Agenda of Council Meeting - 21 August 2018

Council Meeting ITEM: 5.1

21 August 2018Attachment 1

Northland Regional Council Minutes

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Wednesday 16 May 2018, commencing at 9.30am

Present:

Chairman, Bill Shepherd

Deputy Chairman, David Sinclair

Councillors:

John Bain

Justin Blaikie

Paul Dimery

Mike Finlayson

Penny Smart

Rick Stolwerk

Joce Yeoman

In Attendance:

Full Meeting

Chief Executive Officer

GM - Governance and Engagement

GM - Environmental Services

GM - Corporate Excellence

Management Accountant

Strategy Specialist

Governance Support Manager

Part Meeting

GM - Customer Service - Community Resilience

Compliance Monitoring Manager

Transport Manager

Finance Manager

Transport Strategic Planning Officer

Economist

The Chair declared the meeting open at 9.30am and advised the meeting would adjourn at 10am for a morning tea celebration for staff.

Secretarial Note: The GM – Governance and Engagement provided a brief introductory presentation addressing the following key points:

· Consultation - Feedback

· How people heard about LTP process

· Substantial support for the ‘Big three’ consultation topics (water, pest management, region-wide flood rate)

· Recommended changes following consultation

· Next steps

Apologies (Item 1.0)

There were no apologies.

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

Secretarial Note: The Chairman commenced proceedings with the following opening remarks:

· The draft 2018-28 Long Term Plan:

- was bold, visionary and a credit to council;

- had been developed in response to the community, government and council’s aspirations; and

- had attracted substantial community support for initiatives.

· For the purpose of discussion, the Chair and Deputy Chair would move and second all recommendations (Technically this would not prohibit either from moving or seconding an amendment).

Council Deliberations on the Long Term Plan 2018-2028 Consultation Document and Supporting Information (Item 3.1)

ID: A1052445

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Shepherd/Sinclair)

1. That the report ‘Council Deliberations on the Long Term Plan 2018-2028 Consultation Document and Supporting Information’ by Malcolm Nicolson, CEO and dated 7 May 2018, be received.

2. That the Chief Executive Officer be given delegated authority to approve any consequential amendments as a result of council decisions on submissions and any minor accuracy and grammatical amendments.

3. That the Chief Executive Officer be given delegated authority to approve changes required to revise the financial statements and rating information within the final Long Term Plan 2018-2028.

4. That the 17 inadmissible submissions that were received not be accepted or considered by council during deliberations.

Carried

Moved (Shepherd/Sinclair)

5. That council supports the division of the land management rate and council services rate in to six core targeted region-wide rates (the council services rate, freshwater management rate, pest management rate, land management rate, civil defence and hazard management rate, and flood infrastructure rate), to provide a more transparent and fair rating system.

6. That council supports the establishment of a new freshwater management rate, to be set based on the equalised land value of each rateable unit in the region.

7. That council supports the establishment of a new pest management rate, to be set based on equalised capital value and number of rating units or separately used or inhabited parts of a rating unit (SUIPs).

8. That council supports the establishment of a new civil defence and hazard management rate, to be set based on equalised capital value and number of rating units or separately used or inhabited parts of a rating unit (SUIPs).

9. That council supports the establishment of a new flood infrastructure rate, to be set on a fixed amount on each rateable SUIP/rating unit.

Carried

Moved (Shepherd/Sinclair)

10. That council supports the provision of an additional $280,000 per year from 2018/19 to 2021/22 for four additional staff members (including associated overhead costs), to progress freshwater improvement in the Northern Wairoa and Northland dune lakes, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

11. That council supports the provision of an additional $127,858 in 2018/19, and $35,681, $91,535, $119,000, and $12,000 over the following four years for Council's contribution toward the operational costs of the Northern Wairoa and dune lakes freshwater improvement projects, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

12. That council supports the provision of an additional $364,000 per year from 2021/22 to continue freshwater improvement projects, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

13. That council supports the provision of an additional $7,800 in 2019/20 and 2020/21, and then every second and third year after that, for expansion of council's wetland monitoring programme, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

14. That council supports the provision of an additional $48,490 in 2018/19, $5,104 in 2019/20, and $6058 in 2020/21 for the expansion of council's annual lakes ecological monitoring programme, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

15. That council supports the provision of an additional $229,556 in 2019/20, increasing to $307,043 each year following, for three additional hill country erosion staff (including associated overhead costs), increasing to four additional staff in 2020/21, to progress council's soil conservation programmes and priority catchment management plans as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

16. That council supports the provision of an additional $85,500 in 2020/21, increasing to $303,000 by 2027/28 to increase funding to create a council afforestation grant scheme, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

17. That council supports the provision of an additional $507,942 in 2018/19, and $369,412 and $387,883 in the two years following, to be made available in council's Environment Fund, which supports land management and biodiversity projects, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

18. That council supports the provision of an additional $36,000 in 2018/19, $47,000 and $58,000 the following two years for an expansion of council's Flyger road nursery, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

19. That council supports the provision of an additional $66,285 per year for a full time equivalent Flyger road nursery manager (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

20. That council supports the provision of an additional $3,500 in 2018/19, and $6,500 each year following, for additional equipment to support the increase in level of service for land and water, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

21. That council supports the provision of an additional $146,883 in the 2019/20 year and $222,918 every year following, for two additional full-time equivalent positions for hydrology (including associated overhead costs), rising to three positions in 2020/21, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

22. That council supports the provision of an additional $81,221 per year from 2019/20 for an additional groundwater scientist (including associated overhead costs) as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

23. That council supports the provision of an additional $55,809 per year for a junior hydrology officer (including associated overhead costs) from 2019/20, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

24. That council supports the provision of an additional $40,000 in 2019/20, $40,000 for 2020/21, and up to $45,000 every year following to support the increase in hydrometric operations as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

25. That council supports the provision of an additional $69,500 per year for council's coastal state of the environment monitoring programme, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

26. That council supports the provision of an additional $152,069 per year for two additional staff members (including associated overhead costs), for environmental science reporting and freshwater ecology as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

27. That council supports the provision of an additional $81,000 per year from 2019/20 for an additional staff member (including associated overhead costs), for freshwater monitoring as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

28. That council supports the provision of an additional $55,809 for 2018/19, and $105,924 from 2019/20 and every year following to cover the cost of field and digital equipment and lab testing associated with state of the environment monitoring, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

29. That council supports the provision of an additional $15,000 per year from 2019/20 for a regional sediment monitoring programme, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

30. That council supports the provision of an additional $70,848 per year for an additional compliance monitoring officer (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

31. That council supports the provision of an additional $10,000 per year until 2022/23, for the control of wild ginger as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

32. That council supports the provision of an additional $40,000 per year for a feral animal eradication response programme as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

33. That council supports the provision of an additional $190,000 for the 2018/19 year and $330,000 for two years from 2019/20 for additional staff members (inclusive of associated overhead costs) to implement the Pest Free Northland programme as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information, with ongoing costs for up to eleven additional members by 2027/28 as proposed in the supporting information.

34. That council supports the provision of an additional $431,120 in 2018/19, $530,702 in 2019/20, and $606,802 in 2020/21 for the operational costs associated with the Pest Free Northland programme as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information, with ongoing costs until 2027/28 as proposed in the supporting information.

35. That council supports the provision of an additional $60,000 in 2018/19, and $40,000 in 2019/20 for a vessel hull surveillance database for marine biosecurity, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

36. That council supports the provision of an additional $5800 in 2018/19, increasing $2475 every year following for additional costs associated with pest control and monitoring equipment, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

37. That council support an additional $200,000 every year to address established and emerging risks posed by Kauri dieback on private land throughout the region, to be funded by a reduction in the funding of the projects (by 16.68%) in Western Northland, and the Mid North/Bay of Islands, Tutukaka, Kai Iwi Lakes and the Mangawhai/Waipū high value pest control areas.

Carried

(Councillor Blaikie voted against the motion)

Moved (Shepherd/Sinclair)

38. That council supports the provision of an additional $365,775 per year for Western Northland projects associated with Pest Free Northland, including projects at Tane Whakapiripiri, Puketi, Mataraua, Waimā, Waipoua and Warawara, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

39. That council supports the provision of an additional $93,000 per year for biosecurity work in the high value pest control area of Whangārei Heads, to be funded from the pest management rate, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

40. That council support ceasing the collection of the Whangārei Heads Pest Management targeted rate.

An amendment was moved (Dimery/Finlayson)

40. That the targeted rate for the Whangārei Heads Pest Management remains in place but council ceases collection of it.

Secretarial Note: Councillor Bain notified the Chair his intention to move a further amendment if the existing was lost (as per Standing Order 22.6).

Lost

(The Chairman in putting the motion called for an expression of opinion by show of hands; the result being Councillors Bain, Dimery, Finlayson and Sinclair voted in support of the motion. Councillors Blaikie, Smart, Stolwerk and Yeoman voted against the motion. The Chairman applied his casting vote against the motion (as per Standing Order 18.3).

Moved (Bain/Sinclair)

40. That council supports ceasing the collection of the Whangārei Heads Pest Management targeted rate; noting that the previous targeted rate be reinstated if funding for pest management is reduced in this area (on request by the community).

Carried

The Chairman subsequently put the substantive motion which was Carried.

Secretarial Note: The meeting adjourned at 10.05am and reconvened at 10.25am.

Moved (Shepherd/Sinclair)

41. That council supports the provision of an additional $249,960 per year for biosecurity work in the high value pest control area of the Mid North/Bay of Islands, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

42. That council supports the provision of an additional $91,652 per year for biosecurity work in the high value pest control area of Tutukaka, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

43. That council supports the provision of an additional $124,980 per year for biosecurity work in the high value pest control area of Kai Iwi Lakes, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

44. That council supports the provision of an additional $166,640 per year for biosecurity work in the high value pest control area of Mangawhai/Waipū, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

45. That council supports the funding of 70% of the cost of new flood infrastructure capital work that meet the criteria of the Flood Infrastructure Fund, via the newly established flood infrastructure rate (FIR), making the portion of the rate to fund these works $7.81 per SUIP/rating unit.

46. That council supports lowering the local contribution from 50% to 30% for ratepayers in the Awanui, Kaeo-Whangaroa, and Whangārei flood management areas.

Carried

Moved (Shepherd/Sinclair)

47. That council supports the $15 million 'Option 1' Awanui flood scheme upgrade proposal, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

48. That council supports ongoing flood works in Kerikeri-Waipapa, to be funded from the existing Kerikeri-Waipapa flood scheme reserve, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

49. That council supports the provision of an additional $400,000 total funding from 2019/20 for floodway construction and channel benching works at Matangirau, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

50. That council supports the provision of an additional $750,000 total funding from 2024/25 for flood works at Kāeo (Kāeo Flood Scheme Stage II), comprising: widening of Waikare Creek ($150,000); re-alignment of the Kāeo River ($450,000); and deflection bank extension work ($150,000), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

51. That council supports the provision of an additional $950,000 total funding from 2018/19 for the lower Waiarohia stream flood overflow reduction project, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

52. That council supports the provision of an additional $50,000 total funding from 2022/23 for a basin wetland creation project at the Hopua te Nihotetea detention dam, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

53. That council supports the provision of an additional $440,000 total funding from 2018/19 for the development of a flood scheme at Panguru, to be funded 100% from the Flood Infrastructure Rate. The works, budget, and funding arrangements are as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information, however the timing of the works is proposed to be brought forward to 2018/19 - 2019/20, with $40,000 in 2018/19 (design and consenting) and $400,000 in 2019/20 (construction).

Carried

Moved (Shepherd/Sinclair)

54. That council withdraws the flood works proposed at Taumārere-Kawakawa in the Long Term Plan 2018-2028 Consultation Document and supporting information, and not strike a targeted river management rate for this catchment.

Carried

Moved (Shepherd/Sinclair)

55. That council supports the provision of $100,000 per year for a full-time equivalent staff member (including associated overhead costs) to effectively resource Māori engagement, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

(Councillor Bain voted against the motion)

Moved (Shepherd/Sinclair)

56. That council supports the provision of $5000 in 2018/19 and 2020/2021, increasing to $7000 in 2022/2023 and continuing every second year following, for sponsorship of the biennial Māori Business Awards, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

(Councillors Bain and Sinclair voted against the motion)

Moved (Shepherd/Sinclair)

An amendment was moved (Bain/Dimery)

57. That council supports the provision of an additional $2000 in 2018/19, increasing to $6000 from 2019/20, for a Northland Regional Council Tai Tokerau Māori Scholarship, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information. A second scholarship to be provided with the same quantum of funding as the Northland Regional Council Tai Tokerau Maori Scholarship.

Carried

The Chairman subsequently put the substantive motion which was Carried.

Moved (Shepherd/Sinclair)

58. That council supports the provision of $55,000 every year from 2020/2021 for a new Māori internship position (including associated overhead costs) as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

An amendment was moved (Bain/Sinclair)

58. That council supports the provision of $55,000 every year from 2020/2021 for a new internship position (including associated overhead costs) as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Lost

The Chairman subsequently put the original motion which was Carried.

Moved (Shepherd/Sinclair)

59. That council supports the provision of $10,000 per year from 2019/2020 onward to support the Māori initiatives fund as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

An amendment was moved (Blaikie/Smart)

59. That council supports the provision of $20,000 per year from 2019/2020 onward to support the Māori initiatives fund as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Lost

The Chairman subsequently put the original motion which was Carried.

