Property Subcommittee

Wednesday 8 August 2018 at 2.00pm

 

 

AGENDA

 


Property Subcommittee

8 August 2018

Property Subcommittee Agenda

 

Meeting to be held in the Committee Room

on Wednesday 8 August 2018, commencing at 2.00pm

 

Recommendations contained in the agenda are NOT decisions of the meeting. Please refer to minutes for resolutions.

 

MEMBERSHIP OF THE Property Subcommittee

Chair, Councillor Penny Smart

Councillor John Bain

Councillor Bill Shepherd (Ex-Officio)

Councillor David Sinclair

Councillor Rick Stolwerk (Atlernate Councillor)

 

 

 

 

Item                                                                                                                                                                                   Page

1.0       apologies

Councillor Rick Stolwerk

Mr Malcolm Nicolson, Chief Executive Officer

2.0       declarations of conflicts of interest

3.0       Confirmation of Minutes

3.1       Confirmation of Minutes - 3 July 2018                                                                                                3

4.0       For Information/General Business   

5.0       Business with the Public Excluded                                                                                                         7

5.1       Confirmation of Confidential Minutes - 3 July 2018

5.2       Investment Property Transactions

5.3       Treatment of Whangarei Harbour Board land

5.4       Purchase Opportunities in the Hihiaua Precinct

5.5       Receipt of Action Sheet  

   


Property Subcommittee                                                                                                                                             item: 3.1

8 August 2018

 

TITLE:

Confirmation of Minutes - 3 July 2018

ID:

A1091692

From:

Alicia Jurisich, Property Officer

 

Executive summary

The purpose of this report is to present for confirmation the minutes of the Property Subcommittee meeting held on 3 July 2018.

Councils are required to keep minutes of proceedings in accordance with the Local Government Act 2002.

 

Recommendation

That the minutes of the Property Subcommittee meeting held on 3 July 2018 be confirmed as a true and correct record.

 

Attachments

Attachment 1: Property Subcommittee Minutes 3 July 2018  

Authorised by Group Manager

Name:

Phil Heatley

Title:

Strategic Projects Manager

Date:

27 July 2018

 


Property Subcommittee  ITEM: 3.1

8 August 2018Attachment 1

Property Subcommittee Minutes

 

Meeting held in the Council Chambers, 36 Water Street, Whangarei

on Tuesday 3 July 2018, commencing at 8.30am

 

 

Present:

Chair, Councillor Penny Smart

Councillor John Bain

Councillor Bill Shepherd (Ex-Officio)

Councillor Rick Stolwerk (Alternate Councillor)

 

In Attendance:

Full Meeting

NRC Chief Executive

Strategic Projects Manager

Property Officer

Part Meeting

Ian Jenkins of Jenksmax Consulting Limited

 

The Chair declared the meeting open at 8.35am.

Apologies (Item 1.0)

Moved (Shepherd/Bain)

That the apologies from Councillor David Sinclair for non-attendance be received.

Carried

 

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

 

1.             Confirmation of Minutes - 8 June 2018 (Item 3.1)

ID: A1080164

Report from Alicia Jurisich, Property Officer

Moved (Shepherd/Bain)

That the minutes of the Property Subcommittee meeting held on 8 June 2018 be confirmed as a true and correct record.

Carried

 

2.             Mt Tiger Forest Quarterly Report April-June 2018 (Item 5.1)

ID: A1079272

Report from Alicia Jurisich, Property Officer

Moved (Bain/Shepherd)

Recommendation

1.    That the report ‘Mt Tiger Forest Quarterly Report April-June 2018’ by Alicia Jurisich, Property Officer and dated 25 June 2018, be received.

Carried

 

Moved (Smart/Bain)

It was further recommended

2.    That the Northland Regional Councils Mt Tiger Forest remain closed for recreational use.  

Carried

 

Business with Public Excluded (Item 6.0)

Moved (Shepherd/Bain)

Recommendations

1.         That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.         That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

6.1

Confirmation of Confidential Minutes - 8 June 2018

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

6.2

Options for a Significant Property Development

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

6.3

Kaipara Service Centre - Concept Plan Options

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

6.4

Hihiaua Precinct Property Purchase Opportunity

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

6.5

Waipapa Service Centre

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

6.6

Hotel and Conference Centre

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

6.7

Receipt of Action Sheet

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

Carried

 Conclusion

The meeting concluded at 12.50pm.

 

   


Property Subcommittee                                                                                                                                              ITEM: 5.0

8 August 2018

 

TITLE:

Business with the Public Excluded

 

Executive Summary

The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.

Recommendations

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

5.1

Confirmation of Confidential Minutes - 3 July 2018

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

5.2

Investment Property Transactions

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

5.3

Treatment of Whangarei Harbour Board land

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

5.4

Purchase Opportunities in the Hihiaua Precinct

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

5.5

Receipt of Action Sheet

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h).

 

Considerations

1.    Options

Not applicable. This is an administrative procedure.

2.    Significance and Engagement

This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.

3.    Policy and Legislative Compliance

The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.

4.    Other Considerations

Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.