Agenda of Civil Defence Emergency Management Group Meeting

Civil Defence Emergency Management Group Meeting item: 7.2

5 March 2024

TITLE:	Membership and appointments – Northland CDEM Group
From:	Graeme MacDonald, Emergency Manager
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on 21 February 2024

Executive summary/Whakarāpopototanga

Whakarāpopototanga | Executive Summary

This report provides an up-to-date list of members and key appointments for the Northland CDEM Group. The list of key appointments is available on the Northland CDEM Group plan webpage. Key appointments are also referenced in the group plan.

Ngā mahi tūtohutia | Recommendation(s)

1. That the report ‘Membership and appointments – Northland CDEM Group ’ by Graeme MacDonald, Emergency Manager and dated 22 February 2024, be received.

Tuhinga | Background

Membership of the Northland Civil Defence Emergency Management Group:

Ÿ Councillor Stratford FNDC - Chair of CDEM Group

Ÿ Councillor Crawford NRC

Ÿ Mayor Cocurullo Mayor, WDC

Ÿ Councillor Lambeth KDC

Ÿ Wipari Henwood Commander, Fire and Emergency NZ

Ÿ Superintendent Dion Bennett Northland Police District Commander (relieving)

Ÿ Mike Gillooly NEMA (observer)

Membership of the Coordinating Executive Group:

Ÿ Jonathan Gibbard CEO, NRC

Ÿ Margriet Veenstra FNDC

Ÿ Simon Weston WDC – Chair of CEG

Ÿ Jason Marris KDC

Ÿ Wayne Ewers Inspector, NZ Police

Ÿ Graeme Quensell Assistant Area Commander, Fire and Emergency NZ

Ÿ Paula Martin Northland Health

Ÿ Ben Lockie St John Ambulance

Ÿ Mike Gillooly NEMA (observer)

Ÿ Liz Philips Interim MoH Representative

Ÿ Russell Watson Northland Lifelines Group

Ÿ Evania Arani Northland Welfare Coordination Group

Ÿ Mariameno Kapa-Kingi Iwi Representative

Ÿ Snow Tane Iwi Representative

Group Controllers:

Ÿ Graeme MacDonald

Ÿ Alistair Wells

Ÿ Calvin Thomas

Ÿ John Burt

Ÿ Simon Weston

Ÿ Victoria Harwood

Ÿ Louisa Gritt

Ÿ Jenny Calder

Local Controllers for the Whangārei District:

Ÿ Calvin Thomas

Ÿ Simon Weston

Ÿ Victoria Harwood

Local Controllers for the Kaipara District:

Ÿ Alistair Dunlop

Ÿ John Burt

Local Controllers for the Far North District:

Ÿ Alistair Wells

Ÿ Jacine Warmington

Ÿ Ken Ward

Group Welfare Managers:

Ÿ Evania Arani

Ÿ Chris McColl

Ÿ Raewyn Smythe

Local Welfare Managers for the Whangārei District:

Ÿ Paula Urlich

Ÿ Toby Hoey

Ÿ Kate Biddlecombe

Local Welfare Managers for the Kaipara District:

Ÿ Jenny Rooney

Local Welfare Managers for the Far North District:

Ÿ Kirsty Roper

Ÿ Kara-Mia Rogers

Ÿ Ange Simonsen

Group Recovery Managers:

Ÿ Graeme MacDonald

Ÿ Jenny Calder

Ÿ Mark Trudinger

Local Recovery Managers:

Ÿ TBA (WDC)

Ÿ Andy Dowdle (FNDC)

Ÿ Glynis McCarthy (KDC)

Local Welfare Managers (LWM) appointments

Amanda Bennett from the Kaipara District Council and Donna Rawiri from the Far North District Council have both left their respective councils, necessitating their stand down as local welfare managers. As a result, the Kaipara District Council now has only one local welfare manager, while the Far North District Council has three local welfare managers. Emergency Management Specialists for these two councils are currently talking with staff who may be interested in taking on these positions.

Attachments/Ngā tapirihanga

Nil

Civil Defence Emergency Management Group Meeting item: 8.1

5 March 2024

TITLE:	Emergency Managers report to the Civil Defence Emergency Management Group
From:	Graeme MacDonald, Emergency Manager
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on 21 February 2024

Whakarāpopototanga / Executive summary

This report provides a summary of activities undertaken by or directly related to the delivery of the Northland Civil Defence Emergency Management Group plan over the period since the last CEG meeting in December 2023.

