15 June 2021
Northland Regional
Council Minutes
Meeting held in the Council Chamber
36 Water Street, Whangārei
on Tuesday 15 June 2021, commencing at 10.30am
Tuhinga/Present:
Chairperson, Penny Smart
Councillors:
Terry Archer
Justin Blaikie
Jack Craw
Colin Kitchen
Amy Macdonald
Marty Robinson
Rick Stolwerk
Joce Yeoman
I
Tae Mai/In Attendance:
Full Meeting
Independent Financial Advisor
Chief Executive Officer (via
audio visual link)
Deputy Chief Executive Officer
GM - Regulatory Services
GM - Strategy, Governance and Engagement
Finance Manager
Governance Support Manager
Part Meeting
GM - Customer Service - Community Resilience
GM – Environmental Services
Financial Accountant
Transport Manager
Policy Specialist
Secretarial Note: The meeting
was not livestreamed due to technical issues.
The Chair declared the meeting open at 10.37am.
Proceedings commenced with the Tauāki a roto by full council.
Ngā
whakapahā/Apologies (Item
3.0)
The apology from the Independent Audit & Risk Advisor for
non-attendance was noted.
Nga
whakapuakanga/Declarations of Conflicts of Interest (Item 4.0)
It was advised that councillors should make declarations
item-by-item as the meeting progressed.
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Confirmation of Minutes - Council Meeting
held on 18 May 2021 and Extraordinary Council Meeting held on 19 May 2021 (Item 5.1)
ID: A1450263
Report from Chris Taylor, Governance Support Manager
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Moved
(Kitchen/Yeoman)
That the minutes of the council
meetings held on 18 May and 19 May 2021 be confirmed as a true and correct
record.
Carried
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Receipt of Action
Sheet (Item 5.2)
ID: A1449003
Report from Chris Taylor, Governance Support Manager
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Moved (Stolwerk/Robinson)
That the action sheet be
received.
Carried
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Financial Report to 31 May 2021 (Item 6.1)
ID: A1449660
Report from Vincent McColl, Financial Accountant
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Moved (Craw/Stolwerk)
That the report ‘Financial
Report to 31 May 2021’ by Vincent McColl, Financial Accountant and
dated 2 June 2021, be received.
Carried
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Councillor Appointments and Portfolios (Item 7.1)
ID: A1443351
Report from Chris Taylor, Governance Support Manager
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Moved
(Blaikie/Stolwerk)
1. That
the report ‘Councillor Appointments and Portfolios’ by Chris
Taylor, Governance Support Manager and dated 13 May 2021, be received.
2. That
Councillor Archer be appointed:
· Deputy Chair of
the Regional Transport Committee (replacing Councillor Blaikie);
· Member of the
Regional Economic Development Service Delivery Working Party (replacing
Councillor Kitchen);
· Member of Te
Taitokerau Māori and Council Working Party (the membership being full
council); and
· Chair of the
Whangarei District Council/Northland Regional Council Whangārei Public
Transport Working Party (replacing Councillor Blaikie as a member and taking
the position of Chair in place of Councillor Stolwerk).
Carried
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Regional Land
Transport Plan for Northland 2021-2027 (Item
7.2)
ID: A1447040
Report from Chris Powell, Transport Manager - Northland
Transport Alliance
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Moved (Stolwerk/Archer)
1. That
the report ‘Regional Land Transport Plan for Northland 2021-2027’
by Chris Powell, Transport Manager - Northland Transport Alliance and dated
25 May 2021, be received.
2. That
the Northland Regional Council approve the Regional Land Transport Plan for
Northland 2021-2027 compiled by the Regional Transport Committee.
3. That
the Northland Regional Council approve the amended “State Highway
Improvements” spreadsheet distributed after the release of the council
agenda.
4. That
Northland Regional Council approve the submission of the Regional Land
Transport Plan for Northland 2021-2027 to Waka Kotahi NZ Transport Agency by
30 June 2021.
5. That the GM –
Customer Services/Community Resilience be authorised to make any necessary
minor drafting, typographical, rounding or presentation corrections to the
Regional Land Transport Plan for Northland 2021-2027 prior to being submitted
to Waka Kotahi NZ Transport Agency.
Carried
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Secretarial Note: Appreciation was extended to the team
involved in finalising the Regional Land Transport Plan for Northland.
