Agenda of Council Meeting

Council Meeting ITEM: 4.1

24 July 2018Attachment 1

Northland Regional Council Minutes

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Thursday 21 June 2018, commencing at 10.30am

Present:

Chairman, Bill Shepherd

Deputy Chairman, David Sinclair

Councillors:

John Bain

Justin Blaikie

Paul Dimery

Mike Finlayson

Penny Smart

Rick Stolwerk

Joce Yeoman

In Attendance:

Full Meeting

NRC Chief Executive

GM - Governance and Engagement

GM - Corporate Excellence

PA Corporate Excellence

Governance Support Officer

Part Meeting

NINC Chair

NINC Chief Executive Officer

NINC Directors (x3)

NINC GM Investment and Infrastructure

Independent Financial Advisor

GM - Customer Service - Community Resilience

GM - Environmental Services

GM - Regulatory Services

Strategy Specialist

Management Accountant

Economist

Biosecurity Manager

Biosecurity Specialist

Property Officer

Strategic Projects Manager

Finance Manager

Financial Accountant

The Chair declared the meeting open at 10.30am.

Apologies (Item 1.0)

Moved (Sinclair/

Yeoman)

That the apologies from the Independent Financial Advisor and GM Regulatory Services for delayed arrival be received.

Carried

Receipt of Supplementary Item (Item 2.0A)

ID: A1076941

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Shepherd/Sinclair)

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987 the following supplementary report be received:

· ITEM 6.6: ‘Adoption of rating policies pertaining to the Kaipara and Whangārei districts’ by Bree Torkington, Assistant Management Accountant

Carried

Declarations of Conflicts of Interest (Item 3.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

1. Health and Safety Report (Item 3.0)

ID: A1073637

Report from Tracey Warboys, Health and Safety Specialist

Moved (Stolwerk/Yeoman)

That the report ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist and dated 7 June 2018, be received.

Carried

2. Confirmation of Minutes - 15 May 2018 (Item 4.1)

ID: A1071567

Report from Chris Taylor, Governance Support Manager

Moved (Yeoman/Sinclair)

That the minutes of the council meeting held on 15 May 2018 be confirmed as a true and correct record.

Carried

3. Receipt of Action Sheet (Item 4.2)

ID: A1073496

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Finlayson)

That the action sheet be received.

Carried

4. Council Working Party Updates and Chairpersons' Briefings (Item 4.3)

ID: A1059886

Report from Sally Bowron, Strategy and Governance Team Admin/PA

Moved (Sinclair/Blaikie)

That the report ‘Council Working Party Updates and Chairpersons’ Briefings’ be received.

Carried

5. Council Working Group Updates (Item 4.4)

ID: A1073942

Report from Nola Sooner, Land and Rivers Team Administrator/PA

Moved (Yeoman/Finlayson)

That the report ‘Council Working Group Updates’ be received.

Carried

6. Financial Report to 31 May 2018 (Item 5.1)

ID: A1073269

Report from Vincent McColl, Financial Accountant

Moved (Sinclair/Blaikie)

That the report ‘Financial Report to 31 May 2018’ by Vincent McColl, Financial Accountant and dated 6 June 2018, be received.

Carried

7. 2018 Representation Arrangements Review Initial Proposal (Item 6.1)

ID: A1066262

Report from Chris Taylor, Governance Support Manager

Moved (Shepherd/Sinclair)

1. That the report ‘2018 Representation Arrangements Review Initial Proposal’ by Chris Taylor, Governance Support Manager and dated 14 May 2018, be received.

Carried

It was further moved (Bain/Finlayson)

Option 2:

2. That in accordance with section 19I of the Local Electoral Act 2001, the 2018 Northland Regional Council Representation Arrangement Review Option 2 proposes that:

a) The Northland Regional Council comprises nine (9) councillors elected from seven (7) constituencies.

b) The proposed names and boundaries of the seven (7) constituencies be as described and illustrated in the Initial Proposal included as Attachment 2 (pertaining to Item 6.1 of the 21 June 2018 council agenda).

c) The proposed number of members to be elected by the electors of each constituency be as follows:

i. One (1) member to be elected by the electors of each of the following constituencies: Te Hiku, Hokianga-Kaikohe, Coastal Central, Coastal South and Kaipara;

ii. Two (2) members to be elected by the electors of the Coastal North and Whangārei Urban constituencies.

d) That the reasons for the changes to the representation arrangements for the Northland region described in the Initial Proposal included as Attachment 2 are:

i. To better reflect regional communities of interest;

ii. To improve effective representation;

iii. With the exception of the Hokianga-Kaikohe constituency, in determining the number of councillors to be elected by the electors of each constituency the changes being proposed satisfy section 19V of the LEA 2001, which provides for fair representation.

iv. The Hokianga-Kaikohe constituency does not comply with section 19V of the LEA 2002 in order to maintain effective representation for an isolated community.

e) The Initial Representation Arrangements Proposal included as Attachment 2 to this report, be adopted and submitted for formal public consultation in accordance with the requirements of the Local Electoral Act 2001, and that the CEO be authorised to make any changes to the proposal arising from its final editing.

f) The Representation Arrangements Review Hearings Committee be a committee of all councillors.

Carried

It was further moved (Dimery/Finlayson)

3. Due to the tight timeframes of the Representation Arrangements Review, late submissions will not be accepted.

Carried

8. Adoption of the Long Term Plan 2018-2028, Revenue and Financing Policy, Financial Contributions Policy, Significance and Engagement Policy, Financial Strategy and Infrastructure Strategy (Item 6.2)

ID: A1069493

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Stolwerk/Yeoman)

1. That the report ‘Adoption of the Long Term Plan 2018-2028, Revenue and Financing Policy, Financial Contributions Policy, Significance and Engagement Policy, Financial Strategy and Infrastructure Strategy’ by Malcolm Nicolson, Chief Executive Officer and dated 23 May 2018, be received.

2. That having undertaken consultation in accordance with sections 82 and 82A by way of the Special Consultative Procedure in accordance with section 87, and pursuant to section 76AA of the Local Government Act 2002, the council adopt the Significance and Engagement Policy (as included in the final draft Long Term Plan 2018–2028, attached under separate cover).

3. That in accordance with the requirements of sections 101A and 101B of the Local Government Act 2002, the council adopts the Financial Strategy and Infrastructure Strategy as included in the final draft Long Term Plan 2018–2028 (attached under separate cover).

4. That, having undertaken consultation in accordance with the Special Consultative Procedure, and pursuant to section 93 of the Local Government Act 2002, the council adopts as its Long Term Plan 2018–2028 the final draft Long Term Plan 2018-2028 (attached under separate cover).

5. That having undertaken consultation in accordance with sections 82 and 82A, and pursuant to section 102 of the Local Government Act 2002, the council adopt the following policies (as included in the final draft Long Term Plan 2018–2028, attached under separate cover):

a. Revenue and Financing Policy; and

b. Financial Contributions Policy.

6. That council delegate to the Group Manager – Governance and Engagement the authority to approve any minor accuracy, grammatical, typographical or formatting amendments to the Long Term Plan 2018–2028 prior to it being published.

Carried

Secretarial Note: Congratulations and appreciation were extended to all staff involved in the Long Term Plan process.

9. Adoption of the Charging Policy 2018/19 (Item 6.3)

ID: A1066433

Report from Kyla Carlier, Strategy Specialist

Moved (Sinclair/Yeoman)

1. That the report ‘Adoption of the Charging Policy 2018/19’ by Kyla Carlier, Strategy Specialist and dated 14 May 2018, be received.

2. That council adopts the Charging Policy 2018/19 as included in the supporting information to this report.

3. That council authorises Jonathan Gibbard, Group Manager –Governance and engagement to make any necessary minor drafting, typographical, rounding, or presentation corrections to the Charging Policy 2018/19 prior to the document going to print.

Carried

10. Rating Considerations Under Section 100T of the Biosecurity Act 1993 (Item 6.4)

ID: A1069926

Report from Don McKenzie, Biosecurity Manager

Moved (Blaikie/Smart)

1. That the report ‘Rating Considerations Under Section 100T of the Biosecurity Act 1993’ by Don McKenzie, Biosecurity Manager and dated 24 May 2018, be received.

2. That council adopts the section 100T analysis for the purpose of setting the Pest Management Rate, as set out in the Funding Impact Statement of the Long Term Plan 2018–2028.

Carried

11. Rates for the year 1 July 2018 to 30 June 2019 (Item 6.5)

ID: A1063680

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Stolwerk/Yeoman)

1. That the report ‘Rates for the year 1 July 2018 to 30 June 2019’ by Dave Tams, Group Manager, Corporate Excellence and dated 7 May 2018, be received.

2. That the Northland Regional Council resolves to set the following rates under the Local Government (Rating) Act 2002 (LGRA) for the financial year commencing 1 July 2018 and ending 30 June 2019:

a. Targeted council services rate

A targeted rate as authorised by the LGRA. The rate is calculated on the total projected capital value, as determined by the certificate of projected valuation of each constituent district in the Northland region. An additional $1.73 (including GST) per each rateable separately used or inhabited part (SUIP) of a rating unit is to be assessed across the Whangārei constituency to provide funding for the ongoing maintenance of the Hātea River Channel. The rate is differentiated by location in the Northland region and assessed as a fixed amount per each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts, and on each rateable rating unit (RU) in the Kaipara district. The rate is set as follows:

Including GST

Far North District $73.20 per SUIP

Kaipara District $94.86 per RU

Whangārei District $91.96 per SUIP

The Whangārei District targeted council services rate amount of $91.96 (including GST) per SUIP includes funding for the Hātea River Channel amount of $1.73 (including GST).

b. Targeted land management rate

A targeted rate as authorised by the LGRA. The rate is assessed on the land value of each rateable rating unit in the region. The rate is set per dollar of land value. The rate per dollar of land value is different for each constituent district because the rate is allocated based on projected land value, as provided for in section 131 of the LGRA. The rate is set as follows:

Including GST

Far North District $0.0001067 per dollar of land value

Kaipara District $0.0000932 per dollar of land value

Whangārei District $0.0001197 per dollar of land value

c. Targeted freshwater management rate

Including GST

Far North District $0.0002247 per dollar of land value

Kaipara District $0.0001964 per dollar of land value

Whangārei District $0.0002521 per dollar of land value

d. Targeted pest management rate

A targeted rate as authorised by the LGRA. The rate is calculated on the total projected capital value, as determined by the certificate of projected valuation of each constituent district in the Northland region. The rate is a fixed amount, differentiated by location in the Northland region. The rate will be assessed on each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts and each rateable rating unit (RU) in the Kaipara District. The rate is set as follows:

Including GST

Far North District $45.08 per SUIP

Kaipara District $58.42 per RU

Whangārei District $55.57 per SUIP

e. Targeted flood infrastructure rate

A targeted rate as authorised by the LGRA. The rate is a fixed amount assessed on each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts and each rateable rating unit (RU) in the Kaipara District. The rate is set as follows:

Including GST

Far North District $25.16 per SUIP

Kaipara District $25.16 per RU

Whangārei District $25.16 per SUIP

f. Targeted civil defence and hazard management rate

A targeted rate as authorised by the LGRA. The rate is calculated on the total projected capital value, as determined by the certificate of projected valuation of each constituent district in the Northland region. The rate is a fixed amount, differentiated by location in the Northland region. The rate will be assessed on each rateable separately used or inhabited part (SUIP) of a rating unit in the Far North and Whangārei districts and each rateable rating unit (RU) in the Kaipara District. The rate is set as follows:

Including GST

Far North District $15.57 per SUIP

Kaipara District $20.18 per RU

Whangārei District $19.19 per SUIP

g. Targeted emergency services rate

Including GST

Far North District $12.06 per SUIP

Kaipara District $12.06 per RU

Whangārei District $12.06 per SUIP

h. Targeted regional sporting facilities rate

Including GST

Far North District $17.25 per SUIP

Kaipara District $17.25 per RU

Whangārei District $17.25 per SUIP

i. Targeted regional infrastructure rate

A targeted rate as authorised by the LGRA. This rate is assessed on the land value of each rateable rating unit in the region. The rate is set per dollar of land value. The rate per dollar of land value is different for each constituent district, because the rate is allocated based on projected land value, as provided for in section 131 of the LGRA. The rate is set as follows:

Including GST

Far North District $0.0000317 per dollar of land value

Kaipara District $0.0000277 per dollar of land value

Whangārei District $0.0000355 per dollar of land value

j. Targeted Whangārei transport rate

A targeted rate as authorised by the LGRA. The rate is a fixed amount assessed on each rateable separately used or inhabited part of a rating unit (SUIP) in the Whangārei District. The rate is set as follows:

Including GST

Whangārei District $23.66 per SUIP

k. Targeted Far North transport rate

A targeted rate as authorised by the LGRA. The rate is a fixed amount assessed on each rateable separately used or inhabited part of a rating unit (SUIP) in the Far North District. The rate is set as follows:

Including GST

Far North District $8.86 per SUIP

l. Targeted Awanui River management rate

A targeted rate set under the LGRA, set differentially by location and area of benefit as defined in the Awanui River Flood Management Plan, and as defined in the following table:

The rate is set differentially as follows:

Category	Description	Rate including GST
UA	Urban rate class UA (floodplain location) $298.11 direct benefit plus $30.17 indirect benefit per separately used or inhabited part of a rating unit (SUIP).	$328.28 per SUIP
UA	Urban rate class UA – commercial differential.	$984.83 per SUIP
UF	Urban rate classes UF (higher ground) $30.17 direct benefit plus $30.17 indirect benefit per separately used or inhabited part of a rating unit.	$60.34 per SUIP
UF	Urban rate class UF – commercial differential.	$181.02 per SUIP
Rural	Rural rate differentiated by class, $13.50 per separately used or inhabited part of a rating unit (SUIP) of indirect benefit plus a rate per hectare for each of the following classes of land in the defined Kaitāia flood rating district as illustrated in the following maps and table.	$13.50 per SUIP
Class	Description	Rate including GST
A & B	High benefit; rural land which receives high benefit from the Awanui scheme works due to reduced river flooding risk and/or reduced duration of flooding and/or coastal flooding – all rateable land other that in the commercial differential.	$24.43 per hectare
A & B commercial differential			$73.29 per hectare
C	Moderate benefit; land floods less frequently and water clears quickly – all rateable land other that in the commercial differential.	$11.07 per hectare
C commercial differential			$33.21 per hectare
F	Contributes runoff waters, and increases the need for flood protection - all rateable land other that in the commercial differential.	$1.22 per hectare
F commercial differential			$3.66 per hectare

The rating classifications are illustrated in the following maps:

m. Targeted Kaihū River management rate

A targeted rate set under the LGRA, and set differentially by location and area of benefit as defined in the following table:

Class	Description	Rate Including GST
A	Land on the floodplain and side valleys downstream of Rotu Bottleneck.	$21.22 per hectare
B	Class B – land on the floodplain and tributary side valleys between Ahikiwi and the Rotu Bottleneck and in the Mangatara Drain catchment upstream of SH12.	$11.68 per hectare
F	Land within the Kaihū River rating area not falling within Class A and Class B.	$1.65 per hectare
Urban Contribution – A contribution from the Kaipara District Council instead of a separate rate per property:		$5015 per annum

The rating classifications are illustrated in the following map:

n. Targeted Kaeo-Whangaroa rivers management rate

A targeted rate set under the LGRA, set on a uniform basis in respect of each rateable separately used or inhabited part of a rating unit falling within the former Whangaroa Ward rating rolls of 100-199, as illustrated in the map below:

Including GST

Former Whangaroa Ward $53.86 per SUIP

o. Targeted Whangārei urban rivers management rate

A targeted rate set under the LGRA, and assessed on all rateable properties defined by reference to the differential categories, and differentiated by location (illustrated in the map below) and, for some categories, land use. It is set as a fixed amount per each rateable separately used or inhabited part (SUIP) of a rating unit, as follows:

Category		Including GST
1	Commercial properties located in the Whangārei Central Business District flood area:	$350.61 per SUIP
2	Residential properties located in the Whangārei Central Business District flood area:	$136.40 per SUIP
3	Properties located in the contributing water catchment area (including properties falling in the Waiarohia, Raumanga, Kirikiri and Hātea River Catchments):	$44.29 per SUIP

Differential categories for the Whangārei urban rivers management rate:

Residential properties in the Whangārei central business district

Residential properties in the Whangārei central business district (CBD) flood area are defined as all rating units which are used principally for residential or lifestyle residential purposes, including retirement villages, flats etc.

Residential properties also includes multi-unit properties, these being all separate rating units used principally for residential purposes, and on which is situated multi-unit type residential accommodation that is used principally for temporary or permanent residential accommodation and for financial reward, including, but not limited to, hotels, boarding houses, motels, tourist accommodation, residential clubs and hostels but excluding any properties that are licensed under the Sale and Supply of Alcohol Act 2012.

Commercial properties in the Whangārei central business district

Commercial properties in the Whangārei CBD flood area are all separate rating units used principally for commercial, industrial or related purposes or zoned for commercial, industrial or related purposes in accordance with the Whangārei district plan. For the avoidance of doubt, this category includes properties licensed under the Sale and Supply of Alcohol 2012; and private hospitals and private medical centres.

3. Payment dates for rates, discounts, and penalty regime

That the Northland Regional Council resolves the following:

Far North District constituency:

All rates within the Far North District constituency are payable in four equal instalments, on the following dates:

Instalment	Due date for payment
Instalment 1	20 August 2018
Instalment 2	20 November 2018
Instalment 3	20 February 2019
Instalment 4	20 May 2019

The Northland Regional Council resolves to add the following penalties to unpaid Far North District constituency rates:

· In accordance with section 58(1)(a) of the LGRA, a penalty of ten percent (10%) will be added to any portion of each instalment of Far North District constituency rates assessed in the 2018/19 financial year that is unpaid on or by the respective due date for payment as stated above. These penalties will be added on the following dates:

Instalment	Date penalty will be added
Instalment 1	27 August 2018
Instalment 2	27 November 2018
Instalment 3	27 February 2019
Instalment 4	27 May 2019

Kaipara District constituency:

All rates within the Kaipara District constituency are payable in four equal instalments, on the following dates:

Instalment	Due date for payment
Instalment 1	20 August 2018
Instalment 2	20 November 2018
Instalment 3	20 February 2019
Instalment 4	20 May 2019

The Northland Regional Council resolves to add the following penalties to unpaid Kaipara District constituency rates:

· In accordance with section 58(1) (a) of the LGRA, a penalty of ten percent (10%) of so much of each instalment of the Kaipara District constituency rates assessed in the 2018/19 financial year that are unpaid after the relevant due date for each instalment will be added on the relevant penalty date for each instalment stated below, except where a ratepayer has entered into an arrangement by way of direct debit authority, or an automatic payment authority, and honours that arrangement. These penalties will be added on the following dates:

Instalment	Date penalty will be added
Instalment 1	21 August 2018
Instalment 2	21 November 2018
Instalment 3	21 February 2019
Instalment 4	21 May 2019

· In accordance with section 58(1)(b) of the LGRA, a penalty of ten per cent (10%) of the amount of all Kaipara District constituency rates (including any penalties) from any previous financial years that are unpaid on 01 July 2018 will be added on 05 July 2018.

· In accordance with section 58(1)(c) of the LGRA, a penalty of ten per cent (10%) of the amount of all Kaipara District constituency rates to which a penalty has been added under the point immediately above and which remain unpaid will be added on 05 January 2019.

Whangārei District constituency:

All rates within the Whangārei District constituency are payable in four equal instalments, on the following dates:

Instalment	Due date for payment
Instalment 1	20 August 2018
Instalment 2	20 November 2018
Instalment 3	20 February 2019
Instalment 4	20 May 2019

The Northland Regional Council resolves to add the following penalties to unpaid Whangārei District constituency rates:

· In accordance with section 58(1)(a) of the LGA, a penalty of ten percent (10%) will be added to any portion of each instalment of Whangārei District constituency rates assessed in the 2018/19 financial year that is unpaid on or by the respective due date for payment as stated above. These penalties will be added on the following dates:

Instalment	Date penalty will be added
Instalment 1	23 August 2018
Instalment 2	23 November 2018
Instalment 3	25 February 2019
Instalment 4	23 May 2019

· In accordance with section 58(1)(b) of the LGRA, a penalty of ten per cent (10%) will be added to any Whangārei District constituency rates (including any penalties) from any financial year prior to 1 July 2018 that still remain unpaid as at 01 July 2018. This penalty will be added on 3 September 2018.