Ngā mahi tūtohutia / Recommendation

That the report ‘Emergency Managers report to the Civil Defence Emergency Management Group’ by Graeme MacDonald, dated 22 February 2024, be received.

Background/Tuhinga

INDEX OF REPORTS Page

1. Activations and response 30

2. CDEM Group 31

3. Far North CDEM Update 32

4. Kaipara CDEM Update 32

5. Whangārei District CDEM Update 33

6. Māori Engagement Update 33

7. Welfare Coordination Group Update 34

8. Northland Lifelines Group Update 34

9. Recovery 35

10. CDEM Communications Update 35

11. Tsunami Project and plan 36

12. Professional Development and Exercises 37

13. Multi Agency Coordination Centre 38

1. Activations and response

There have been no emergency events requiring Civil Defence activation or response since the last reporting period.

Agency support

Between 2 – 4 February, Fire and Emergency New Zealand (FENZ) advised of fires occurring at Scottys Camp Road (near Baylys Beach), Dargaville, Taemaro, Hihi and Herekino.

As lead agency, FENZ dealt with the fires as per business as usual and CDEM stood by to support FENZ and affected communities if required.

Following a request from NZ Police for staff to support Operation Waitangi, two CDEM staff (Evania Arani and Jenny Calder) deployed to the operational headquarters, at the Copthorne Hotel, Waitangi, from 4 – 6 February.

Numbers attending Waitangi events increased over the operational period, with an estimate of circa 60,000 attending Waitangi Day celebrations.

A collaboratively staffed headquarters consisting of Police, FENZ, St John Hato Hone, CDEM and Kia Tupato (Security) ensured information sharing was immediate and matters were able to be dealt with rapidly.

El Nino

As the El Nino weather patterns continue, Northland is experiencing lower rainfall than usual with a continuing trend towards drying conditions.

Through March and into April, rainfall totals are likely to be below normal as El Niño autumns are historically associated with reduced rainfall in the region. Soil moisture levels and river flows are likely to be equal to or below normal and temperatures are very likely to be above average with spells of hot conditions expected.

As a result, the primary sector and communities reliant on tank water, and businesses with a high-water use, are likely to have increased water shortage related risks.

Northland CDEM are continuing to monitor the weather and impacts across Tai Tokerau.

IT is pertinent that as per the Northland CDEM Drought Plan, section 8, agencies continue to be undertaking:

· Solving, management and planning to mitigate water shortage issues within their own business structures before escalation occurs.

· Promoting water conservation messaging and arrangements internally for the organisation, agency, or business and externally with their public facing services with the community.

· Reasonable intelligence gathering and reporting on water shortages as requested.

2. CDEM Group

Deployments

Jenny Calder, Response Manager has been deployed twice with Task Force Kiwi in the last 3 months, with a deployment to Marocco in January and a deployment to the Gold Coast, Australia in February. Both deployments were whilst Jenny was on annual leave and were a continuation of her work and commitment to provide humanitarian assistance through Task Force Kiwi.

Emergency Management Bill Update: Report Back Delayed

The Beehive's Governance and Administration Committee has granted a nine-month extension for reporting back on the Emergency Management Bill. This means the report will be finalized in December 2024 instead of March.

Reasons for delay: Requested by the new Minister for Emergency Management.

· Potential policy direction changes by the new Government.

· Addressing feedback from public submissions.

· Incorporating findings from the upcoming North Island weather events inquiry.

Impact on Northland CDEM Group:

No immediate risks or issues are foreseen due to this delay.

Revision of CEG and CDEM Group Meeting Schedule:

· The current practice of holding CEG and CDEM Group meetings on the same day has been identified as having potential drawbacks.

· Previous CEG discussions have explored the possibility of separating the meeting dates.

Proposal:

· Shift the CEG meeting to occur 3-4 weeks prior to the CDEM Group meeting.

Rationale:

· This change would enable the CDEM Group agenda to more accurately reflect and build upon decisions made at the preceding CEG meeting.

· The current practice can lead to duplicative content in both agendas.

Next Steps:

· Proposed revisions to the meeting schedule will be circulated to Council Secretaries for feedback and agreement.

