Joint Climate Change Adaptation Committee
7 March 2022
Joint Climate Change
Adaptation Committee Minutes
Meeting held in the Remotely via Zoom link
on Monday 7 March 2022, commencing at 1.00pm
Tuhinga/Present:
Chairperson, NRC Councillor, Councillor Amy Macdonald
Deputy Chairperson, Whangārei and Te Karearea
Representative, Delaraine Armstrong
FNDC Councillor David Clendon
Te Uri o Hau and Te Roroa Representative Fiona Kemp
WDC Councillor Anna Murphy
KDC Mayor Jason Smith
I Tae Mai/In
Attendance:
Full Meeting
NRC Natural Hazards Advisor, Jan van der Vliet
NRC Group Manager - Community Resilience, Victoria
Harwood
NRC Strategic Policy Specialist, Justin Murfitt
NRC Climate Change Manager, Tom FitzGerald
NRC PA to Group Manager – Community Resilience, Nicky
Hansen
NRC Committee Secretariat, Erica Wade
FNDC Donald Sheppard
KDC CEO, Louise Millar
KDC Climate Change Advisor, Katy Simon
WDC Senior Strategic Planner, Bernadette Aperahama
WDC Manager - Infrastructure Planning, Sarah Irwin
Tangata whenua representative, Rose Tana
Te Kahu o Taonui, Kiri Sloane-Hobson
NorthTec Principal Academic, Peter Bruce-Iri
Part Meeting
KDC Representative, Snow Tane – joined 1.23
KDC representative, Fiona Kemp – departed 2.07pm
with apologies
KDC Mayor Jason Smith – departed 2.38pm with
apologies
NRC Communications Specialist, Mary de Ruyter –
joined 2.43pm
WDC, Emma Jelsma – joined 2.43pm
The Chair declared the meeting open with a karakia at 1.08pm.
Ngā Mahi Whakapai/Housekeeping (Item 1.0)
The Joint
Climate Change Adaptation Committee meeting was held via audiovisual link due
to COVID-19 Alert Levels and protocols. Members were advised that to ensure
public access to the meeting, it was being livestreamed on the NRC YouTube
Channel.
Ngā
whakapahā/Apologies (Item
2.0)
|
Moved (Armstrong/Macdonald)
That the apologies from NRC CEO
Malcolm Nicholson and NRC tangata whenua representative Thomas Hohaia, for
non-attendance be received.
Carried
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Ngā whakapuakanga/Declarations
of conflicts of interest (item 3.0)
There were no declarations of conflicts of interest
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Confirmation of Minutes - 29 November 2021 (Item 4.1)
Report from Erica Wade, Personal Assistant - Environmental
Services
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Ngā
mahi tūtohutia / Recommendation
Moved (Armstrong/Macdonald)
That the minutes of the Joint
Climate Change Adaptation Committee meeting held on 29 November 2021, be
confirmed as a true and correct record.
Carried
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Receipt of Action Sheet (Item 5.1)
Report from Erica Wade, Personal Assistant -
Environmental Services
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Nga mahi
tutohutia / Recommendation
Moved (Smith/Kemp)
That the action sheet be
received.
Carried
Secretarial note: Confirmation
the next Joint Climate Change Adaptation Committee meeting will be held on 30
May 1pm.
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Adopting Terms of Reference (Item 6.1)
Report from Victoria Harwood, Pou Tiaki Hapori - GM
Community Resilience
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Moved (Armstrong/Murphy)
Recommendation(s)
1. That
the report ‘Adopting Terms of Reference’ by Victoria Harwood, Pou
Tiaki Hapori - GM Community Resilience and dated 17 February 2022, be
received.
2. That
the attached Joint Climate Change Adaptation Committee Terms of Reference are
endorsed.
3. That
the Joint Committee recommend the revised Terms of Reference be adopted by
each member council.
Carried
Secretarial note:
The typo on page 11 should read ‘inconsistent’, not
‘consistent’. This will be amended.