The Northland Regional Council resolves to apply the following discount to Whangārei District constituency rates:

· In accordance with section 55(3) of the LGRA, where the total rates assessed for the 2018/19 year and any arrears on a rating unit in the Whangārei District constituency are paid in full on or by the due date of the first instalment, a discount of two percent (2%) of the total rates assessed on that rating unit in the 2018/19 financial year will be applied.

Carried

12. Adoption of rating policies pertaining to the Kaipara and Whangārei districts (Supplementary Item 6.6)

ID: A1071515

Report from Bree Torkington, Assistant Management Accountant

Moved (Yeoman/Stolwerk)

1. That the report ‘Adoption of rating policies effective 1 July 2018’ by Bree Torkington, Assistant Management Accountant and dated 30 May 2018, be received.

Carried

It was further moved (Yeoman/Stolwerk)

2. That having undertaken consultation in accordance with sections 82 and 83, and pursuant to section 102 and sections 108-110 of the Local Government Act 2002, and sections 55 and 56 of the Local Government (Rating) Act 2002, and having considered Schedule 11 of the Local Government Act 2002, the council adopt the rating policies for the Kaipara district and Whangārei district (including the Policy on the Remission and Postponement of Rates on Māori Freehold Land), effective from 1 July 2018, included on pages 14-28 of the attachment pertaining to supplementary item 6.6 of the 21 June 2018 council agenda.

3. That council authorise Dave Tams, Group Manager – Corporate Excellence, to make any necessary minor drafting, typographical, or presentation corrections to the rating policies prior to the document going to print.

Carried

13. Investment and Growth Reserve: Enabling Investment Allocation - Extended Regional Promotions (Item 6.7)

ID: A1073256

Report from Darryl Jones, Economist

Moved (Sinclair/Stolwerk)

1. That the report ‘Investment and Growth Reserve: Enabling Investment Allocation - Extended Regional Promotions’ by Darryl Jones, Economist and dated 6 June 2018, be received.

2. That council agree to allocate $200,000 in each of the next three financial years (i.e. 2018/19–2020/21) from the Investment and Growth Reserve to Northland Inc. to undertake regional promotion activities.

3. That council delegates to the Chief Executive Officer the arrangements for allocating of the funding.

4. That Northland Inc. provide council with six-monthly reporting to council on performance measures set out in the proposal.

Carried

Secretarial Note: Items 6.8 and 7.3 were addressed following Item 8.0 to allow for the attendance of Northland Inc. Limited representatives.

14. Northland Inc. Limited: Statement of Intent 2018-2021 (Item 6.8)

ID: A1072819

Report from Darryl Jones, Economist

Moved (Sinclair/Stolwerk)

1. That the report ‘Northland Inc. Limited: Statement of Intent 2018-2021’ by Darryl Jones, Economist and dated 5 June 2018, be received.

2. That council agree to Northland Inc. Limited’s Statement of Intent 2018–2021 as set out in Attachment 2 pertaining to Item 6.8 of the 21 June 2018 council agenda.

Carried

15. Making of section 8 (Disease and pathogens) and section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017-2027 (Item 6.9)

ID: A1073766

Report from Don McKenzie, Biosecurity Manager

Moved (Stolwerk/Finlayson)

1. That the report ‘Making of section 8 (Disease and pathogens) and section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017-2027’ by Don McKenzie, Biosecurity Manager and dated 7 June 2018, be received.

2. That council make section 8 (Disease and pathogens) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 in accordance with section 77(1) of the Biosecurity Act 1993 by fixing the council seal to section 8 (Disease and pathogens) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 as attached to the report to council ‘Making of section 8 (Disease and pathogens) and section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017-2027’ dated 29 May 2018.

3. That council make section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 in accordance with section 97(1) of the Biosecurity Act 1993 by fixing the council seal to section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 as attached to the report to council ‘Making of section 8 (Disease and pathogens) and section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027’ dated 29 May 2018.

4. That 1 July 2018 is the date section 8 (Disease and pathogens) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 commences in accordance with sections 77(5) and 97(5) of the Biosecurity Act 1993.

5. That 1 July 2018 is the date section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 commences in accordance with sections 77(5) and 97(5) of the Biosecurity Act 1993.

6. That Bruce Howse, Group Manager – Environmental Services, be delegated authority to make minor grammatical or formatting amendments to section 8 (Disease and pathogens) and section 10.1 (Marine Pathway Management Plan) of the Northland Regional Pest and Marine Pathway Management Plan 2017–2027 as necessary prior to the date of commencement as per section 100G(4) of the Biosecurity Act 1993.

Carried

16. Amendment to the Northland Regional Council/Northland Transportation Procurement Strategy 2017 to 2021 (Item 6.10)

ID: A1073353

Report from Peter Thomson, Northland Transportation Alliance Manager, and Chris Powell, Transport Manager

Moved (Blaikie/Sinclair)

1. That the report ‘Amendment to the Northland Regional Council/Northland Transportation Alliance Procurement Strategy 2017 to 2021’ by Peter Thomson, Northland Transportation Alliance Manager and Chris Powell, Transport Manager and dated 6 June 2018, be received.

2. That the Northland Regional Council approve the request that the Northland Transportation Alliance make the following changes to the Northland Transportation Alliance Procurement Strategy 2017 to 2021:

· Reference the fact that whilst the Northland Transportation Alliance Procurement Strategy 2017 to 2021 is the overarching Regional Procurement Strategy, the NRC Public Transport Procurement Strategy is currently a sub strategy, which will expire in June 2018, and not be replaced.

· Change references to ‘direct appointment’ in Table 5 to be consistent with the wording in the NRC PT procurement strategy (‘appropriate supplier selection method’).

Carried

17. Investment Subcommittee and Property Subcommittee Membership (Item 6.11)

ID: A1072173

Report from Dave Tams, Group Manager, Corporate Excellence and Phil Heatley, Strategic Projects Manager

Moved (Yeoman/Bain)

1. That the report ‘Investment Subcommittee and Property Subcommittee Membership’ by Dave Tams, Group Manager, Corporate Excellence and Phil Heatley, Strategic Projects Manager and dated 1 June 2018, be received.

2. That council approves Cr Stolwerk as an alternate member of the Investment Subcommittee.

3. That council approves Cr Stolwerk as an alternate member of the Property Subcommittee.

4. That the Terms of Reference for each respective subcommittee be updated accordingly.

Carried

18. Amendment to delegations (Item 6.12)

ID: A1073237

Report from Justin Murfitt, Resource Management Planning and Policy Manager

Moved (Yeoman/Sinclair)

1. That the report ‘Amendment to delegations’ by Justin Murfitt, Resource Management Planning and Policy Manager and dated 6 June 2018, be received.

2. That council delegates authority to the Resource Management Planning and Policy Manager and the Group Manager – Regulatory Services to settle appeals by way of mediated agreements where council is an interested party under section 274 of the Resource Management Act 1991.

3. That the Delegations Manual be amended accordingly to reflect recommendation 2 above and to make other minor changes for consistency and clarity.

Carried

19. Chair's Report to Council (Item 7.1)

ID: A1071176

Report from Bill Shepherd, Chairman

Moved (Shepherd/Sinclair)

That the report ‘Chair's Report to Council’ by Bill Shepherd, Chairman, and dated 1 June 2018, be received.

Carried

Secretarial Note: Councillor Yeoman noted that she had not attended the Karikari estate event and requested that the report be amended accordingly.

20. Chief Executive’s Report to Council (Item 7.2)

ID: A1067281

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Shepherd/Stolwerk)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 21 June 2018, be received.

Carried

Secretarial Note:

· Appreciation was extended to the Biosecurity team for their work on the pest programme.

· Items 6.8 and 7.3 were addressed following Item 8.0 to allow for the attendance of Northland Inc. Limited representatives.

21. Northland Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2017/18 (Item 7.3)

ID: A1072767

Report from Darryl Jones, Economist

Moved (Finlayson/Smart)

That the report ‘Northland Inc. Limited: Reporting Against Statement of Intent - Quarter Three 2017/18’ by Darryl Jones, Economist and dated 5 June 2018, be received.

Carried

Secretarial Note: Item 8.0 was address prior to Items 6.8 and 7.3 to allow for the attendance of Northland Inc. Limited representatives.

22. Receipt of Committee Minutes (Item 8.0)

ID: A1072220

Report from Chris Taylor, Governance Support Manager

Moved (Smart/Dimery)

That the unconfirmed minutes of the:

· Property Subcommittee – 8 May 2018;

· Investment Subcommittee – 30 May 2018; and

· Regional Transport Committee – 6 June 2018

be received.

Carried

Business with Public Excluded (Item 9.0)

Moved (Shepherd/Sinclair)

1. That the public be excluded from the proceedings of this meeting to consider confidential matters.

2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.	Item Issue	Reasons/Grounds
9.1	Confirmation of Confidential Minutes - 15 May 2018	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.2	Receipt of Confidential Committee Minutes	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.3	Human Resources Report	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).
9.4	Appointment of Northland Inc. Directors	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).
9.5	Marsden Point Rail Link Properties	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).
9.6	Consolidation of Council's Freehold Interests in Whangārei's CBD	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

3. That the Independent Financial Advisor be permitted to remain during business with the public excluded.

Carried

Conclusion

The meeting concluded at 11.55am.

Council Meeting item: 7.2

24 July 2018

TITLE:	Chief Executive’s Report to Council
ID:	A1075383
From:	Malcolm Nicolson, Chief Executive Officer

Executive summary

To update the council on recent activities and progress on achieving council priorities.

Recommendation

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 24 July 2018, be received.

7.2.1 Highlights

NRC & DOC Collective Impact Workshop

A workshop was held with NRC, DOC and Reconnecting Northland to assess an approach to a collective impact model for how the agencies can better work together for improving landscape scale conservation initiatives. Follow up work will now be undertaken to scope how this approach may be achieved.

Review panel for development of national biosecurity system KPI’s

Don McKenzie, Biosecurity Manager, has been invited by MPI to be a member of the review panel for development of national biosecurity system KPI’s. This is a great acknowledgement of Don’s professional experience and knowledge in the biosecurity field.

7.2.2 CEO’s Office

CEO’s Office

SHARED SERVICES

Shared service focus remains on northland councils are working together on applications for the provincial growth fund a part of the Northland Forward Together’s ‘One Voice’ advocacy program. Total investment for Northland announced to date is $70.167m and Ngati Hine have also received funding from the PGF independently of council applications.

