Council Meeting

18 May 2021

Northland Regional Council Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 18 May 2021, commencing at 10.30am

 

 

Present:

Chairperson, Penny Smart

Councillors:

Terry Archer

Justin Blaikie

Jack Craw

Colin Kitchen

Amy Macdonald

Marty Robinson

Rick Stolwerk

Joce Yeoman

 

In Attendance:

Full Meeting

Independent Audit & Risk Advisor

Chief Executive Officer

GM – Environmental Services

GM – Regulatory Services

GM - Corporate Excellence

GM - Strategy, Governance and Engagement

Governance Support Manager

Part Meeting

Kauri Mountain Restoration Society representatives (x2)

Independent Financial Advisor

Finance Manager

Acting Community Engagement Manager

Strategic Policy Specialist

Financial Accountant

Policy Specialist

Biodiversity Advisor

 

The Chair declared the meeting open at 10.31am and proceedings commenced with the Tauāki ā roto by full council.

Apologies (Ngā whakapahā) (Item 3.0)

There were no apologies.

 

Declarations of Conflicts of Interest (Nga whakapuakanga) (Item 4.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Public Forum (Item 4.0A)

Kauri Mountain Restoration Society representatives, Nick Chave and Wendy Bown, were in attendance to highlight the society’s endeavours to raise funds to purchase and protect Kauri Mountain Farm; which was located at the northern end of Ocean Beach, Whangārei.  The property had a ‘high level of rarity’ and there was a sense of urgency with the farm at risk or being purchased for coastal development.

 

Confirmation of Minutes - 20 April 2021 (Item 5.1)

ID: A1440638

Report from Chris Taylor, Governance Support Manager

Moved (Yeoman/Blaikie)

That the minutes of the council meeting held on 20 April 2021 be confirmed as a true and correct record.

Carried

 

Receipt of Action Sheet (Item 5.2)

ID: A1440465

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Macdonald)

That the action sheet be received.

Carried

 

Financial Report to 30 April 2021 (Item 6.1)

ID: A1439283

Report from Vincent McColl, Financial Accountant

Moved (Stolwerk/Craw)

That the report ‘Financial Report to 30 April 2021’ by Vincent McColl, Financial Accountant and dated 30 April 2021, be received.

Carried

 

Regional Rates Collection - update to 31 March 2021 (Item 6.2)

ID: A1439999

Report from Simon Crabb, Finance Manager

Moved (Blaikie/Kitchen)

That the report ‘Regional Rates Collection - update to 31 March 2021’ by Simon Crabb, Finance Manager and dated 4 May 2021, be received.

Carried

Secretarial Note:  Council to be briefed in June regarding the ‘Local Government (Rating of Whenua Māori) Amendment Act 2021’ to understand the implications for Northland.

 

Te Taitokerau Māori and Council Working Party - appointment of replacement members to the Climate Change Working Party, Joint Climate Change Adaptation Committee and TTMAC representative for Ngātiwai (Item 7.1)

ID: A1433830

Report from Auriole Ruka, Kaiwhakahaere Hononga Māori

Moved (Macdonald/Robinson)

1.         That the report ‘Te Taitokerau Māori and Council Working Party - appointment of replacement members to the Climate Change Working Party, Joint Climate Change Adaptation Committee and TTMAC representative for Ngātiwai’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 13 April 2021, be received.

2.         That Rihari Dargaville is appointed onto council’s Climate Change Working Party and onto the Joint Climate Change Adaptation Committee as a Taitokerau Māori and Council Working Party (TTMAC) appointed (tāngata whenua) member to fill the vacancies created by the resignation of the member for Te Rūnanga o Whaīngaroa.

3.         That council endorse William Sullivan and his proxy Alyx Pivac as the Ngātiwai Trust Board representative on TTMAC.

Carried

 

Secretarial Note:  Staff were acknowledged for their work implementing the replacement members.

 

Northland Inc. Limited: Request to issue 20 additional shares (Item 7.2)

ID: A1441566

Report from Darryl Jones, Economist

Moved (Stolwerk/Yeoman)

1.         That the report ‘Northland Inc. Limited: Request to issue 20 additional shares’ by Darryl Jones, Economist and dated 7 May 2021, be received.

2.         That council requests Northland Inc. Limited to issue Northland Regional Council an additional 20 shares at $2 per share. 

3.         That council delegate responsibility to Cr Justin Blaikie, its shareholder representative for Northland Inc, to sign the Shareholder Resolution once the board of Northland has resolved to issue the 20 shares as requested by council. 

Carried

 

Secretarial Note:  Clarification was provided that council approval was required at this time for the additional shares to ensure all the necessary steps could be completed in time to have the council controlled organisation operational 1 July 2021.

 

Kaipara Moana Remediation Programme Proposed Operations Vehicle

(Item 7.3)

ID: A1436527

Report from Penny Pirrit, Northland Regional Council Management Representative

Moved (Yeoman/Craw)

1.         That the report ‘Kaipara Moana Remediation Programme Proposed Operations Vehicle’ by Penny Pirrit, Northland Regional Council Management Representative and dated 21 April 2021, be received.