Moved (Shepherd/Sinclair)

60. That council supports the provision of an additional $25,000 per year for marketing and promotions, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

61. That council supports the provision of $15,000 for 2018/19 and 2019/20, increasing to $20,000 from 2020/2021 for a community environmental awards programme, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

62. That council supports the provision of an additional $21,000 per year for work and equipment required to maintain online services, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

63. That council supports the provision of an additional $72,000 per year for a new full time equivalent position for social media management (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

64. That council supports the provision of $20,000 per year for the first three years, increasing to $22,500 from 2021/2022, and to $25,000 from 2024/2025 for technical support to facilitate social media management, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

65. That council supports the provision of an additional $32,500 per year from 2019/20 onward for an additional Enviroschools early childhood contractor, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

66. That council supports the provision of an additional $5,000 per year to meet the demand for Enviroschools Biosecurity and WaiRestoration courses, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

67. That council supports the provision of an additional $84,000 per year for a realignment and increase in capacity of the customer services front line team (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

68. That council supports the provision of $31,000 a year to increase funding for elected members expenses and allowances as required by the Remuneration Authority, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

69. That council supports the provision of $40,000 in 2019/20 and every election year following, for additional costs associated with elections as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

70. That council supports the provision of an additional $81,000 per year for a full time equivalent position (including associated overhead costs) to support council's economic development activities, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

71. That council supports the provision of an additional $20,000 in 2018/19, and $50,000 in 2019/20 and 2020/21 to progress stalled proposals for marine protected areas, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

72. That council supports the provision of $50,000 to complete the hearings process for the new Regional Plan, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

73. That council supports the provision of an additional $71,000 per year from 2019/20 for a full time equivalent to increase the capacity of the maritime team (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

74. That council supports the provision of and additional $15,000 in 2018/19, $22,500 in 2019/20, and $30,000 every year following, to fund an increase in remuneration for the region's harbour wardens, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

75. That council supports the provision of $50,000 per year from 2019/20, for an additional full time equivalent to increase capacity for transport project planning (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

76. That council supports the provision of a one-off payment of $18,400 in 2019/20 to enable a regional investigation into disability transport need, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

77. That council supports the provision of an additional $100,000 per year for a human resources manager (including associated overhead costs), as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

78. That council supports the provision of an additional $70,000 per year for a full time equivalent (including associated overhead costs) to enhance financial management, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

79. That council supports the provision of an additional $152,000 in 2019/20 and 2020/21, and $112,000 every year following to cover costs associated with necessary information technology consolidation and improvement, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

80. That council supports the provision of an additional one-off cost of $90,000 in 2020/21 to repaint the exterior to the council's Whangārei office to keep it in good repair, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

81. That council supports the provision of an additional $15,000 in 2018/19, increasing to $40,000 by 2020/21, for vehicle running costs, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

82. That council supports the provision of an additional $68,000 in 2018/19, increasing to $254,000 by 2020/21 for depreciation to allow for replacement of new capital assets, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

83. That council supports a reduction in capital expenditure for corporate services by $70,000 in 2018/19 and $80,000 to reflect a reduction in the number of new vehicles.

Carried

Moved (Shepherd/Sinclair)

84. The council supports the provision of an additional $100,000 in 2018/19 and $150,000 per year in 2019/20 and 2020/21 for an additional resource and consultant support for the information technology team, to be funded from the Council Services Rate.

Carried

Moved (Shepherd/Sinclair)

85. That council supports additional capital expenditure of $300,000 in 2019/20, and $250,000 in 2020/21, for land purchase and development of a far north poplar and willow nursery, to be funded from both council’s Property Reinvestment Fund and the Forestry Equalisation Fund.

86. That council supports the provision of an additional $6,250 in 2020/21 for deprecation on the development of infrastructure for the Far North poplar and willow nursery, to be funded from the Council Services Rate.

87. That council supports the provision of an additional $66,285 from 2020/21 for a full time equivalent Far North land management and nursery advisor, to be funded from the Land Management and Freshwater Management rates.

Carried

Moved (Shepherd/Sinclair)

88. That council supports an additional $70,000 per year from 2019/20 for an additional full time equivalent monitoring officer, to be funded from the Freshwater Management rates.

Carried

Moved (Shepherd/Sinclair)

89. That council supports the provision of an additional $5,000 per year from 2020/21 to meet the demand for Enviroschools Biosecurity and WaiRestoration courses to support delivery of the Enviroschools Strategy to be funded from the Council Services Rate.

An amendment was moved (Dimery/Stolwerk)

89. That council supports the provision of an additional $10,000 per year from 2020/21 to meet the demand for Enviroschools Biosecurity and WaiRestoration courses to support delivery of the Enviroschools Strategy to be funded from the Council Services Rate.

Carried

(Councillor Smart voted against the motion).

The Chairman subsequently put the substantive motion which was Carried (Councillor Smart voted against the motion).

Moved (Shepherd/Sinclair)

90. That council supports the provision of an additional $72,000 per year from 2020/21 for a new full time equivalent position and associated resources to support delivery of the Enviroschools Strategy to be funded from the Council Services Rate.

Carried

Moved (Shepherd/Sinclair)

91. That council supports the provision of an additional $130,588 in 2019/20 and $112,117 in 2020/21 to bring the additional amount available in council's Environment Fund during these years up to $500,000, and supporting land management and biodiversity projects, to be funded from the Land Management and Freshwater Management rates.

Carried

Moved (Shepherd/Sinclair)

92. That council determines to join the Local Government Funding Agency as a guarantor member, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

93. That council continues to support emergency services via the emergency services rate and that council makes this emergency services fund non-contestable, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

94. That council supports the continuation of the allocations of funding to: the Northland Emergency Services Trust ($525,000 per year); St John, Northern Region ($90,000 per year); and Coastguard, Northern Region ($84,000 per year);

Carried

Moved (Shepherd/Sinclair)

95. That council supports an increased allocation of funding to Surf Life Saving Northern Region (of $200,000 per year) for sustaining the regional lifeguard service at 6 Northland beaches.

Carried

(Councillor Stolwerk declared a conflict of interest and abstained from voting on this matter).

Moved (Shepherd/Sinclair)

96. That council adds Far North and Northland Search and Rescue ($20,000) to the list of organisations supported by the emergency services rate.

Lost

Secretarial Note: The meeting adjourned at 11.25am and reconvened at 11.33am.

Moved (Shepherd/Sinclair)

97. That council increase the emergency services rate from $11.76 per SUIP/rating unit by $0.30, to $12.06 to cover the increased allocation to Surf Life Saving, Northern region.

Carried

(Councillor Stolwerk declared a conflict of interest and abstained from voting on this matter).

Moved (Shepherd/Sinclair)

98. That council supports the establishment of a regional sporting facilities rate at a fixed rate of $17.25 a year per SUIP/rating unit ('option 1'), to provide funding support to assist the development of sporting facilities across Northland that are of regional benefit, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

99. That council allocates funds from the sporting facilities rate to Northland projects of regional significance or benefit where a project is identified and financially supported in relevant Territorial Authority's Long Term Plans, is on the Northland Sports Facilities Plan schedule and has substantially met schedule criteria, is a sporting facility not active recreation facility, involves a new build or significant extension of a current facility (not maintenance or refurbishment) and the fund is used for construction and construction management only.

100. That staff prepare a paper for the July 2018 council meeting outlining the allocation process and procedures to cover the three years of the LTP 2018-2028.

Carried

Moved (Shepherd/Sinclair)

101. That council supports the continuation of the regional infrastructure rate at a rate of $3.49 per $100,000 land value in the Whangārei district, $2.78 in Kaipara district and $3.14 in the Far North district, to fund activities relating to the development and/or completion of the regional infrastructure projects, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

102. That council supports an increase in the Whangārei transport rate of $7.56, to allow for improvements to be made to the service as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

103. That council supports an additional increase in the Whangārei transport rate of $2.50, to fund a trial of alternative transport services to Hikurangi, Whangārei Heads and Ruakaka/Waipū as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

104. That council supports the establishment of a district-wide rate for transport in the Far North of $8.80 per SUIP, to fund the investigation and provision of transport services, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

105. That council stops funding Creative Northland, as proposed in the Long Term Plan 2018-2028 Consultation Document and supporting information.

Carried

Moved (Shepherd/Sinclair)

106. That council supports the rating policies (including the policy on the remission and postponement of rates on Māori freehold land) as consulted on and to be included in the Long Term Plan 2018-2028.

Carried

Moved (Shepherd/Sinclair)

107. That council supports the Revenue and Financing Policy as consulted on, to be included in the Long Term Plan 2018-2028.

Carried

Moved (Sinclair/Smart)

108. That council supports the Significance and Engagement Policy, as consulted on in the Long Term Plan Consultation Document and supporting information, for inclusion in the Long Term Plan 2018-2028, subject to the following amendment:

Does the matter being considered involve:

Degree of significance

What this means

Rates

Setting a new rate; or

Increasing an existing specific targeted rate; or

Increasing an existing region wide targeted rate by more than 2% annually above that previously approved in the Long Term Plan 2018-2028.

SIGNIFICANT

We will consult

Carried

(Councillors Blaikie and Yeoman voted against the motion)

Moved (Shepherd/Sinclair)

109. That council supports the current arrangements for funding and operating the Investment and Growth Reserve and the Community Investment Fund as set out in the Supporting Information to the Long Term Plan 2018-2028 Consultation Document.

110. That council supports the proposed level of operational funding for Northland Inc. Limited as set out in the Supporting Information to the Long Term Plan 2018-2028 Consultation Document.

Secretarial Note: The Chairman signalled his intention to move an additional motion.

Carried

Moved (Shepherd/Sinclair)

110A. That council invite Northland Inc to provide council with a recommendation for Investment and Growth Reserve project funding for regional promotions activities, with associated business case and deliverables, up to the value of $200,000 annually for the next three financial years.

Carried

Secretarial Note: The Chairperson in putting the motion called for an expression of opinion by the show of hands; the result being Councillors Bain, Finlayson, Sinclair, Smart and Stolwerk voting in favour of the motion. Councillors Blaikie, Dimery and Yeoman voted against the motion.

Moved (Shepherd/Sinclair)

111. That council supports the replacement of the current list of objectives for Northland Inc. Limited in the Long Term Plan 2018-2028 with the following list:

· Advocate and promote the establishment and development of infrastructure that underpins regional economic growth.

· Attract, facilitate and support investment opportunities in regionally strategic sectors.

· Promote Northland as a progressive and positive place to visit, do business and live.

· Provide and facilitate business support services that enable Northland businesses to grow.

· Increase innovation and entrepreneurship in Northland.

· Partner with Māori to develop and implement economic development projects for the benefit of Northland.

· Support and facilitate the implementation of the Tai Tokerau Northland Economic Action Plan.

· Support tourism product development and infrastructure as enablers of Northland’s tourism sector.

112. That council supports the replacement of the current key performance measures and targets for Northland Inc. Limited in the Long Term Plan 2018-2028 with the following list:

Work programme	How we will measure	2017/18 result	2018/19	2019/20	2020/21
Investment and infrastructure	Percentage of IGR business case decisions (by the Board) made within 90 days of receiving application	New measure	100%
	Number of inward delegations hosted	New measure	4	4	4
	Investment recommendations are accompanied by a robust business case	New measure	100%
	Number and value of high impact projects that are implemented	New measure	2	2	2
Business innovation and growth	Number of unique businesses assisted (by TA and industry)	225	230
	Value of NZTE and Callaghan Innovation grant funding facilitated	$1.5M	$1.5M
	Client satisfaction (as measured by Net Promoter Score)	New measure	75% (NPS 50)
	Orchard occupancy rate	45%	60%	65%	70%
Regional promotion and tourism	Visitor spend from target markets	New measure	$1,052M	$1,099M	$1,146M
	Value of industry investment in regional promotion activity	$340,408	$350,000
	Equivalent Advertising Value achieved from destination marketing	$15M	$16.5M
	RTO Net Promoter Score	New measure	40
Action Plan	Percentage of milestones completed	New measure	100%
Māori economic development	Number of unique Māori businesses assisted (by TA and industry)	New measure	30
	Number and value of high impact projects that are implemented	New measure	1	1	1
	Value of NZTE and Callaghan Innovation grant funding facilitated for Māori businesses	New measure	$50,000
	Client satisfaction (as measured by Net Promoter Score for Māori businesses)	New measure	75% (NPS 50)

Carried

Moved (Shepherd/Sinclair)

113. That council supports the inclusion of the following list of regionally strategic sectors for the Investment and Growth Reserve (IGR) in the Long Term Plan 2018-2028

· Agriculture and Horticulture

· Marine

· Tourism

· Digital

Carried

Moved (Shepherd/Sinclair)

114. That council does not make any changes to the Long Term Plan 2018-2028 as a result of submissions on these topics: Climate Change/Sustainability, Core Business, District Council Matters, Finances, GE/GMO, Governance, LTP Process, Mangroves, Mining/Industry, RMA and Roading/Rail.

Carried

Moved (Shepherd/Sinclair)

115. That council adopts staff recommendations outlined in the spreadsheet (included as Appendix 2 pertaining to Item 3.1 of the 16 May 2018 council agenda) as council decisions, and do not make any changes to the Long Term Plan 2018-2028 as a result of these submission points.

Carried

Moved (Shepherd/Sinclair)

116. That council supports the Vision, Mission, Values and Areas of Focus (Community Outcomes), as set out in the Long Term Plan 2018-2028 Consultation Document and supporting information document.

Carried

Moved (Shepherd/Sinclair)

117. That council supports the capital expenditure required to support council's ongoing activities as included in the Long Term Plan 2018-2028 supporting information document, subject to specific resolutions elsewhere in this report.

Carried

Moved (Shepherd/Sinclair)

118. That council notes the submissions opposed to the overall average rate increase however does not agree that the overall average rate increase needs to be lowered for the reasons stated by those submitters.

Carried

Council Deliberations on the Charging Policy 2018/19 (Item 3.2)

ID: A1064087

Report from Kyla Carlier, Strategy Specialist

Moved (Shepherd/Sinclair)

1. That the report ‘Council Deliberations on the Charging Policy 2018/19’ by Kyla Carlier, Strategy Specialist and dated 7 May 2018, be received.

2. That Jonathan Gibbard, Group Manager - Strategy and Governance be given delegated authority to approve any consequential amendments as a result of council decisions on submissions and any minor accuracy and grammatical amendments.

3. That council supports the increase in charges contained in the Charging Policy by 2%, as set out in the draft Charging Policy 2018/19.

4. That council supports the draft Charging Policy 2018/19, as notified, subject to the inclusion of an explanatory note in relation to cancellation of charges for cruise ships and an amendment to section 1.3.5 relating to remissions of charges, as documented in this report.

Carried

Secretarial Note: Council extended appreciation to staff for making the deliberations process ‘user-friendly’; which was endorsed by acclamation.

Conclusion

The meeting concluded at 12.11pm.

Council Meeting ITEM: 5.1

21 August 2018Attachment 3

Northland Regional Council Minutes

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 24 July 2018, commencing at 10.30am

Present:

Chairman, Bill Shepherd

Councillors:

John Bain

Justin Blaikie

Paul Dimery

Mike Finlayson

Penny Smart

Rick Stolwerk

Joce Yeoman

In Attendance:

Full Meeting

Chief Executive Officer

Independent Financial Advisor

GM - Environmental Services

Governance Support Manager

Part Meeting

GM - Regulatory Services

GM - Governance and Engagement

GM - Corporate Excellence

The Chair declared the meeting open at 10.32am.

Secretarial Note: The Chief Executive advised that Confidential Item 9.7 had been withdrawn (as per Standing Order 9.9).

Apologies (Item 1.0)

Moved (Shepherd / Stolwerk)

That the apologies from Councillor Sinclair for non-attendance be received.

Carried

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

2. Health and Safety Report (Item 3.0)

ID: A1085047

Report from Tracey Warboys, Health and Safety Specialist

Moved (Smart/Yeoman)

That the report ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist and dated 6 July 2018, be received.