COUNCIL PROPERTY UPDATE

Commercial & Industrial

Agreement for the purchase of a Whangarei CBD property has been signed and is subject to full Council approval.

Agreement for the purchase of a Kaitaia CBD property has been signed and is subject to full Council approval.

Current Legal Proceedings
*Department*	*Description*	*Status*
Consents	To construct a boardwalk as part of a coastal walkway in Back Bay, Mangawhai Estuary	Mediation held on 10 April 2018. Parties made a confidential agreement with further mediation being adjourned until 30 June 2019.
Consents	Seventeen (17) groundwater takes for horticultural irrigation at Houhora, Motutangi, and Waiharara	Hearing Committee granted consents. Two appeals have been received against that decision. Council awaiting Court directions on appeals.
Corporate Excellence	Rogan case appeal	The Supreme Court leave panel sat on 3 July 2018 and has reserved its decision on whether to grant leave for Rogan/MRRA to appeal the earlier Court of Appeal decision. David Goddard QC urged them that if they grant leave, that it be on confined issues and not on the broad terms sought by Mr and Mrs Rogan/MRRA. He expects that we will receive the Court’s decision within weeks.

7.2.3 Corporate Excellence

Year-end Draft Accounts

The finance team are currently working hard towards completing the 2017/18 year-end draft accounts for audit review. These draft annual accounts will be provided to the August council meeting and council will be given any proposed operating and capital budget carry forwards as well as given the opportunity to consider any projects to be funded from any 2017/18 surplus. Deloitte will be on site from 27 August until early September completing their review of these accounts. The final accounts are set to be given audit clearance and be adopted by council at the council meeting on 16 October 2018.

Fraud Declaration

I am not aware of any fraud nor am I investigating any incidence or suspected incidence of fraud at this time.

7.2.4 Regulatory Services

Proposed Regional Plan

Hearings are scheduled to start on 28 August 2018. There will be about 15 days of hearings held in Kaitaia, Kerikeri, Whangarei and Otiria Marae.

The separate hearing for genetically modified organisms (GMO) submissions is likely to start late October 2018 in Whangarei and run for 2-3 days.

Staff released their recommendation reports for the main hearings on 6 July 2018. The recommendation the report(s) for the GMO hearings will be released mid September 2018.

Central government initiatives

National Planning Standards

The Ministry for the Environment has released Draft National Planning Standards and associated supporting information. The standards are a result of the 2017 amendments to the Resource Management Act 1991 (RMA) and are intended to improve consistency in plan and policy statement structure, format and content. The standards apply to regional policy statements and regional and district plans and include mandatory and discretionary directions – changes to give effect to mandatory directions can be made without using Schedule 1 RMA while changes for discretionary directions require a plan change process. The standards include:

· a structure and form for plans, including references to relevant national policy statements, national environmental standards, and regulations made under the RMA

· definitions

· requirements for the electronic functionality and accessibility of plans

· spatial planning tools

· a zone framework

· mapping

· metrics.

The standards recognise some councils have recently completed planning processes and provide a longer implementation timeframe of seven years from gazettal – this includes Northland Regional Council. Submissions on the draft standards close Friday 17 August 2018. Staff are likely to recommend council lodge a submission on the draft standards.

Zero Carbon Bill - Consultation

The Ministry for the Environment has released a discussion document on potential legislative change to set targets for reducing green-house gas emissions by 2050 (three options are discussed) and establish emissions budgets, which describe a quantity of emissions allowed over a defined period. The creation of a Climate Change Commission is also proposed to provide ongoing, independent expert advice to the Government on how to meet targets and monitor progress. The discussion document also suggests the Zero Carbon Bill include a range of provisions to assist adaption to climate change. Staff are drafting a submission on the discussion document. Submissions close 5pm 19 July 2018.

District Planning

Whangarei District Council has released a Draft Urban and Services Plan Change Package as part of the rolling review of the district plan. These cover new urban environments, open space, transport and three waters management. Pre-consultation on this draft Plan Change Package closes at 4:30pm on Friday 24 August 2018. Staff will assess the need for technical input.

Land use and subdivision applications

During June 2018, 18 resource consent applications were received from the district councils. No comments or submissions have been lodged to date.

Consents in Process

During June 2018, a total of 59 Decisions were issued. These decisions comprised:

4	Moorings
5	Coastal Permits
0	Air Discharge Permits
12	Land Discharge Permits
0	Water Discharge Permits
20	Land Use Consents
16	Water Permits
2	Bore Consents

The processing timeframes for the June 2018 consents ranged from:

§ 792 to 4 calendar days, with the median time being 41 days;

§ 174 to 4 working days, with the median time being 20 days.

25	Applications were received in June 2018.

Of the 86 applications in progress at the end of June 2018:

26	were received more than 12 months ago (most awaiting further information);
17	were received between 6 and 12 months ago (most awaiting further information);
43	less than 6 months.

Appointment of Hearing Commissioners

The following commissioners were appointed for a consent hearing in August 2018:

§ Mrs Sharon McGarry, Mr Rob Lieffering, Mr Reginald Proffit and Mr Mark Farnsworth for consents associated with the development and operation of a free-range poultry broiler farm. The hearing is scheduled for 8 August 2018.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of June 2018 is (by number):

§ Applications Publicly/Limited Notified During Previous Month	1
§ Progress on Applications Previously Notified	4
§ Hearings and Decisions	2
§ Appeals/Objections	2

Compliance and State of the Environment monitoring

The results of compliance monitoring for the period 1 – 30 June 2018 (and year-to-date figures) are summarised in the following table and discussed below.

Classification	Total	Full compliance	Non-compliance	Significant non-compliance	Not exercised during period
Air discharges	33	26	4	2	1
Coastal permit	264	140	91	2	31
Discharge permit	190	124	45	8	13
FDE discharge permit	7	1	0	0	6
Land use consent	792	519	27	0	246
Water permit	236	175	41	0	20
Total	1522	985	208	12	317
Percentage		64.71%	13.67%	0.79%	20.83%
YTD	8525	6109 (71.7%)	1313 (15.4%)	327 (3.8%)	776 (9.1%)

Air discharges

A total of 21 air quality related environmental incidents were received, 17 of which related to burning and smoke nuisance and the remaining four to odour nuisance.

Continuous ambient PM₁₀ monitoring results for May 2018 for the Whangārei and Marsden Point airsheds, and Kaikohe, showed that compliance was met with the National Environmental Standards for Air Quality (NESAQ). PM_2.5 monitoring results for Whangārei were within the Ambient Air Quality Guideline value.

Coastal

The majority of consents monitored during the reporting period related to coastal discharges (treated municipal sewage and stormwater) and coastal structures.

Routine water quality sampling of the Whangārei, Bay of Islands and Kaipara harbours and southern estuaries (Mangawhai, Waipū and Ruakākā) was carried out.

Broadscale habitat mapping of the Ruakākā estuary was completed. The results will be reported at a later date.

Hazardous substances

· The collection and packaging of hazardous substances continued during the reporting period.

· Two incidents involving the discharge of hazardous substances and 40 enquiries regarding contaminated land were received and responded to.

· Asbestos waste bags have been purchased in order to provide assistance to school science technicians for the disposal of small quantities of laboratory items discovered to contain asbestos.

Discharge and land use monitoring

Routine compliance monitoring of discharge and land use consents continued during the period. Council staff attended the following during the reporting period:

· Monthly meeting with FNDC staff and its contractors to discuss compliance with its wastewater and water take consents.

· The inaugural meeting of the “Water Source Group” for FNDC. This group is looking at FNDC water supplies and any issues such as security of supply, problems in water supply catchments and compliance with its water supply resource consents.

· A meeting of the RMA Northland Forestry Development Group. The NES-PF was the major topic of discussion.

Environmental incidents

There were three incidents recorded during the reporting period which resulted in significantly non-complaint discharges from two municipal wastewater treatment plants (Dargaville and Maungaturoto) during heavy rain events.

Enforcement

Abatement notice appeals

An abatement notice issued for the discharge of odour and dust from a trade and industrial premise in Whangārei has been appealed. Mediation was held on 16 March 2018 in Whangārei . An agreement was reached on the interim steps to be taken on the site and the provision of a report by the appellant to be reviewed by an expert appointed by council. Further mediation was held on 15 June 2018. The company signed an undertaking and agreed to a programme of works. The abatement notice has now been cancelled.

2. Abatement Notices

There were 38 abatement notices issued during the period. These were for:

Sewage/sullage	21
Burning & smoke nuisance	6
Non-compliant marine farm	3
Discharge to land	3
Discharge to CMA	1
Earthworks	1
Structure in CMA	1
Sediment discharge	1
Dam	1

Infringement Notices

There were 23 infringement notices issued during the period. These were for:

Contravention of an abatement notice	13
Discharge to CMA	4
Illegal structure	3
Earthworks in a wetland	2
Burning & smoke nuisance	1

Other Enforcement

Dumping and burning of demolition waste

Charges have been laid against two companies, two individuals (associated with the two companies) and a land owner for the dumping and burning of demolition waste near Kaikohe. Full disclosure was completed on 22 February 2018. No court dates have been set.

7.2.5 Environmental Services

Land Management

Environment Fund Update

The Environment Fund projects have all been signed off with the end of the financial year. A final reconciliation of the Environment Fund will be completed next week. The draft results are as follows.

Description	Funding	Expenditure	Budget
Year 2017/18 Budget Efund budget - land Efund budget - biosecurity 15% over allocation* Farmer River works pilot $50,000 reduced to $5k ($45,000 transferred to Rivers minor works budget) Catchment Groups	$725,000 $125,000 $109,000 $5,000 $50,000		$1,014,000
Year 2017/18 Actual Allocation			$1,046,900
Year 2017/18 Actual Spend Efund projects = 167 Catchment Groups Biosecurity		$668,404 $42,939 $125,000	$836,343
Year 2017/18 variance Withdrawals of efund projects Underspends Catchment Groups Efund (underspend projects)		-$150,605 -$7061 -52,891	-$210,557

Total underspend/withdrawals from 2017/18

$210,557

Overallocation 2017/18*

$109,000

Funds remaining from total efunds budget from 2017/2018 excluding overallocation

$101,557

*As agreed Item 7.2 Council Meeting 22^nd August 2017

A number of procedures were put in place to reduce the number of landowners withdrawing and/or underspending their allotted Environment Fund applications. In 2017/18 financial year a 15% over allocation was applied adding an additional $109k into the fund. For various reasons (farmers withdrawing due to ill health, weather related problems and shortage of fencing contractors) the total withdrawals exceeded this figure.

