Extraordinary Council Meeting
14 February 2024
Northland Regional
Council Minutes
Extraordinary meeting held in the Council Chamber
36 Water Street, Whangārei
on Wednesday 14 February 2024, commencing at 10.15am
Tuhinga/Present:
Chairperson, Geoff Crawford
Deputy Chairperson, Tui Shortland (via audio-visual link)
Councillors:
John Blackwell
Joe Carr
Jack Craw
Peter-Lucas Jones
Amy Macdonald (via audio-visual
link)
Marty Robinson
Rick Stolwerk
I
Tae Mai/In Attendance:
Full Meeting
Tāhūhū Rangapū - Chief Executive
Officer
Pou Taumatua - GM Corporate Services
Pou Manawhakahaere - GM Governance and Engagement
Pou Whakaritenga - GM Regulatory Services
Group Manager - Community Resilience
Governance Specialist (x2)
Part Meeting
Independent Financial Advisor (via audio-visual link)
Pou Tiaki Pūtaiao - GM – Biosecurity
Pou
Tiaki Taiao - Group Manager Environmental
Services
Corporate Planning Specialist
Digital Co-ordinator
Māori Engagement &
Governance Support Administration
Secretarial Note: The Chair declared the meeting open at 10.15am
and proceedings commenced with a karakia by Councillor Jones.
Ngā
whakapāha/Apologies (Item
3.0)
There were no apologies.
Nga
whakapuakanga/Declarations of Conflicts of Interest (Item 4.0)
It was advised that councillors should make declarations
item-by-item as the meeting progressed.
|
Governance structure review and actions (Item 5.1)
Report from Gavin Dawson, Governance Specialist
|
|
Moved (Stolwerk/Jones)
1. That
the report ‘Governance structure review and actions ’ by Gavin
Dawson, Governance Specialist and dated 31 January 2024, be received.
2. That
the Audit and Risk Committee and its membership be disestablished.
3. That
the Property and Investment Committee and its membership be disestablished.
4. That
the Audit, Risk and Finance Committee be established.
5. That
the Audit, Risk and Finance Committee terms of reference be adopted (included as Attachment 3 pertaining to Item
5.1 of the 14 February 2024 extraordinary council meeting agenda).
6. That
the following elected members are appointed to the Audit, Risk and Finance
Committee:
§ Cr Peter Lucas (Chair of
Committee)
§ Cr John Blackwell (Committee
Member)
§ Cr Joe Carr (Committee Member)
§ Cr Jack Craw (Committee Member)
§ Chair Geoff Crawford (ex-officio
Member).
7. That
the Infrastructure Committee be established.
8. That
the Infrastructure Committee terms of reference be adopted (included as Attachment 2 pertaining to Item
5.1 of the 14 February 2024 extraordinary council meeting agenda).
9. That
the following elected members are appointed to the Infrastructure Committee:
§ Cr Joe Carr (Chair of Committee)
§ Cr John Blackwell (Committee
Member)
§ Cr Geoff Crawford (Committee
Member).
Carried
(Councillors Blackwell, Carr, Crawford, Jones and
Shortland voted in favour of the motion. Councillors Craw, Macdonald,
Robinson and Stolwerk voted against the motion)
|
|
Secretarial Note:
·
The appointments to the Infrastructure Committee left an
intentional vacancy in the membership of the committee. This was to
enable the flexibility to temporarily second a councillor who had expertise
in a specific area.
·
Clarification was provided that the Infrastructure Committee
had delegated authority to establish and disestablish working groups to
address specific matters within the ambit of the committee’s business.
This did not extent to the establishment and disestablishment of working
groups in general.
|
|
Review of Councillor
Portfolios (Item 5.2)
Report from Chris Taylor, Governance Specialist
|
|
Secretarial Note: As per Standing Order 23.3
‘Motions expressed in parts’ it was requested that the motion
expressed in parts be decided part by part.
|
|
Moved (Carr/Jones)
1.
That the report ‘Review of Councillor Portfolios’ by Chris
Taylor, Governance Specialist and dated 31 January 2024, be received.
