Property Subcommittee Wednesday 5 September 2018 at 8.30am
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Property Subcommittee
5 September 2018
Meeting to be held in the Ahipara Room
on Wednesday 5 September 2018, commencing at 8.30am
Recommendations contained in the agenda are NOT decisions of the meeting. Please refer to minutes for resolutions.
MEMBERSHIP OF THE Property Subcommittee
Chair, Councillor Penny Smart
Councillor John Bain |
Councillor Bill Shepherd (Ex-Officio) |
Councillor David Sinclair |
Councillor Rick Stolwerk |
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Item Page
1.0 apologies
Councillor Bill Shepherd (Ex-Officio)
2.0 declarations of conflicts of interest
3.1 Confirmation of Minutes - 8 August 2018 3
4.0 For Information/General Business
5.0 Business with the Public Excluded 6
5.1 Confirmation of Confidential Minutes - 8 August 2018
5.2 Receipt of Action Sheet
Property Subcommittee item: 3.1
5 September 2018
TITLE: |
Confirmation of Minutes - 8 August 2018 |
ID: |
A1103368 |
From: |
Alicia Jurisich, Property Officer |
Executive summary
The purpose of this report is to present for confirmation the minutes of the Property Subcommittee meeting held on 8 August 2018.
Councils are required to keep minutes of proceedings in accordance with the Local Government Act 2002.
That the minutes of the Property Subcommittee meeting held on 8 August 2018 be confirmed as a true and correct record.
Attachment 1: Property Subcommittee Meeting Minutes 8 August 2018 ⇩
Authorised by Group Manager
Name: |
Phil Heatley |
Title: |
Strategic Projects Manager |
Date: |
29 August 2018 |
Property Subcommittee
5 September
2018
Meeting held in the Committee Room
on Wednesday 8 August 2018, commencing at 2.00pm
Present:
Chair, Councillor Penny Smart
Councillor John Bain
Councillor Bill Shepherd (Ex-Officio)
Councillor David Sinclair
In Attendance:
Full Meeting
Strategic Projects Manager
Property Officer
Part Meeting
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Apologies:
Councillor Rick Stolwerk (Alternate Member)
NRC Chief Executive
The Chair declared the meeting open at 2.00pm
Apologies (Item 1.0)
Moved (Bain/Sinclair) That the apologies from Councillor Rick Stolwerk and NRC Chief Executive for non-attendance be received. Carried
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Declarations of Conflicts of Interest (Item 2.0)
It was advised that councillors should make declarations item-by-item as the meeting progressed.
1. Confirmation of Minutes - 3 July 2018 (Item 3.1) ID: A1091692 Report from Alicia Jurisich, Property Officer Moved (Bain/Sinclair) |
Recommendation That the minutes of the Property Subcommittee meeting held on 3 July 2018 be confirmed as a true and correct record. Carried
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2. Business with the Public Excluded (Item 5.0) Moved (Shepherd/Bain) |
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Recommendation 1. That the public be excluded from the proceedings of this meeting to consider confidential matters. 2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
Carried
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Conclusion
The meeting concluded at 3.15pm
Property Subcommittee ITEM: 5.0
5 September 2018
TITLE: |
Executive Summary
The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.
1. That the public be excluded from the proceedings of this meeting to consider confidential matters.
2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
Item No. |
Item Issue |
Reasons/Grounds |
5.1 |
Confirmation of Confidential Minutes - 8 August 2018 |
The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -. |
5.2 |
Receipt of Action Sheet |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
Considerations
1. Options
Not applicable. This is an administrative procedure.
2. Significance and Engagement
This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.
3. Policy and Legislative Compliance
The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.
4. Other Considerations
Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.