Secretarial Note: As
per standing order 23.4 the mover and seconder agreed to substitute the
motion with the following amendment:
Moved (Armstrong/Murphy)
1. Recommendation
number 3 to be written as; That the Joint Committee recommend the revised
Terms of Reference be put to each member of council for consideration and
adoption.
Carried
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Joint Strategy update (Item 6.2)
Report from Jan van der Vliet, Natural Hazards Advisor
and Justin Murfitt, Strategic Policy Specialist
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Moved (Kemp/Smith)
Ngā mahi tūtohutia
/ Recommendation
· That the report
‘Joint Strategy update’ by Jan van der Vliet, Natural Hazards
Advisor and Justin Murfitt, Strategic Policy Specialist and dated 9 February
2022, be received.
· That the included
Foreword to the Te Tai Tokerau Climate Change Adaptation Strategy be endorsed
by the Committee.
Carried
Secretarial note: That
the following minor changes are made to the adaptation strategy before being
considered by each council:
Moved (Kemp/Smith)
i.
The foreword be relocated to precede the Executive Summary
ii.
On the signatory page amend the text so it refers to
Kaipara District hapu / iwi representatives;
Whangarei District hapu / iwi representatives; Far North District hapu / iwi
representatives; Northland Regional Council Tai Tokerau Maori and Council
(TTMAC) representatives
iii.
In the Author section, add
commentary on the process to select tangata whenua representatives
1.
That the committee endorse the
text relating to 1(iii) being approved by the Chair and Deputy Chair before
being included
2.
That the committee recommends
the adaptation strategy with amendments outlined above be adopted by all
member councils
Carried
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Peer review of the
Joint Strategy (Item 6.3)
Report from Justin Murfitt, Strategic Policy Specialist
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Ngā mahi tūtohutia /
Recommendation
Moved (Murphy / Macdonald)
1. That
the report ‘Peer review of the Joint Strategy’ by Justin Murfitt,
Strategic Policy Specialist and dated 9 February 2022, be received.
Carried
Moved (Macdonald/Clendon)
2. The
Committee agree to incorporating the findings of the peer review into a wider
review of the strategy later this year once pending central government
initiatives are available (such as the National Adaptation and Emissions
Reduction plans).
Carried
Action: Delaraine
to speak with hapu/iwi to identify who can review the strategy against
mātauranga maori content and strategic direction. Staff to contact
Delaraine for clarity.
Action: CATT
will review options for the Matauranga Maori Review and the process and
report back to the JCCAC.
Secretarial note: Secretariat
will record actions on the action sheet for future reference.
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Update on branding
and identity process, including snapshot (Item
6.4)
Report from Mary De Ruyter, Communications Specialist
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Moved (Armstrong
/ Murphy)
Ngā mahi tūtohutia
/ Recommendation
That the report ‘Update on
branding and identity process, including snapshot’ by Mary De Ruyter, Communications
Specialist and dated 9 February 2022, be received.
Carried
Secretarial note:
The branding and identity process will feed into the mātauranga
perspective to climate change.
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Additional Amendment to Joint Climate Change Adaptation
Committee Terms of Reference (Item 6.6)
Report from Victoria Harwood, Pou Tiaki Hapori - GM
Community Resilience
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Recommendation(s)
Moved (Snow/Murphy)
1.
That the report ‘Additional Amendment to Joint Climate Change
Adaptation Committee Terms of Reference’ by Victoria Harwood, Pou Tiaki
Hapori - GM Community Resilience and dated 4 March 2022, be received.
Carried
Moved (Snow/Macdonald)
2.
That the Committee endorse the addition of the ‘Joint Committee
not discharged at triennial elections’ for inclusion in the committee
Terms of Reference.
Carried
Moved (Clendon/Macdonald)
3.
That the committee endorses member councils to have the committee
Terms of Reference adopted by their councils at the next council meetings.
Secretarial note: Recommendation 3, to be
removed as it has been already agreed to in item 6.1
Carried
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Whakamutunga
(Conclusion)
The meeting concluded with a karakia at 3.10pm.