Agenda of Council Meeting - 23 October 2018

Council Meeting ITEM: 4.1

23 October 2018Attachment 1

Northland Regional Council Minutes

Meeting held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 18 September 2018, commencing at 10.30am

Present:

Chairman, Bill Shepherd

Deputy Chairman, David Sinclair (left meeting 11.40 – 11.47am)

Councillors:

John Bain

Justin Blaikie

Paul Dimery

Mike Finlayson

Penny Smart

Rick Stolwerk

Joce Yeoman

In Attendance:

Full Meeting

Independent Financial Advisor

Deputy Chief Executive Officer

GM - Governance and Engagement

GM - Regulatory Services

Governance Support Manager

Part Meeting

Sport Northland Chief Executive Officer

Sport Northland Community Support Manager

Chief Executive Officer (left meeting at 10.52am, returned at 12.02pm during public excluded)

GM - Corporate Excellence

Strategic Projects Manager

Finance Manager

Resource Management Planning and Policy Manager

Economist

Financial Accountant

Accounting Assistant – Treasury and projects

Property Officer

The Chair declared the meeting open at 10.30am.

Apologies (Item 1.0)

There were no apologies.

Secretarial Note: A temporary leave of absence of the Chief Executive Officer was noted.

Declarations of Conflicts of Interest (Item 2.0)

It was advised that councillors should make declarations item-by-item as the meeting progressed.

1. Receipt of Supplementary Items (Item 2.0A)

ID: A1108727

Report from Chris Taylor, Governance Support Manager

Moved (Shepherd/Yeoman)

That as permitted under section 46A(7) of the Local Government Official Information and Meetings Act 1987 the following supplementary items be received:

· ITEM 6.5: Mediterranean Fanworm response – Opua

· CONFIDENTIAL ITEM 9.4: Proposal for property redevelopment

Carried

2. Health and Safety Report (Item 3.0)

ID: A1105197

Report from Tracey Warboys, Health and Safety Specialist

Moved (Sinclair/Finlayson)

That the report ‘Health and Safety Report’ by Tracey Warboys, Health and Safety Specialist and dated 3 September 2018, be received.

Carried

3. Confirmation of Minutes - 13 August 2018, 21 August 2018, 28 August 2018, and 5 September 2018 (Item 4.1)

ID: A1103224

Report from Chris Taylor, Governance Support Manager

Moved (Sinclair/Finlayson)

That the minutes of the Representation Review Deliberations meeting held on 13 August 2018, the council meeting held on 21 August 2018, and the extraordinary council meetings held on 28 August 2018 and 5 September 2018 be confirmed as a true and correct record.

Carried

4. Council Action Sheet - September 2018 (Item 4.2)

ID: A1106479

Report from Chris Taylor, Governance Support Manager

Moved (Sinclair/Yeoman)

That the action sheet be received.

Carried

5. Working Party Updates and Chairpersons' Briefings (Item 4.3)

ID: A1107328

Report from Evania Arani, Planning and Policy Team Admin/PA

Moved (Yeoman/Finlayson)

That the report ‘Working Party Updates and Chairpersons' Briefings’ be received.

Carried

It was further moved (Yeoman/Finlayson)

That a letter of appreciation be sent to staff involved in the Regional Plan Hearings.

Carried

Secretarial Note: Councillor Yeoman, as a member of the hearings panel for the Proposed Regional Plan, acknowledged the hearings had been well organised and complimented staff on their knowledge and willingness to work with submitters.

6. Council Working Group Updates (Item 4.4)

ID: A1103565

Report from Nola Sooner, Land and Rivers Team Administrator/PA

Moved (Yeoman/Blaikie)

That the report ‘Council Working Group Updates’ be received.

Carried

7. Financial Report to 31 August 2018 (Item 5.1)

ID: A1106125

Report from Vincent McColl, Financial Accountant

Moved (Sinclair/Shepherd)

That the report ‘Financial Report to 31 August 2018’ by Vincent McColl, Financial Accountant and dated 6 September 2018, be received.