The Coordinating Executive Group (CEG) is working to ensure alignment across all four Northland Councils in the way that councils recognise CDEM roles, responsibilities, and remuneration. A proposal was presented during the December 2023 CEG meeting and further information was considered at the CEG meeting.

3. Far North CDEM Update

Activities undertaken by the Far North Emergency Management Specialists for the past quarter has been centred around community response planning and working to maintain community relationships. This includes reviews of existing community response plans, working with Marae and supporting communities.

A concerted effort was spent by Emergency Management Specialists in mid-December contacting and working with Community Response Groups and Marae to take advantage of funding streams post Cyclone Gabrielle made available by Ministry of Primary Industries (MPI) and Ministry of Business, Innovation and Employment (MBIE). These funding streams were designed to assist and improve community resilience while requiring them tao be delivered within tight time frames.

Other activities undertaken have been relative to the 2023-2024 Work Plan as outlined in the Far North District Council Service Level Agreement.

4. Kaipara CDEM Update

During the past quarter, the EMS – Kaipara has continued work alongside KDC EOC Function Managers to implement the actions for improvement identified as a result of the February 2023 Extreme Weather events. This included a review of the technology and setup available in the Mangawhai EOC building and working on a 2024 training and development plan for EOC staff.

The West Kaipara Emergency Services Group had their quarterly meeting on Thursday 15 February. The purpose of this group is to provide a platform for operational organisations involved in emergency management in the Kaipara West community to collaborate openly in a receptive environment promoting effective emergency management. At this meeting, they provided operational agency updates, and agreed upon a final draft for the Dargaville Community Evacuation Plan which has been an ongoing piece of work since August 2023. At the next meeting, the goal is to present the final version of the plan to a wider group of agencies who may be involved in a Dargaville community evacuation.

One year on from Cyclone Gabrielle, the Dargaville Holy Trinity Anglican Church held an unveiling for a plaque dedicated to honour all first responders and community members who leapt into action to support their community during the cyclone response. It was a brilliant moment for partner agencies, groups, and community members to come together and remember what they went through one year prior, and the collaborative progress that has been made since.

Work continues to identify staff for both the Controller and Welfare Manager pathway plan for KDC.

The annual review of all community Tsunami Information Boards in the Kaipara District has been completed.

Community engagement activities have been laid out in the Marae Preparedness and Community Response Groups Update agenda item.

5. Whangārei District CDEM Update

The Whangarei District Council (WDC) EOC has permanently moved from the previous Forum North site to the new Civic Centre building. The EOC Area is now on level two of the Civic Centre in the Pāraoa, Hāpuku, Haku and Tāmure rooms (EOC Area). We are currently auditing and organising the essential EOC equipment, along with a start on the review of the existing WDC EOC policies to update and streamline the policy content.

At the end of February we have organised two CIMS4 courses where 29 WDC staff completed the course. This adds more capacity for the Council and EOC and we now need to arrange multiple Function training courses for the WDC EOC team. There is a current risk that we will not be able to provide enough timely Function training for the WDC staff. We hope to have a further CIMS4 course mid-way through this year that WDC staff can attend.

We have recently trained a further five WDC Duty Officers and most have now finished the mentoring period and are on the WDC Duty Officer roster. This increases the Duty Officer team to nine. Mid calendar year we will schedule a further Duty officer recruitment and training programme.

The actions from the WDC Cyclone Gabrielle Review document are being addressed with changes/improvements been made.

Community engagement continues with the review and updating of CRG Plans.

We are currently undertaking our annual review of all community Tsunami Information Boards in the Whangarei District.

6. Māori Engagement Update

Papanui Polamalu, CDEM Te Taitokerau Iwi/Hapu Engagement Advisor

CDEM Te Taitokerau Iwi/Hapū engagement advisor has attended the following huis or events over the past three months:

· Supported Laura Exton with engagement with Matatina Marae (Alex and Sophia Nathan).

· Attended Te Karearea Committee Meeting with Damian Rio to introduce ourselves (Terenga Paraoa Marae).

· Supported Brendon Gray with Paihia/Waitangi tsunami sirens hui with Te Tii Waitangi B3 Trust (Bill Tane and Hinewhare Harawira).

· NRC Climate Action team water tanks programme and hui with Hone Dalton and Phil Young.