Carried

3. Confirmation of Minutes - 21 June 2018 (Item 4.1)

ID: A1081375

Report from Chris Taylor, Governance Support Manager

Moved (Yeoman/Blaikie)

That the minutes of the council meeting held on 21 June 2018 be confirmed as a true and correct record.

Carried

4. Receipt of Action Sheet (Item 4.2)

ID: A1084937

Report from Chris Taylor, Governance Support Manager

Moved (Finlayson/Stolwerk)

That the action sheet be received.

Carried

5. Council Working Party Updates and Chairpersons' Briefings (Item 4.3)

ID: A1059887

Report from Sally Bowron, Governance and Engagement Team Admin/PA

Moved (Smart/Dimery)

That the report ‘Council Working Party Updates and Chairpersons’ Briefings’ be received.

Carried

6. Council Working Group Updates (Item 4.4)

ID: A1079486

Report from Nola Sooner, Land and Rivers Team Administrator/PA

Moved (Blaikie/Finlayson)

That the report ‘Council Working Group Updates’ be received.

Carried

7. Approval to write off bad debt (Item 5.1)

ID: A1080686

Report from Simon Crabb, Finance Manager

Moved (Blaikie/Stolwerk)

1. That the report ‘Approval to write off bad debt’ by Simon Crabb, Finance Manager and dated 26 June 2018, be received.

2. That $196,935 owed by Clear Ridge Station Limited and Beejay Stud Limited is written off against a corresponding specific provision held in council’s balance sheet.

Carried

8. Amendment to Delegations (Item 6.1)

ID: A1077966

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Blaikie/Dimery)

1. That the report ‘Amendment to Delegations’ by Dave Tams, Group Manager, Corporate Excellence and dated 22 June 2018, be received.

2. That council delegate to the Group Manager, Corporate Excellence all powers, duties and functions under the Local Government (Rating) Act 2002.

Carried

Secretarial Note: Clarification was provided that under the Local Government (Rating) Act delegated functions must be made directly from council to officers (the Chief Executive could not sub-delegate these functions).

9. Marsden Maritime Holdings Ltd - Appointment of Directors (Item 6.2)

ID: A1083770

Report from Dave Tams, Group Manager, Corporate Excellence

Moved (Stolwerk/Bain)

1. That the report ‘Marsden Maritime Holdings Ltd - Appointment of Directors’ by Dave Tams, Group Manager, Corporate Excellence and dated 3 July 2018, be received.

2. That, consistent with council’s policy on the appointment of directors to council organisations, council establishes a committee comprising of Chair Bill Shepherd, Deputy Chair David Sinclair, Cr Penny Smart, and Cr Paul Dimery, to consider applications and conduct interviews, with responsibility to make a recommendation on preferred candidates to council.

3. That council appoint Sandra McKersey as an independent member of the committee to provide advice and support. For the avoidance of doubt, Sandra will be a full member of the committee with voting rights.

Carried

10. Regional Software Holdings Limited Statement of Intent 2019-2021 (Item 6.3)

ID: A1081796

Report from Carol Cottam, Information Services and Technology Manager

Moved (Yeoman/Blaikie)

1. That the report ‘Regional Software Holdings Limited Statement of Intent 2019-2021’ by Carol Cottam, Information Services and Technology Manager and dated 28 June 2018, be received.

2. That council note Regional Software Holdings Limited’s Statement of Intent 2019-2021 as set out in Attachment 1 (pertaining to Item 6.3 of the 24 July 2018 council agenda).

Carried

11. Chair's Report to Council (Item 7.1)

ID: A1081480

Report from Bill Shepherd, Chairman

Moved (Shepherd/Yeoman)

That the report ‘Chair's Report to Council’ by Bill Shepherd, Chairman and dated 2 July 2018, be received.

Carried

12. Chief Executive’s Report to Council (Item 7.2)

ID: A1075383

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Shepherd/Blaikie)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 24 July 2018, be received.

Carried

13. Formal Lodgement of the Ngāti Kuri Environmental Management Plan (Item 7.3)

ID: A1085373

Report from Rachel Ropiha, Kaiarahi - Kaupapa Māori

Moved (Dimery/Finlayson)

That the report ‘Formal Lodgement of the Ngāti Kuri Environmental Management Plan’ by Rachel Ropiha, Kaiarahi - Kaupapa Māori and dated 9 July 2018, be received.

Carried

14. Audit Report on the Long Term Plan 2018-2028 (Item 7.4)

ID: A1078150

Report from Dave Tams, Group Manager, Corporate Excellence, and Jonathan Gibbard, Group Manager – Governance and Engagement

Moved (Shepherd/Bain)

That the report ‘Audit Report on the Long Term Plan 2018-2028’ by Dave Tams, Group Manager, Corporate Excellence and Jonathan Gibbard, Group Manager - Governance and Engagement and dated 22 June 2018, be received.

Carried

Secretarial Note: The Independent Financial Advisor provided commentary on the audit of the Long Term Plan 2018–2028. Financial staff and the auditors were complimented for their involvement in the process.

15. Receipt of Committee Minutes (Item 8.0)

ID: A1081235

Report from Chris Taylor, Governance Support Manager

Moved (Stolwerk/Finlayson)

That the unconfirmed/confirmed minutes of the:

· Property Subcommittee – 8 June 2018 and 3 July 2018;

· Civil Defence Emergency Management – 19 June 2018; and

· Investment Subcommittee – 26 June 2018

be received.

Carried

Business with Public Excluded (Item 9.0)

Moved (Shepherd/Smart)

1. That the public be excluded from the proceedings of this meeting to consider confidential matters.

2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.	Item Issue	Reasons/Grounds
9.1	Confirmation of Confidential Minutes – 21 June 2018	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.2	Receipt of Confidential Committee Minutes	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.3	Human Resources Report	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).
9.4	Purchase of a Hīhīaua Precinct Property	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).
9.5	Purchase of a Commercial Property in Kaitāia	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).
9.6	Sale of Council's Lessor's Interest to Freehold a Whangārei CBD Property	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).
9.7	Proposal for a significant property development	This item was withdrawn.

3. That the Independent Financial Advisor be permitted to remain during business with the public excluded.

Carried

Conclusion

The meeting concluded at 11.53am.

Council Meeting item: 6.3

21 August 2018

TITLE:	Special Reserves at 30 June 2018
ID:	A1095483
From:	Simon Crabb, Finance Manager and Vincent McColl, Financial Accountant

Executive Summary

At 30 June 2018, council has $22.6M of special reserves set aside to cover expenditure on specific projects and work programmes.

This report provides a breakdown of the special reserves held by council, including their purpose and balance as at 30 June 2018.

Recommendation

That the report ‘Special Reserves at 30 June 2018’ by Simon Crabb, Finance Manager and Vincent McColl, Financial Accountant and dated 8 August 2018, be received.

Background

The equity in council’s balance sheet represents the communities’ interest in council and is measured by the value of total assets less total liabilities. Equity is classified into a number of general and special reserves to enable a clearer identification of the specified uses for which various funds have been assigned.

A general reserve does not have a specific purpose, whereas a special reserve holds funds that are set aside to cover expenditure on specific projects. In addition special reserves may facilitate the funding of works of an inter-generational nature, capital expenditure in particular, over the most appropriate time period.

The special reserves and their respective balances (surplus/(deficit)) in place at the end of the 2017/18 financial year are as follows:

Land Management Reserve	370,094
Awanui River Reserve	(861,974)
Kaihu River Reserve	90,365
Whangaroa Kaeo Rivers Reserve	127,630
Whangārei Urban Rivers Reserve	(9,606,486)
Infrastructure Facilities Reserve (Marsden Point Rail Link)	(2,814,161)
Recreational Facilities Reserve	27,518
Property Reinvestment Fund Reserve	18,443,917
Equalisation Reserve	954,319
Hātea River Reserve	175,617
Investment and Growth Reserve	2,184,603
Approved Carry Forwards Reserve	187,145
Kerikeri-Waipapa Rivers Reserve	453,198
Kaitāia Bus Service Reserve	38,412
Whangarei Heads Pest Management Reserve	546
Infrastructure Investment Fund Reserve	12,129,210
Whangārei Transport Reserve	(144,569)
Emergency Services Reserve	148,736
Mid North Bus Reserve	87,768
LIDAR Project Reserve	546,934
Capital Subsidy Reserve (Ticketing System)	67,017
Total Special Reserves	$ 22,605,291

Some special reserves earn, or are charged interest depending on their closing balance being in deficit or surplus. Our current protocol is for reserves in surplus of $50,000 or greater earn interest at 5% (being the budgeted rate in the Long Term Plan (LTP)). Reserves in deficit are charged interest at 4.12% (being the average cost of external borrowing).

A description of the purpose of each reserve, the transfers from and/or to the reserve for the year, and the closing balance of each reserve as at 30 June 2018 is provided below.

Land Management Reserve

The Land Management Reserve was created to allow council to set aside unutilised Land Management rates for the purpose of funding projects in future years. In addition, the Land Management Reserve can be utilised to fund emergency events such as remedial storm expenditure on a case by case basis, thereby reducing the need for borrowing in the event of an emergency.

The operational reserve movements of ($335,790) from the Land Management Reserve constitute funding contributions towards the Environment Fund of $108,351, council’s LIDAR contribution of $100,000, and other land management projects of $127,439. The capital reserve movements constitute funding contributions towards a Freshwater Improvement Fund project of $22,388 and the Awanui River flood scheme emergency preparedness capital of $51,744. This produces a closing balance of $370,094.

In 2018/19 $352,778 is committed to come from this reserve for Freshwater Improvement Fund projects and a portion of the Awanui River flood scheme emergency preparedness costs. Taking these future commitments into account the estimated reserve balance at 30 June 2019 is $17,316.

Awanui River Reserve

The Awanui River Reserve was created to hold any targeted Awanui River Management rates collected and unspent in any given year to cover any future funding shortfalls for river works required as part of the Awanui River Flood Management Scheme.

In the 2017/18 financial year the Awanui River Management project had an operating surplus of $45,489. Capital expenditure of $212,951 was incurred with $126,605 of depreciation funding transferred from the Infrastructure Investment Fund (IIF) producing a closing book and cash reserve deficit of ($735,368).

Whangaroa Kaeo Rivers Reserve

The Whangaroa Kaeo Rivers Reserve was created to hold any targeted Whangaroa Kaeo Rivers Management rates collected and unspent in any given year to cover any future funding shortfalls of river works required as part of the Whangaroa Kaeo Rivers Flood Management scheme.

In the 2017/18 financial year there was an operating surplus of $57,642 resulting in a closing reserve balance of $127,630. Unused accumulated depreciation of $17,357 is held in the IIF resulting in a closing cash balance of $144,987.

Whangārei Urban Rivers Reserve

The Whangārei Urban Rivers Reserve was created in the 2011/12 year to hold any targeted Whangārei Urban Rivers Management rates collected and unspent in any given year to cover any future funding shortfalls of river works required as part of the flood risk reduction project for the Whangārei CBD.

The operating surplus of $364,324 has been transferred to the reserve. This produces a deficit/overdrawn balance of ($9,606,486). Adding the unused accumulated depreciation held in the IIF gives a cash balance of ($9,484,075).

Infrastructure Investment Fund (IIF) Reserve

The IIF Reserve was established to stabilise the impact of irregular large infrastructure projects on council’s income and capital requirements. It will help to spread the costs of such projects. The fund is also intended to provide more flexibility around when such large capital intensive projects can commence.

The balance of the reserve reflects the balance of funds held in the IIF. During the 2017/18 year $272,826 is proposed to be transferred into the reserve representing reinvestment of gains achieved above budgeted levels. The IIF Reserve also holds $139,767 of unutilised accumulated depreciation and $1,068,841 of capital repayments collected and held to repay external borrowings.

Kaihu River Reserve

The Kaihu River Reserve was created to hold any targeted Kaihu River Management rates collected and unspent in any given year to cover any future funding shortfalls for river works required as part of the Kaihu River Flood Management Scheme.

In the 2017/18 financial year there was an operating surplus of $10,914 transferred to the reserve producing a closing balance of $90,365.

Kerikeri–Waipapa Rivers Reserve

The Kerikeri–Waipapa Rivers Reserve is set up to hold any targeted Kerikeri-Waipapa rates collected and unspent in any given year to cover any future funding shortfalls of river works required as part of the flood risk reduction project for the Kerikeri-Waipapa area.

The Kerikeri–Waipapa targeted rate was discontinued in 2017/18 resulting in an operating deficit of ($14,195) which has been transferred from the reserve.

Infrastructure Facilities Reserve

The Infrastructure Facilities Reserve was created to set aside any targeted Regional Infrastructure rates collected and not fully utilised in any given year for the purpose of funding future infrastructure projects. This reserve consists of the cost of capital, holding costs, and council’s share of the costs for the designation asset associated with the Marsden Point Rail Link (MPRL) Joint Venture project.

The operating surplus of $707,734 and council’s share of the designation asset of ($3,065,482) have been transferred into the reserve producing a closing balance of ($2,814,162) overdrawn.

Recreational Facilities Reserve

The Recreational Facilities Reserve was established to set aside any targeted Regional Recreational Facilities rates collected and not fully utilised in any given year for the purpose of funding the Northland Events Centre.

During the 2017/18 year the surplus Targeted Regional Recreational Facilities rates of $968,925 has been transferred to this reserve resulting in a closing surplus reserve balance of $27,518.

Property Reinvestment Fund Reserve

The Property Reinvestment Fund (PRF) Reserve was created to enable proceeds from property sales to be set aside for reinvestment at a future date.

During 2017/18 this reserve recognised $7,404,089 of property sale proceeds and $9,368,246 of property purchases. In addition, it is proposed that $453,130 of PRF gains are reinvested generating a closing balance of $18,443,917.

Equalisation Reserve

The Equalisation Reserve was created to set aside council’s forestry net income arising in any harvesting year. This reserve is intended to provide future funding of council’s general activities by allowing council to use these funds for any council activity to smooth future rating increases. It is further intended that this fund be used to fund the cost of forestry operations in non-harvesting years.

A total of $434,284 is required from the Equalisation Reserve to cover LTP costs, the Rogan legal fees, the Awanui River flood scheme emergency preparedness carry forward, and forestry operations. These movements resulted in a closing balance of $954,319. This closing balance is largely in line with the 2018–28 LTP opening position of $846,000, suggesting there is an adequate balance to provide the necessary funding signalled in the 2018–28 LTP.

Hātea River Reserve

The Hātea River Reserve was created to set aside a component of the council’s Services Rate ($1.50+GST) specifically levied across the Whangārei constituency to ensure funding is immediately available in the event dredging of the Hātea River is required.

