Council Meeting

15 June 2021

Northland Regional Council Minutes

 

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 15 June 2021, commencing at 10.30am

 

 

Tuhinga/Present:

Chairperson, Penny Smart

Councillors:

Terry Archer

Justin Blaikie

Jack Craw

Colin Kitchen

Amy Macdonald

Marty Robinson

Rick Stolwerk

Joce Yeoman

 

I Tae Mai/In Attendance:

Full Meeting

Independent Financial Advisor

Chief Executive Officer (via audio visual link)

Deputy Chief Executive Officer

GM - Regulatory Services

GM - Strategy, Governance and Engagement

Finance Manager

Governance Support Manager

Part Meeting

GM - Customer Service - Community Resilience

GM – Environmental Services

Financial Accountant

Transport Manager

Policy Specialist

 

Secretarial Note:  The meeting was not livestreamed due to technical issues.

 

The Chair declared the meeting open at 10.37am.  Proceedings commenced with the Tauāki a roto by full council.

Ngā whakapahā/Apologies (Item 3.0)

The apology from the Independent Audit & Risk Advisor for non-attendance was noted.

Nga whakapuakanga/Declarations of Conflicts of Interest (Item 4.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Confirmation of Minutes - Council Meeting held on 18 May 2021 and Extraordinary Council Meeting held on 19 May 2021 (Item 5.1)

ID: A1450263

Report from Chris Taylor, Governance Support Manager

Moved (Kitchen/Yeoman)

That the minutes of the council meetings held on 18 May and 19 May 2021 be confirmed as a true and correct record.

Carried

 

Receipt of Action Sheet (Item 5.2)

ID: A1449003

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Robinson)

That the action sheet be received.

Carried

 

Financial Report to 31 May 2021 (Item 6.1)

ID: A1449660

Report from Vincent McColl, Financial Accountant

Moved (Craw/Stolwerk)

That the report ‘Financial Report to 31 May 2021’ by Vincent McColl, Financial Accountant and dated 2 June 2021, be received.

Carried

 

Councillor Appointments and Portfolios (Item 7.1)

ID: A1443351

Report from Chris Taylor, Governance Support Manager

Moved (Blaikie/Stolwerk)

1.         That the report ‘Councillor Appointments and Portfolios’ by Chris Taylor, Governance Support Manager and dated 13 May 2021, be received.

2.         That Councillor Archer be appointed:

·    Deputy Chair of the Regional Transport Committee (replacing Councillor Blaikie);

·    Member of the Regional Economic Development Service Delivery Working Party (replacing Councillor Kitchen);

·    Member of Te Taitokerau Māori and Council Working Party (the membership being full council); and

·    Chair of the Whangarei District Council/Northland Regional Council Whangārei Public Transport Working Party (replacing Councillor Blaikie as a member and taking the position of Chair in place of Councillor Stolwerk).

Carried

 

Regional Land Transport Plan for Northland 2021-2027 (Item 7.2)

ID: A1447040

Report from Chris Powell, Transport Manager - Northland Transport Alliance

Moved (Stolwerk/Archer)

1.         That the report ‘Regional Land Transport Plan for Northland 2021-2027’ by Chris Powell, Transport Manager - Northland Transport Alliance and dated 25 May 2021, be received.

2.         That the Northland Regional Council approve the Regional Land Transport Plan for Northland 2021-2027 compiled by the Regional Transport Committee.

3.         That the Northland Regional Council approve the amended “State Highway Improvements” spreadsheet distributed after the release of the council agenda.

4.         That Northland Regional Council approve the submission of the Regional Land Transport Plan for Northland 2021-2027 to Waka Kotahi NZ Transport Agency by 30 June 2021.

5.         That the GM – Customer Services/Community Resilience be authorised to make any necessary minor drafting, typographical, rounding or presentation corrections to the Regional Land Transport Plan for Northland 2021-2027 prior to being submitted to Waka Kotahi NZ Transport Agency.

Carried

 

Secretarial Note: Appreciation was extended to the team involved in finalising the Regional Land Transport Plan for Northland.

 

Kawakawa Taumārere River Working Group Terms of Reference Update

(Item 7.3)

ID: A1448379

Report from Joseph Camuso, Rivers & Natural Hazards Manager and Matt Jolly, River Management Officer

Moved (Blaikie/Kitchen)

1.         That the report ‘Kawakawa Taumārere River Working Group Terms of Reference Update’ by Joseph Camuso, Rivers & Natural Hazards Manager and Matt Jolly, River Management Officer and dated 28 May 2021, be received.

2.         That the proposed changes to the membership of the Taumārere Working Group be adopted by council (with a further amendment to the ‘Functions’ section to specify the Taumārere Flood Management Plan).

Carried

 

Secretarial Note:  A formal request to be made to Far North District Council that it establishes its own Taumārere wastewater working party to distinguish that this was not a responsibility of the regional council.

 

Health and Safety Report (Item 8.1)

ID: A1448677

Report from Kelcie Mills, Health and Safety Advisor

Moved (Robinson/Macdonald)

That the report ‘Health and Safety Report’ by Kelcie Mills, Health and Safety Advisor and dated 31 May 2021, be received.

Carried

 

Chair's Report to Council (Item 8.2)

ID: A1448106

Report from Penny Smart, Chair

Moved (Smart/Robinson)

That the report ‘Chair's Report to Council’ by Penny Smart, Chair and dated 31 May 2021, be received.

Carried

 

Chief Executive’s Report to Council (Item 8.3)

ID: A1447985

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Stolwerk/Macdonald)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 31 May 2021, be received.

Carried

 

Secretarial Note:

·        Future reporting to provide greater detail on consent applications ‘on hold’.

·        Staff to confirm whether any of the significant non compliance results related to municipal supplies.

 

Northland Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2020/21 (Item 8.4)

ID: A1447030

Report from Darryl Jones, Economist

Moved (Kitchen/Yeoman)

That the report ‘Northland Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2020/21’ by Darryl Jones, Economist and dated 25 May 2021, be received.

Carried

 

Receipt of Committee Minutes (Item 9.1)

ID: A1448732

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Macdonald)

That the unconfirmed minutes of the:

·        Regional Transport Committee – 14 April 2021;

·        Extraordinary Regional Transport Committee (Regional Land Transport Plan and Regional Passenger Transport Plan Deliberations) - 11 May 2021; and

·        Kaipara Moana Remediation Joint Committee – 17 May 2021

be received.

Carried

 

Working Party Updates and Chairpersons' Briefings (Item 9.2)

ID: A1448997

Report from Sally Bowron, Strategy, Governance and Engagement Team Admin/PA

Moved (Robinson/Stolwerk)

That the report ‘Working Party Updates and Chairpersons' Briefings’ be received.

Carried

 

Secretarial Note: The Chairs of the respective working parties provided a verbal update on the current priorities and work programmes for these subordinate bodies.

 

Kaupapa ā Roto/Business with Public Excluded (Item 10.0)

Moved (Smart/Craw)

1.            That the public be excluded from the proceedings of this meeting to consider confidential matters.

 

2.            That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

 

Item No.

Item Issue

Reasons/Grounds

10.1

Confirmation of Confidential Minutes - Council Meeting 18 May 2021 and Extraordinary Council Meeting 19 May 2021

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

10.2

Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

 

10.3

Externally Managed Funds - Changes to the SIPO

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to prevent the disclosure or use of official information for improper gain or improper advantage s7(2)(j).

 

3.            That the Independent Advisor be permitted to stay during business with the public excluded.

Carried

 

Whakamutunga (Conclusion)

The meeting concluded at 12.01pm.