· Supported NRC funding for climate resilience and CDEM marae preparedness hui at Ngahuia marae, Motukaraka.

· Supported the NRC climate adaption team with the Climate Adaption Plan hui with James O’Callaghan no Maketu at Ngāti Rehia Whare Awhina, Takou Bay.

· Manning the CDEM Te Taitokerau booth at the Waitangi Day celebrations.

7. Welfare Coordination Group

Evania Arani, Group Welfare Specialist

At the time of writing the next WCG meeting is scheduled for 07 March 2024. The agenda includes the following.

· Northland Recovery

· Community Led Centres

· Northland Contacts App

· General Business

Welfare Plan Reviews

The Civil Defence Centre Activation Plan for Northland has been finalised and approved. A Community Led Centre Activation Plan has been drafted with final amendments being made before it is submitted for approval.

Professional development

Training material to run a number of community-led centre workshops throughout Te Tai Tokerau is currently underway. The alternate Group Welfare Manager, Raewyn Smythe, is planning to run a number of sessions over the next two months. These sessions will be predominately aimed at our community response groups and marae that are currently engaged with Northland CDEM. Once the material is finalised, it will be readily accessible for CDEM staff to use when delivering training to new groups in the future as needed.

Engagement

Group Welfare Specialist has met with or attended meetings or events with the following agencies over the past three months:

· Red Cross

· Rural Sector

· National Group Welfare Managers

· Waitangi Day (CDEM Display)

8. Northland Lifelines Group Update

Kylie Cox, Emergency Management Recovery Support Advisor

Feedback has now been collated from Northland Lifelines Group (NLG) members on the recent review of the Severe Weather Plan & Critical Infrastructure Sites.

Northland Lifelines Group (NLG) members have agreed to proceed with a project to re-establish a Lifelines GIS viewer and use this to review, expand and modernise the NLG Severe Weather Plan. This project is still in the scoping stage. An application is being submitted to NEMAs Resilience Fund and endeavours to align this work with other Northland work, such as the NRC Climate Change Risk Portal.

MBIE, as the Fuel Sector Coordinating Entity, have been developing a database of all fuel stations across New Zealand. NLG identified the priority fuel stations in our region in the readiness phase to enhance the efficiency of restoration prioritisation during response. This database is now largely complete.

The first NLG meeting for the year is scheduled to be held on March 22, 2024.

An initial meeting has been held with representatives from Foodstuffs North Island to enhance and strengthen relationships and planning during readiness and response, particularly around food supply.

9. Recovery

Mark Trüdinger, Group Recovery Manager

Work in the last quarter included:

· Briefed the Minister for Emergency Management and Recovery, Mark Mitchell about the status of Northland’s recovery from Cyclone Gabrielle.

· Founded a national all-of-Councils FOSAL (Future of Severely Affected Locations) group, so that Councils can share issues and solutions in implementing central government’s FOSAL programme.

· Attended the national Recovery Specialists Network hui in Christchurch. The meeting reviewed the Council/central government working relations during the cyclone recovery and progressed three national recovery work programmes (a national recovery toolkit, sectoral capability development, and pre-disaster recovery planning). Northland CDEM sits on the working groups for each of the three work programmes.

· Finalised the contract with Crown Infrastructure Partners for the NRC-delivered $6.8 million Local Government Flood Resilience Co-investment Fund projects.

· Prepared the contract for Te Roroa to deliver the $2.07 million Ngā Manga Atawhai project.

· Coordinated the Business Continuity in Emergency workshops for farmers, run throughout February and March.

· Coordinated the $100 000 MPI funding to 51 Community Response Groups across Northland.

· Presented at an EMPA (Emergency Media Professionals’ Association) webinar and submitted an article to the Australian Journal of Emergency Management, both on Northland’s Recovery.