This year there was an operating surplus of $11,767 transferred to the reserve producing a closing reserve balance of $175,167.

Investment and Growth Reserve

The Northland Regional Council Investment and Growth Reserve was established in 2011/12. The reserve was created to set aside investment income to fund activities and projects that contribute towards the economic well-being of Northland.

Approved Carry Forwards Reserve

The Approved Carry Forwards Reserve was set up to record operational projects for council that have not been completed during the current year and need to be carried forward to the next financial year. This is the subject of agenda item 6.1. At 30 June 2018 the closing balance of the projects proposed to be carried forward is $187,145 (excluding LIDAR which has been carried forward into its own reserve).

Kaitāia Bus Service Reserve

The Kaitāia Bus Service Reserve was created to hold any targeted Kaitāia Transport rates collected and unspent in any given year to cover any future funding shortfalls of Kaitāia bus service.

The operating surplus of $8,094 has been transferred to the reserve producing the closing reserve balance of $38,412. This closing balance will be utilised when setting the 2019/20 targeted Kaitāia Transport rate.

Whangārei Heads Pest Management Reserve

The Whangārei Heads Pest Management Reserve was created to hold any targeted Whangārei Heads Pest Management rates collected and unspent in any given year to cover any future funding shortfalls in the Whangārei Pest Management programme.

This year there was a deficit from operating of ($12,943) transferred from the reserve producing a closing reserve balance of $546. This will be spent in 2018/19 on traps for stoat control in the Whangarei Heads area.

Whangārei Transport Reserve

The Whangārei Transport Reserve was created to hold any targeted Whangārei Transport rates collected and unspent in any given year to cover any future funding shortfalls in the Whangārei bus and total mobility programmes.

In 2017/18 Whangārei Bus made a deficit of ($133,876) and Total Mobility made a surplus of $46,390. This resulted in $87,486 being transferred out of the reserve making the reserve balance a deficit of ($144,569). This deficit will be taken into account when setting the 2019/20 Whangārei Transport rates.

During 2017/18 two projects were not completed. The timetable displays and maintenance project of $25,750 were delayed due to regional ticketing system delays. The Citylink CPI claim of $22,000 is still uncertain. Any costs relating to these two projects are now expected to be incurred in 2018/19 and will be funded from this reserve.

Emergency Services Reserve

The Emergency Services Reserve was created to hold any targeted Emergency Services rates collected and unspent in any given year to ensure all collected rates go to emergency services in the future.

The closing balance of $148,736 represents three years of targeted rates collected (and adjusted for non-collection) and not allocated to date.

Mid North Bus Reserve

The Mid North Bus Service Reserve was created to hold any targeted Mid North Transport rates collected and unspent in any given year to cover any future funding shortfalls of the Mid North bus service.

The operating surplus of $55,948 was generated during the year and we refunded $112,015 to ratepayers who had been rated and were outside of the rating area.

LIDAR Reserve

The LIDAR Reserve was created to hold any LIDAR contributions as this project is run over a number of years and includes funding from seven parties.

The current unspent funding of $100,000, has been transferred to the reserve. The reserve balance at 30 June 2018 is $546,934, consisting of $496,934 of council funding and $50,000 of Land Information New Zealand (LINZ) funding.

Capital Subsidy Reserve

There is $67,017 of subsidy received held in this reserve to partially offset future depreciation costs associated with the Regional Integrated Ticketing Information System (RITIS).

Authorised by Group Manager

Name:	Dave Tams
Title:	Group Manager, Corporate Excellence
Date:	14 August 2018

Council Meeting item: 6.5

21 August 2018

TITLE:	Reinvestment of Gains Earned on Council's Externally Managed Funds
ID:	A1093948
From:	Simon Crabb, Finance Manager

Executive summary

At 30 June 2018, council had $47.7M invested in four Externally Managed Funds. All of these funds exceeded their target rate of return, generating more investment gains (revenue) than budget.

After deducting investment fees and the budgeted amount for general funding, it is recommended that all the available residual gains are reinvested (recapitalised). This approach is recommended to strengthen the capital base and generate greater future returns.

Externally Managed Fund	Actual 17/18 Total Gains	Budgeted 17/18 Total Gains	Recommended 17/18 Reinvestment	Budgeted 17/18 Reinvestment
Community Investment Fund	$1,158,124	$864,000	$1,158,124	$0.00
Property Reinvestment Fund	$1,910,199	$1,575,898	$453,130	$118,361
Infrastructure Investment Fund	$589,897	$329,331	$272,826	$0.00
Short Term (Working Capital) Fund	$292,931	$167,016	N/A	N/A

In addition, depreciation funding collected and earmarked for future renewal capital expenditure and rates collected and earmarked for future debt repayments are recommended to be transferred into the Infrastructure Investment Fund. This approach is proposed to preserve and track such funding until it is required to finance any future capital renewal expenditure or repay borrowings.

The recommendations in this report have been incorporated into the Draft Financial Result, however, councillors will have an opportunity to modify the reinvestment proposals at the August council meeting.

Recommendation(s)

1. That the report ‘Reinvestment of Gains Earned on Council's Externally Managed Funds’ by Simon Crabb, Finance Manager and dated 3 August 2018, be received.

2. That $1,158,124 of Community Investment Fund gains earned in 2017/18 is reinvested into the Community Investment Fund.

3. That $453,130 of Property Reinvestment Fund gains earned in 2017/18 is reinvested into the Property Reinvestment Fund.

4. That $272,826 of the Infrastructure Investment Fund gains earned in 2017/18 is reinvested into the Infrastructure Investment Fund, and that $106,614 of net depreciation funding and $1,068,841 of accumulated debt repayment funding are transferred into the Infrastructure Investment Fund.

Community Investment Fund (CIF)

The CIF generated $1,158,124 of gains in 2017/18, equivalent to a return of 9.2% for the year, exceeding its target rate of return by 4.2%.

Council’s position when preparing the 2018–28 Long Term Plan was that up to 7.5% of the gains derived from the CIF would be reinvested back into the CIF, and anything over 7.5% would be presented to council for a decision to either reinvest into the CIF, or include in the Investment and Growth Reserve (IGR).

It is proposed that the entire $1,158,124 is reinvested back into the CIF.

If council decides to reinvest only 7.5% back into the CIF, then the CIF closing balance will be $13,975,000 and $183,124 will be added to IGR. Council should note that, by way of resolution, they have the flexibility to transfer monies from the CIF into the IGR to fund future economic development projects should it be desirable to do so, as long as the balance of the CIF does not fall below $12.5M.

The budgeted CIF gains for 2017/18 was $864,000 and there was no budgeted reinvestment. When preparing these budgets, it was signalled that $221,310 of CIF gains would be utilised as general funding. This general funding is no longer required as a larger than anticipated dividend was received from Marsden Maritime Holdings Limited. Furthermore, the original plan to re-direct the remaining CIF gains to the IGR has since been revised during the latest LTP process.

Table 1 summarises the proposed recommendation:

Assuming there is no transfer from the CIF, the closing IGR balance at 30 June 2018 is $2,184,603. This is largely in line with the 2018–28 LTP budgeted opening position of $2,160,270, suggesting there is an adequate balance to undertake the economic development projects signalled in the 2018–28 Long Term Plan

The IGR reconciliation presented in Table 2 over the page also summarises the proposed recommendation that there are no CIF gains transferred into the IGR.

Table 2.

Property Reinvestment Fund (PRF)

For the 12 months to 30 June 2018, the PRF generated $1,910,199 of gains, equivalent to a return of 10%, exceeding its target rate of return by 3%. After using $1,457,068 to fund investment fees and the budgeted general funding contribution there are residual gains available of $453,130.

It is proposed that the entire $453,130 is reinvested back into the PRF, compared to a budgeted reinvestment of $118,361

Table 3 over the page summarises this recommendation.

Infrastructure Investment Fund (IIF)

For the 12 months to 30 June 2018, the IIF generated $589,987, equivalent to a return of 7%, exceeding its target rate of return by 1.2%. After utilising $317,071 to fund investment fees and the budgeted general funding contribution, there are residual gains available of $272,826.

It is proposed that the entire $272,826 is reinvested back into the PRF.

To preserve the component of targeted rates collected and earmarked to repay external debt, it is proposed that $1,068,841 is transferred into the IIF and held until the next infrastructure loan is due for repayment in August 2020. Furthermore, it is recommended that $106,614 (including $32,999 from 2016/17) of net infrastructure depreciation funding collected and earmarked for future renewal capital works is transferred into the IIF.

Table 4 over the page summarises this recommendation.

Considerations

1. Options

No.	Option	Advantages	Disadvantages
1	Reinvest gains derived from the CIF, PRF and IIF in accordance with the presented recommendations	Maintain an equilibrium between building a capital value in an endeavour to protect future spending power and providing sufficient operational funding to pay for budgeted work programmes.	There is no additional general funding available to pay for any additional council work programmes and/or projects.
2	Reinvest a lower level of gains derived from the PRF, CIF and IIF	Gains derived from Externally Manged Funds become available as general funding to pay for additional council work programmes and/or projects.	The growth in fund balances are reduced and council’s future spending power is at risk of being eroded by inflation.

The staff’s recommended option is 1.

2. Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance because it is part of council’s day-to-day activities and is in accordance with the approved Treasury Management Policy.

3. Policy, risk management and legislative compliance

The activities detailed in this report are in accordance with council’s Treasury Management Policy and the 2018–28 Long Term Plan, both of which were approved in accordance with council’s decision making requirements of sections 76–82 of the Local Government Act 2002.

Further considerations

4. Community views

The impact investing in externally managed funds has been consulted on with the community through the 2018–28 Long Term Plan consultative procedure, in accordance with s82 of the Local Government Act 2002.

5. Māori impact statement

Targeted consultation on the council’s intention to invest in externally managed funds was undertaken with iwi as part of the 2018–28 Long Term Plan consultation process, using existing relationship channels.

6. Financial implications

Investment strategies carry different risk profiles and are subject to different return volatilities. The returns from managed funds can fluctuate over a given time and period and historical returns do not necessarily form the basis for forecasted future returns.

7. Implementation issues

There are no implementation issues that council needs to be aware of.

Authorised by Group Manager

Name:	Dave Tams
Title:	Group Manager, Corporate Excellence
Date:	10 August 2018

Council Meeting ITEM: 7.3

21 August 2018Attachment 1

Submission

To: Ministry for the Environment

By email: planningstandards@mfe.govt.nz

By: Northland Regional Council

On: Draft National Planning Standards June 2018

Introduction

1. The Northland Regional Council (council) is grateful for the opportunity to comment on the draft standards.

2. We are supportive of the principle of standardising plans and their content. The submission focuses on implementation issues as we see them for the National Planning Standards (the standards), and aspects we would like retained.

3. The key concern we have is the cost of implementing the standards and opening plan content to challenge. As currently proposed, our assessment is that implementing the standards is likely to require many consequential changes beyond those allowed by Section 58I, RMA, which means these changes would need to be made via a Schedule 1 process. This will result in costs to council to run the process and defend plan content – even though we won’t be changing the effect of the content. We believe it’s a significant waste of ratepayer’s money to pay for a process that doesn’t change the effect of our RMA documents. We estimate this cost could be up to $280,000 – which is about 1% of the rates council collects.

Submission

Timeframe for implementing

4. While we are heartened to see an extension from five years (as previously signalled) to seven years to implement the standards, we would prefer that we didn’t have to implement the standards until the next 10-year review of the relevant planning document. Implementing the standards as part of the 10-year review will significantly reduce the costs of implementation (assuming there is a raft of consequential changes requiring a Schedule 1 process).

5. Our Regional Policy Statement (RPS) was made fully operative in May 2018. A seven-year deadline (2026) will be two years before the RPS is due for its review.

6. The council notified the Proposed Regional Plan for Northland (a combined regional plan) in 2017 and council decisions are likely to be released in early 2019. Assuming significant appeals, it’s likely the Proposed Regional Plan won’t be operative until 2021 at the earliest. This means the Proposed Regional Plan will only be five years old before it needs to be changed to implement the standards.

7. If we are required to implement the standards before the 10-year review date of the RPS or regional plan, we’d likely include this with another Schedule 1 review. This will reduce some of the costs of the Schedule 1 process for implementing the standard (particularly the process costs), but there will still be potentially significant costs associated with the time and effort of defending challenges to content. It’s difficult to provide an accurate estimate of this cost, but assuming there would need to be significant changes to our RPS and Regional Plan, a best guess is that it would be between $60,000 - $100,000 for the RPS and between $120,000 and $180,000 for the Regional Plan (including labour).

Flow on of changes from RPS

8. Something to be mindful of is that changes to the RPS (from implementing the standards) may have a flow on to local plans. The flow on effect is unlikely to be from the direct implementation of the standards - it will be from the potential changes to provisions that are opened to challenge resulting from the Schedule 1 process to deal with consequential changes.

9. The preference would be to amend the RPS first before territorial authorities amend their plans. According to the draft standards, all the Northland local territorial authorities will be required to amend their district plans within five years of gazettal. This would mean the RPS should be amended within 3-4 years. However, as discussed, we would much prefer to wait until the RPS is due for its 10-year review.

10. A solution would be for the implementation of the standards in territorial plans to be delayed until the conclusion of any Schedule 1 consequential amendments of the RPS.

Definitions and metrics

11. We are supportive of having nationally consistent definitions and metrics. However, we have some concerns about implementing them.

Schedule 1 vs Section 58I

12. In many instances, the inclusion of definitions and metrics will not be like for like. This means that if councils want to include definitions but not change the effect of rules (in particular), changes will need to be made to rules.

13. For example, the draft standards have a definition for earthworks:

means any land disturbance that changes the existing ground contour or ground level

14. The draft standards also define land disturbance:

means the alteration to land, including by moving, cutting, placing, filling or excavation of soil, cleanfill, earth or substrate land

15. The Proposed Regional Plan for Northland defines earthworks as:

The mechanical disturbance of the surface of the land by excavation, cutting and filling, blading, ripping, contouring, or placing or replacing earth, but does not include:

1. the placement of cleanfill material, or

2. land preparation, or

3. construction, repair, alteration or maintenance of bores, or

4. the maintenance of walking and other recreational tracks, or

5. the placement of roading aggregates during road and track works, or

6. digging post holes, or

7. planting trees.

16. The notable difference between the two definitions is the list of excluded activities. If we didn’t want to change the effect of the rules for earthworks, we’d need to amend the earthworks rules to ensure they don’t capture the list of excluded activities. We don’t think it should be necessary to make this type of change using a Schedule 1 process but it’s not clear that such a change is anticipated by Section 58I(3)(d)^{^[1]}.