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Kawakawa Taumārere
River Working Group Terms of Reference Update
(Item 7.3)
ID: A1448379
Report from Joseph Camuso, Rivers & Natural Hazards
Manager and Matt Jolly, River Management Officer
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Moved (Blaikie/Kitchen)
1. That
the report ‘Kawakawa Taumārere River Working Group Terms of
Reference Update’ by Joseph Camuso, Rivers & Natural Hazards
Manager and Matt Jolly, River Management Officer and dated 28 May 2021, be
received.
2. That
the proposed changes to the membership of the Taumārere Working Group be
adopted by council (with a further amendment to the ‘Functions’
section to specify the Taumārere Flood Management Plan).
Carried
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Secretarial Note: A formal request to be made to
Far North District Council that it establishes its own Taumārere wastewater
working party to distinguish that this was not a responsibility of the
regional council.
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Health and Safety Report (Item 8.1)
ID: A1448677
Report from Kelcie Mills, Health and Safety Advisor
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Moved (Robinson/Macdonald)
That the report ‘Health
and Safety Report’ by Kelcie Mills, Health and Safety Advisor and dated
31 May 2021, be received.
Carried
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Chair's Report to
Council (Item 8.2)
ID: A1448106
Report from Penny Smart, Chair
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Moved (Smart/Robinson)
That the report ‘Chair's
Report to Council’ by Penny Smart, Chair and dated 31 May 2021, be
received.
Carried
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Chief
Executive’s Report to Council (Item 8.3)
ID: A1447985
Report from Malcolm Nicolson, Chief Executive Officer
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Moved (Stolwerk/Macdonald)
That the report ‘Chief
Executive’s Report to Council’ by Malcolm Nicolson, Chief
Executive Officer and dated 31 May 2021, be received.
Carried
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Secretarial Note:
·
Future reporting to provide greater detail on consent
applications ‘on hold’.
·
Staff to confirm whether any of the significant non
compliance results related to municipal supplies.
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Northland Inc.
Limited: Reporting Against Statement of Intent - Quarter Three 2020/21 (Item 8.4)
ID: A1447030
Report from Darryl Jones, Economist
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Moved (Kitchen/Yeoman)
That the report ‘Northland
Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2020/21’
by Darryl Jones, Economist and dated 25 May 2021, be received.
Carried
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Receipt of Committee Minutes (Item 9.1)
ID: A1448732
Report from Chris Taylor, Governance Support Manager
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Moved (Stolwerk/Macdonald)
That the unconfirmed minutes of
the:
· Regional
Transport Committee – 14 April 2021;
· Extraordinary
Regional Transport Committee (Regional Land Transport Plan and Regional
Passenger Transport Plan Deliberations) - 11 May 2021; and
· Kaipara
Moana Remediation Joint Committee – 17 May 2021
be received.
Carried
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Working Party Updates
and Chairpersons' Briefings (Item 9.2)
ID: A1448997
Report from Sally Bowron, Strategy, Governance and
Engagement Team Admin/PA
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Moved (Robinson/Stolwerk)
That the report ‘Working
Party Updates and Chairpersons' Briefings’ be received.
Carried
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Secretarial Note: The Chairs of the respective working
parties provided a verbal update on the current priorities and work
programmes for these subordinate bodies.
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Kaupapa ā Roto/Business with Public Excluded (Item 10.0)
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Moved (Smart/Craw)
1.
That the public be excluded from the proceedings of this meeting to
consider confidential matters.
2.
That the general subject of the matters to be considered whilst the
public is excluded, the reasons for passing this resolution in relation to
this matter, and the specific grounds under the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution, are as
follows:
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Item No.
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Item Issue
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Reasons/Grounds
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10.1
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Confirmation
of Confidential Minutes - Council Meeting 18 May 2021 and Extraordinary
Council Meeting 19 May 2021
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The public
conduct of the proceedings would be likely to result in disclosure of
information, as stated in the open section of the meeting -.
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10.2
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Human
Resources Report
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The public
conduct of the proceedings would be likely to result in disclosure of
information, the withholding of which is necessary to protect the privacy
of natural persons, including that of deceased natural persons s7(2)(a).
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10.3
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Externally
Managed Funds - Changes to the SIPO
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The public
conduct of the proceedings would be likely to result in disclosure of
information, the withholding of which is necessary to enable council to
carry out, without prejudice or disadvantage, commercial activities
s7(2)(h) and the withholding of which is necessary to prevent the
disclosure or use of official information for improper gain or improper
advantage s7(2)(j).
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3.
That the Independent Advisor be permitted to stay during business with
the public excluded.
Carried
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Whakamutunga (Conclusion)
The meeting concluded at 12.01pm.