Carried

Secretarial Note: The Independent Financial Advisor provided commentary on the preparation of the 2018 Annual Report. Appreciation was extended to the Finance Team for a ‘smoother audit process’.

8. Regional Sporting Facilities Rate Allocation for 2018-2021 (Item 6.1)

ID: A1104263

Report from Phil Heatley, Strategic Projects Manager

Moved (Bain/Stolwerk)

1. That the report ‘Regional Sporting Facilities Rate Allocation for 2018-2021’ by Phil Heatley, Strategic Projects Manager and dated 31 August 2018, be received.

Carried

It was further moved (Bain/Dimery)

2. That the following regional sporting facility projects receive an ‘In Principle’ GST exclusive allocation from the cumulative Regional Sporting Facilities Rate collected during the 2018–2021 financial years as follows:

i. Sportsville Dargaville be allocated up to $600,000 from October 2018;

ii. Sportsville Kaikohe Stage 1 be allocated up to $100,000 from November 2018;

iii. Mangawhai Activity Zone be allocated up to $500,000 from May 2019;

iv. Te Hiku Sports Hub be allocated up to $1,400,000 from May 2020;

v. Pohe Island Sports Hub Stage 1 be allocated up to $900,000 from February 2021;

vi. Pohe Island Sports Hub Stage 2 be allocated up to $280,000 from June 2021.

Carried

Secretarial Note: The Chief Executive Officer left the meeting at 10.52am.

It was further moved (Bain/Blaikie)

3. That the Chief Executive Officer has authority to distribute funds to each project, up to the amounts allocated, when he is satisfied that the following has been met to his satisfaction:

i. The project Governance Group is properly constituted and capable; and

ii. The project, or standalone stage, is fully funded; and

iii. Any other criteria that he sees as relevant and material having taken advice.

Carried

It was further moved (Bain/Dimery)

4. That the Chief Executive Officer has discretion over fund distribution timing (before or after the dates in recommendation 3) but distribution sums must not exceed the cumulative Regional Sporting Facilities Rate collected at the time of distribution.

5. That the Chief Executive Officer refer to council if there is a material change in a project or proposed change in maximum allocation from the ‘In Principle’ decision.

6. That the Chief Executive Officer report to council following the completed distribution of the 2018–2021 Regional Sporting Facilities Rate providing:

i. A schedule of projects with the respective grants and dates of distribution; and

ii. A recommendation for the allocation of any surplus rates collected.

Carried

It was further moved (Yeoman/Bain)

7. That should the Chief Executive Officer not receive a satisfactory application from a project sponsor by 30 September 2021, then council’s financial support for that project will be reconsidered by full council.

Carried

It was further moved (Dimery/Bain)

8. That council extends its appreciation to Sport Northland (and in particular the Community Support Manager and Chief Executive Officer) for its work supporting the establishment and allocation of the Regional Sporting Facilities Rate.

Carried

Secretarial Note: Sport Northland extended appreciation to council for its ‘foresight’ establishing the Regional Sporting Facilities Rate which would have far reaching benefits.

9. Meetings Calendar 2019 (Item 6.2)

ID: A1105320

Report from Chris Taylor, Governance Support Manager

Moved (Sinclair/Yeoman)

1. That the report ‘Meetings Calendar 2019’ by Chris Taylor, Governance Support Manager and dated 4 September 2018, be received.

2. That the programme of meetings for 2019, as recommended, be adopted.

Carried

10. Proposed Water Quality Consultation (Item 6.3)

ID: A1104447

Report from Justin Murfitt, Resource Management Planning and Policy Manager

Moved (Sinclair/Bain)

1. That the report ‘Proposed Water Quality Consultation’ by Justin Murfitt, Resource Management Planning and Policy Manager and dated 31 August 2018, be received.