17. Section 58I(3)(d) requires “…any consequential amendments to any document as necessary to avoid duplication or conflict with the amendments”. Relating this back to the earthworks example, we think it would be a stretch to say that the rule changes “are necessary to avoid duplication or conflict” with the inclusion of the definition of earthworks. The wording of the rules for earthworks does not duplicate or conflict with the definition of earthworks.

18. As stated previously, we’d like to make these types of changes without using the Schedule 1 process. The solution is to amend Section 58I or to allow a longer timeframe to implement so changes can happen at the same time as the RMA required 10-year review of plan and policy provisions.

Minimising the scope of the Schedule 1 process

19. There is a risk that the increased process costs for councils to incorporate the definitions and metrics will mean that councils may look for ways to minimise the cost of the Schedule 1 process.

20. A significant driver of Schedule 1 costs is the scope of the changes and therefore the opportunity to challenge provisions. The greater the scope of the changes, the more likely people will challenge it and councils (and others) must spend resources defending it. So, if we had to make the changes to the earthworks rules to address the exceptions, it would allow anyone with a concern with the rules to challenge any aspect of the rules – even though we have no intention of changing the scope of the rules.

21. If councils are forced to undertake a Schedule 1 process to incorporate the definitions before the 10-year review then one option they may consider is doing it in a way that would avoid opening the rules to challenge. One way of doing this would be to do a plan change to change the word ‘earthworks’ in the operational plan to an alternative name, for example, ‘land modification’. There is still a risk that someone could argue that by changing the name in the rules, it opens the ability to challenge any part of the rules, but the risk would be a lot less compared to changing the rules to address the exceptions.

22. The draft standards state the prescribed definitions apply to synonyms. The Oxford dictionary defines a synonym as:

A word or phrase that means the same as another word or phrase in the same language

23. It could be successfully argued that changing the word ‘earthworks’ to (for example) ‘land modification’ would mean the definition is not ‘the same’, given the revised definition excludes a list of activities. Perversely, this could result in a situation that there is even more variation in the terms used in plans to describe activities than there currently is (at least in the short term). The approach may only be a stop gap measure until the 10-year review (or the relevant provisions are subject to a plan change for other reasons) at which time the definitions in the standards would be incorporated. This is not necessarily an option that we would use, however, it is worth noting that it is an option that any council could adopt.

Timing of Schedule 1 process vs 58I process

24. Another issue we foresee is that if the insertion of the definitions leads to changes in the way the rules effect activities, then the Schedule 1 changes to the rules will need to happen before the insertion of the new definitions. This is because the insertion of the definitions will be immediately operative, whereas any consequential changes requiring a Schedule 1 process wouldn’t be operative until any challenges are resolved.

25. Using the earthworks example; if the definitions were inserted before the Schedule 1 process concluded, then the earthworks rules would apply to the exceptions, which may mean, for example, consent would be required for activities that are intended to be permitted, or vice versa. A Schedule 1 process may take, for example, two years, which means it would need to start at least two years before the cut-off date for implementation to avoid this situation.

26. A solution would be to have a mechanism to exempt the insertion of a definition into an operative plan if a plan change is notified to address consequential changes resulting from the definition.

A full package of mandatory content

27. As highlighted with the earthworks example above, the goal of achieving consistency with the definitions may not be achieved and is likely to be costly for councils to implement. If the planning standards are to prescribe content, then we think it should be the whole package of content. So, using the earthworks example, the standards could prescribe the definitions and the suite of rules (and possibly policies and objectives) for all earthworks and land disturbance activities. Councils would then have two choices – either to adopt the content as prescribed without a Schedule 1 process, or to vary the standardised content via the Schedule 1 process. Accompanying the standardised content should be a section 32 evaluation. If councils want to vary the standardised content, they would do a s32AA evaluation, that is, the focus would only be on the variation and councils would have the section 32 to use as the reference for the s32AA evaluation.

Mandatory headings and matters addressed

28. The standards prescribe mandatory section headings and then set out the matters to be included in each section if the matters are addressed in the plan and/or policy statement. We therefore understand the direction to mean that if the plan includes a prescribed matter it must go into that section, and that the plan and/or policy statement doesn’t have to include the matter if it isn’t addressed in the document. We support this approach (assuming our understanding is correct).

29. We also assume councils may include additional matters into the prescribed sections. In other words, councils are not constrained to just the matters listed for the section. Again, we support this.

30. A minor point – it’s not clear what happens where the plan contains none of the matters listed. For example, there is a mandatory heading for “Evaluation and monitoring” but our Proposed Regional Plan doesn’t contain any such content. Would the heading be included but with no content or, because there is no content, can we exclude the heading? If the heading must be included then our approach in this situation would be to include the text “Not included” or the like. We suggest it be made clear that the heading only needs to be included if there is content under it.

Themes

31. We are comfortable with the themes prescribed for RPS’s. The themes generally align with the themes of our current RPS.

32. We do however have some concerns with the themes for regional plans, particularly as they apply to rules. The themes generally make sense as they would apply to policies, but not for rules. Our view is that there should be an option for rules to be packaged by activity.

33. Most people interact with a plan via the rules with an activity in mind – not a theme. Also, rules are written for an activity – that’s what the RMA requires. The most efficient and effective way is to package them by activity.

34. Packaging rules by themes is going to result in a lot of cross-referencing and a considerable amount of confusion about where best to locate rules and which sections to cross reference from. The draft guidance material states:

For example rules relating to protecting biodiversity in wetlands, can be in the water chapter, the ecosystem and indigenous biodiversity chapter and in the relevant catchment chapter. However best practice is that the rule should only be written once (to avoid confusion and possible typos) and cross-referenced as many times as needed.

35. The example could also include ‘the coastal environment’ and ‘landscape, landforms and natural character’ chapters. Each wetland rule would have four or five cross-references. This is just one example – multiplying this across a plan, it will result in hundreds of cross-references. All of this is unnecessary if the rules were packaged by activity without the need to cross-reference to the themes.

Electronic accessibility and functionality standard

36. Instruction 16 in Table 18 requires regional coastal plan provisions to be identified (Section 64, RMA). While it is a minor issue, we don’t support this because:

· It is not a legal requirement of the RMA;

· We’re not aware of any benefit to plan users; and

· Identifying the coastal marine area provisions for the purposes of the Minister of Conservation’s sign-off is an administrative issue and can be addressed outside the plan.

37. If it’s to be retained, then the reference should be amended to “the parts that relate to the coastal marine area” to reflect the wording of Section 64(3), RMA.

38. Instruction 3 in Table 19 requires regional plans to be “…spatially integrated with GIS system, allowing click to drill through different map layers and specific rules that apply to particular properties or activities and infrastructure services.” While we do not envisage any major problem implementing this, we question the value of this functionality for users of regional plans. Unlike district plans, most of the regional plan rules have no geographic variation. It’d mean that for any one location most of the same plan rules will be applicable. It’s a bit different in the coastal marine area where there are zones and overlays, but as the vast majority is not in private title, we don’t envisage there would be much demand for this functionality.

Chapter form standard

39. Instruction 3 of the Chapter form standard, says:

“Chapters within Part 2 – Tangata Whenua, Part 3 – District-Wide Matters and Part 4 – Area-Specific Matters must use the order of headings below.”

40. We understand that the Part 2 – Tangata whenua is the only relevant part applicable in instruction 3 to a regional plan or regional policy statement. We understand this to mean that Part 2 – Tangata whenua must include all the headings as prescribed. However, it’s not clear whether content must be included under each heading as the requirement is only that we “must consider” the inclusion of the relevant content. We could be in a position where we are required to have the heading but there is no content under it.

41. Instruction 4 says;

“Unless otherwise stated, regional policy statement chapters, regional plans chapters and combined plan chapters may contain headings in the order provided.”

42. We assume this means that unless otherwise stated (and we cannot find anywhere where it is stated) it is up to the council whether it chooses to include one or more of the headings. We support this.

43. Similarly, instruction 5, 6 and 7 (for example) say that “Local authorities must consider whether…”. We interpret this to mean that council can choose whether to include the relevant content – which we support. However, there doesn’t seem to be any direction as to how we would demonstrate that we have considered whether the relevant content is to be included. Without any direction, our approach would likely be to provide advice to council and get a council resolution.

44. Table 26 “Rule table” requires setting out the activity status when compliance with the rule is not achieved. We have some concerns with this – which we’ll highlight using the following example of a rule from our Proposed Regional Plan:

45. Firstly, it’s not clear what a non-compliance is versus being beyond the scope of the rule. Referring to the example, clearly if the structure doesn’t comply with clauses 16-18 then it’s a non-compliance. But what about an existing structure that doesn’t come within the scope of clauses 1-15? Is a jetty more than 10m² (for example) considered to be a non-compliance?

46. Secondly, there could be many activity statuses depending on which rule requirement is not complied with, for example, depending on what zone the structure is in, whether it’s in an area of outstanding natural character or not, and the type of structure.

47. Our preference would be to remove the requirement to set out the activity status when compliance with the rule is not achieved.

Mapping Standard

48. It’s not clear whether a symbology set will be provided to councils. We assume it will be (to ensure consistency), and in that case, it will need to be compatible with council systems (in our case ArcGIS).

Signed on behalf of the Northland Regional Council by:

Malcolm Nicolson (Chief Executive Officer) Dated: 15 August 2018

Northland Regional Council
Private Bag 9021
Whangārei Mail Centre
WHANGĀREI 0148

Council Meeting item: 8.2

21 August 2018

TITLE:	Chief Executive’s Report to Council
ID:	A1092549
From:	Malcolm Nicolson, Chief Executive Officer

Executive summary

To update the council on recent activities and progress on achieving council priorities.

Recommendation

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 21 August 2018, be received.

8.2.1 Highlights

Air New Zealand EXCELLENCE Award for Environmental Impact

The LGNZ EXCELLENCE Awards recognise and celebrate outstanding leadership and impact across community, infrastructure, environment, economic development, and arts and culture within local government.

The Local Government Air New Zealand EXCELLENCE Award for Environmental Impact (highly commended) was presented to our chairman at the annual conference for the marine biosecurity team for outstanding contribution to safeguarding our marine environment. Read more about the awards here http://www.lgnz.co.nz/news-and-media/2018-media-releases/innovative-northland-council-projects-highly-commended-in-lgnz-excellence-awards/.

NZ Biosecurity Institutes Annual NETS Conference

Two members of the NRC team have won two out of three National Awards at the NZ Biosecurity Institutes Annual NET Seminar which was held in Nelson in July.

The Dave Galloway Innovation Award which was designed to recognise innovation in Biosecurity and creativity was won by Cameron Bunton as an acknowledgement of his contribution to the council’s PestControl hub and its ongoing improvement.

The Peter Ingram Award which is given to a member of the Biosecurity Institute who has successfully undertaken or enable others to achieve, relevant to pest plant education, control or management was awarded to Sara Brill for her enduring work with communities to improve weed awareness and weed action

8.2.2 CEO’s Office

SHARED SERVICES

The four Councils recently met for a stocktake of current projects that are currently ‘in train’ including four waters, IT services, provision of GIS in a single viewer, and LIDAR.

SENIOR MANAGEMENT APPOINTMENTS

Deputy CEO

As part of the ongoing evolution of the organisation's leadership capabilities in order to strengthen the senior management team's ability to effectively and efficiently deliver the recently approved LTP, I am very pleased to announce that Bruce Howse has been appointed to the role of Deputy CEO.

Bruce will retain his current role as Group Manager – Environmental Services but with the appointment of a Deputy GM – Environmental Services he will have the support to carry out his extended responsibilities. As Deputy CEO, he will work with me on organisational overview initiatives and operational duties and fill in for me when necessary.

Deputy Group Managers

Further to the announcement made at the end of last week, I am pleased to announce the following appointments to Deputy Group Manager positions:

· Sue Brookes Deputy GM – Customer Service -Community Resilience

· Carol Cottam Deputy GM – Corporate Excellence

· Tess Dacre Deputy GM – Regulatory Services

· Duncan Kervell Deputy GM – Environmental Services

The position of Deputy GM for Governance and Engagement has been held off until an appointment has been made for the Manager – Maori Engagement role. This new role came out of the LTP.

COUNCIL PROPERTY UPDATE

Commercial & Industrial

· Agreement for the purchase of a Kaitāia CBD property settled on 9 August.

· Agreement for the purchase of a Whangārei CBD property settled on 9 August.

· Agreement for the purchase of nine Whangārei CBD properties adjacent to other council freehold titles settled on 14 August.

Current Legal Proceedings
*Department*	*Description*	*Status*
Consents	To construct a boardwalk as part of a coastal walkway in Back Bay, Mangawhai Estuary	Mediation held on 10 April 2018. Parties made a confidential agreement with further mediation being adjourned until 30 June 2019.
Consents	Seventeen (17) groundwater takes for horticultural irrigation at Houhora, Motutangi, and Waiharara	A pre-hearing meeting for the Environment Court is scheduled for 10 August 2018 to clarify the appellants and section 274 parties. All parties have agreed to mediation. Court direction is to be provided after the pre-hearing meeting.

8.2.3 Corporate Excellence

Fraud Declaration

I am not aware of any fraud nor am I investigating any incidence or suspected incidence of fraud at this time.

Finance

The draft financial result for the year ending 30 June 2018 is a $21K surplus compared to the budgeted surplus in the Annual Plan of $26K.

In arriving at the surplus of $21K, $64K has been deducted to represent the unspent operational budgets proposed to be carried forward and used to fund the completion of operational projects in 2018-19. A further $68K has also been deducted to represent the unspent operational budgets already approved to fund capital projects.

The draft result does not include $1.8M of non-cash revaluation gains on council’s property and forestry assets. After accounting for these non-cash revaluation gains and removing the special reserves movements, the statutory accounts will present a total Comprehensive Revenue and Expense (bottom Line) of approximately $4.3M. A full explanation of material variances to budget will be included in the Annual Report document, which will be presented to council for adoption on 20 November 2018.

This is a provisional result and there may be further adjustments and amendments as the year-end reconciliations are reviewed by senior staff and the statutory accounts are prepared. There may also be amendments arising from council decisions.

Deloitte begin their three-week on-site audit on 27 August 2018, with weekly debrief meetings scheduled that Geoff Copstick will attend.

8.2.4 Regulatory Services

Proposed Regional Plan

Hearings are scheduled to start on 28 August 2018. There will be about 15 days of hearings held in Kaitāia, Kerikeri, Whangārei and Otiria Marae.

A separate hearing for genetically modified organisms (GMO) submissions will start on 30 October 2018 in Whangarei and run for 2-3 days.

Staff released their recommendation reports for the main hearings on 6 July 2018. The recommendation the report(s) for the GMO hearings will be released mid September 2018.

The deadline for receiving evidence from submitters for the hearings was 10 August 2018.

National Planning Standards

See Item 7.3.