The minor river works pilot, which assisted farmers on a 2 to 1 basis on the costs of hard armouring for stream bank protection, was not successful and only one farmer completed his river works project totalling $5k. The balance of funding was transferred back to the minor works budget and spent on river works.

Farm Water Quality Improvement Plans (FWQIP)

Year to date 161 FWQIP’s have been commenced, 150 have been completed, with a further 165 in progress (109 were commenced in the 2017/18 year and 48 from previous years). The team is planning to process these 48 old plans still in progress by December 2018. These plans will be assessed for completion, revisited or if landownwer has changed then cancelled.

Hill Country Erosion Fund

The Kaipara Hill Country Erosion Project has just completed year 3 of the 4-year project. Over the past year, farm environment plans have been undertaken for 33 farms, with areas of high erosion risk, covering a total land area of 9,343 hectares within the Kaipara catchment. Both project targets of 6,000 hectares under plans and/or 20 farm plans completed for 2017/18 financial year were exceeded. In addition, 54 hectares of pastoral land (with high erosion risk) has been retired from grazing through recommendations made during the farm plan process. The project target for 2017/18 was to have 40 hectares retired, which was achieved.

Supply and planting contracts have been put in place for 3,700 poplar and willow poles to be planted this winter within the Kaipara hill country, distributed between 53 properties throughout the catchment.

We recently submitted an application to the MPI Hill Country Erosion Fund – Boost round. This is a 1-year project, which will increase our capability and capacity with afforestation projects and soil conservation in general. We have applied for $495,900 funding from MPI and will find out the result of our application by the end of July.

Northern Wairoa FIF

First wananga was held for the mātauranga Māori workstream. This was held with Te Uri o Hau at Oturei Marae, south of Dargaville. Wananga with Te Roroa and Ngā Kaitiaki o Ngā Wai Māori will be held within the next six weeks.

Upper Hātea

The second milestone report was sent to MFE on Friday 15 June, showing approximately 3.3kms fencing, 7 water troughs and 895 plants in the ground since 1 December 2017. This was another disappointing result, with only about 20% of budgeted funds used so far. A second lot of promotional letters (111) recently went out to landowners who had not yet had contact with us, so far there have been 12 responses. More promotion will be underway soon via social media and further Environment Funds are in process for the coming financial year. Regulation would help and it will be coming soon.

Nursery

The harvest at Flyger Road is complete with poplar and willow poles being distributed across Northland. A total of 5500 poles from the Flyger Road nursery and 1500 from external sources (including local poplar growers and Hawkes Bay Regional Council) have been sourced and delivered. Refer below for distribution map.

This season’s establishment, cultivation, processing of planting materials and planting has begun on the new nursery blocks, and it will require approximately 30,000 small planting pegs.

Map One: below shows the distribution of the pole orders and the poles delivered by 4 July 2018.

* No means that the poles have not been delivered yet but were due for delivery/ yes means that they have been delivered.

BIODIVERSITY

Lakes

FIF Dune Lakes Project

The first collective project Leadership Group hui was held on 27 June 2018 and included representation from Ngati Kuri, Te Aupouri, Ngai Takoto, Te Rarawa, Te Roroa, Te Uru o Hau and Ngati Whatua. Participants see the project as a useful catalyst for more region-wide freshwater quality improvement. The establishment of local Kaiwhakahaere (co-ordinators), employed by runanga, will allow for high-value, localised inputs into the project delivery.

An invasive fish and water survey was launched on 6 June with a mailout to landowners next to waterbodies larger than 5 ha resulting in a large number of returns from right across the region. Analysis of the data will form a map of both the risk of spread of infestations as well as areas which are likely to remain in a natural state.

Wetlands

Biodiversity and compliance staff attended a one-day training workshop in Hamilton on using soil indicators to delineate wetlands. The wetland delineation tool which was developed in the USA is being adapted by Landcare Research under Envirolink funding for use in NZ and assists with mapping the precise boundaries of wetland using vegetation, soil and hydrology. The method is useful for planning, compliance and wetland mapping. Northland has some problematic wetland soils so staff have assisted Landcare with the project. The next phase is to develop hydrological indicators for NZ wetlands.

Pouto Catchment Group and IKHMG

A successful planting day involving the local school and community was held at Lake Kanono, one of the outstanding dune lakes. Pouto Catchment Group is currently focusing its effort on fencing and planting within the Lake Kanono Catchment.

Council is supporting a Beef and Lamb New Zealand, Environmental focus farm on Bryce and Anita Lupton’s farm at Marehemo. Council support from Land Management and Biodiversity staff has involved helping to set up water quality and stream ecological health monitoring on the farm as well as advice about extraction of large, old willows and provision of fully subsidised poplars and willows for erosion control.

Community Planting Day Lake Kanono, Pouto

On the 1^st June 2018 children from Pouto School, Pouto property owners, DOC/NRC staff and Kaipara Cr Penny Smart participated in a community planting day for Lake Kanono. 500 plus native trees, including wetland plants were added to an impressive, ongoing community planting program for Lake Kanono. Planting improves lake water quality and creates habitat for indigenous birds and other fauna.

BIOSECURITY

Biosecurity Threats/Incursions

Mycoplasma Bovis

Councils Biosecurity Incursion Management Officer is continuing to assist the Ministry for Primary Industries with the management of eight Northland farms, seven of which have been issued with Notices of Direction (NOD) and one with a Restricted Place Notice (RP). The NODs/RP are in place while ongoing surveillance for Mycoplasma Bovis disease is being carried out which restricts the movement of stock and other risk good on and off the property.

The Government along with the dairy and beef industries have agreed that an attempt will be made to eradicate Mycoplasma bovis. Currently, the disease is still not widespread (43 infected farms and some 189 farms under NoD and RP out of 20,000) and there is just one strain of the disease present in New Zealand which indicates a single source of infection.

Latest updates can found at link below:

https://www.mpi.govt.nz/protection-and-response/responding/alerts/mycoplasma-bovis/

Myrtle rust response

The response officially closed at the end of April and has now transitioned to long-term management currently led by MPI and the change in approach is available via the MPI website.

http://www.mpi.govt.nz/protection-and-response/responding/alerts/myrtle-rust/

A landowner resource kit is also now available on the MPI website as a downloadable pdf. Follow the link here:

http://www.mpi.govt.nz/dmsdocument/29744-managing-native-plants-susceptible-to-myrtle-rust-guide-for-large-scale-planting-and-restoration-programmes

The region has 33 locations where the disease has been positively identified and to date myrtle rust has not been found in the far north. MPI currently has a team conducting targeted surveillance in this area and we understand MPI staff have been liaising with Ngati Kuri concerning this survey.

The infections that were found in the Kerikeri area in April/May are unfortunately indicative of wider infection being present and this area is now considered to be a ‘known infected area’. MPI have contacted affected owners in this area and provided them with self-management packs that give advice about maintaining their property to minimise the spread of myrtle rust spores and set out their responsibilities under the Biosecurity Act.

We understand MPI are in the process of examining the options for how long term management can best be delivered and intend asking for public feedback on these options toward the end of this year.

Biosecurity Partnerships

Environment Fund 2018/19 - Biofund

Seventy-One biosecurity Biofund applications have been approved and signed off for 2018/19. Applications go through a rigorous ranking / prioritisation process by council’s Biosecurity Team. Biofund products and materials will be ordered in early July and delivered to successful applicants when available. With additional funding available through the LTP for this financial year the team will assess the demand and possibly have a smaller mid-year funding round.

Five biosecurity Biofund projects have been transferred to become new Community Pest Control Areas (CPCA’s) projects or have been joined into existing CPCAs.

A new initiative developed this year is a “Pest Control Starter Pack”. This is used for smaller projects to get started and is a good option for people on lifestyle blocks with a set combination of pest control hardware up to $400.00.

The Biosecurity contribution to the Environmental Leaders Fund (ELF) was fully subscribed, with 18 schools successfully receiving funding towards either pest control hardware, timber or the use of specialist equipment such as game cameras and acoustic recording devices which will be loaned to schools.

Marine Biosecurity

A vessel entering New Zealand waters via Northland did not met the National current craft risk management standard prior to arrival and MPI directed divers to carry out an assessment whilst the vessel was at Northport. The vessel was found to be over the fouling standard and was directed to leave the port. The vessel had not completed its work at Northport and was considering what action to take to come back into port which will involve hull cleaning outside NZ territorial waters.

There were 37 vessels in the Kerikeri – Northern Bays area inspected during June, bringing an end to the hull surveillance season. There were no incidents of vessels being found with marine pests on them. A total of 2000 vessels were inspected over the season (table 1) and approximately 90 notices of direction issued to vessel owners to clean their hulls. Vessels were inspected and scored depending on the level of fouling present on the vessel. The number of vessels that had a hull area with a fouling score of 2, ‘light fouling’ was the greatest. Doubtless Bay, Tutukaka, Ngunguru and Mangawhai did not have any vessel found with marine pests (figure 2). In addition to the programmed surveys several response dives were made to check on reports of suspected fanworm sightings- no established fanworm populations have been found beyond Whangarei harbour. 151 Infringement notices have been served in the year.

Sabella found in Opua

Staff are currently responding to a Mediterranean fanworm found on a mooring block at Opua. Divers have been searching the area and have found 12 individuals which have all be removed. The samples have been sent to the marine invasive taxonomic services for analysis of reproductive structures and the Ministry for Primary Industries have been notified. Divers will continue to work in this area to delimit the extent of the population. This is the first detection of fanworm being found on substrate in the Opua area.

Table 1: Number of vessels inspected from October 2017 – June 2018

Houhora Harbour	29
Doubtless Bay	88
Whangaroa Harbour	281
Kerikeri - Northern Bays	161
Outer Bay of Islands	133
Inner Bay of Islands	607
Tutukaka	213
Ngunguru	9
One Tree Point and Marsden Cove	84
Whangarei Heads	192
Whangarei Upper Harbour	160
Mangawhai	16
Kaipara	27
Total	2000

Figure 1: Level of fouling on vessel hull areas.

Figure 2: Locations and percentages of pest species found on vessels.

Kauri Dieback

Staff attended the Kauri Dieback consultation events held in Northland as part of the process for the development of a National Pest Management Plan for managing Kauri Dieback.

