16 November 2021
Northland Regional
Council Minutes
Meeting held remotely
on Tuesday 16 November 2021, commencing at 10.30am
Tuhinga/Present:
Chairperson, Penny Smart
Councillors:
Terry Archer
Jack Craw
Colin Kitchen
Amy Macdonald
Marty Robinson
Rick Stolwerk
Joce Yeoman
I
Tae Mai/In Attendance:
Full or Part Meeting
Independent Audit & Risk Advisor
Individual Financial Advisor
Tumuaki - Chief Executive Officer
Pou Taumatua - GM Corporate Services
Pou Tiaki Taiao - GM Environmental Services
Pou Whakaritenga - GM Regulatory Services
Pou Manawhakahaere – GM Governance and Engagement
Pou
Tiaki Hapori - GM – Community Resilience
Pou Tiaki Pūtaiao - GM –
Biosecurity
Human Resources Manager
Financial Accountant
Biosecurity Manager – Marine
Economist
Economic Policy Advisor
Strategic Policy Specialist
Governance Specialist
The Chair declared the meeting open at 10.33am and commenced
proceedings with a karakia.
Secretarial Note: Due to the current Covid-19 restrictions
and the meeting being conducted fully remotely, proceedings were livestreamed
in order to be open to the public.
Ngā
whakapahā/Apologies (Item
1.0)
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Moved (Macdonald/Robinson)
That the apology from Councillor
Blaikie for non-attendance be received.
Carried
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Nga
whakapuakanga/Declarations of Conflicts of Interest (Item 2.0)
It was advised that councillors should make declarations
item-by-item as the meeting progressed.
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Confirmation of Minutes - Council Meeting 19
October 2021 (Item 5.1)
Report from Chris Taylor, Governance Specialist
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Moved
(Craw/Stolwerk)
That the minutes of the council
meeting held on 19 October 2021, be confirmed as a true and correct record.
Carried
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Receipt of Action
Sheet (Item 5.2)
Report from Chris Taylor, Governance Specialist
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Moved (Robinson/Yeoman)
That the action sheet be
received.
Carried
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Financial Report to 31 October 2021 (Item 6.1)
Report from Vincent McColl, Financial Accountant
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Moved (Stolwerk/Kitchen)
That the report ‘Financial
Report to 31 October 2021’ by Vincent McColl, Financial Accountant and
dated 3 November 2021, be received.
Carried
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Secretarial Note: It was acknowledged that
Covid-19 was impacting on council's
operational capacity resulting in lower expenditure than planned and the
volatility in the markets was depressing revenue, which was likely to
continue for some time.
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Regional Rates
Collection - update to September 2021 (Item
6.2)
Report from Simon Crabb, Finance Manager
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Moved (Stolwerk/Macdonald)
That the report ‘Regional
Rates Collection - update to September 2021’ by Simon Crabb, Finance
Manager and dated 27 October 2021, be received.
Carried
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Annual Report on the Biosecurity Operational
Plan (Item 7.1)
Report from Don McKenzie, Pou Tiaki Pūtaiao - GM
Biosecurity
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Moved (Craw/Robinson)
1. That
the report ‘Annual Report on the Biosecurity Operational Plan” by
Don McKenzie, Group Manager Biosecurity- Pou Tiaki Pūtaiao and dated 2
November 2021, be received.
2. That
council adopts the Biosecurity Annual Report as the record of actions
undertaken during the 2020-2021 year and in accordance with the objectives of
the Pest Management and Marine Pathway Management Plan 2017-2027.
3. That
the Biosecurity Group Manager be delegated authority to make any minor
design, editing, grammatical or accuracy amendments, prior to the Annual
Report being published.
Carried
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Secretarial Note: The Biosecurity Team was
acknowledged for the Annual Report and its ‘spectacular’
performance given the challenging year.
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Clean Hull Plan -
Update to a National Pathway Management Plan
(Item 7.2)
Report from Kathryn Lister, Biosecurity Manager Marine
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Moved (Stolwerk/Craw)
1. That
the report ‘Clean Hull Plan - Update to a National Pathway Management
Plan’ by Kathryn Lister, Biosecurity Manager Marine and dated 1
November 2021, be received.
2. That
council endorses staff to continue to develop the Clean Hull Plan as a
National Pathway Management Plan under the Biosecurity Act 1993.
Carried
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Secretarial Note: Appreciation was extended to
staff for demonstrating national leadership in the development of the Pathway
Management Plan.
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Hundertwasser Art
Centre: Revoking a condition of funding to appoint a council representative
to the governance group (Item 7.3)
Report from Darryl Jones, Economist and Emmanouela
Galanou, Economic Policy Advisor
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Moved (Robinson/Macdonald)
1. That
the report ‘Hundertwasser Art Centre: Revoking a condition of funding
to appoint a council representative to the governance group’ by Darryl
Jones, Economist and Emmanouela Galanou, Economic Policy Advisor and dated 2
November 2021, be received.