Zero Carbon Bill - Consultation

The Ministry for the Environment released a discussion document on potential legislative change to set targets for reducing green-house gas emissions by 2050 and establishment of a climate change commission. Council lodged a submission on the discussion document under the signature of the CEO after circulation to councillors for comment.

Land use and subdivision applications

During July 2018, 15 non-notified resource consent applications were received from the district councils. No comments have been made at the time of writing.

Consents in Process

During July 2018, a total of 57 Decisions were issued. These decisions comprised:

3	Moorings
7	Coastal Permits
1	Air Discharge Permits
6	Land Discharge Permits
2	Water Discharge Permits
30	Land Use Consents
2	Water Permits
6	Bore Consents

The processing timeframes for the July 2018 consents ranged from:

§ 232 to 3 calendar days, with the median time being 28 days;

§ 145 to 3 working days, with the median time being 20 days.

39	Applications were received in July 2018.

Of the 95 applications in progress at the end of July 2018:

26	were received more than 12 months ago (most awaiting further information);
14	were received between 6 and 12 months ago (most awaiting further information);
55	less than 6 months.

Appointment of Hearing Commissioners

No commissioners were appointed in July 2018.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of July 2018 is (by number):

§ Applications Publicly/Limited Notified During Previous Month	0
§ Progress on Applications Previously Notified	5
§ Hearings and Decisions	2
§ Appeals/Objections	2

Compliance and State of the Environment monitoring

The results of compliance monitoring for the period 1 – 31 July 2018 (and year-to-date figures) are summarised in the following table and discussed below.

Classification	Total	Full compliance	Non-compliance	Significant non-compliance	Not exercised during period
Air discharges	12	9	2	0	1
Coastal permit	69	51	12	0	6
Discharge permit	63	48	13	0	2
FDE – Discharge permit	38	28	7	3	0
FDE – Permitted activity	32	27	1	4	0
Land use consent	48	32	6	0	10
Water permit	243	173	52	0	18
Total	505	368	93	7	37
Percentage		72.87%	18.41%	1.39%	7.33%
YTD	505	368	93	7	37

Air discharges

A total of 36 air quality related environmental incidents were received, 25 of which related to burning and smoke nuisance and six to odour nuisance.

Continuous ambient PM₁₀ monitoring results for June 2018 for the Whangārei and Marsden Point airsheds, and Kaikohe, showed that compliance was met with the National Environmental Standards for Air Quality (NESAQ). PM_2.5 monitoring results for Whangārei were within the Ambient Air Quality Guideline value.

Coastal

The majority of consents monitored during the reporting period related to coastal discharges (treated municipal sewage, boat ramp cleaning and boat maintenance facilities) and dredging.

Routine water quality sampling of the Whangārei, Bay of Islands and Kaipara harbours and southern estuaries (Mangawhai, Waipū and Ruakākā) was carried out.

Hazardous substances

· Four incidents involving the discharge of hazardous substances and 29 enquiries regarding contaminated land were received and responded to.

· 211.3 kg of hazardous wastes was disposed of.

New safety procedures for staff undertaking hazardous waste disposal have been developed and implemented. Controlled Substance Licence training has also been completed to ensure that staff can safely and legally handle waste substances used in pest control operations.

The Northland Regional Council and Whangarei District Council received a letter from the Minister for the Environment regarding the solvent processing operation at Ruakaka. Both councils are working together with government agencies to address site management issues and intend to provide a joint response to the letter.

Discharge and land use monitoring

Routine compliance monitoring of discharge and land use consents continued during the period.

· Council staff attended a Hikurangi Swamp Working Group meeting, hosted by WDC. There were no issues raised for NRC.

Since 1 May 2018 (when the National Environmental Standards – Plantation Forestry came into effect), NRC has received 82 notices of activities. The majority of these were for harvesting, which has created considerable work load for council staff.

Farm Dairy Effluent (FDE) Monitoring

FDE inspections commenced on 16 July 2018. This is about a month earlier than normal, with the early visits being made to winter milking farms. A total of 876 farms will be visited by the FDE contractor or council staff prior to Christmas. To date about 8% of these have been visited and reported on. The results for consented and permitted activity farms are tabled below and compared with those for the same period last year.

Consented FDE discharges

A total of 38 consented farms have been visited and reported on, which is about 6% of the total consented farms to be visited.

Full Compliance		Non-Compliance		Significant Non-Compliance
This Year	Last Year	This Year	Last Year	This Year	Last Year
28	0	7	0	3	0
74%	0%	18%	0%	8%	0%

Non-consented FDE discharges

A total of 32 non-consented farms have been visited and reported on, which is about 15% of the total non-consented farms to be visited.

Full Compliance		Non-Compliance		Significant Non-Compliance
This Year	Last Year	This Year	Last Year	This Year	Last Year
27	0	1	0	4	1
84%	0%	3%	0%	13%	100%

Environmental incidents

There were no incidents recorded during the reporting period which resulted in a significant environmental impact.

Enforcement

Abatement and infringement notices

The following notices were issued during the period:

Offence / Activity	Number of individual offences	Abatement notice(s)	Infringement Notice(s)
Burning and smoke nuisance	3	1	2
Coastal structure	2	2	1
Farm dairy effluent discharges	1	1	1
Discharge contaminant to water	1		1
Disturbance to foreshore	1		1
Total	8	4	6

Other Enforcement

Dumping and burning of demolition waste Kaikohe

Charges have been laid against two companies, two individuals (associated with the two companies) and a land owner for the dumping and burning of demolition waste near Kaikohe. Statements of evidence are required to be delivered to the defence by 3 September 2018. The case has been adjourned to 10 October 2018 for a “Case Review Hearing”.

8.2.5 Environmental Services

16. Land Management

Environment Fund Update

The first project funding approval round is set for 7 August 2018 with 166 projects totalling $915,829.

Farm Water Quality Improvement Plans (FWQIP) – 2018/19

This financial year 30 FWQIP’s have been commenced and 2 have been completed.

Upper Hātea

18 environment fund grants have so far been applied for this financial year, covering fencing, planting and troughs.

Monitoring done by the Whitebait Connection with community and school groups in the Waitaua catchment (funded for 2 years by WDC) has found some water quality issues at two sites in particular. These will be investigated over the coming weeks. WDC funding for on-going monitoring of these extra sites has been withdrawn, however this work is deemed to be really beneficial for understanding the issues in the catchment, so the monitoring will be continued for the next financial year at least.

Flyger Road Nursery expansion

Nursery expansion planting was completed in late July and took a period of 4 1/2 weeks to complete. This is our largest planting undertaken yet with close to 40,000 stems of poplar and willow planted across the new expansion blocks and the existing nursery to fill in gaps where previous plantings had failed. The majority of all the poplar planted this season are of the Kawa clone variety which were sourced from the existing nursery during the recently completed harvest. Shrub willow plantings were also increased this year to keep pace with projected demand.

Approximately 400 stems of poplar and willow varieties were obtained via the NZ Poplar and Willow Trust breeding group at no cost. Many of which are new varieties to Northland which will be first evaluated in the nursery and then trialled at selected sites in Northland.

Soil Conservation Plant Material Supply

Supply of soil conservation plant material from the Flyger Road nursery finished August 1. Again, new systems and assistance and the wider land team all played a role in distributing material out to clients across the region in good time. This year provisonally 6,551 poplar and 1162 willow poles were supplied to landowners.

BIODIVERSITY

FIF Dune Lakes Project

Iwi partnerships

A hui was held at the Ngāi Takoto office in Kaitāia on 26 July 2018 including representation from Te Aupōuri, Ngāi Takoto, Te Rarawa and Te Hiku Iwi Development Trust. The objective of the hui was to seek consent to proceed with herbicide operations at Ngāi Takoto and Te Aupōuri-owned lakes. Both project partners agreed to proceed. Contact has also been made with Ngāti Kuri for agreement to undertake herbicide operations at a lake under their co-ownership with Te Aupōuri.

Pest survey

The exotic fish and water-weed survey closed in July and analysis of the results is underway. Response rates appear in the following table. This information will be added to biological data from the 100 lake ecological surveys and NIWA Freshwater Fish Database. Note that some surveys covered more than one waterbody/property.

Wetlands

Staff provided advice on a range of wetland and biodiversity issues including:

· Northland coastal wetland planting guide for DOC;

· Advice on wetland and riparian clearance rules; and

· Protection and enhancement of kahikatea stands and wetlands at both Waipū estuary and Tinopai coastal wetland.

One biodiversity plan was completed (Onewhero Bay) and two Environment Fund applications submitted (Tapuaetahi Inc. and Waipoua River Headwaters) for wetland/riparian protection.

A survey of rare mudfish was carried out in the Kerikeri Airport gumland (Top Wetland #19) and fencing projects are currently in progress with Land Management Advisors for Kaipeha Swamp (Top Wetland #10) and Wairahi Swamp/Lake Taeore (Top Wetland #52).

Integrated Kaipara Catchment Management Group (IKHMG)

A meeting of the IKHMG Management Sub-committee was attended. A business plan and work plan developed recently identifies the need for additional support staff to implement the plan’s actions. The IKHMG is investigating an application to the Provincial Growth Fund transitional funding.

The IKHMG quarterly hui is scheduled for Thursday 23 August at the Kaiwaka Sports Pavilion and it is expected that there will be significant central government representation e.g. Office of Treaty settlements. The key note speaker will be Danielle Johnson on Social Dimensions of Climate Change in the Kaipara Catchment. A workshop on community aspirations for restoration of Kaipara Moana is also planned. Councillor Smart has indicated she will attend and there is an opportunity to extend the invite to other NRC staff and councillors.

CoastCare

The Taipa CoastCare dune restoration project has been running successfully for ten years however, erosion has narrowed sections of the restored dune, making the land behind vulnerable and increasing maintenance requirements. Earlier this year approval was given to move the barrier fence landward to widen the dune and increase its resilience. This work has started this winter with two blocks widened landward, weeded and planted out with a mixture of native dune plants provided through the Environment Fund.

A dune planting day with Whangarei Primary School students was attended at Pataua North. The event was one of several organised by Tahi Honey and QEII National Trust to restore the health and function of the dunes in the covenanted area with a focus on improving conditions for the threatened dune plant Pimelea villosa (sand daphne). Plants were provided through the NRC Environment Fund and QEII National Trust and some were grown by Tahi Honey staff in their onsite shade house.

BIOSECURITY

Biosecurity Threats/Incursions

Mycoplasma bovis

Councils Biosecurity Incursion Management Officer is continuing to assist the Ministry for Primary Industries with the management of ten Northland farms, six of which have been issued with Notices of Direction (NoD), one with a Restricted Place Notice (RPN) and three farms have had their notices revoked due to the properties being declared disease free following testing. The restrictions (NoD and RPN) are in place while ongoing surveillance for M bovis is being carried out which restricts the movement of stock and other risk good onto and off the property.

The Government along with the dairy and beef industries have agreed that an attempt will be made to eradicate M bovis. There is only one strain of the disease present in New Zealand which indicates a single source of infection.

Currently, the disease is still not widespread with 39 infected farms nationwide and approximately 233 out of 20000 farms (1%) under some form of restriction. Latest updates can found at the link below:

https://www.mpi.govt.nz/protection-and-response/responding/alerts/mycoplasma-bovis/

Marine Biosecurity

Following the recent incursion of Mediterranean fanworm in Opua divers have been in the area conducting an intensive survey and have removed so far a total of 88 individuals. The average fanworm tube length is 305mm with the largest being 745mm. Conditions are poor as visibility is often low and currents strong. Divers have now been asked to stand down temporarily as discussions will take place with Ministry for Primary industries and key stakeholders regarding the next phase of management for the area. To date approximately $100,000 has been spent on the response.

Biosecurity Partnerships

Kiwi Coast – NRC Partnership – Monthly Update

The Department of Conservation’s 2017 Kiwi Call Count Report has confirmed kiwi populations are either stable or increasing at almost all sites with good dog control and sustained predator control on the Kiwi Coast, with close to 40 kiwi calls per hour recorded at a Bay of Islands site.

Analysis of the Northland 2017 kiwi call count data showed the number of kiwi calls per hour increased in the Northern and Southern areas, and that the Eastern Area again had the highest kiwi call rates in Northland. The highest kiwi call rate was recorded at the Marsden Cross listening station, at an average of 38.8 kiwi calls per hour!

These results buck the national trend identified by the Kiwis for Kiwi Trust in 2014 of a 2% decline per annum in kiwi populations nationwide, and show the hard work being carried out by all the community, iwi and hapu led kiwi recovery projects involved in the Kiwi Coast is paying off.

Feral Pigs

Staff are continuing to receive regular requests for assistance from landowners to manage and control feral pigs throughout Northland. Two community meetings were attended this month largely generated by community wanting action on feral pigs and to discuss the risks feral pigs (and the pig hunters chasing them) pose in regard to the spread of kauri dieback.

The first meeting held in Waimamaku was called by Te Roroa and DOC kauri coast to provide feedback of results from a pilot pig control programme that was carried out in Waipoua 18 months ago. This pilot programme used contractors and employed local hunters and hunters which followed a biosecurity hygiene protocol used in Waitakere’s by Auckland Council and Ark in the Park.

Biosecurity staff also attended a hui called by mana whenua at Takahiwai to discuss options for feral pig control in the Takahiwai forest. An overview of kauri dieback, its distribution and how it spreads was given as well as advice on hygiene protocols that should be used by all users of the forest to reduce the risks of spreading the disease into Takahiwai.

The group is also interested in having a more holistic view of pest control in the Ngahere Forest at some stage with a goal of reintroduction of species like kiwi and oi (shearwater sea bird). Staff are supporting mana whenua to develop a community pest control plan to address a range of pests and work towards restoring the Takahiwai Forest.

RIVERS

Priority Rivers	Work	General Status	Comments
Awanui	OpEx	0% complete	Tender is posted on GETS and Closes 24 Aug
Awanui	CapEx	5% complete	Work is progressing with Bell’s Hill Bench
Kaihu	OpEx	0% complete	Tender is posted on GETS and Closes 31 Aug

LTP Projects

Rivers	Comments
Awanui	Asbestos removal from the Firth Concrete site has been completed. Demolition of the buildings is underway, followed by concrete breaking and work that can be completed in wet weather. Detailed design work for the Bell’s Hill Bench and Te Ahu -Fast Track bank stabilization work is progressing. Resource Consenting for these works is also progressing.
Matangirau	A meeting is scheduled with FNDC to define roles.
Kawakawa - Taumarere	Communication plan has been developed with NRC Comms Team
Whangarei	The team is progressing with notices to the land owner to conduct survey and geotech work.
Panguru	A working group meeting is scheduled for 9 August. Channel maintenance works done in May / June appear to have been well received by the community.