Weed Education

A regional training hui, ‘War on Weeds’, funded by QE2 and DOC, was held 13-14 June at NRC and several sites towards Whangarei Heads. This was to upskill those involved in weed control and those assisting groups and volunteers doing weed control to be more effective in their control methods.

Dog Training

Interest in detector dog training for plant pest work (specifically to locate batwing plants) continues with those attending the initial training to meet again on 8 July to discuss their training and any continuing issues with their dog’s training. Angelika Cawte from Happy Tails Dog Training is assisting with the follow-up training of trainers.

Biosecurity Hygiene Kits

Biosecurity have put together Biosecurity Kits for hygiene practise while out in the field. It is a grab and carry kit for Northland Regional Council field staff to be able to clean their boots before leaving a farm or place they are visiting. This is to prevent diseases being spread. High pressure sprayers are being trialled as well for the underneath of vehicles.

Education

Biosecurity officers trained students at an Enviroschools Project pest camp held in June.

Students are given instructions on kauri dieback and the risks of spreading the pathogen as well as methods of reducing the risk; on this camp, the biosecurity message was extended to include other biosecurity risks and the obligations they have when entering and exiting properties, especially farms. Cleaning stations were set up for students and tutors when entering and exiting the neighbouring farm to set and clear traps. The message was well received by students and the land owner.

RIVERS

Priority Rivers	Work	General Status	Comments
Awanui	OpEx	100% complete	All programmed work completed
Awanui	CapEx	100% complete	All programmed work completed
Kāeo - Whangaroa	OpEx	100% complete	All priority work has been completed
Kerikeri – Waipapa	OpEx	100% complete	All priority work has been completed
Kawakawa – Taumārere	OpEx	100% complete	All priority work has been completed.
Whangarei	OpEx	100% complete	Programmed works have been completed
Kaihu	OpEx	100% complete	All programmed work has been completed.
Minor Rivers	OpEx	100% complete	All priority work has been completed

LTP Projects

Rivers	Comments
Awanui	Draft debris run-out analysis modelling for Bells Hill slip was completed and staff are refining the preliminary design and will feed this into the detailed design. NRC Survey team have completed the cross sections required for detailed design of bank stabilisation works along the reach of the Awanui River upstream of Church Road. Staff have awarded the contract to Tonkin+Taylor for updating their 2014 Preliminary Design for the scheme upgrade works.
Matangirau	The team has meet with FNDC to define roles and responsibilities.
Kawakawa - Taumarere	A working group meeting was held and feedback from the committee requested better community consultation going forward. The team has developed a communication strategy to better engage the community.
Whangarei	RS Eng have been awarded the detailed design for Woods Road flood wall.
Panguru	Staff met with FNDC to define roles and responsibilities for works.

NATURAL HAZARDS

Work Streams	% complete	Comments
Regional LiDAR Project	5%	We expect delivery of the Awanui catchment LIDAR dataset early July.
Priority Rivers Flood Hazard Maps	85%	We expect to release the draft flood mapping from Waipu and Paparoa catchments, together with new mapping for the Kerikeri and Kaeo catchments in August / September.
Awanui Flood Model	15%	In house modelling, have given a better understanding of the overflow of SH-1 and this will be used with the upgraded model.
Waipū and Paparoa Flood Model Builds	75%	The Waipū and Paparoa catchment calibration results have been reviewed by staff and minor modifications to the Waipu River mouth have been requested. We expect results in July.

HYDROLOGY

Hydrology Team & Water resources Work Programme:

· The hydrometric station health and safety mitigation work has been completed at the Mangakahia Gorge water level station. Height Access Technology are part way through Kaihu Gorge water level station, then they will proceed to the Ngunguru water level station.

· The data from the Awanui water level station has been reviewed and cleared to be used as an input into the Kaitaia hydraulic flood model.

· Five water level stations were upgraded to the new generation of IRIS FX-150 radio loggers, see below for locations:

o Punakitere at Taheke

o Kaihu at Gorge

o Mangakahia at Twin Bridges

o Ngunguru at Dugmores Rock

o Wairua at Wairua (SH15 Mangakahia road)

On 20 June 2018 the MetSerice advised a low just north of Northland and an intense ridge of high pressure to the south would direct a strong moist southeasterly flow into the eastern hills of Northland. The band of rain was narrow and focused on the Whakapara and Glenbervie catchments. The highest rainfall total of 246.5mm was recorded at Whakapara at the Puhipuhi rain gauge over a 47 hour period. This resulted in the closure of SH1 at Whakapara. The closure of SH1 at Whakapara is a rare occurance, normally caused by large events like the July 2014 floods or Ex TC Wilma in 2011, which was interesting as the event was less than a 1:5 year return for period for the 24 hour rainfall totals.

Below is rainfall map with the 24 hour period totals when the rain was at its heaviest:

The hydrology team used the q-boat to gauge flow in the Whakapara river. Historically staff would operate off a cage mounted to a cableway over the river. The cable can be seen in the bottom photo. The cableway system is about to be dismantled due to the dangerous nature of this type of work and the availability of safer syems like the q-boat.

7.2.6 Governance And Engagement

ECONOMIC DEVELOPMENT

Investment and Growth Reserve

Project	June update	Future developments/ reporting
Extension 350	None.	Fourth quarter 2017/18 report due in July.
Resources Enterprise Limited (REL)	Update provided to councillors, and engagement with directors.	Continue to engage with directors.
Hundertwasser Art Centre (Whangārei)	None.	Awaiting provision of project plan and other conditions associated with first payment.
Kawakawa Hundertwasser Park Centre (Te Hononga)	None.	Prepare funding agreement between council and the Trust.
Extended Regional Promotion	Paper for June council meeting to continue additional funding of $200,000 for three further years.	Report for the six months ended June due in mid-August 2018.
Twin Coast Cycle Trail (TCCT)	None.	Awaiting further progress reports and associated invoices to complete funding commitment. Final claim balance to pay is $113,733.73 (excl GST) which is 13% of total funding of $900,000.
Demand assessment for new water storage	Application to PGF for funding of a project manager to develop a project plan for future work and assist with the development of PGF application – funding approved.	Anticipate submitting application by the end of July.

Other activities undertaken included:

· Prepared report on Recent developments in Northland agriculture for Planning and Policy team.

· Working with other councils and external consultant on a draft Regional Walking and Cycling Strategy. Revised draft circulated to CEO Forum.

· Northland Economic Quarterly: The twentieth issue of the Northland Economic Quarterly (NEQ) newsletter was published on 22 June 2018. The annual section looks at some of the data from the annual agricultural production statistics while the spotlight section picks up on four recently released data on topical issues. The current and past issues can be found at www.nrc.govt.nz/economicquarterly.

ONLINE CHANNELS

· Most popular post on Facebook this month – Ministry for Primary Industries notification to close all shellfish collection on Mair Bank and Marsden Bank for two years. The closure, which previously only covered pipi and cockles, was requested by the Patuharakeke Te Iwi Trust Board to protect the establishing mussel population in the area.

Key Performance Indicators	Feb-18	Mar-18	Apl-18	May-17	Jun-18
WEB
# Visits to the NRC website	34,400	29,200	25,000	13,100	17,500
E-payments made	11	2	2	6	0
# subscription customers (cumulative)	1,181	1,171	1,165	1,173	1,165
SOCIAL MEDIA (cumulative)
# Twitter followers	1,369	1,376	1,383	1,389	1,391
# NRC Facebook fans	5,914	6,108	6,145	6,180	6,360
# NRC Overall Facebook Reach	72,000	91,900	67,800	54,200	94,400
# CDEM Facebook fans	15,400	15,600	15,700	15,700	15,900
# CDEM Overall Facebook Reach	103,800	180,300	50,700	11,800	76,100
# Instagram followers	223	261	286	322	381

enviroschools / education

Events
On 13 and 14 June, Cr Finlayson joined in the final of three Project Pest Control skills camps held at Lonsdale Park, near Kaeo;

On 18 June, staff co-led an Enviroschools Holistic Silver Reflection workshop for Northland Kindergarten Association;

On 22 June, Cr Bain officiated at Whangarei Intermediate’s Enviroschools Silver celebration.

School communities facilitated
During June, 28 school communities were visited by Enviroschools facilitators.

MĀORI ENGAGEMENT

Te Hiringa Te Taitokerau Māori Business Awards (Friday 29 June).

The biennial Te Taitokerau Māori Business Awards were held in June. In its ongoing commitment to support Māori and sustainable economic development, the council again sponsored the Excellence in Environmental Awareness and Management Award.

To be successful the entrant had to demonstrate sound knowledge of the responsibility which business has towards environmental management. With the judges looking for a business which respects their environment, contribute to development in a sustainable way and are known to be environmentally friendly.

Tai Tokerau Honey Ltd was the successful entrant on the night and were awarded the council sponsored Excellence in Environmental Awareness and Management Award. They then went on to be named the 2018 Māori Business of the Year taking out the top prize at the prestigious awards.

Collecting the Excellence in Environmental Mangement and Awareness Award are Lohnet and Robert Murray.

The council chairman presented the award on the evening. Other councillors in attendance were, Paul Dimery, Rick Stolwerk, Mike Finlayson. The council was accompanied by Pita Tipene, co-chair of Te Taitokerau Māori and Council Working Party.

GOVERNANCE SUPPORT

Local government official information (LGOIMA) requests

Month	LGOIMA requests received 2016/17	LGOIMA requests received 2017/18
July	7	7
August	5	10
September	10	15
October	11	16
November	10	12
December	10	14
January	7	13
February	11	13
March	18	12
April	12	14
May	8	16
June	7	18
July

Total LGOIMA requests received	116	160
Total LGOIMA requests not responded to ≤ 20 working days*	9	9

In June 2018, there were no LGOIMA requests that exceeded 20 working days’ response. Two LGOIMA’s remains open over the 20 working days, one relating to resin and wax and the other the PGF, both have an extension to the time.

7.2.7 Customer Service – Community Resilience

CUSTOMER SERVICE

Performance Statistics
Telephones

Call volumes continue to be slightly down on recent months, and when compared to the same period last year. The conversion rate remains at an acceptable rate of over 98%. Over the past year the Customer Services team have received and responded to 36,122 incoming calls.

Hotline and Incident Responses

Activity
Water Street Office

The side access door off the car park are now swipe access only. This has improved compliance with visitor sign-in control.

