UNCONFIRMEDCivil Defence Emergency Management Group Meeting

16 June 2021

Civil Defence Emergency Management Group Meeting Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Wednesday 16 June 2021, commencing at 11.00am

 

 

Tuhinga/Present:

Chair, NRC Councillor, Rick Stolwerk

WDC Mayor, Whangarei Mayor, Sheryl Mai

KDC Mayor Jason Smith

FNDC Councillor Dave Collard

NZ Police Representative Superintendent Tony Hill

FENZ Representative Commander Brad Mosby

NEMA Representative Malinda Meads (Observer Status)

 

I Tae Mai/In Attendance:

Full or Part Meeting

NRC, Penny Smart

WDC Councillor, Nicholas Connop

NRC Councillor, Colin Kitchen (via audio-visual link)

FENZ, Wipari Henwood

MOH, Callum Chapman

NRC/Northland CDEM, Tony Phipps

Northland CDEM, Bill Hutchinson

Northland CDEM, Claire Nyberg

Northland CDEM, Evania Arani

Northland CDEM, Graeme MacDonald

Northland CDEM, Jenny Calder

Northland CDEM, Mana Wright

Northland CDEM, Murray Soljak

Northland CDEM, Sarah Boniface

Northland CDEM, Shona Morgan

Northland CDEM, Victoria Harwood

NZDF, Peter Johnson

NZDF, Dan Mauafu

Committee Secretary, Laura Exton

 

The Chair declared the meeting open at 10.01am.

Ngā Mahi Whakapai/Housekeeping (Item 1.0)

The new Executive Assistant (EA) to the GM Customer Services - Community Resilience, and CDEM Group Secretary, was introduced.

Two new Emergency Management Officers, NRC CDEM, were introduced.

NEMA Representative Malinda Meads was introduced, who has taken the role of NEMA Representative on the CDEM Group, replacing John Titmus who has recently retired.

FENZ Representative Wipari Henwood was introduced, who will be taking the role of FENZ Northland District Manager and FENZ Representative on the CDEM Group, replacing Commander Brad Mosby, as of next meeting 8 September 2021.

Assistant Fire Commander Graeme Quensell will be the FENZ alternate.

Ngā whakapahā/Apologies (Item 2.0)

There were no apologies.

 

Nga whakapuakanga/Declarations of Conflicts of Interest (Item 3.0)

The Chair advised that members should make declarations item-by-item as the meeting progressed.

 

 

Confirmation of Minutes - 10 March 2021 (Item 4.1)

ID: A1442777

Report from Evania Arani, Executive Assistant Customer Services - Community Resilience

Moved (Mai/Mosby)

That the minutes of the Northland CDEM group meeting held on 10 March 2021, be confirmed as a true and correct record.

Carried

 

 

NEMA Monthly Update and Letter to Northland CDEM - Representation of CDEM and CEG (Item 5.1)

ID: A1450726

Report from Malinda Meads, Senior Regional Emergency Management Advisor - National Emergency Management Agency

Moved (Mosby/Stolwerk)

That the report ‘NEMA Monthly Update and Letter to Northland CDEM - Representation of CDEM and CEG’ by Malinda Meads, Senior Regional Emergency Management Advisor - National Emergency Management Agency and dated 10 June 2021, be received.

Carried

 

 

Northland CDEM Group, CEG and Group appointments (Item 6.1)

ID: A1450727

Report from Graeme MacDonald, Civil Defence Emergency Management Manager

Moved (Hill/Collard)

That the report ‘Northland CDEM Group, CEG and Group appointments ’ by Graeme MacDonald, Civil Defence Emergency Management Manager and dated 10 June 2021, be received.

Carried

Secretarial note:

·         NRC Chair, Penny Smart, joined the meeting at 11.08am.

·         The date of the report ‘Northland CDEM Group, CEG and Group appointments’ was corrected to read 10 June 2021.

·         The CDEM Group have been looking for a Far North Controller since October 2020. This is to be followed up again with the Far North District Council by Graeme MacDonald.

·         A correction was noted that Michelle Nepia (KDC) had resigned as Local Welfare Manager, leaving this position vacant.

 

 

CEG Chair's Report (Item 6.2)

ID: A1450728

Report from Tony Phipps, Group Manager - Customer Services - Community Resilience

Moved (Mai/Hill)

1.    That the report ‘CEG Chair's Report ’ by Tony Phipps, Group Manager - Customer Services - Community Resilience and dated 10 June 2021, be received.