2.         That council, as a Member Party of the Kaipara Moana Remediation Programme, gives its approval to the operations vehicle being a business unit within the Northland Regional Council, until such time as the statutory Kaipara Moana Body is established through the Te Titiriti o Waitangi Settlement process.

3.         That the other Member Parties be advised of this decision.

Carried

 

Update to Appointed Members' Allowances Policy (Item 7.4)

ID: A1430438

Report from Chris Taylor, Governance Support Manager and Auriole Ruka, Kaiwhakahaere Hononga Māori

Moved (Stolwerk/Macdonald)

1.         That the report ‘Update to Appointed Members' Allowances Policy’ by Chris Taylor, Governance Support Manager and Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 31 March 2021, be received.

2.         That the Appointed Members’ Allowances Policy be renamed the Non-Elected Members’ Allowances Policy and the amendments, as included in Attachment One pertaining to Item 7.4 of the 18 May 2021 council meeting agenda, be approved.

3.         That a full review of the Non-Elected Members’ Allowances Policy be undertaken, with the updated policy to be presented to the 28 July 2021 council meeting for consideration.

Carried

 

Draft submission - Phasing out fossil fuels in process heat - consultation document (Item 7.5)

ID: A1439857

Report from Justin Murfitt, Strategic Policy Specialist

Moved (Yeoman/Macdonald)

1.         That the report ‘Draft submission - Phasing out fossil fuels in process heat - consultation document’ by Justin Murfitt, Strategic Policy Specialist and dated 3 May 2021, be received.

2.         That council approves the draft submission on the consultation document, including the amendments as directed by council, and that the submission be signed by Chief Executive Officer, Malcolm Nicolson, on behalf of council.

3.         That council authorises staff to make any minor wording / grammatical changes prior to the submission being lodged.

Carried

 

Secretarial Note:  The agreed changes to the submission included that the government should:

-        Invest more in biomass; and

-        Be more assertive with the programme to reduce allocations over time.

 

Terms of Reference for CEO Recruitment Subcommittee and Advisors (Item 7.6)

ID: A1439951

Report from Beryl Steele, Human Resources Manager

Moved (Stolwerk/Craw)

1.         That the report ‘Terms of Reference for CEO Recruitment Subcommittee and Advisors’ by Beryl Steele, Human Resources Manager and dated 4 May 2021, be received.

2.         That the Terms of Reference for the CEO Recruitment Subcommittee and Advisors be approved.

Carried

 

Health and Safety Report (Item 8.1)

ID: A1438507

Report from Kelcie Mills, Health and Safety Advisor

Moved (Kitchen/Yeoman)

That the report ‘Health and Safety Report’ by Kelcie Mills, Health and Safety Advisor and dated 28 April 2021, be received.

Carried

 

Secretarial Note:  Future reporting to detail the ‘New workers health and safety inducted’ as a percentage (as opposed to a head count).

 

Chair's Report to Council (Item 8.2)

ID: A1439215

Report from Penny Smart, Chair

Moved (Stolwerk/Craw)

That the report ‘Chair's Report to Council’ by Penny Smart, Chair and dated 30 April 2021, be received.

Carried

 

 

Chief Executive’s Report to Council (Item 8.3)

ID: A1441492

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Blaikie/Macdonald)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 28 April 2021, be received.

Carried

 

Reporting on the Long Term Plan 2018-2028 performance measures for quarter three of the 2020/21 year (Item 8.4)

ID: A1438660

Report from Robyn Broadhurst, Policy Specialist

Moved (Yeoman/Kitchen)

That the report ‘Reporting on the Long Term Plan 2018-2028 performance measures for quarter three of the 2020/21 year’ by Robyn Broadhurst, Policy Specialist and dated 29 April 2021, be received.

Carried

 

Receipt of Committee Minutes (Item 9.1)

ID: A1440117

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Macdonald)

That the unconfirmed minutes of the:

·        Investment and Property Subcommittee  – 31 March 2021

·        Joint Climate Change Adaptation Committee – 12 April 2021

·        Kaipara Moana Remediation Joint Committee – 19 April 2021

be received.

Carried

 

Secretarial Note: 

-          The Joint Climate Change Adaptation Committee minutes to reflect the attendance of Councillor Craw.

-          The council to be provided a more comprehensive update regarding the Kaipara Moana Remediation Programme.

 

 

 

 

 

Business with Public Excluded (Item 10.0)

Moved (Smart/Stolwerk)

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

 

Item No.

Item Issue

Reasons/Grounds

10.1

Confirmation of Confidential Minutes - 20 April 2021

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

10.2

Receipt of Committee Confidential Minutes

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

10.3

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

 

3.              That the Independent Advisors be permitted to stay during business with the public excluded.

Carried

 

 

Conclusion

The meeting concluded at 12.16pm.