Regional Customer Service Centres (CSC)

Ōpua data is not available this month.

Ōpua Office

We are trialling operating the Ōpua office without a customer services officer for 2-3 days per week to test the impact on customers and staff. Our Ōpua Customer Services Officer has been temporarily redeployed in Waipapa and Water Street offices on those days she is not in Ōpua.

Kaitāia Office

The upgrade of the Kaitāia office is still in progress. The frontage of the building has been painted and the new photo boards are ready to be installed.

Annual Resident Survey

The finalised report will be released once one or two points have been clarified with the survey company.

Feedback Cards, Compliments and Complaints

Three feedback cards were returned, all for monitoring work and all three were very positive.

Three compliments were recorded, one for bus services, another for mobility services, and the third for a biosecurity workshop.

Three customer complaints have been received this month and have been classified as follows;

Standard of service provided: 1 complaint - late bus service

Disagree with cost of service 1 complaint - charge for information

Staff or contractor behaviour 1 complaint - staff rudeness (The staff complaint was justified. The complaint was received by Chairman Bill and has been managed by the staff member’s manager and the Customer Services manager.)

MARITIME

An application to Maritime NZ for funding towards safe boating education was successful with $30,000 granted to go towards next summer’s campaign, $10,000 more than last year. The sum granted was based on information and statistics passed back to Maritime NZ following last summer’s campaign and reflects the hard work and effort put in by all staff involved in the safety campaign, including our communications team.

The ongoing work to remove derelict vessels came to fruition on the 14^th June with two large fishing vessels being hauled out for disposal. The Sandra Fay was successfully towed down with the Waikare from the Bay of Islands following a clean-up operation, and hauled out in Whangarei in over a 17-hour operation. The Geneva May was hauled ashore in Houhora and broken up for disposal by local contractors successfully on the same day. Both operations were carried out safely and without incident.

A new harbour warden has been appointed to replace the long serving Francie Crawford of Mangawhai. Mr John Dowden is a resident in Mangawhai with strong interests in contributing to the community. He has previous experience with the Auckland Maritime Police unit and we anticipate that he will be a valued member of the Maritime Team.

At the request of the local community, maritime attended a meeting held in Ahipara regarding the dangerous use of jet skis near surfers. The options for pursuing an enforcement approach to address this issue were presented. Ultimately it was decided that initially a community based solution was best with an aim to pursue enforcement should the problems continue.

The commencement of a re-marking campaign of the regions 2800 moorings has begun. The object of this exercise is to ensure that moorings are clearly marked to prevent miss-identification by those that use them. This assists against inadvertent mooring of vessels on incorrect moorings resulting in possible breaking away or swing damage to neighbouring vessels. Routine maintenance has also been ongoing with aids to navigation throughout the region. This also includes new identification plates, with the hotline number. This will assist mariners in identifying which aid is which, and assist our own team when the correct one is reported with a defect.

A regional Oil spill desk top exercise was held in Opua with 40 members of the regional response team and Maritime New Zealand in attendance. This was a good trial of the office as a small command centre.

Overall, Maritime Department have dealt with a total of 15 incidents this month.

TRANSPORT

Government Policy Statement

On 28 June 2018, the Minister of Transport released the approved Government Policy Statement (GPS) on land transport for 2018/19 – 2027/28 which provides the new strategic direction for land transport in New Zealand.

The Ministry of Transport provided the following along with the release:-

A second stage GPS is important to fully realise Government direction for transport investment. Inclusion of some things in this GPS has not been possible because they rely on other work, such as the future of rail study and development of a new road safety strategy. We hope to release the second stage GPS in 2019 and will work with the broader transport sector to develop it.

Staff are in the process of ascertaining what changes, if any, were made from the Draft GPS released earlier this year and if the recently completed Regional Land Transport Plan – Three Year Review will be affected and if so, to what extent.

Enhanced Funding Assistance Rates (FAR)

At the same time the GPS was released, the New Zealand Transport Agency (NZTA) advised that:

To help councils take up the opportunities provided by the GPS, the Transport Agency has approved a new targeted enhanced funding assistance rate (FAR) for high and very high priority improvements, which will reduce local share requirements for these activities.

Staff are in the process of ascertain what funding areas of the transport operations of the Northland Regional Council will be eligible for this Enhanced FAR.

Passenger Transport Administration
Total Mobility

Total Mobility (TM) figures are reported one month in arrears, as the information is unavailable at the agenda deadline.

Total clients

Monthly

Actual

Expend

Monthly Budget Expend

Variance

Year/Date

Actual Expend

Year/Date

Budgeted Expend

Variance

May

1339

$18,185

$25,000

-$6,815

$162,485

$300,000

-$137,515

Notification of New Total Mobility Service Provider

During the month, the 1329 Total Mobility clients were advised that Driving Miss Daisy is now an approved Transport Operator to the Total Mobility Scheme in Whangarei.

Community Transport Forum 22 June – meeting at Red Cross

On 22 June 2018, the New Zealand Red Cross held a Community Transport Forum meeting. This meeting was attended by a range different organisations within the Whangarei district who offer some form of transport for vulnerable people, and people with disabilities. The aim of the meeting was to attempt to provide a central point of information pertaining to transport available for vulnerable and disables person. There is presently a multitude of contacts, which is causing confusion amongst users and this need to be resolved.

Contracted Bus Services

Due to the required information not being available at the required agenda timelines, the Contracted Bus Service figures are reported one month in arrears.

Operational Statistics

May 2018 (revenue ex GST)	Actual	Budget	Variance	Year/Date Actual	Year/Date Budgeted
City Link Passengers	28717	30425	-1708	267,244	283,517
City Link Farebox Revenue	$56,636	58,639	-$2,003	$528,462	$563,184
Mid North Link Passengers	206	432	-226	2641	4572
Mid North Link Farebox Revenue	$727	$2817	-$2,091	$10,705	$29,809
FarNorth Link Passengers	669	745	-76	5713	6803
FarNorth Link Farebox Revenue	$1308	$1620	-$-312	$13,016	$ 14,789
Hokianga Link Passengers	34	40	-6	299	440
Hokianga Link Farebox Revenue	$330	$391	-$61	$3,780	$5320

RITS (Regional Integrated Ticketing System) Update

Factory testing commenced on the 26^th of June 18. The Consortium is expecting to be updated on the “Go Live” in the second week of July 2018.

The first ‘Readiness Review’ is to be completed on 7 July 2018. This is the opportunity to review the capability of council to go live in September 2018.

Passenger Trends

A meeting was held with the CityLink operator on 19 June 2018. This meeting centered predominantly on declining passengers and the need for remedial action. It was agreed that the operators senior depot staff and NRC staff would hold a workshop in July 2018 to identify and agree on a plan to encourage greater use of public passenger transport.

Staff will also be monitoring the effect of the national fuel increase on passenger numbers in July 2018.

CityLink Contract Extension

Half the Citylink fleet have been painted in the new livery. The refurbishment of the floors and seats has been completed. A date for an inspection of a completed bus is to be confirmed soon.

Onerahi Primary School - CityLink Event
Wednesday 6th June, 21 students from Onerahi Primary School took part in an education exercise on Public Transport catching the 9.39 am bus from the Onerahi Shops to the Rose Street Bus Terminus in the City. Thanks to their Teacher Mr Candy for this great idea on educating our youth on Public Transport.

Road Safety Update
The ongoing challenge of road safety on Northlands roads continues with a concerted effort being made to address driver behavior and awareness.

The New Zealand Police continue to hold extensive road safety campaigns. These operations have unfortunately continued to detect a multitude of dangerous breaches and behaviors by drivers and passengers alike.

The new ‘RIDS’ – Restraints – Impairment – Distractions – Speed – programme continues to target high priority areas and behaviors prevalent in all the fatal and serious injury crashes occurring across Northland. Two recent deaths have again emphasised the need to wear seatbelts.

Regional Road Toll Statistics – 2018 & 2017 Comparison

Location	YTD 2018	YTD 2017
Far North	9	10
Whangarei	11	4
Kaipara	3	3
Northland	23	17
National	192	183

The above statistics include eleven drivers, seven passengers & two motorcyclists.

The ages below show 17 of 23 road deaths are aged over 25yrs of age.

The ages of those involved in the death related crashes are: -

0 – 14yrs	1
15 – 19yrs	0
20 – 24yrs	5
25 – 39yrs	5
40 – 59yrs	6
60 + yrs	6

CIVIL DEFENCE EMERGENCY MANAGEMENT

Warnings and activations

The Metservice issued weather warnings for the Northland region on Wednesday 20 and Thursday 21 June. Over the 36-hour period between 232.5 mm of rain was recorded in the Puhipuhi area; the Whangarei CBD recorded 174 mm of rain in the same period. State Highway one at Whakapara was closed near the Russell Road turnoff for a period of time. This event was monitored and information provided across the various key agencies.

Recovery

The review of the Northland CDEM Group Plan – Strategic Recovery Planning has now been completed and the changes were approved by the CDEM Group at their meeting on 19 June.

Tsunami readiness

Sales of the indoor tsunami sirens to the public has commenced and there has been a reasonable uptake. The aim of these sirens is to fill gaps in the current tsunami siren network.

A further thirty-eight tsunami information boards have been installed around the WDC coastline. These signs complement the “toolbox” approach to tsunami readiness.

Technical Advisory Group (TAG) Review

The TAG implementation team decisions is yet to report to government and we are awaiting the outcomes of the report.

Shared Services

The FNDC have agreed to the Service Level Agreement for the delivery of CDEM arrangements and the transfer of the CDEM Officer to the NRC has been completed. The SLA with the WDC has also been re-negotiated and is in the process of being finalised.

Civil Defence Emergency Management Group Meeting ITEM: 8.0

24 July 2018Attachment 3

Civil Defence Emergency Management Group Meeting Minutes

Meeting held in the Northland Regional Council Chambers

36 Water Street, Whangārei

on Tuesday 19 June 2018, commencing at 11.00am

Present:

Chairman, FNDC Councillor Colin Kitchen

KDC Councillor Anna Curnow

NZ Police Representative Inspector Martyn Ruth

WDC Mayor Sheryl Mai

FENZ Representative Mr Dave Woon

NRC Councillor Rick Stolwerk

MCDEM Representative, Ms John Titmus (Observer Status)

In Attendance:

There were 15 others in attendance.

The Chair declared the meeting open at 11.00am.