2. That council approve the consultation and that this start in mid-October 2018.

3. That council appoint Councillor Blaikie as council spokesperson for the project.

4. That council approve staff engaging with the Māori Technical Advisory Group in relation to the project.

Carried

11. Emissions Trading Scheme Review - Draft Submissions (Item 6.4)

ID: A1105520

Report from Justin Murfitt, Resource Management Planning and Policy Manager

Moved (Yeoman/Stolwerk)

1. That the report ‘Emissions Trading Scheme Review - Draft Submissions’ by Justin Murfitt, Resource Management Planning and Policy Manager and dated 4 September 2018, be received.

2. That council approve the submissions (included as Attachments 1 and 2 pertaining to Item 6.4 of the 18 September 2018 council agenda) and authorises staff to lodge these with the Ministry for the Environment.

Carried

12. Mediterranean Fanworm Response – Ōpua (Supplementary Item 6.5)

ID: A1105641

Report from Sophia Clark, Biosecurity Manager – Marine and Strategy

Moved (Yeoman/Finlayson)

1. That the report ‘Mediterranean Fanworm Response - Ōpua ’ by Sophia Clark, Biosecurity Manager - Marine and Strategy and dated 5 September 2018, be received.

2. That council approve and fund a ‘step-wise local eradication’ approach by using divers to detect and remove fanworm from the Ōpua area with an assessment after each round of $100k spending. Council approve a step-wise approach of spending $100k rounds of response up to $300k ($150k from council/$150k from MPI) with an assessment of findings after each round.

3. Council approve the unbudgeted spending to date of $42,500. The remaining $42,500 of the total spending has been funded by MPI.

Carried

13. Biosecurity High Value Areas - Establishment of new Collaborative Community Engagement Groups (Item 6.6)

ID: A1106716

Report from Kane McElrea, Biosecurity Manager - Partnerships and Strategy and Don McKenzie, Biosecurity Manager

Moved (Yeoman/Smart)

1. That the report ‘Biosecurity High Value Areas - Establishment of new Collaborative Community Engagement Groups’ by Kane McElrea, Biosecurity Manager - Partnerships and Strategy and Don McKenzie, Biosecurity Manager and dated 7 September 2018, be received.

2. That council approves the establishment of the High Value Area Pest Management Working Groups

3. That council approves the proposed High Value Area Pest Management Working Group terms of reference template.

Carried

14. Chair's Report to Council (Item 7.1)

ID: A1103220

Report from Bill Shepherd, Chairman

Moved (Shepherd/Sinclair)

That the report ‘Chair's Report to Council’ by Bill Shepherd, Chairman and dated 6 September 2018, be received.

Carried

15. Chief Executive’s Report to Council (Item 7.2)

ID: A1098295

Report from Malcolm Nicolson, Chief Executive Officer

Moved (Shepherd/Sinclair)

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 18 September 2018, be received.

Carried

16. Receipt of Committee Minutes (Item 8.0)

ID: A1103770

Report from Chris Taylor, Governance Support Manager

Moved (Smart/Stolwerk)

That the unconfirmed minutes of the:

· Regional Transport Committee – 8 August 2018;

· Property Subcommittee – 8 August 2018; and

· Civil Defence Emergency Management – 4 September 2018

be received.

Carried

Business with Public Excluded (Item 9.0)

Moved (Shepherd/Sinclair)

1. That the public be excluded from the proceedings of this meeting to consider confidential matters.

2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.	Item Issue	Reasons/Grounds
9.1	Confirmation of Confidential Minutes - 21 August 2018, 28 August 2018, and 5 September 2018	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.2	Receipt of Confidential Committee Minutes	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
9.3	Human Resources Report	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).
9.4 (Supplementary)	Proposal for Property Redevelopment	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

3. That the Independent Financial Advisor be permitted to stay during business with the public excluded.

Carried

Conclusion

The meeting concluded at 12.48pm.

Council Meeting item: 7.2

23 October 2018

TITLE:	Chief Executive’s Report to Council
ID:	A1111339
From:	Malcolm Nicolson, Chief Executive Officer

Recommendation

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 23 October 2018, be received.

