Kaipara Moana Remediation Joint Committee

13 June 2022

Kaipara Moana Remediation Joint Committee Minutes

Meeting held remotely

on Monday 13 June 2022, commencing at 09.30am

Tuhinga (Present):

Tame Te Rangi (Chair), Te Rūnanga o Ngāti Whātua

Penny Smart (Deputy Chair), Northland Regional Council,

Amy Macdonald, Northland Regional Council,  

Daniel Newman, Auckland Council,  

Cherie Povey, Ngā Maunga Whakahī o Kaipara,

Greg Sayers, Auckland Council,  

Jane Sherard, Ngā Maunga Whakahī o Kaipara,

Malcolm Welsh, Te Uri o Hau,

Joce Yeoman, Northland Regional Council,

Georgina Connelly, Te Uri o Hau

I Tae Mai (In Attendance):

Ben Hope - Ringa-Pārongo | Communications Lead, Kaipara Maurikura	John Hutton – Interim Strategic Business Manager, Kaipara Maurikura
Stephanie Versteeg - Amo-Rautaki Pākihi Strategic Business Manager, Kaipara Maurikura	William Wright - Ringa-Hononga Mana Whenua |Mana Whenua Relations Lead, Kaipara Maurikura
Lisette Rawson - Amo-Rauora Kōawa | Catchment Remediation Manager, Kaipara Maurikura	Robyn Stubbing – Notetaker Kaipara Maurikura
Ilka Pelzer – Ministry for the Environment (Observer)	Sandra Harris – KMR Administrator

Secretarial Note: Committee members were welcomed.  Condolences to acknowledge the passing of Pou Tātaki Kaipara Maurikura Justine Daw’s sister.

The Chair declared the meeting open at 9.33am.

Karakia Tīmatanga and Whakatau

Secretarial note: Due to the current COVID-19 restrictions the meeting was conducted fully remotely.  Joint Committee Members were advised and consented to proceedings being livestreamed and recorded in order to be open to the public - https://youtu.be/hPndABjWHjY .

Ngā whakapahā/Apologies (Item 1.0)

Moved ( Connelly / Sherard )

That the apologies from Virginia Warriner (Te Rūnanga o Ngāti Whātua), Justine Daw (Kaipara Maurikura) and Malcolm Nicolson (NRC CEO) for non-attendance be received.

Carried

Ngā whakapuakanga (Declarations of Conflicts of Interest)

It was advised that members should make declarations item-by-item as the meeting progressed.

Confirmation of Minutes - Kaipara Moana Remediation Joint Committee 11 April 2022 (Item 4.1)

Report from Sandra Harris, Administrator Kaipara Maurikura

Moved ( Smart / Yeoman )

That the minutes of the Kaipara Moana Remediation Joint Committee meeting held on 11 April 2022, be confirmed as a true and correct record.

Carried

Receipt of Action Tracker - June 2022 (Item 5.1)

Report from Sandra Harris, Administrator Kaipara Maurikura

Moved ( Yeoman / Sayers )

That the action sheet be received.

Carried

Forward Workplan 2022 (Item 5.2)

Report from Sandra Harris, Administrator Kaipara Maurikura

Moved ( Connelly / Sherard )

That the Indicative Forward Workplan be received.

Carried

Year 3 Annual Work Plan (Final Draft) (Item 6.1)

Report from Stephanie Versteeg, Amo-Rautaki Pākihi | Strategic Business Manager

Moved ( Smart / Connelly )

1.        That the report ‘Year 3 Annual Work Plan (Final Draft)’ by Stephanie Versteeg, Amo-Rautaki Pākihi | Strategic Business Manager and dated 9 June 2022, be received (Attachment 1).

2.        That the Joint Committee confirm and adopt the Year 3 Work Plan and budget, subject to minor adjustments between financial years when expenditure for Year 1 projects is reconciled for FY2021-22 and unspent budget is transferred to FY2022-23 as required.

3.        That the Chair and Deputy Chair are delegated approval of any modifications to the Annual Work Plan to address feedback from the Ministry for the Environment on the draft Work Plan. 

