Property Subcommittee Wednesday 8 August 2018 at 2.00pm
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Property Subcommittee
8 August 2018
Meeting to be held in the Committee Room
on Wednesday 8 August 2018, commencing at 2.00pm
Recommendations contained in the agenda are NOT decisions of the meeting. Please refer to minutes for resolutions.
MEMBERSHIP OF THE Property Subcommittee
Chair, Councillor Penny Smart
Councillor John Bain |
Councillor Bill Shepherd (Ex-Officio) |
Councillor David Sinclair |
Councillor Rick Stolwerk (Atlernate Councillor) |
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Item Page
1.0 apologies
Councillor Rick Stolwerk
Mr Malcolm Nicolson, Chief Executive Officer
2.0 declarations of conflicts of interest
3.1 Confirmation of Minutes - 3 July 2018 3
4.0 For Information/General Business
5.0 Business with the Public Excluded 7
5.1 Confirmation of Confidential Minutes - 3 July 2018
5.2 Investment Property Transactions
5.3 Treatment of Whangarei Harbour Board land
5.4 Purchase Opportunities in the Hihiaua Precinct
5.5 Receipt of Action Sheet
Property Subcommittee item: 3.1
8 August 2018
TITLE: |
Confirmation of Minutes - 3 July 2018 |
ID: |
A1091692 |
From: |
Alicia Jurisich, Property Officer |
Executive summary
The purpose of this report is to present for confirmation the minutes of the Property Subcommittee meeting held on 3 July 2018.
Councils are required to keep minutes of proceedings in accordance with the Local Government Act 2002.
That the minutes of the Property Subcommittee meeting held on 3 July 2018 be confirmed as a true and correct record.
Attachment 1: Property Subcommittee Minutes 3 July 2018 ⇩
Authorised by Group Manager
Name: |
Phil Heatley |
Title: |
Strategic Projects Manager |
Date: |
27 July 2018 |
Property Subcommittee
8 August 2018
Meeting held in the Council Chambers, 36 Water Street, Whangarei
on Tuesday 3 July 2018, commencing at 8.30am
Present:
Chair, Councillor Penny Smart
Councillor John Bain
Councillor Bill Shepherd (Ex-Officio)
Councillor Rick Stolwerk (Alternate Councillor)
In Attendance:
Full Meeting
NRC Chief Executive
Strategic Projects Manager
Property Officer
Part Meeting
Ian Jenkins of Jenksmax Consulting Limited
The Chair declared the meeting open at 8.35am.
Apologies (Item 1.0)
Moved (Shepherd/Bain) That the apologies from Councillor David Sinclair for non-attendance be received. Carried |
Declarations of Conflicts of Interest (Item 2.0)
It was advised that councillors should make declarations item-by-item as the meeting progressed.
1. Confirmation of Minutes - 8 June 2018 (Item 3.1) ID: A1080164 Report from Alicia Jurisich, Property Officer Moved (Shepherd/Bain) |
That the minutes of the Property Subcommittee meeting held on 8 June 2018 be confirmed as a true and correct record. Carried |
2. Mt Tiger Forest Quarterly Report April-June 2018 (Item 5.1) ID: A1079272 Report from Alicia Jurisich, Property Officer Moved (Bain/Shepherd) |
Recommendation 1. That the report ‘Mt Tiger Forest Quarterly Report April-June 2018’ by Alicia Jurisich, Property Officer and dated 25 June 2018, be received. Carried
Moved (Smart/Bain) It was further recommended 2. That the Northland Regional Councils Mt Tiger Forest remain closed for recreational use. Carried |
Business with Public Excluded (Item 6.0)
Moved (Shepherd/Bain)
Recommendations 1. That the public be excluded from the proceedings of this meeting to consider confidential matters. 2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
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Carried
Conclusion
The meeting concluded at 12.50pm.
Property Subcommittee ITEM: 5.0
8 August 2018
TITLE: |
Executive Summary
The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.
1. That the public be excluded from the proceedings of this meeting to consider confidential matters.
2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
Item No. |
Item Issue |
Reasons/Grounds |
5.1 |
Confirmation of Confidential Minutes - 3 July 2018 |
The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -. |
5.2 |
Investment Property Transactions |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
5.3 |
Treatment of Whangarei Harbour Board land |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
5.4 |
Purchase Opportunities in the Hihiaua Precinct |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
5.5 |
Receipt of Action Sheet |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
Considerations
1. Options
Not applicable. This is an administrative procedure.
2. Significance and Engagement
This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.
3. Policy and Legislative Compliance
The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.
4. Other Considerations
Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.