7.2.1 Highlights

Te Wiki o Te Reo Māori (Māori Language Week)
We’ve been on a hikoi (journey) of our own to incorporate and encourage the use of Te Reo within our culture, relationships and the work we do. This was an opportunity to highlight our progress as a council and get feedback from our community. We reached over 19,000 people.

Kiwi Coast – NRC Partnership

The Kiwi Coast Trust supported two kiwi events during September. The Whareora Landcare ‘Meet a Kiwi’ event on 9 September was attended by 225 people and the subsequent evening kiwi release by Pataua North Landcare, also held on 9 September.

A media release was completed for the kiwi events, which featured in the NZ Herald and Northern Advocate which acknowledged council’s valued support. Refer to this link for further information: https://www.kiwicoast.org.nz/225-kiwi-fans-awestruck-by-whareora-kiwi/

7.2.2 CEO’s Office

COUNCIL PROPERTY UPDATE

A Heads of Agreement has been signed with Argyle on the Kensington development and a Project Manager has been engaged.

The sale of a CBD property has been agreed and is subject to a Sale & Purchase Agreement yet to go unconditional.

1. Current Legal Proceedings
*Department*	*Description*	*Status*
Consents	To construct a boardwalk as part of a coastal walkway in Back Bay, Mangawhai Estuary	Mediation held on 10 April 2018. Further mediation adjourned until 30 June 2019.
Consents	Seventeen (17) groundwater takes for horticultural irrigation at Houhora, Motutangi, and Waiharara	Expert witness conferencing between the parties’ hydrologists was held on 20 September 2018 to discuss the matters raised by the DOC appeal. A joint witness statement for this conferencing is to be provided to the court by 5 October 2018. The Applicant is to file its evidence for the hearing with the Court by 12 October 2018.
Consents	Proposed deepening and realignment of Whangārei Harbour entrance and approaches	NZ Refinery has appealed specific conditions of consent. Informal mediation was held between the council and the applicant, which included the presence of technical experts from both parties, to discuss possible resolution of the appeal. The outcome of this mediation was favourable. A mutually acceptable position was reached at mediation. The applicant proposes to meet with Patuharakeke, which is a section 274 party, to discuss the outcome of informal mediation prior to proceeding any further.

7.2.3 Corporate Excellence

Fraud Declaration

I am not aware of any fraud nor am I investigating any incidence or suspected incidence of fraud at this time.

7.2.4 Regulatory Services

Consents in Process

During September 2018, a total of 46 Decisions were issued. These decisions comprised:

3	Moorings
2	Coastal Permits
0	Air Discharge Permits
3	Land Discharge Permits
3	Water Discharge Permits
25	Land Use Consents
4	Water Permits
6	Bore Consents

The processing timeframes for the September 2018 consents ranged from:

§ 266 to 5 calendar days, with the median time being 35 days;

§ 172 to 3 working days, with the median time being 25 days.

30	Applications were received in September 2018.

Of the 100 applications in progress at the end of September 2018:

26	were received more than 12 months ago (most awaiting further information);
25	were received between 6 and 12 months ago (most awaiting further information);
49	less than 6 months.

Appointment of Hearing Commissioners

No commissioners were appointed in September 2018.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of September 2018 is (by number):

§ Applications Publicly/Limited Notified During Previous Month	1
§ Progress on Applications Previously Notified	5
§ Hearings and Decisions	1
§ Appeals/Objections	3

Compliance and State of the Environment monitoring

The results of compliance monitoring for the period 1 – 30 September 2018 (and year-to-date figures) are summarised in the following table and discussed below:

Classification	Total	Full compliance	Non-compliance	Significant non-compliance	Not exercised during period
Air discharges	6	6	0	0	0
Coastal permit	72	52	12	1	7
Discharge permit	71	54	12	0	5
FDE – Discharge permit	86	62	17	7	0
FDE – Permitted activity	25	17	3	5	0
Land use consent	20	18	1	0	1
Water permit	84	83	1	0	0
Total	364	292	46	13	13
Percentage		80.2%	12.6%	3.6%	3.6%
YTD	2304	1934	212	81	77
Percentage		83.9%	9.2%	3.5%	3.4%

Air discharges

A total of 32 air quality related environmental incidents were received, 24 of which related to burning and smoke nuisance and five to spraydrift.