Carried

Secretarial note: It was requested that the planning, progress and outcomes for the Multi-Agency Coordination Centre project be addressed at the next meeting (8 September 2021).

 

Northland CDEM Group Plan (Item 6.3)

ID: A1450729

Report from Victoria Harwood, Civil Defence Emergency Management Officer

Moved (Mai/Smith)

1.         That the report ‘Northland CDEM Group Plan ’ by Victoria Harwood, Civil Defence Emergency Management Officer and dated 10 June 2021, be received.

2.         That the ‘Draft Northland CDEM Group Plan 2021-2026’ be approved for public consultation starting 21 June 2021

.Carried

Secretarial note: Amendments and suggestions to the Group Plan:

·         That the road between Auckland to Northland on the map at the start of the Group Plan be connected.

·         It was noted that the Group Plan was very principle-based, and there would be merit adding a paragraph explaining that there are operational procedures sitting under this plan.

·         That a summary document or paragraph be included outlining the Plan’s ‘key highlights’ to draw people’s attention throughout the submissions process.

 

 

Tsunami Response - 5 March Debrief Outcomes and Recommendations for Improvement (Item 6.4)

ID: A1450730

Report from Shona Morgan, Civil Defence Emergency Management Officer - Community Resilience

Moved (Mosby/Stolwerk)

That the report ‘Tsunami Response - 5 March Debrief Outcomes and Recommendations for Improvement’ by Shona Morgan, Civil Defence Emergency Management Officer - Community Resilience and dated 10 June 2021, be received.

Carried

Secretarial note: It was suggested that there would be merit bringing the ‘Northland Police Intelligence Product’ document to the table to review.

 

 

National Emergency Management Agency (NEMA) Post Event Report for the Hikurangi and Kermadec Islands Earthquakes (Item 6.5)

ID: A1450731

Report from Graeme MacDonald, Civil Defence Emergency Management Manager

Moved (Stolwerk/Hill)

1.    That the report ‘National Emergency Management Agency (NEMA) Post Event Report for the Hikurangi and Kermadec Islands Earthquakes by Graeme MacDonald, Civil Defence Emergency Management Manager and dated 10 June 2021, be received.

2.    That the Northland CDEM Group raises the recommendations contained in the agenda item with NEMA directly. These recommendations are:

1.    That the Northland CDEM Group requests that NEMA provide an update on how it proposes to speed up tsunami warning messaging (Pacific Tsunami Warning Centre).

2.    That the Northland CDEM Group requests that NEMA includes Pacific Tsunami Warning Centre advisories and warnings into the tsunami warning process for New Zealand i.e. the advisory or warning be formally acknowledged, to enable more timely, accurate and credible information to be available to communities, emergency managers and responders (Pacific Tsunami Warning Centre).

3.    That Northland CDEM Group requests that NEMA revises its Long or Strong messaging to include a caveat to take into consideration the findings of the GNS report above (Long or Strong, Get Gone messaging).

4.    That Northland CDEM Group requests that NEMA revisits its view on the use of all alerting mechanisms in near source events to ensure that all possible actions are taken to provide any possible formal alerts (Long or Strong, Get Gone messaging).

Carried

Secretarial note:

·         NEMA Representative, Malinda Meads, to formally take the resolutions pertaining to Item 6.5 back to NEMA and report back at the next CDEM Group meeting 8 September 2021.

·         Suggested amendments to the NEMA Post Event Report

o   That the location of Whangārei on the map (Page 18 of the report) be corrected.

o   That section 4.3 ‘Use of locally owned tsunami warning signs’ (Page 19 of the report) be corrected to reflect that tsunami warning sirens were activated, right down to the bottom of the West Coast (Ruawai); not just the East and Northern part of the West Coast of Northland.

 

Tsunami Siren Replacement Programme (Item 6.6)

ID: A1450732

Report from Victoria Harwood, Civil Defence Emergency Management Officer

Moved (Collard/Stolwerk)

That the report ‘Tsunami Siren Replacement Programme’ by Victoria Harwood, Civil Defence Emergency Management Officer and dated 10 June 2021, be received.

Carried

Secretarial note: A number of questions and answers were provided during a verbal update by NRC Deputy CDEM Group Manager, Victoria Harwood. A further update on progress on the tender process and project rollout will be provided at the next meeting.

 

 

Whakamutunga (Conclusion)

The meeting concluded at 12.25pm.