4.        That the Year 3 Annual Work Plan be submitted to the Ministry for the Environment by 30 June, as required under the Deed of Funding, and KMR staff work with the Ministry to finalise the Year 3 budget for multi-year projects as these are confirmed.

Carried

Secretarial note: Member Sherard asked for clarity about the scope of The Forest Bridge Trust (TFBT) contract.  Joint Committee members were informed that KMR will continue a Sediment Reduction Plan-focused contract with clear deliverables to be met through the KMR investment.

Conflict of Interest Management (Item 6.2)

Report from Justine Daw, Pou Tātaki

Moved ( Welsh / Sayers )

1.        That the report ‘Conflict of Interest Management’ by Justine Daw, Pou Tātaki and dated 9 June 2022, be received.

2.        Note that all Joint Committee members are subject to the Northland Regional Council’s Conflict of Interests policy, which records and manages real or perceived conflicts of interest in line with local government good practice.

3.        Note that some Joint Committee members are also subject to Auckland Council’s Conflict of Interests policy, by dint of their representative role on the Joint Committee.

4.        That a report on ‘Conflict of Interest Management’ be provided to the Joint Committee in August 2022, that offers alternative options including legal advice on how to manage Conflicts of Interest across the KMR Programme.

5.        That the current management approach, as set out in the report tabled at the meeting,  continues with any current applications to be declared and managed in accordance with existing operational policies.

Moved ( Sayers / Yeoman )

Carried

Councillor Smart abstained from voting and discussion.

Secretarial note: Joint Committee members acknowledged the conflicts of pecuniary interest as well as perception.  Following Joint Committee discussions an amendment to resolution 4 was made, with a report-back to Joint Committee, and additional motion 5, included. 

In Kind Contributions Policy (Item 6.3)

Report from Lisette Rawson, Amo - Rauora Kōawa  |  Catchment Remediation Manager and Stephanie Versteeg, Amo-Rautaki Pākihi | Strategic Business Manager

1. That the report ‘In Kind Contributions Policy’ by Lisette Rawson, Amo - Rauora Kōawa  |  Catchment Remediation Manager and Stephanie Versteeg, Amo-Rautaki Pākihi | Strategic Business Manager and dated 9 June 2022, be received. 

Moved ( Macdonald / Connelly )

2.        Note that the Kaipara Moana Remediation programme funding model requires the $100 million in Crown funding to be matched by funding from other sources, including ‘in-kind’ contributions.

3.        Note that the Joint Committee agreed in September 2021 to interim policy settings for KMR in-kind contributions, with a recognition that greater definition of what can be accounted for as an in-kind contribution was likely to be needed as KMR operational policy settings were developed and implemented.

4.        Agree the recommended more detailed definition of ‘in-kind’ contributions in the KMR programme (right hand column, Attachment 1).

5.        Agree the recommended graduated scale which caps the proportion of total sediment remediation project costs that can accounted for as management and administration, including those supported by ‘in-kind’ contributions.

Moved ( Sherard / MacDonald )

Carried

Secretarial note: Attachment 1 Whenua Whānui Fund Grants (page 48) to include in Out of scope bullet point 2, Indirect overheads, such as proportions of insurance , power and rentals  as per Landowner Grants

Pou Tātaki Update (Item 6.4)

Report from Justine Daw, Pou Tātaki

Moved ( Connelly / Smart )

1. That the report ‘Pou Tātaki Update’ by Justine Daw, Pou Tātaki and dated 9 June 2022, be received.

Carried

Secretarial note: Councillor Sayers asked about Media Coverage of KMR and public engagement with farmers who may not be aware of what is available through the programme.  The Maurikura will present a paper at the next KMR Joint Committee Workshop on steps to engage further with land owners and holders.

Opportunities - Auckland Council and EnviroStrat Presentations (Item 6.5)

Report from Ben Hope, Ringa-Pārongo | Communications Lead

Moved ( Sayers / Sherard )

That the Presentations:

1.    By Auckland Council on a potential collaboration with Kaipara Moana Remediation on carbon offsetting in the Auckland Region

2.    By EnviroStrat on case studies of relevance to Kaipara Moana Remediation

Be received

Carried

Karakia Mutunga

Whakamutunga (Conclusion)

The meeting concluded at 12:45.