Inaugural Council Meeting

25 October 2022

 Northland Regional Council Minutes

 

Inaugural meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 25 October 2022, commencing at 10.30am

 

 

Tuhinga/Present:

Councillors:

John Blackwell

Joe Carr

Jack Craw

Geoff Crawford

Peter-Lucas Jones

Amy Macdonald

Marty Robinson

Tui Shortland

Rick Stolwerk

 

I Tae Mai/In Attendance:

Full Meeting

Independent Financial Advisor (via audio visual link)

Tāhūhū Rangapū - Chief Executive Officer

Pou Taumatua - GM Corporate Services

Pou Manawhakahaere - GM Governance and Engagement

Pou Whakaritenga - GM Regulatory Services

Pou Tiaki Taiao - GM Environmental Services

Pou Tiaki Hapori - GM Community Resilience

Pou Tiaki Pūtaiao - GM Biosecurity

Human Resources Manager

Marketing and Engagement Manager

Communications Manager

Community Engagement Assistant

Executive Assistant to the Chair

Executive Assistant to Chief Executive Officer

Governance Specialist

Part Meeting

Kaiārahi Tikanga Māori – Māori Cultural Technical Advisor

 

The Tāhūhū Rangapū - Chief Executive Officer declared the meeting open at 10.32am and proceedings commenced with a karakia by the Kaiārahi Tikanga Māori – Māori Cultural Technical Advisor.

Ngā whakapahā/Apologies (Item 3.0)

There were no apologies.

Nga whakapuakanga/Declarations of Conflicts of Interest (Item 4.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

Announcement of the results of Triennial Elections 2022 (Item 5.1)

Report from Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer

Secretarial Note: The Tāhūhū Rangapū - Chief Executive Officer announced the names of the successful candidates of the 2022 triennial Elections by constituency.

 

Declaration by councillors (Item 5.2)

Report from Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer

Secretarial Note: 

·        The Tāhūhū Rangapū - Chief Executive Officer invited each councillor (in alphabetical order by surname) to step forward, read the declaration out loud and sign the declaration document.  The Chief Executive Officer then witnessed each declaration with his signature.  Councillors Jones and Shortland executed their declaration in both Te Reo and English.

 

·        The newly sworn in councillors were acknowledged by a round of applause.

 

Election of Chairperson (Item 5.3)

Report from Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer

Moved (Stolwerk/Craw)

1.         That the report ‘Election of Chairperson’ by Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer and dated 17 October 2022, be received.

Carried

 

It was further moved (Carr/Macdonald)

2.         That in the event more than one nomination for Chairperson is received, “System A” as specified in Clause 25 of Schedule 7 to the Local Government Act be used for the election of the Chairperson.

Carried

 

Secretarial Note: The Tāhūhū Rangapū - Chief Executive Officer called for nominations for election to the office of Chair.

 

Moved (Stolwerk/Jones)

            2a.  That Councillor Tui Shortland be nominated Chair of the Northland Regional Council.

 

It was further moved (Crawford/Blackwell)

            2b.  That Councillor Joe Carr be nominated Chair of the Northland Regional Council.

 

Secretarial Note:

·        Councillor Carr extended appreciation to Councillors Crawford and Blackwell, however declined the nomination for the office of Chair.

 

·        Given no further nominations were forthcoming the Chief Executive Officer declared Councillor Tui Shortland as the elected Chair of the Northland Regional Council.

 

Declaration by Chairperson (Item 5.4)

Report from Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer

Moved (Stolwerk/Jones)

That the report ‘Declaration by Chairperson’ by Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer, and dated 17 October 2022, be received.

Carried

 

Secretarial Note: 

·        The Chief Executive Officer invited the newly elected Chair, Tui Shortland, to make and sign the declaration to enable her to carry out her duties as Chairperson; as required by law.  The Chair executed her declaration in both Te Reo and English.  The Chief Executive Officer then witnessed the declaration with his signature.

 

·        The Chair then presided over the remainder of the council meeting.

 

Election of Deputy Chairperson (Item 5.5)

Report from Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer

Moved (Stolwerk/Robinson)

1.         That the report ‘Election of Deputy Chairperson’ by Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer, and dated 17 October 2022, be received.

Carried

It was further moved (Blackwell/Macdonald)

2.         That in the event more than one nomination for the Deputy Chairperson is received, System A as specified in Clause 25 of Schedule 7 to the Local Government Act be used for the election of the Deputy Chairperson.

Carried

 

Secretarial Note: The Chair called for nominations for election to the office of Deputy Chair.

 

Moved (Macdonald/Stolwerk)

            2a.  That Councillor Jack Craw be nominated Deputy Chair of the Northland Regional Council.

Secretarial Note:  Given no further nominations were forthcoming the Chair declared Councillor Jack Craw as the elected Deputy Chair of the Northland Regional Council.

 

Legislation affecting councillors (Item 5.6)

Report from Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer

Moved (Stolwerk/Jones)

That the report ‘Legislation affecting councillors’ by Jonathan Gibbard, Tāhūhū Rangapū - Chief Executive Officer, and dated 17 October 2022, be received.

Carried

 

Fixing the date of the first ordinary meeting of council (Item 5.7)

Report from Chris Taylor, Governance Specialist

Moved (Stolwerk/Craw)

1.         That the report ‘Fixing the date of the first ordinary meeting of council’ by Chris Taylor, Governance Specialist and dated 17 October 2022, be received.

2.         That the ordinary meetings of the Northland Regional Council for the remainder of the 2022 be held at the council offices, 36 Water Street, Whangārei on Tuesday 22 November 2022 and Tuesday 13 December 2022 commencing at 10.30am.

3.         That a full meeting schedule (including the meeting dates of council’s subordinate bodies) be presented to council for its consideration once the governance structure has been confirmed.

Carried

 

 

Whakamutunga (Conclusion)

The inaugural council meeting concluded at 11.09am

 

 

Confirmed as a true and correct record 22 November 2022.

 

Chair Tui Shortland