10. CDEM Communications update

Zach Woods, Emergency Management Communications Specialist

CDEM Facebook page insights, November 1, 2023 – February 1, 2024

Ÿ Page visit: 7,453

Ÿ Facebook Page followers: increased 279

Ÿ Total FB page followers as of 1 Feb 2024: 37,946

Our top performing post was for a Severe Thunderstorm watch on December 5, which had reach of approximately 19,813. Apart from weather related posts our next best performing posts were related to:

An update on the closure of State Highway 1 over the Brynderwyn Hills with 10,267 estimated reach: https://www.facebook.com/civildefencenorthland/posts/pfbid07SNJkXuUrKFGivhXbY2tG2SJ5dR7QCwss8aGfausR1sEC79TjCpF8Ne8GyWLeeu7l

Promotion of the Emergency Services Family Fun Day with 9,919 estimated reach: https://www.facebook.com/civildefencenorthland/posts/pfbid05mVtCmTPPUu7pnYtvtNbvNVpFHYejHVFGyp3LdmZg3VsB6inHvpMibk5xJW9dFxel

A post promoting free workshops covering emergency preparedness and business continuity for farmers and growers with 8,454 estimated reach: https://www.facebook.com/civildefencenorthland/posts/pfbid02ECkyhVmZ3vEq7KYkbgDeG4dck1usL7hXD1uc5JNQoksL48DMm6yKR6HpwbCm76iml

Engagement on posts remains steady overall and follower numbers are also steadily increasing. Engagement on posts is down on this time last year; however, this can be attributed to the decrease in weather events over the same period a year ago – as Emergency event related posts almost always perform better than non-event posts.

Northland CDEM Web section insights, November 1, 2023 – February 1, 2024:

Ÿ Total page visits: 10,175

Ÿ Most popular pages:

1. Listen to the tsunami siren sounds: 5550

2. Radio station frequencies: 712

3. Tsunami warnings: 662

The website view numbers remain consistent across both the number of total views and the most popular links used.

Media

With the anniversary of Cyclone Gaberille in February, there has been a number of stories related to the event, it’s impact on Northland, and the recovery efforts. Most notably, The Northern Advocate did a series of articles which can be read in a combined format here: https://www.nzherald.co.nz/northern-advocate/news/cyclone-gabrielle-one-year-on-how-northlands-recovery-is-tracking/YHAMI2G4SBHZRH42BEAM2RBCYU/

11. Tsunami Project and plan

Tsunami Siren Replacement Project

We are well into the pre-construction phase of the Tsunami Siren Replacement Project with Barfoote construction, as lead contractor, having begun construction of the foundations.

BCL have also ordered the poles, which are all on there way to New Zealand from China and expected in March. They will then be painted at BCL’s yard ready for installation.

Also expected to land in New Zealand, toward the end of March, is the remaining siren units and the replacement communication modules from the first batch.

Resource Consent and building consent exemptions have been lodged with each of the District Councils:

Council	RC approved	RC 2nd Stage	Final RC round	BC Exemp. REcvd.
Far North	21	16	5	Yes
Kaipara	6	0		Yes
Whangarei	37	7		Yes

Table data as at 16-02-24

Community engagement continues and a flyer has been printed out (provided) to be handed out at any opportunity. Scale models have also been created to give people a better understanding of what the result is likely to look like. These models will be taken around for engagement meetings, including those not specifically about tsunami sirens, by our Emergency Management Specialists.

Additional budget (11% of the total project budget) has been requested and provisionally approved by each District Council.

Further funding for a second “expansion” project has been requested, but indications are that this won’t be available within the current LTP’s.

Tsunami Inundation Project

Initial maps creating blocks around Northland coastline have been created and will be further broken down to run through the water flow models. The final maps are still 6-9 months away due to the amount of data required.

12. Professional Development and Exercises

For the 2023 calendar year, the annual training fund provided by the Tertiary Education Commission (TEC) and coordinated by NEMA provided training for 392 council staff and agency personnel, in CIMS3, CIMS4, CIMS functions and professional development.

Due to increases in training costs, a fund overspend was incurred. This overspend was able to be covered by the TEC fund due to an underspend in other groups.

NB: Northland CDEM cover supporting costs for all training including venue hire, catering and administration.

2023 TEC fund Northland allocation $70,837.95

Overspend $13,294.65

2023 TEC funding total $84,132.60

The 2024 fund allocation remains as per 2023, with no room for inflation. The current training plan includes CIMS4, CIMS function and professional development with a forecast overspend, and it is likely this cost will need to be covered by Northland CDEM.

