UnconfirmedCivil Defence Emergency Management Group Meeting

8 September 2021

Civil Defence Emergency Management Group Meeting Minutes

 

Meeting held via audiovisual link

on Wednesday 8 September 2021, commencing at 11.00am

 

 

Tuhinga/Present:

Chair, NRC Councillor, Rick Stolwerk

WDC Mayor, Whangarei Mayor, Sheryl Mai

KDC Alternate Councillor Anna Curnow

FNDC Councillor Dave Collard

NZ Police Representative Alternate Inspector Al Symonds

FENZ Representative Commander Wipari Henwood

NEMA Representative Malinda Meads (Observer Status)

 

I Tae Mai/In Attendance:

Full Meeting

NRC GM Community Resilience, Tony Phipps

Northland CDEM, Graeme MacDonald

FNDC Councillor Kelly Stratford

WDC Councillor Nicholas Connop

NRC Chair Penny Smart

Northland CDEM,  Shona Morgan

Northland CDEM, Demi Exley

Northland CDEM, Sarah Boniface

Northland CDEM, Mana Wright

Northland CDEM, Victoria Harwood

Northland CDEM, Evania Arani

Northland CDEM, Bill Hutchinson

NRC Online Services Officer, Papanui Polamalu

Committee Secretary, Laura Exton

 

Part Meeting

NEMA Chief Advisor to Deputy Chief Executive, Anthony Richards

NEMA Manager Communications, Anthony Frith

NEMA Manager Operations, Roger Ball

NEMA Deputy Chief Executive Emergency Management, Gary Knowles

 

 

The Chair declared the meeting open with a karakia at 11.02am.

Ngā Mahi Whakapai/Housekeeping (Item 1.0)

The Civil Defence Emergency Management Group meeting was held via audiovisual link due to COVID-19 Alert Levels and protocols. Members were advised that to ensure public access to the meeting, it was being livestreamed.

It was advised that FNDC Councillor Kelly Stratford is to replace Councillor Ann Court as the alternate for Councillor Dave Collard.

Action: in other business, it was noted that a drought risk assessment for the 2021/2022 summer should be put in the next meeting agenda on 10 November 2021.

Ngā whakapahā/Apologies (Item 2.0)

 

Moved (Stolwerk / Curnow)

That the apologies from KDC Mayor Dr Jason Smith and NZ Police Rep Superintendent Tony Hill for non-attendance be received.

Carried

Nga whakapuakanga/Declarations of Conflicts of Interest (Item 3.0)

It was advised that members should make declarations item-by-item as the meeting progressed.

 

Confirmation of Minutes - CDEM Group Meeting 16 June 2021 (Item 4.1)

Report from Laura Exton, Executive Assistant

Moved (Collard/Stolwerk)

That the minutes of the CDEM Group meeting held on 16 June 2021 be confirmed as a true and correct record.

Carried

 

 

NEMA Monthly Update and Letter to Northland CDEM - Tsunami readiness and response (Item 5.1)

Report from Graeme MacDonald, Emergency Management Manager

Moved (Stolwerk/Henwood)

That the report ‘NEMA Monthly Update and Letter to Northland CDEM - Tsunami readiness and response’ by Graeme MacDonald, Emergency Management Manager and dated 30 August 2021, be received.

Carried

 

 

CEG Chair's Report (Item 6.1)

Report from Graeme MacDonald, Emergency Management Manager

Moved (Curnow/Mai)

That the report ‘CEG Chair's Report ’ by Graeme MacDonald, Emergency Management Manager and dated 11 August 2021, be received.

Carried

 

 

Northland CDEM Group, CEG and Group appointments (Item 6.2)

Report from Graeme MacDonald, Emergency Management Manager

Moved (Henwood/Mai)

That the report ‘Northland CDEM Group, CEG and Group appointments ’ by Graeme MacDonald, Emergency Management Manager and dated 19 August 2021, be received.

Carried

Secretarial note: FNDC have advised that they are working on getting an additional Controller.

Secretarial note: Northland CDEM Manager advised that we are looking to bring on additional Controllers for KDC.

Action: Secretary to change the FENZ Representative Commander from Brad Mosby to Wipari Henwood.

 

Funding for a Te Tai Tokerau Support Services Directory (Item 6.3)

Report from Claire Nyberg, Civil Defence Emergency Management - Welfare

Moved (Stolwerk/Collard)

1.         That the report ‘Funding for a Te Tai Tokerau Support Services Directory’ by Claire Nyberg, Civil Defence Emergency Management - Welfare and dated 25 August 2021, be received.

2.         That the Coordination Executive Group support the application for funding $18k to develop a Support Service Directory for Te Tai Tokerau to enhance the Welfare Needs Assessment Project.

Carried

Secretarial note: this item was discussed at the CDEM Coordinating Executive Group, where all were in favour of supporting this project.

 

Capability Development (Item 6.4)

Report from Shona Morgan, Emergency Management Response Specialist

Moved (Stolwerk/Henwood)

That the report ‘Capability Development’ by Shona Morgan, Emergency Management Response Specialist and dated 25 August 2021, be received.

Carried

 

Northland Civil Defence Emergency Management Group Iwi Engagement Overview (Item 6.5)

Report from Sarah Boniface, Emergency Management Specialist; Demi Exley, Emergency Management Specialist and Mana Wright, Emergency Management Partnership Specialist

Moved (Mai/Collard)

That the report ‘Northland Civil Defence Emergency Management Group Iwi Engagement Overview’ by Sarah Boniface, Emergency Management Specialist; Demi Exley, Emergency Management Specialist and Mana Wright, Emergency Management Partnership Specialist and dated 30 August 2021, be received.

Carried

 

 

Northland Civil Defence Emergency Management COVID-19 Delta Variant Resurgence Response (Item 6.6)

Report from Graeme MacDonald, Emergency Management Manager

Moved (Mai/Henwood)

That the presentation:

                         Northland Civil Defence Emergency Management COVID-19 Delta Variant Resurgence Response

be received.

Carried

Secretarial note: it was asked how to connect those who cannot be helped by other welfare agencies during the COVID-19 Delta Variant Resurgence? It was advised that these ‘custom cases’ should be sent to the Civil Defence Welfare team via welfare@nrc.govt.nz.

 

Multi-Agency Coordination Centre Verbal Update (Item 6.7)

Report from Graeme MacDonald, Emergency Management Manager

Moved (Stolwerk/Collard)

That the verbal update ‘Multi-Agency Coordination Centre Verbal Update’ by Graeme MacDonald, Emergency Management Manager and dated 31 August 2021, be received.

Carried

Secretarial note: Graeme MacDonald gave a verbal update on behalf of Mel Tipton, FENZ Property Manager, on the Multi-Agency Coordination Centre. Key points included:

·         Fire and Emergency New Zealand Deputy Chief Executive has approved in principal, the feasibility of a Multi-Agency Coordination Centre being developed.

·         The site comprises 10 allotments located on the corner of Bank Street and Mansfield Terrace in Whangārei.

·         FENZ will provide a presentation  at the next CDEM Coordinating Executive Group meeting 10 November 2021.

Action: report on the Multi-Agency Coordination Centre to go to Northland Forward Together on 23 November 2021.

 

Whakamutunga (Conclusion)

The meeting concluded with a karakia at 11.59am.