process.
3. That
the other Member Parties be advised of this decision.
Carried
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Update to Appointed
Members' Allowances Policy (Item 7.4)
ID: A1430438
Report from Chris Taylor, Governance Support Manager
and Auriole Ruka, Kaiwhakahaere Hononga Māori
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Moved (Stolwerk/Macdonald)
1. That
the report ‘Update to Appointed Members' Allowances Policy’ by Chris
Taylor, Governance Support Manager and Auriole Ruka, Kaiwhakahaere Hononga
Māori and dated 31 March 2021, be received.
2. That
the Appointed Members’ Allowances Policy be renamed the Non-Elected
Members’ Allowances Policy and the amendments, as included in Attachment
One pertaining to Item 7.4 of the 18 May 2021 council meeting agenda, be
approved.
3. That
a full review of the Non-Elected Members’ Allowances Policy be
undertaken, with the updated policy to be presented to the 28 July 2021
council meeting for consideration.
Carried
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Draft submission -
Phasing out fossil fuels in process heat - consultation document (Item 7.5)
ID: A1439857
Report from Justin Murfitt, Strategic Policy Specialist
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Moved (Yeoman/Macdonald)
1. That
the report ‘Draft submission - Phasing out fossil fuels in process heat
- consultation document’ by Justin Murfitt, Strategic Policy Specialist
and dated 3 May 2021, be received.
2. That
council approves the draft submission on the consultation document, including
the amendments as directed by council, and that the submission be signed by Chief
Executive Officer, Malcolm Nicolson, on behalf of council.
3. That
council authorises staff to make any minor wording / grammatical changes prior
to the submission being lodged.
Carried
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Secretarial Note: The
agreed changes to the submission included that the government should:
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Invest more in biomass; and
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Be more assertive with the programme to reduce allocations
over time.
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Terms of Reference
for CEO Recruitment Subcommittee and Advisors
(Item 7.6)
ID: A1439951
Report from Beryl Steele, Human Resources Manager
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Moved (Stolwerk/Craw)
1. That
the report ‘Terms of Reference for CEO Recruitment Subcommittee and
Advisors’ by Beryl Steele, Human Resources Manager and dated 4 May
2021, be received.
2. That
the Terms of Reference for the CEO Recruitment Subcommittee and Advisors be
approved.
Carried
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Health and Safety Report (Item 8.1)
ID: A1438507
Report from Kelcie Mills, Health and Safety Advisor
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Moved (Kitchen/Yeoman)
That the report ‘Health
and Safety Report’ by Kelcie Mills, Health and Safety Advisor and dated
28 April 2021, be received.
Carried
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Secretarial Note: Future reporting to detail the
‘New workers health and safety inducted’ as a percentage (as
opposed to a head count).
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Chair's Report to
Council (Item 8.2)
ID: A1439215
Report from Penny Smart, Chair
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Moved (Stolwerk/Craw)
That the report ‘Chair's
Report to Council’ by Penny Smart, Chair and dated 30 April 2021, be
received.
Carried
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Chief
Executive’s Report to Council (Item 8.3)
ID: A1441492
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Blaikie/Macdonald)
That the report ‘Chief
Executive’s Report to Council’ by Malcolm Nicolson, Chief
Executive Officer and dated 28 April 2021, be received.
Carried
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Reporting on the Long
Term Plan 2018-2028 performance measures for quarter three of the 2020/21
year (Item 8.4)
ID: A1438660
Report from Robyn Broadhurst, Policy Specialist
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Moved (Yeoman/Kitchen)
That the
report ‘Reporting on the Long Term Plan 2018-2028 performance measures
for quarter three of the 2020/21 year’ by Robyn Broadhurst, Policy Specialist
and dated 29 April 2021, be received.
Carried
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Receipt of Committee Minutes (Item 9.1)
ID: A1440117
Report from Chris Taylor, Governance Support Manager
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Moved (Stolwerk/Macdonald)
That the unconfirmed minutes of
the:
· Investment
and Property Subcommittee – 31 March 2021
· Joint
Climate Change Adaptation Committee – 12 April 2021
· Kaipara
Moana Remediation Joint Committee – 19 April 2021
be received.
Carried
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Secretarial Note:
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The Joint Climate Change Adaptation Committee minutes to reflect
the attendance of Councillor Craw.
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The council to be provided a more comprehensive update regarding
the Kaipara Moana Remediation Programme.
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Business with Public
Excluded (Item 10.0)
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Moved (Smart/Stolwerk)
1.
That the public be excluded from the proceedings of this meeting to
consider confidential matters.
2.
That the general subject of the matters to be considered whilst the
public is excluded, the reasons for passing this resolution in relation to
this matter, and the specific grounds under the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution, are as
follows:
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Item No.
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Item Issue
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Reasons/Grounds
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10.1
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Confirmation
of Confidential Minutes - 20 April 2021
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The public
conduct of the proceedings would be likely to result in disclosure of
information, as stated in the open section of the meeting -.
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10.2
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Receipt of
Committee Confidential Minutes
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The public
conduct of the proceedings would be likely to result in disclosure of information,
as stated in the open section of the meeting -.
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10.3
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Human
Resources Report
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The public
conduct of the proceedings would be likely to result in disclosure of
information, the withholding of which is necessary to protect the privacy
of natural persons, including that of deceased natural persons s7(2)(a).
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3.
That the Independent Advisors be permitted to stay during business
with the public excluded.
Carried
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Conclusion
The meeting concluded at 12.16pm.