2024 TEC funding allocation $70,837.95

Projected overspend $19,700.00

2024 projected total $90,537.95

To reduce risks and maximise funding spend, we need to ensure enrolled personnel attend training. Support from, and CDEM staff working closely with, district councils and agencies will mitigate risks, including withdrawals and non-attendance. Further increases to training costs and emergency events requiring EOC activation will be managed as appropriate.

A regional training calendar for the 2024 calendar year has been established with the following courses spread over 5 training weeks:

· 5 x CIMS4 courses

· 2 x CIMS3 on-line courses

· 10 x CIMS functions training days

· 5 x exercise days

National Exercise

Exercise Rū Whenua is part of the National Exercise Programme (NEP), planned to be held over 3 days (12 and 26 June, 10 July) with the exercise concept being an Alpine Fault scenario.

There has been a lack of direction from NEMA to indicate the expectations of our (Northland CDEM and councils) active participation in the exercise, noting that in an actual event we are likely to be less affected through damaged infrastructure but will have capability and capacity to support.

2024 Civil Defence Emergency Management Forum

The 2024 CDEM Forum is being held Wednesday 1 May, at Semenoff Stadium.

Hosted by the Northland CDEM team, this event provides delegates with the opportunity to network as well as hear from guest speakers on relevant emergency management related topics.

Registration information has been circulated amongst our stakeholders and partners, including Iwi, marae and community response groups.

13. Multi Agency Coordination Centre

FENZ have formally advised the CEG chair of their commitment to supporting the project, subject to the development and agreement of mechanisms detailing accountabilities, cost provisions, and formal documents reflecting this collaboration.

Funding

The four Northland councils have collectively committed $6.533 million towards the project, with individual contributions as follows:

• Far North District Council: $500,000

• Whangarei District Council: $933,000

• Kaipara District Council: $100,000

• Northland Regional Council: $5 million

While the councils have committed to this critical project and are currently undergoing the necessary rating processes, a funding shortfall of $1.037 million remains.

An application to the NEMA National Resilience Fund has been submitted ($400k). Members will recall that the 2023 application to this fund was declined. The application also includes a request to formally meet with the assessment panel.

Attachments/Ngā tapirihanga

Nil

Civil Defence Emergency Management Group Meeting item: 8.2

5 March 2024

TITLE:	Marae Preparedness & Community Response Groups Update
From:	Sarah Boniface, Emergency Management Specialist; Evania Arani, Emergency Management Specialist; Damian Rio, Emergency Management Specialist; Tony Devanney, Emergency Management Specialist and Laura Exton, Emergency Management Specialist – Kaipara
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on 21 February 2024

Whakarāpopototanga / Executive summary

This report provides an overview of the work being carried out with Community Engagements, Community Response Groups and on Marae Preparedness.

Ngā mahi tūtohutia / Recommendation

That the report ‘Marae Preparedness & Community Response Groups Update’ by Sarah Boniface, Emergency Management Specialist; Evania Arani, Emergency Management Specialist; Damian Rio, Emergency Management Specialist; Tony Devanney, Emergency Management Specialist and Laura Exton, Emergency Management Specialist – Kaipara and dated 22 February 2024, be received.

Background/Tuhinga

Post Cyclone Gabrielle demands for support to Marae and Community Response Planning has increased significantly. Emergency Management Specialists have been facilitating the creation of many new plans - both Community Response and Marae Preparedness Plans. There has been a need to be flexible and to work with and support new initiatives that community groups and Marae are requesting in regard to their preparedness planning.

Marae Preparedness

The table below shows the engagement in the past quarter for Marae Preparedness.

MARAE	COMPLETED	WORK IN PROGRESS
Far North
Motuti Marae	Plan in place
Whirinaki Marae		Meeting attended Plan development underway
Parihaka Marae		Meeting attended Plan development underway
Te Hiku o te Ika Marae		Meeting attended Plan development underway
Potahi Marae		Plan development underway
Haititaimarangai Marae		Plan development underway
Roma Marae		Meeting attended Plan development underway
Oturu Marae		Plan development underway
Ngai Tawake Marae		Meeting attended Plan development underway
Pipiwai Marae	Plan in place	Meeting attended Plan development underway
Kaipara
Matatina Marae		Initial and ongoing engagement
Te Houhanga Marae		Initial and ongoing engagement
Ripia Marae		Initial and ongoing engagement
Whangarei
Mokau Marae		Meeting attended Further engagement scheduled
Korokota Marae		Resources into Korokota Marae Further engagement scheduled
Te Aroha Marae		Email correspondence Further engagement scheduled
Ngunguru Marae		Email correspondence Further engagement scheduled
Tau Henare Marae		Meeting attended Further engagement scheduled

Community Response Groups

The table below provides a snapshot of the status of community response group by district.