Carried
|
|
It was further
moved (Jones/Carr)
2. That
council confirms the following councillor portfolios:
|
Memberships
/ Delegation
|
Councillor
|
|
Kaipara Moana Working Party
|
Cr T Shortland and Cr P Jones
|
|
Northland
Conservation Board
|
Cr G Crawford
|
|
Shareholder representative
for Northland Marsden Maritime Holdings
Ltd (delegating all necessary authority to represent the
council’s interest including but not limited to exercising
council’s vote at Annual General Meetings and giving effect to council’s shareholder resolutions).
|
Chair of council
|
|
Shareholder representative for
Northland Inc Ltd
(Delegating
all necessary authority to represent the council’s interest including
but not limited to exercising the council’s vote at Annual General
Meetings and giving effect to council’s shareholder resolutions)
|
Chair of
council
|
|
Shareholder representative
on Regional Software Holdings Ltd.
(Delegating all necessary
authority to represent the council’s
interest including but
not limited to
exercising the council’s vote at Annual General Meetings and
giving effect to council’s shareholder resolutions)
|
Chair of council
|
|
Upper North Island Strategic Alliance
(UNISA)
|
Chair of
council
|
|
Zone one (LGNZ)
|
Chair of council
|
Carried
(Councillors Blackwell, Carr,
Craw, Crawford, Jones, Robinson, Macdonald, Shortland voted in favour of the
motion. Councillor Stolwerk voted against the motion)
|
|
It was further moved (Stolwerk/Macdonald)
3. That council notes that councillor portfolios for Appeals
on the Regional Plan and for the
Northland Sports Facilities Plan are no longer required.
Carried
(Unanimously)
|
|
Review of Elected
Members' Remuneration (Item 5.3)
Report from Chris Taylor, Governance Specialist
|
|
Secretarial Note: As per Standing Order 23.3
‘Motions expressed in parts’ it was requested that the motion
expressed in parts be decided part by part.
|
|
Moved
(Jones/Craw)
1. That
the report ‘Review of Elected Members' Remuneration’ by Chris
Taylor, Governance Specialist and dated 5 February 2024, be received.
Carried
|
|
It was further moved (Jones/Craw)
2. That based on the allocation of responsibilities and Methodology One,
outlined in the body of the report, council approves and recommends the
following distribution of the governance remuneration pool to the
Remuneration Authority as follows:
|
Office
|
Positions
|
Remuneration ($)
|
Total ($)
|
|
Deputy Chairperson
|
1
|
80,619
|
80,619
|
|
Chairperson of the Regional Transport
Committee and Chairperson of the Infrastructure Committee
|
1
|
73,619
|
73,619
|
|
Chairperson of the Audit Risk and
Finance Committee
|
1
|
71,819
|
71,819
|
|
Chairperson of the Whangarei Public
Transport Working Party
|
1
|
72,419
|
72,419
|
|
Councillor with no additional
responsibilities
|
4
|
70,618.5
|
282,475
|
|
Total
|
8
|
|
580,951
|
|
|
|
An amendment was moved (Carr/Shortland)
2. That based on the allocation of responsibilities and Methodology Three,
outlined in the body of the report, council approves and recommends the
following distribution of the governance remuneration pool to the
Remuneration Authority as follows:
|
Office
|
Positions
|
Remuneration (rounded $)
|
Total (rounded $)
|
|
Deputy Chairperson
|
1
|
84,556
|
84,556
|
|
Chairperson of the Regional Transport
Committee and Chairperson of the Infrastructure Committee
|
1
|
73,056
|
73,056
|
|
Chairperson of the Audit Risk and
Finance Committee
|
1
|
71,256
|
71,256
|
|
Chairperson of the Whangarei Public
Transport Working Party
|
1
|
71,856
|
71,856
|
|
Councillor with no additional
responsibilities
|
4
|
70,056
|
280,226
|
|
Total
|
8
|
|
580,951
|
Carried
(Councillors Carr, Crawford,
Jones, Macdonald, Robinson and Shortland voted in favour of the motion.
Councillors Blackwell and Stolwerk voted against the motion).
|
|
Secretarial Note: The Chair then put the
substantive motion which was carried. Councillors Carr, Crawford,
Jones, Macdonald, Robinson and Shortland voted in favour of the motion.
Councillors Blackwell and Stolwerk voted against the motion.
|
|
It was further moved (Craw/Jones)
3. That the higher
duties allocation, as approved by council, and the necessary supporting information
be provided to the Remuneration Authority prior to 23 February 2024.
Carried
|
Whakamutunga (Conclusion)
The meeting concluded at 11.24am
Confirmed as a true and correct
record 27 February 2024
Chair Geoff Crawford