2. That
condition (v), relating to the appointment of a Northland Regional Council
representative to the independent board operating the Hundertwasser Art
Centre (HAC), associated with the decision to provide up to $1.5 million
(excl GST) in funding for the HAC made at the council meeting on
21 February 2017, is revoked.
Carried
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Draft NRC submission
- Emissions reduction discussion document
(Item 7.4)
Report from Justin Murfitt, Strategic Policy Specialist
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Moved (Macdonald/Kitchen)
1. That
the report ‘Draft NRC submission - Emissions reduction discussion
document’ by Justin Murfitt, Strategic Policy Specialist and dated 3
November 2021, be received.
2. That
feedback on the draft submission from non-elected TTMAC members be considered
in further development of the draft submission.
3. That
council approves the submission to be lodged with the Ministry for the
Environment.
4. That
the Pou Tiaki Taiao – Group Manager Environmental Services be
authorised to make any minor amendments for the purposes of readability or
grammar prior to it being lodged.
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An amendment was moved
(Robinson/Kitchen)
1. That
the report ‘Draft NRC submission - Emissions reduction discussion
document’ by Justin Murfitt, Strategic Policy Specialist and dated 3
November 2021, be received.
2. That
feedback on the draft submission from non-elected TTMAC members be considered
in further development of the draft submission.
3. That
council endorse the submission (as tabled), and that Chair Smart and
Cr Macdonald be authorised to make further amendments and approve the final
submission to be lodged with the Ministry for the Environment.
4. That
the Pou Tiaki Taiao – Group Manager Environmental Services be
authorised to make any minor amendments for the purposes of readability or
grammar prior to it being lodged.
Carried
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The substantive motion,
being the amendment to the original motion, was then put and carried.
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Health and safety report (Item 8.1)
Report from Kelcie Mills, Health and Safety Advisor
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Moved (Kitchen/Stolwerk)
That the report ‘Health
and safety report’ by Kelcie Mills, Health and Safety Advisor and dated
28 October 2021, be received.
Carried
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Chair's Report to
Council (Item 8.2)
Report from Penny Smart, Chair
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Moved (Smart/Macdonald)
That the report ‘Chair's
Report to Council’ by Penny Smart, Chair and dated 5 November 2021, be
received.
Carried
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Chief
Executive’s Report to Council (Item 8.3)
Report from Malcolm Nicolson, Tumuaki - Chief Executive
Officer
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Moved (Yeoman/Macdonald)
That the report ‘Chief
Executive’s Report to Council’ by Malcolm
Nicolson, Tumuaki - Chief Executive Officer and dated
31 October 2021, be received.
Carried
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Secretarial Note:
·
Compliments were extended to the newly appointed Group
Managers and Deputy Group Managers.
·
Appreciation was extended to the maritime
team in their preparedness for what would be a busy summer period.
·
Staff undertook to keep the Chair of the
Biosecurity and Biodiversity Working Party abreast of progress accessing
property in order to undertake deer eradication.
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Receipt of Committee Minutes (Item 9.1)
Report from Chris Taylor, Governance Specialist
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Moved (Stolwerk/Kitchen)
That the unconfirmed minutes of
the:
· Civil
Defence Emergency Management Group meeting – 8 September 2021
· Te
Oneroa-a-Tōhe Board meeting – 15 October 2021.
be received.
Carried
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Secretarial Note:
·
The Chairs of the committees provided a verbal update on key
priorities and workstreams.
·
Appreciation was extended to the previous GM –
Customer Services/Community Resilience, Tony Phipps, for his long service to
Civil Defence Emergency Management.
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Working Party Updates
and Chairpersons' Briefings (Item 9.2)
Report from Sally Bowron, Strategy, Governance and
Engagement Team Admin/PA
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Moved (Craw/Macdonald)
That the report
‘Working Party Updates and Chairpersons' Briefings’ be received.
Carried
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Secretarial Note: The Chair of
the Biodiversity and Biosecurity Working Party provided a verbal update on
key work programmes.
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Kaupapa ā Roto/Business with Public Excluded (Item 10.0)
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Moved
(Smart/Robinson)
1.
That the public be excluded from the proceedings of this meeting to
consider confidential matters.
2.
That the general subject of the matters to be considered whilst the
public is excluded, the reasons for passing this resolution in relation to
this matter, and the specific grounds under the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution, are as
follows:
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Item No.
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Item Issue
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Reasons/Grounds
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10.1
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Confirmation
of Confidential Minutes - Council Meeting 19 October 2021
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The public
conduct of the proceedings would be likely to result in disclosure of
information, as stated in the open section of the meeting -.
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10.2
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Human
Resources Report
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The public
conduct of the proceedings would be likely to result in disclosure of
information, the withholding of which is necessary to protect the privacy
of natural persons, including that of deceased natural persons s7(2)(a).
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3.
That the Independent Advisors be permitted to stay during business
with the public excluded.
Carried
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Whakamutunga (Conclusion)
The meeting concluded at 11.26am.