COMMUNITY	GROUP STATUS
Far North
Te Hapua	Active and engaged
Te Kao	Active and engaged
Pukenui	Not active and not engaged
Karikari Peninsula	Active and engaged
Kaimaumau	Active and engaged
Taipa Bay	Active and engaged
Waipapakauri/Lake Ngatu	Not active and not engaged
Kaitaia	Active and engaged
Ahipara	Active and engaged
Hihi	Active and engaged
Taupo Bay	Active and engaged
Mahinepua/Wainui/Te Ngaere	Active and engaged
Totara North	Not active and not engaged
Kaeo	Not active and not engaged
Tapauautahi	Active and engaged
Te Tii	Active and engaged
Rangitane	Status to be confirmed
Kerikeri/Waipapa	Not active and not engaged
Russell	Active and engaged
Paihia	Not active and not engaged
Okaihau	Active and engaged
Kawakawa	Active and engaged
Waikare/Waihaha	Active and engaged
Pawarenga	Not active and not engaged
Pangaru	Not active and not engaged
Kohukohu	Status to be confirmed
Rawene	Active and engaged
Mitimiti	Active and engaged
Ngawha Springs	Not active and not engaged
Waima	Not active and not engaged
South Hokianga	Not active and not engaged
Waimamaku	Not active and not engaged
Kohukohu	Status to be confirmed
Moerewa	Active and engaged
Kaipara
Baylys Beach	Active and engaged
Glinks Gully	Status to be confirmed
Kaiwaka	Active and engaged
Mangawhai	Active and engaged
Matakohe	Active and engaged
Maungaturoto	Active and engaged
Oneriri / Te Pounga	Status to be confirmed
Oruawharo / Topuni	Active and engaged
Paparoa	Active and engaged
Pouto	Active and engaged
Ruawai	Active and engaged
Tangiteroria	Status to be confirmed
Tinopai	Active and engaged
Waikara	Active and engaged
Whakapirau	Active and engaged
Whangarei
Whangaruru North (Bland Bay)	Active and engaged
Whangaruru South (Oakura)	Active and engaged
Teal/Helena Bay	Active and engaged
Whananaki	Active and engaged
Ngati Hau	Not active and not engaged
Hikurangi	Active and engaged
Tutukaka Coast	Active and engaged
Ngati Taka me ona hapori	Active and engaged
Mangakahia Central	Active and engaged
Pataua	Not active but engaged
Parua Bay	Active and engaged
Onerahi	Active and engaged
Tamaterau/Waikaraka	Active and engaged
Portland	Active and engaged
Whangarei Heads	Active and engaged
Ruakaka	Not active but engaged
Waipu	Active and engaged

Attached to this report is a static image displaying the two sets of information as per the table above.

- Northland Community Response Groups – status indicated by symbols.

- Northland Community Response Plans – territorial local authority (TLA) shown by colour.

Summary of new and existing Community Response plans and groups

ACTIVITY	FNDC	KDC	WDC	TOTAL
Existing Community Response Groups	19	12	17	48
Existing Community Response Plans	34	15	17	66
Requests for NEW Community Response Groups	4	3	6	13
Requests for revised/updated Community Response Plans	15	0	6	21
Requests for NEW Community Response Plans	12	3	1	16