NATURAL HAZARDS

Work Streams	% complete	Comments
Regional LiDAR Project	5%	Delivery of 726 km2 of LIDAR data in and around the Awanui catchment has been completed. A copy has been dispatched to LINZ, and the engineering consultants working on the flood model, and Preliminary Scheme design. The contractor, RPS, is concluding a contractual agreement with an NZ based aviation company to complete capture of the region.
Priority Rivers Flood Hazard Maps	85%	Waipu and Paparoa catchment flood mapping is due to be delivered in August. The next release of flood mapping information will be for these catchments, together with the Kerikeri catchment.
Awanui Flood Model	20%	Data transfer from NRC to the engineering consultants working on the flood model and the Preliminary Scheme design is virtually complete. In house modelling, have given a better understanding of the overflow of SH-1 and this information is being shared with the consultants working on Awanui projects.

HYDROLOGY

Hydrology Team & Water resources Work Programme:

The hydrometric station health and safety mitigation work has been completed at the below sites:

· Mangakahia Gorge water level station.

· Kaihu Gorge water level station

· Ngunguru at Dugmores Rock water level station

· Maungaparerua water level station

· Whakapara water level station

July ended as a notably dry month with monthly totals well down on what would normally be expected. NIWA has recently indicated a possible shift to El Nino conditions this summer. The winter rainfalls totals will be monitored closely as 40% of Northland annual rainfall is received in winter.

8.2.6 Governance And Engagement

ECONOMIC DEVELOPMENT

Investment and Growth Reserve – Projects

Project	July update	Future developments/ reporting
Extension 350	Fourth quarter 2017/18 report due in July.
Resources Enterprise Limited (REL)	Continue to engage with directors. Lack of progress is disappointing and indicates an elevated risk.	Continue to engage with directors.
Hundertwasser Art Centre (Whangārei)	None.	Awaiting provision of project plan and other conditions associated with first payment.
Kawakawa Hundertwasser Park Centre (Te Hononga)	None.	Prepare funding agreement between council and the Trust.
Extended Regional Promotion	None.	Report for the six months ended June due in mid-August 2018.
Twin Coast Cycle Trail (TCCT)	None.	Awaiting further progress reports and associated invoices to complete funding commitment.
Demand assessment for new water storage	Developing application for PGF funding; meet with various tangata whenua, workshop with councillors.	Application submitted.

Investment and Growth Reserve – Business case funding by Northland Inc.

Since the decision taken at the February 2018 council meeting to allocate responsibility for funding business case assessments to Northland Inc., the following business cases have been supported.

· April: Whangārei CBD Hotel development and Marine vessel haul out opportunity

· May: Ngawha Springs redevelopment

· June: Marine sector capability and Russell Museum redevelopment

Further business case allocations made Northland Inc will be reported through the CEO report as they occur and at quarterly council workshops with Northland Inc.

Other activities undertaken included:

· Northland Walking and Cycling Strategy – workshop discussions with councillors, update project spreadsheet and discussions with forum members. Revised version prepared for RTC meeting on 8 August. (This has been included in the August agenda for approval.)

· Prepared two submissions: MBIE consultation on International Visitor Conservation and Tourism Levy, and Commerce Commission consultation on deregulation on national roaming service.

· Key messages for councillor workshop discussion with new board of Northland Inc.

ONLINE CHANNELS

· Highlights – Biosecurity Week (Shining the light on innovation)

Biosecurity Month was reduced to ‘Biosecurity Week’. Working with this year’s theme we promoted the popular Pest Control Hub series, showcased a few of the innovative ways we carry out Biosecurity in Northland and confronted more of the controversial pests we deal with such as Mediterranean Fanworm. As a result, we reached over 53,000 people and engaged with more than 6,000.

· Most popular post on Facebook this month – it was brought to our attention that some people were promoting the fostering of possum joeys (young possums) via social media.
As a result, we published a Facebook post outlining the rules in our Regional Pest and Marine Pathway Plan (Rule 7.3.8) and why possums are Northland’s number one animal pest.

Key Performance Indicators	Mar-18	Apl-18	May-17	Jun-18	Jul-18
WEB
# Visits to the NRC website	29,200	25,000	13,100	17,500	12,800
E-payments made	2	2	6	0	No data
# subscription customers (cumulative)	1,171	1,165	1,173	1,165	1,153
SOCIAL MEDIA (cumulative)
# Twitter followers	1,376	1,383	1,389	1,391	1,403
# NRC Facebook fans	6,108	6,145	6,180	6,360	6,440
# NRC Overall Facebook Reach	91,900	67,800	54,200	94,400	77,400
# CDEM Facebook fans	15,600	15,700	15,700	15,900	15,900
# CDEM Overall Facebook Reach	180,300	50,700	11,800	76,100	24,600
# Instagram followers	261	286	322	381	432

enviroschools / education

Kauri Dieback presentation attended

On 27 July, council joined the Ministry of Primary Industries in a presentation to Whangarei Heads School for their work in Kauri dieback environmental teaching and learning. The school was presented with a Kauri tree for their work.

Enviroschools newsletter published

Issue 28 of the Enviroschools newsletter was published. The newsletter reports on: Dargaville Intermediate’s Green-Gold celebration, the Enviroschools WaiRestoration national hui and the WaiFencing and Project Pest Control courses. It also features environmental learning and action taking place at: Kaikohe Christian, Paparoa, Riverview, Tangiteroria, Whangarei Boys’ and Whangaruru schools and Portland Kindergarten.

School communities facilitated
Despite the school holidays, during July 17 school communities were visited by Enviroschools facilitators.

MARKETING AND ENGAGEMENT

Celebrating our People – past present and future.

The mid-year staff meeting was expanded to include a celebration of our 30 year anniversary as a regional council. Honoured guests including past staff members and elected members were invited to speak, both in person on the day and through a series of pre-recorded videos.

There were photo displays reflecting back through the 30 years and presentations and discussion on our focus, both now and into the future, on delivering our newly adopted Long Term Plan.

Heather Hunt from Backyard Kiwi also gave a presentation on the work they are undertaking to increase the local Kiwi population and the importance of partnerships.

MĀORI ENGAGEMENT

During July, the Council chairman and Councillor Smart were invited to attend a special meeting hosted by the five Kaipara Uri entities currently engaged in negotiations with the Crown over cultural redress pertaining to the Kaipara Harbour.

The meeting took place on the harbour and was attended by Minister for Treaty of Waitangi Negotiations, Hon Andrew Little, other Crown officials, local authority members and members of the Kaipara Uri negotiating team.

The trip allowed members of the Crown negotiating team to hear first-hand, the concerns of iwi and, to see the results of years of siltation in the harbour.

A meeting of the Council Working Party, which includes, Auckland Council, Kaipara District and Whangarei District Council’s and Northland Regional Council was held post the trip on the harbour. This was to allow councils time to reflect on discussions (held during the trip) and the new proposed time line for settlement. This meeting was followed by a meeting between local authorities’ representatives and Kaipara Uri for the same purpose.

GOVERNANCE SUPPORT

Local government official information (LGOIMA) requests

Month	LGOIMA requests received 2016/17	LGOIMA requests received 2017/18
August	5	10
September	10	15
October	11	16
November	10	12
December	10	14
January	7	13
February	11	13
March	18	12
April	12	14
May	8	16
June	7	18
July	7	15

Total LGOIMA requests received	116	168
Total LGOIMA requests not responded to ≤ 20 working days*	7	11

In July 2018, there was one LGOIMA request that exceeded 20 working days’ response, as the requestor was away.

CORPORATE PLANNING | KPI REPORTING

Council have now adopted their new Long Term Plan 2018-2028 which includes performance measures and targets to guide the next three years of reporting. Concurrently, staff have just completed their last round of reporting on performance measures that were set out in the 2015 - 2025 Long Term Plan. The 2015 Long Term Plan set out 50 performance measures, and staff provide information quarterly to council on progress against these performance measures.

Year end reporting has just been completed, and council has made good progress against achieving the majority of targets:

· 37 targets were achieved;

· 4 targets were not applicable due to a lack of large rainfall events occurring in the reporting period (these measures related to hazard management).

· 8 targets were not achieved

· 1 target is awaiting receipt of further information for completion.

It should be noted the definition of “achieving” a target is very prescriptive. In some instances, council does not have direct control over the achievement of targets, for example, the target to maintain or increase the number of students attending Project Pest Control, which fluctuates in accordance with other external factors.

The eight targets that were not achieved are set out below, with some discussion as to why they were not achieved.

Measure not achieved

Discussion

Percentage of council’s ordinary meeting agendas and minutes made available on the council website (agenda three days prior to council meetings and minutes 14 days post council meetings).

Target: 100%

Two sets of meeting minutes were delivered one day late (minutes from meeting 21 November 2017 made available on 6 December and minutes from 20 March made available on website 4 April).

Number of students participating in Enviroschools Project Possum Stage 1.

Target: Maintain or increase

The Project Possum programme has changed scope slightly and is now called Project Pest Control. The annual programme incorporates students from a variety of schools across Northland.

The number of attendees at the workshops fluctuates in response to various factors including the number of students available at the time of the workshops and other work programmes being run by schools.

The number of attendees has decreased by four from 2016/17 to 102.

Number of people participating in CoastCare groups.

Target: Maintain or increase

923 people participated in CoastCare groups in this reporting period, which is less than the 1,357 recorded for the last reporting period. The number of people recorded can be swayed significantly by the inclusion of casual volunteers assisting with events such as planting days. This accounts for the significant fluctuation between this year and last.

Percentage of significant non-compliance events for permitted farm dairy effluent activities monitored that year

Target: Less than 15% of monitoring events.

This target was not achieved, with 22.6% significant non-compliance events monitored.

This is a slight improvement on the 25.2% monitored in the 2016/17 year.

Percentage of consents for industrial, municipal sewage and farm discharges and major water takes requiring monitoring that are monitored as per the council’s consent monitoring programme.

Target: 100%

92.7% was achieved.

Of 1134 major consents there were 83 which were not monitored as per the monitoring programme. This is attributed to staff changes during the year, with downtime occurring between new staff starting work and getting up to speed in their work programmes.

Percentage of occasions that appropriate action is taken to rectify significant non-compliances.

Target: 100%

99.3% was achieved.

Two of the 276 significant non-compliant monitoring events had not had formal enforcement and/or follow-up action at the time of reporting. These events occurred late in the reporting period and are in the process of being followed up by staff.

Number of Environment Fund applications granted annually.

Target: Maintain or increase

195 applications were granted, down from the 218 granted in 2016/17. This is due to lower funds being available for allocation.

Number of passengers for the Whāngārei urban bus service

Target: Increasing annually

290,594 passengers were recorded, down from 309,414 passengers in the 2016/17 year. Planned updates to the ticketing service and finalising of a new contract have been delayed, and the decrease in numbers may be attributed to this.

One measure relates to Northland Inc.’s level of compliance with their approved Statement of Intent, which can only be measured upon receipt of Northland Inc’s 2017/18 Annual Report in August. Northland Inc’s SOI 2017-2020 requires them to report on 14 key performance measures. Council will receive Northland Inc’s Annual Report 2017/18 in October.

8.2.7 Customer Service – Community Resilience

MARITIME

The Navigational Safety Bylaw Infringement schedule is due to go before the Cabinet Legislation Committee on the 6th of September, and then before the Executive Council for signing on 13 September. Subsequent to publishing in the gazette, the new infringement schedule will be in force 28 days following publication.

The National Harbourmaster’s Navigation and Safety Special Interest Group meeting was attended earlier in the month by both Harbourmasters with J. Lyle as SIG convener and Chair, T. Phipps as CEO representative and T. Capp also in attendance. The National Port and Harbour Safety Code forum was held the following day. The meeting focused on legislative changes needed to maritime rules and the harbourmasters will be requesting the CEOs to write to the Minister of Transport on key points of concern.

The Cement vessel Aotearoa Chief was visited by T. Phipps and L. Walkinshaw during a recent port stay. The visit was used to verify the settings and operation of a Pilot’s portable (navigation) unit prior to its operational deployment in the Bay of Islands.

Work has commenced towards applying for a regional council owned consent for the continued maintenance dredging of the Hatea River. The dredging compliments other planned developments for the Hatea enables continued visiting of foreign and domestic yachts to the Town Basin as well as continued commercial viability for the various businesses operating in the Hatea. Present dredging is carried out under a number of external consents which is not efficient.

A Meeting with Refining NZ and Northtugz was held to discuss shoaling in the berth pocket around Marsden Point Jetty #1 and an approach for remedial and preventative dredging as a stop-gap measure until dredging works for the “Deeper Story” Channel realignment and deepening can be effected.

Meeting of the three Regional Council On Scene Commanders with Refining NZ was held at Marsden Point regarding joint oil spill response plans for Marsden Point. This will be a regular event on a quarterly basis.

After careful lobbying to LINZ, they have now produced a detailed electronic berthing chart of Marsden point more suited for pilotage. More charts are planned for the upper harbour.

Cruise Ship bookings for the Bay of Islands have now been confirmed for the coming season. From when the budget was set in 2017 there has been a decrease on actual booking numbers from 70 ships to 58 finally confirmed. This was mainly the result of two firms planning multiple visits pulling out. Actual estimated profit is predicted to drop by $80k after taking into account the consequential reduction in running expenses.

Fourteen maritime incidents have been received over the month of July.

CIVIL DEFENCE EMERGENCY MANAGEMENT

Warnings and activations

Weather watches and warnings have been issued during July. No CDEM activations were required although each event was monitored by the Duty Officer.

Ministerial Visit

At short notice the Minister of Civil Defence, Hon. Kris Faafoi, visited Northland in early August. He met with CDEM Group members, Chair of the NRC, CEG Representatives, CDEM Professionals and made a visit to the NZ Refinery. The purpose of the visit was to meet with the various stakeholders and representatives.

Youth and Emergency Services

This year’s Youth in Emergency Services (YES) Programme in Mangonui is complete. The programme was another great success with 10 more young Northlanders graduating from the programme. It is hoped the programme will be held in Whangarei in 2019. An application for funding from central government to support next year’s programme has been made.

Vulnerable Groups

Community Resilience Coordinator Shona Morgan and PIM Murray Soljak held a workshop (on the evening of the 8^th of August) for Deaf Aotearoa. Fifteen hearing impaired people attended from around the Whangarei area to learn about Civil Defence, preparedness, what to expect in Civil Defence Centre and alerts and warning specific to their needs.

Operational GIS Viewer

Northland CDEM and Eagle Technologies are working together with the GIS NRC team to develop a comprehensive GIS Situational Viewer to be used during emergency responses. Components of the viewer include a monitoring tool, impact analysis and assessment, operational briefing and a public information viewer. It is hoped the project will be complete in the coming weeks in preparation for the upcoming Northland CDEM exercise in September.