Apologies (Item 1.0)

Moved (Mai/Stolwerk)

That the apologies from Superintendent Russell le Prou and Area Commander Brad Mosby for non-attendance be received.

Carried

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

27. Confirmation of Minutes - Civil Defence Emergency Management Group Meeting, 6 March 2018 (Item 3.1)

ID: A1074467

Report from Tegan Capp, Executive Assistant Customer Services - Community Resilience

Recommendation

Stolwerk/Curnow

1. That the minutes of the Civil Defence Emergency Management Group meeting held on 6 March 2018 be confirmed as a true and correct record.

Carried

28. MCDEM Update (Item 4.1)

ID: A1074825

Report from Graeme MacDonald, Civil Defence Emergency Management Manager

Recommendation

Stolwerk/Moon

1. That the report ‘MCDEM Update’ by Graeme MacDonald, Civil Defence Emergency Management Manager and dated 12 June 2018, be received.

Carried

29. Members of the CDEM Group, CEG and Key Appointments (Item 5.1)

ID: A1073551

Report from Graeme MacDonald, Civil Defence Emergency Management Manager

Recommendation

Stolwerk/Curnow

1. That the report ‘Members of the CDEM Group, CEG and Key Appointments ’ by Graeme MacDonald, Civil Defence Emergency Management Manager and dated 7 June 2018, be received.

Carried

Secretarial Note

· The following changes are to be made: Cr Anna Curnow replaces Cr Jonathan Larsen (KDC), Mr John Titmus replaces Ms Bridget Vercoe (MCDEM), Mr Brad Mosby’s title Area Commander is to be included, as with Assistant Area Commander Mr Graeme Quensell (FENZ) and it was clarified that Dr Jose-Ortega Benito is the Medical Officer of Health for the Northland DHB.

· The group agreed that Alternate members will be included in this paper in the future.

30. 2018 Northland CDEM Forum (Item 5.2)

ID: A1074387

Report from Kim Abbott, Civil Defence Emergency Management Officer

Recommendation

Stolwerk/Mai

1. That the report ‘2018 Northland CDEM Forum ’ by Kim Abbott, Civil Defence Emergency Management Officer and dated 11 June 2018, be received.

Carried

31. CEG Chairs Report (Item 6.1)

ID: A1074073

Report from Tony Phipps, Group Manager - Customer Services - Community Resilience

Recommendation

Stolwerk/Curnow

1. That the report ‘CEG Chairs Report’ by Tony Phipps, Group Manager - Customer Services - Community Resilience and dated 8 June 2018, be received.

Carried

32. On Call Controllers and Duty Person (Item 6.2)

ID: A1073139

Report from Graeme MacDonald, Civil Defence Emergency Management Manager

Stolwerk/Kitchen

Recommendation

1. That the report ‘On Call Controllers and Duty Person’ by Graeme MacDonald, Civil Defence Emergency Management Manager and dated 6 June 2018, be received.

Carried

33. Public Information Management (PIM) Update (Item 6.3)

ID: A1070146

Report from Murray Soljak, Public Information Manager and Susan Botting, Public Information Officer/Council Volunteer Coordinator

Recommendation

Mai/Curnow

1. That the report ‘Public Information Management (PIM) Update’ by Murray Soljak, Public Information Manager and Susan Botting, CDEM Public Information Officer/Council Volunteer Coordinator and dated 25 May 2018, be received.

Carried

34. Welfare Coordination Group Update (Item 6.4)

ID: A1070092

Report from Claire Nyberg, Civil Defence Emergency Management - Welfare

Recommendation

Curnow/Mai

1. That the report ‘Welfare Coordination Group Update’ by Claire Nyberg, Civil Defence Emergency Management - Welfare and dated 25 May 2018, be received.

Carried

35. Recovery Update (Item 6.5)

ID: A1073300

Report from Jenny Calder, CDEM Group Recovery Manager

Recommendation(s)

Curnow/Stolwerk

1. That the report and presentation titled ‘Recovery Update’ by Jenny Calder, CDEM Group Recovery Manager dated 6 June 2018, be received.

2. That pursuant to the Civil Defence Emergency Management Act 2002 s57 the Civil Defence Emergency Management Group approve the changes to the Northland Civil Defence Emergency Management Plan.

Carried

36. Lifelines Update (Item 6.6)

ID: A1072401

Report from Kim Abbott, Civil Defence Emergency Management Officer

Recommendation

Woon/Hodson

1. That the report ‘Lifelines Update’ by Kim Abbott, Civil Defence Emergency Management Officer and dated 1 June 2018, be received.

Carried

37. Community Resilience Projects (Item 6.7)

ID: A1074828

Report from Shona Morgan, Civil Defence Emergency Management Officer - Community Resilience

Recommendation

Curnow/Hodson

1. That the report ‘Community Resilience Projects’ by Shona Morgan, Civil Defence Emergency Management Officer - Community Resilience and dated 12 June 2018, be received.

Carried

38. Professional Development and Training (Item 6.8)

ID: A1072465

Report from Kim Abbott, Civil Defence Emergency Management Officer

Recommendation

Stolwerk/Curnow

1. That the report ‘Professional Development and Training’ by Kim Abbott, Civil Defence Emergency Management Officer and dated 1 June 2018, be received.

Carried

39. Northland Tsunami Siren Testing 1 April 2018 Outcomes (Item 6.9)

ID: A1070823

Report from Victoria Harwood, Civil Defence Emergency Management Officer

Recommendation

Stolwerk/Mai

1. That the report ‘Northland Tsunami Siren Testing 1 April 2018 Outcomes’ by Victoria Harwood, Civil Defence Emergency Management Officer and dated 29 May 2018, be received.

Carried

40. Northland Indoor Tsunami Siren Update (Item 6.10)

ID: A1070827

Report from Victoria Harwood, Civil Defence Emergency Management Officer

Recommendation

Stolwerk/Curnow

1. That the report ‘Northland Indoor Tsunami Siren Update’ by Victoria Randall, Civil Defence Emergency Management Officer and dated 29 May 2018, be received.

Carried

41. Kaipara District Update (Item 6.11)

ID: A1068984

Report from Sharon Douglas, Civil Defence Emergency Management Officer

Recommendation

Hodson/Stolwerk

1. That the report ‘Kaipara District Update’ by Sharon Douglas, Civil Defence Emergency Management Officer and dated 22 May 2018, be received.

Carried

42. Whangarei District Update (Item 6.12)

ID: A1070826

Report from Victoria Harwood, Civil Defence Emergency Management Officer

Recommendation

Hodson/Stolwerk

1. That the report ‘Whangarei District Update’ by Victoria Harwood, Civil Defence Emergency Management Officer and dated 29 May 2018, be received.

Carried

43. Far North District Update (Item 6.13)

ID: A1071993

Report from Bill Hutchinson, Civil Defence Emergency Management Officer

Recommendation

Hodson/Stolwerk

1. That the report ‘Far North District Update’ by Bill Hutchinson, Civil Defence Emergency Management Officer and dated 31 May 2018, be received.

Carried

Conclusion

The meeting concluded at 12.15pm.

Name:	Dave Tams
Title:	Group Manager, Corporate Excellence
Date:	10 July 2018

Name:	Chris Taylor
Title:	12 July 2018
Date:	29 June 2018

Name:	Chris Taylor
Title:	Governance Support Manager
Date:	06 July 2018

Id	Meeting	Date Completed	Description	Request Details	Most Recent Comment
4478	Council 24/04/2018	9/07/18	Security of client data.	That the IT Steering Group consider the security of client data and report back in due course.	All of council electronic information is stored in secure systems behind a managed firewall to ensure its security. Staff are educated on the privacy of client data, the public records act, and the location of where cloud data is stored. Security controls through software access and audit tracking are used as mitigation strategies. For physical controls, building security and computer screen locks provide satisfactory controls to secure client data council holds. These are noted on the council’s risk register.
4518	Council 21/06/2018	3/07/18	Investment Subcommittee and Property Subcommittee Membership	That the TOR for the two subcommittees be amended for the approved alternate member.	Terms of Reference for both subcommittees have been amended.
4519	Council 21/06/2018	3/07/18	Amendment to delegations	To reflect the approved delegation to the GM – Regulatory in relation to section 274 of the RMA.	The Delegations Manual had been amended accordingly.

Name:	Jonathan Gibbard
Title:	Group Manager - Governance and Engagement
Date:	12 July 2018

TITLE:	Health and Safety Report
ID:	A1085047
From:	Tracey Warboys, Health and Safety Specialist

TITLE:	Confirmation of Minutes - 21 June 2018
ID:	A1081375
From:	Chris Taylor, Governance Support Manager

TITLE:	Receipt of Action Sheet
ID:	A1084937
From:	Chris Taylor, Governance Support Manager

TITLE:	Council Working Party Updates and Chairpersons' Briefings
ID:	A1059887

Name:	Bruce Howse
Title:	Group Manager - Environmental Services
Date:	09 July 2018

TITLE:	Approval to write off bad debt
ID:	A1080686
From:	Simon Crabb, Finance Manager

No.	Option	Advantages	Disadvantages
1	Write off $196,935 against a specific provision in respect to the amounts owed by Clear Ridge Station Limited and Beejay Stud Limited	Council’s Accounts Receivable Ledger will accurately reflect the level of debt likely to be collected.	None
2	Status Quo	None	Council’s Accounts Receivable Ledger will include debt that is very unlikely to be collected.

TITLE:	Amendment to Delegations
ID:	A1077966
From:	Dave Tams, Group Manager, Corporate Excellence

TITLE:	Marsden Maritime Holdings Ltd - Appointment of Directors
ID:	A1083770
From:	Dave Tams, Group Manager, Corporate Excellence

TITLE:	Regional Software Holdings Limited Statement of Intent 2019-2021
ID:	A1081796
From:	Carol Cottam, Information Services and Technology Manager

TITLE:	Chair's Report to Council
ID:	A1081480
From:	Bill Shepherd, Chairman

TITLE:	Formal Lodgement of the Ngāti Kuri Environmental Management Plan
ID:	A1085373
From:	Rachel Ropiha, Kaiarahi - Kaupapa Māori

TITLE:	Audit Report on the Long Term Plan 2018-2028
ID:	A1078150
From:	Dave Tams, Group Manager, Corporate Excellence and Jonathan Gibbard, Group Manager - Governance and Engagement

TITLE:	Receipt of Committee Minutes
ID:	A1081235
From:	Chris Taylor, Governance Support Manager