Summary of community engagements, meetings undertaken

ACTIVITY
Far North
Community Response Group Meeting / Plan review - Okaihau
Community Response Group Meeting / Plan review - Kawakawa
Community Response Group Meeting / Plan review - Russell
Community Response Group Meeting / Plan review – Rangitane
Community Response Group Meeting / Plan review – Ngawha Springs
Community Response Group Meeting / Plan review – Moerewa
Community Response Group Meeting / Plan review - Tapuaetahi
Community Response Group Meeting / Plan review – Te Hapua
Attendance at the Fire and Emergency New Zealand Marae Resilience Meeting
Attendance at Ngā Manga Atawhai pōwhiri launch, Te Whakamaharatanga Marae Waimamaku
Attendance at Ngawha Geothermal Community Liaison Committee meeting
Presentation at the Kaitaia Business Association – Business Continuity
Attendance at the BOI Cruise Ship Logistics Meeting
Presentation to Kaitaia Age Concern
Attendance and participation at emergency planning meeting Ngawha Geothermal Power Station.
Attendance at the Rural Support Collaboration evening – Broadwood
Meeting and assisting Ngawha Business and Innovation Park with their Resilience Plan
Attendance at Emergency Service Group Meeting.
Kaipara
Initial meeting with Matatina Marae representatives to discuss Marae Preparedness Plans
Multiple meetings and correspondence with Ruawai Community Response Group due to a new Coordinator coming on board
Multiple correspondence with Maungaturoto Community Response Group to support them in their journey
Multiple correspondence with Paparoa Community Response Group, including 2 meetings, to support them in the community education and awareness goals
Meeting with Tangiteroria community member to initiate discussions around a Tangiteroria Community Response Plan
Multiple correspondence with Baylys Beach Community Response Group, including 2 short meetings, to support them in the community education and awareness goals
Meeting with Pouto Community Response Group Coordinators.
Meeting with Oruawharo Community Response Group.
Other engagement activities and support to other existing Community Response Groups including phone calls, emails, providing collateral, and tweaking Community Response Plans as requested.
Meeting with Mangawhai Community Response Group Co-Coordinators.
Coordinated, attended, and facilitated meeting with West Kaipara Emergency Services Group.
Whangārei
Engagement activities conducted with Whakapara
Engagement activities conducted with Pakotai
Engagement activities conducted with the Akerama
Engagement activities conducted with Te Waiariki Civil Defence
Attended GNS presentation at Mōkau Marae and established connection with haukāinga
Engagement activities conducted with the Whangaruru North CRG
Engagement activities conducted with Whangaruru South CRG
Engagement activities conducted with Onerahi CRG
Engagement activities conducted with Tutukaka Marina
Attended resource meeting with the Parua Bay, Tamaterau/waikaraka, and Whangarei Heads CRG’s
Engagement activities conducted with the Pipiwai and Kaikou CRG’s
Ngati Taka me ona hapori CRG formally established – Ngunguru/Tutukaka area
Engagement activities conducted with the Tai Timu Tai Pari – Resources to communities
Resources into Akerama, Whakapara, Pakotai, Pipiwai, Kaikou, Ngunguru, Horahora, Pataua
Maungatapere Email correspondence interested in starting a NEW community response group in their area.
Plan review completed with Tutukaka Coast CRG
Plan review completed with Parua Bay CRG
Plan review completed with Ruakaka CRG
Plan review completed with Tamaterau/Waikaraka CRG
Plan review completed with Pataua CRG
Plan review commenced with the Portland CRG
Engagement with Whangarei District Council to support disability sector during civil emergencies.
Tsunami Board checks conducted throughout the Whangarei District

Community Response Planning GIS Integration

Northland have an extensive network of Community Response Groups and Community Response Plans. In early 2022 the Coordinating Executive Group requested a static map displaying the spread and location of these communities to identify any gaps. As this project progressed, the Emergency Management Specialists identified an opportunity to include this information on a publicly available Map on the NRC Website. This work has now been completed and has now gone live on the Northland Regional Council website: https://localmaps.nrc.govt.nz/localmapsviewer

Attachments/Ngā tapirihanga

Nil

WDC Mayor Vincent Cocurullo	FENZ Representative Wipari Henwood	KDC Councillor Gordon Lambeth
Councillor Dion Bennett	Councillor Geoff Crawford	Elected Alternate Tui Shortland

TITLE:	Confirmation of Minutes - 5 December 2023
From:	Erica Wyatt, Personal Assistant - General Manager Community Resilience
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on

TITLE:	Receipt of Action Sheet
From:	Erica Wyatt, Personal Assistant - General Manager Community Resilience
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on

TITLE:	NEMA update
From:	Graeme MacDonald, Emergency Manager
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on 21 February 2024

TITLE:	Northland CDEM Group plan 2021 - 2026 report on objectives and actions.
From:	Graeme MacDonald, Emergency Manager
Authorised by Group Manager/s:	Louisa Gritt, Group Manager - Community Resilience, on 21 February 2024