Welfare Arrangements for Northland Regional Council

The strategic plan for delivery of welfare in Northland was recently adopted. These new arrangements will see the CDEM Group undertake more of the readiness activities in consultation with Local Welfare Managers. These new arrangements also reflect the change of Northland CDEM to a full shared services model.

Shared Services

The shared services arrangements with each of the councils continues with the development and agreement of detailed work programmes for each of the areas. Work is also underway to refine and streamline the on call duty Officer and Controller arrangements across the region.

TRANSPORT

Regional Land Transport Planning

Approved Government Policy Statement (GPS)

Staff continue to ascertain what changes have been made to the final approved GPS as against the draft GPS. This work will only be completed following the release of the finalised Transport Agency Investment Proposal (TAIP), which will detail approved state highway projects.

In addition, staff are analysing and detailing the economic and social dis-benefits to Northland of the government’s drive toward “Mode Neutrality”. This work will be completed following the release of approved National Land Transport Plan

National Land Transport Plan

The National Land Transport Plan that details the approved funding assistance for all approved authorities for the 2018/2019 funding period will be released at the end of August 2018.

Pending this release, NZTA will provide funding assistance for all “business as usual” work but will not fund any new projects.

Passenger Transport Administration

Total Mobility

Total Mobility (TM) figures are reported one month in arrears, as the information is unavailable at the agenda deadline.

Total clients

Monthly

Actual

Expend

Monthly Budget Expend

Variance

Year/Date

Actual Expend

Year/Date

Budgeted Expend

Variance

June 2018

1355

$16,679

$25,000

-$8,321

$179,164

$300,000

-$120,836

Total Mobility end of year figures

Actual spend for the 2017/18 financial year was $179,164 as against $154,237 the 2016/17 financial year. The increase of $24, 927 can be attributed to the new transport operator coming on to the scheme and increased promotion of the Scheme.

Customer Service – Disability Awareness Training

The “No Problem, You’re Welcome” Customer Service – Disability Awareness Training was presented by Tiaho Trust. Total Mobility Assessors, staff from the transport team and customer services staff from NRC, attended this.

Disability Action Group (DAG) Strategic Workshop and meeting.

NRC staff attended the DAG meeting/workshop in Kerikeri. The main agenda items were public transport requirements in the Far North and the possibility introducing the Total Mobility Scheme.

Contracted Bus Services

Due to the relevant statistics not being available at the required agenda timelines, the Contracted Bus Service figures are reported one month in arrears.

Operational Statistics

June 2018 (revenue ex GST)	Actual	Budget	Variance	Year/Date Actual	Year/Date Budgeted
City Link Passengers	23350	25897	-2547	290,594	309414
City Link Farebox Revenue	$46,253	$48,829	-$2,577	$574,714	$612,014
Mid North Link Passengers	165	408	-243	2806	4980
Mid North Link Farebox Revenue	$737	$2,660	-$1,923	$11,442	$32,469
FarNorth Link Passengers	572	607	-35	6285	7411
FarNorth Link Farebox Revenue	$1,083	$1,153	-$-70	$14,101	$ 14,274
Hokianga Link Passengers	26	30	-4	325	470
Hokianga Link Farebox Revenue	$255	$313	-$58	$4,035	$5,633

Passenger Trends

A meeting was held with the CityLink operator’s depot and senior management in regards the decline in patronage. The following action plan was agreed to:

· Ritchie’s to confirm current service is running as per timetable.

· Formation of combined NRC and Ritchie’s working group to investigate potential new routes and current gaps in our service.

· Target schools with the view of gaining better behavior and patronage by our students.

Whilst the cost of fuel has gone up, the short-term effect on loadings will be difficult to ascertain as school children were on holiday during the month.

Road Safety Update

In a sustained effort to address driver behavior, new radio road safety adverts, digital messaging including video messaging are being developed.

The New Zealand Police continued to hold extensive road safety campaigns throughout July 2018.

Motorcycle Awareness Month is scheduled for September. This is principally led by ACC and supported by the Northland road safety partners & the motorcycling sector. The key message continues to be about rider training through the Ride Forever initiative. Promotions will also be held throughout Northland.

Regional Road Toll Statistics – 2018 & 2017 Comparison

Location	YTD 2018	YTD 2017
Far North	9	10
Whangarei	11	4
Kaipara	2	3
Northland	22	17
National	223	225

The ages of those involved in the death related crashes are:

0 – 14yrs	1
15 – 19yrs	0
20 – 24yrs	5
25 – 39yrs	5
40 – 59yrs	6
60 + yrs	5

CUSTOMER SERVICES

Performance Statistics

Telephones

Incoming general call volumes are 10% down on the same month last year, continuing the trend of recent months. In contrast, hotline calls are higher than comparable winter months last year. The conversion rate for incoming calls is a very satisfactory 99.2%.

Satisfaction Monitoring

Satisfaction ratings were sought from a sample of 27% of hotline, maritime incident and regional service centre visitors. The results, graphed below include some ratings that were assessed by staff on completion of the interaction.

Feedback Cards, Compliments and Complaints

The new system for staff to record complaints and compliments was launched in early July. With the simplified reporting system, we expect an increase in the amount of informal feedback captured. This will help us identify opportunities to improve our services to become more proactive rather than reactive.

Seven instances of compliments/positive feedback were recorded, two for general quality of information provided, three for service and two were in response to Sara Brill’s pests weed workshops.

The mailout of moorings invoices included a poorly worded attachment which prompted a significant amount of negative feedback. As soon as the miscommunication became apparent, all recipients were promptly sent either an email or letter of apology. A review meeting has been scheduled to establish processes and content guidelines to ensure that no similar incidents will occur in future.

In addition to complaints received in response to the mooring invoice mailout, a further ten complaints were recorded in July. The complaints have been classified as follows;

Standard of service provided: 1 complaint - late bus service

4 complaints – other bus service related issues

1 complaint – error with maps on website (rectified)

1 complaint – channel marker maintenance

Disagree with decision1 complaint – management of Kauri dieback

Staff or contractor behaviour2 complaints – attitude of bus and taxi drivers

The number of bus related complaints is more indicative of diligence in reporting all feedback than an indication of a service problem. All transport complaints, including those concerning rudeness, have been investigated and were at the lower end of the scale.

Rates Related Enquiries

As of 2nd August, there have been fifteen customers with enquiries or complaints relating to their rates increase. Where possible, we have channelled these enquires through one officer. After discussion with the ratepayer, a common theme was confusion about the purpose of the Freshwater Rate with many people confusing it with general water rates. Of the eleven enquiries made either in person or by phone, all but one were satisfied with the explanations given.

Activity

Regional Customer Service Centres (CSC)

Ōpua data is not available this month as the trial continues to determine whether Ōpua should predominately be an operational base with limited customer services.

Kaitāia Office

The street presence has been significantly lifted following the installation of the panels with one resident requesting copies.

The upgrade continues with improvements to the reception and interior painting throughout.

Annual Resident Survey

The finalised report will be presented to council in August before being published on our website.

[1] We assume that such a change wouldn’t come under S58I(2)(b) as definitions and metrics are not a constraint or limit.

[2] Land Information New Zealand would not have dealt with the subject land when dealing with the 1989 Reorganisation Order as it would not have shown as being in the name of the Northland Harbour Board.

Id	Meeting	Date Completed	Description	Request Details	Most Recent Comment
4534	Council 24/07/2018	30/07/18	Amendment to Delegations	That the Delegation Manual be updated to reflect the delegation to the GM Corporate Excellence under the Local Government Rating Act 2002.	Delegations Manual updated accordingly.
4537	Council 24/07/2018	8/08/18	Northland Marine Pathway Plan	That a letter be drafted to compliment the biosecurity team on the highly commended award received at the LGNZ conference for the Northland Marine Pathway Plan.	Letter sent to Don McKenzie on 30 July 2018

Id	Meeting	Target Date	Description	Request Details	Most Recent Comment
4538	Council 24/07/2018	7/08/18	LGNZ magazine	That consideration be given to circulating the LGNZ magazine to media contacts.
4539	Council 24/07/2018	7/08/18	Formal Lodgement of the Ngāti Kuri Environmental Management Plan	That councillors be provided a copy of the Ngati Kuri Environmental Management Plan. The questions contained in the plan to be workshopped with council; including a suggested way forward.

OPERATIONAL PROJECTS	2017/18 Budget	2017/18 Spent	2017/18 Budget Unspent	Amount to Carry forward
Regional plan hearings	93,343	22,161	71,182	50,000
Stanaway Marine Vessel Removal	60,000	18,665	41,335	6,382
Ecosystem Prioritisation Project	26,308	18,721	7,587	7,587

No.	Option	Advantages	Disadvantages
1	Approve carry forward of all requested unspent operational budgets	Allows the completion of 2017/18 projects	Reduces retained earnings though at budgeted levels.
2	Approve no unspent operational budget carry forwards	Retains more surplus in the 2017/18 financial year.	Projects from the 2017/18 financial year do not get finished or 2018/19 programmes must be deferred to allow for 2017/18 work already contracted.
3	Approve some of the unspent operational budget carry forwards	Some projects will go ahead.	Some projects will not go ahead. Some of 2018/19 programmes might be deferred to allow for 2017/18 work already contracted.

No.	Option	Advantages	Disadvantages
1	Approve carry forward of all requested capital carry forwards	Allows the completion of the 2017/18 capital programme.	Reduces retained earnings at budgeted levels.
2	Approve none of the Capex carry forwards	Retains more earnings for other capital projects.	Projects underway or delayed won’t get the required funding to be completed.
3	Approve some of the Capex carry forwards	Some of the capital projects get to be completed.	Some of the capital projects don’t get completed.

Name:	Chris Taylor
Title:	Governance Support Manager
Date:	07 August 2018

TITLE:	Health and Safety Report
ID:	A1094593
From:	Tracey Warboys, Health and Safety Specialist

TITLE:	Confirmation of Minutes - 16 May 2018, 10 July 2018, and 24 July 2018
ID:	A1091048
From:	Chris Taylor, Governance Support Manager

TITLE:	Receipt of Action Sheet
ID:	A1095594
From:	Chris Taylor, Governance Support Manager

TITLE:	Council Working Party Updates and Chairpersons' Briefings
ID:	A1086407

Name:	Jonathan Gibbard
Title:	Group Manager - Governance and Engagement
Date:	15 August 2018

Name:	Bruce Howse
Title:	Group Manager - Environmental Services
Date:	09 August 2018

TITLE:	Request for Approval to Carry Forward Operational Budget from the 2017/18 Financial Year into the 2018/19 Financial Year
ID:	A1094558
From:	Vincent McColl, Financial Accountant and Simon Crabb, Finance Manager

TITLE:	Regional Rates Collection for 2017/18
ID:	A1094292
From:	Simon Crabb, Finance Manager

Maori Freehold Land (MFL) Rates 2017/18	Current MFL Rates Struck*	Current MFL Rates Collected	MFL Rate Arrears Collected	MFL Rate Arrears Closing Balance
Whangārei District Council	164,296	(127,066)	(38,821)	158,368
Far North District Council	606,062	(200,443)	(33,026)	2,768,763
Kaipara District Council	-	-	-	-
TOTAL	$ 770,358	$ (327,509)	$ (71,847)	$ 2,927,131

TITLE:	Presentations
ID:	A1094908

NRC Outstanding Debt as at 30 June 2018
	General Title	Maori Freehold Land	Total
Rates Strike to June 2018	7,538,974	688,183	8,227,157
Rates Adjustments/ Current Penalties/Rebates	-24,283	-82,121	-106,404
Current Rates Collected to 30 June 2018	-7,039,109	-200,443	-7,239,552
Current Rates to be collected	475,582	405,619	881,201

Arrears	716,990	2,119,390	2,836,380
Arrears Penalties	72,361	276,780	349,141
Less Arrears Collected	-351,579	-33,026	-384,605
Arrears to be collected	437,772	2,363,144	2,800,916

Total Debt to be collected	913,354	2,768,763	3,682,117

TITLE:	Investment and Growth Reserve: Changes to the Criteria and Procedures for the Allocation of Funding
ID:	A1084450
From:	Darryl Jones, Economist

TITLE:	Te Taitokerau Māori and Council Working Party (TTMAC) - Proposed Amendment to Ngā Kupu Pānga \| Terms of Reference
ID:	A1097831
From:	Rachel Ropiha, Kaiarahi - Kaupapa Māori

TITLE:	Amendment to Delegations
ID:	A1092309
From:	Chris Taylor, Governance Support Manager

TITLE:	Amendment to Elected Members' Expenses and Allowances Policy
ID:	A1093600
From:	Chris Taylor, Governance Support Manager

TITLE:	Environment Fund Overallocation
ID:	A1093651
From:	Duncan Kervell, Land Manager

No.	Scenario	Situation	Financial implication
1	Current scenario	No additional overallocation of budget is authorised.	The Environment Fund budget is underspent due to withdrawals and underspends. If this were 20% of the land/biodiversity Environment Fund budget, this would result in a favourable variation of $207K.

2	Worst case	20% additional budget is allocated to account for withdrawals or underspends, but no withdrawals or underspends occur.	$207K unfavourable variation to land/biodiversity Environment Fund budget.
3	Most likely scenario	Based on the five year average of 20% of underspends and withdrawals, it is likely that close to 20% of the total budget will be withdrawn or underspent.	Limited variation to budget. For example, a 5% variance to the land/biodiversity Environment Fund budget would be $52K.

TITLE:	Inter-regional Marine Pest Pathway Plan – Discussion Document
ID:	A1094333
From:	Don McKenzie, Biosecurity Manager

TITLE:	Representation Review 2018 Final Proposal
ID:	A1094685
From:	Chris Taylor, Governance Support Manager

TITLE:	Northland Walking and Cycling Strategy
ID:	A1096093
From:	Darryl Jones, Economist and Jon Trewin, Policy Analyst

TITLE:	Treatment of Whangārei Harbour Board Land
ID:	A1093537
From:	Alicia Jurisich, Property Officer


	Residential houses and Mackesy Road on ridge
	Subject land - steep covered in trees
	WDC flats for parks and recreation

Name:	Phil Heatley
Title:	Strategic Projects Manager
Date:	13 August 2018

TITLE:	Biosecurity Operational Plan 2017-2027 - Sustained Control Diseases (Kauri Dieback) Update
ID:	A1098442
From:	Don McKenzie, Biosecurity Manager

TITLE:	Chair's Report to Council
ID:	A1093067
From:	Bill Shepherd, Chairman

TITLE:	Receipt of Committee Minutes
ID:	A1091672
From:	Chris Taylor, Governance Support Manager