Continuous ambient PM₁₀ monitoring results for August 2018 for the Whangārei and Marsden Point airsheds, and Kaikohe, showed that compliance was met with the National Environmental Standards for Air Quality (NESAQ). PM_2.5 monitoring results for Whangārei were within the Ambient Air Quality Guideline value.

Coastal

The majority of consents monitored during the reporting period related to coastal discharges (treated municipal sewage and industrial), coastal structures in the Whāingaroa (Whangaroa) Harbour and dredging activities.

Routine water quality sampling of the Whangārei, Bay of Islands and Kaipara harbours and southern estuaries (Mangawhai, Waipū and Ruakākā) was carried out.

Hazardous substances

· Three incidents involving the discharge of hazardous substances and 20 enquiries regarding contaminated land were received and responded to.

· 424.3kg of hazardous wastes was disposed of.

· The owner and operators of the solvent processing site at Ruakākā have a formal agreement in place to reduce the amount of solvents currently stored at the site.

Discharge and land use monitoring

Routine compliance monitoring of discharge and land use consents continued during the period. Council staff attended the following during the reporting period:

· Monthly meeting with compliance staff from WDC to discuss any cross-over issues.

· Investigative Best Practice Network workshop.

· Ngāwhā community liaison committee meeting. There were no issues raised for NRC.

Since 1 May 2018 (when the National Environmental Standard – Plantation Forestry came into effect), NRC has received 133 notices of activities. The majority (60%) of these have been in relation to harvesting, which has created considerable work load for council staff.

Notices of Activities NES–PF
Subpart 1	Afforestation	7
Subpart 3	Earthworks	41
Subpart 4	River crossings	3
Subpart 5	Forestry quarrying	2
Subpart 6	Harvesting	80
	Total	133

Farm Dairy Effluent (FDE) Monitoring

FDE inspections commenced on 16 July 2018. This is a month earlier than normal, with the early visits being made to winter-milking farms. A total of 876 farms will be visited by the FDE contractor or council staff prior to Christmas. To date about 46% of these have been visited and reported on. The results for consented and permitted activity farms are tabled below and compared with those for the same period last year.

Consented FDE discharges

A total of 289 consented farms have been visited and reported on, which is about 44% of the total consented farms to be visited.

Full Compliance		Non-Compliance		Significant Non-Compliance
This Year	Last Year	This Year	Last Year	This Year	Last Year
180	141	72	59	37	59
62%	54%	25%	23%	13%	23%

Non-consented FDE discharges

A total of 112 non-consented farms have been visited and reported on, which is about 53% of the total non-consented farms to be visited.

Full Compliance		Non-Compliance		Significant Non-Compliance
This Year	Last Year	This Year	Last Year	This Year	Last Year
79	83	15	9	18	34
71%	66%	13%	7%	16%	27%

To date there is an obvious marked improvement in the percentage of farms which have been graded significantly non-compliant. Overall the percentage has dropped from 24% this time last year to 14% this year.

Environmental incidents

There were no incidents recorded during the reporting period which resulted in a significant environmental impact.

Enforcement

Abatement notices, infringement notices and formal warnings

The following enforcement actions were taken during the period:

	Infringement Notice		Abatement Notice		Total
Nature of Offence	No. Offences	No. Notices	No. Offences	No. Notices	No. Offences	No. Notices
Burning & smoke nuisance	0	0	4	4	4	4
Farm dairy effluent	16	32	16	18	22	50
Hazardous substances, spills & refuse	0	0	1	1	1	1
Illegal activity in CMA	0	0	1	1	1	1
Sewage	0	0	3	4	3	4
Total	16	32	25	28	31	60

Other Enforcement

Dumping and burning of demolition waste, Kaikohe

Charges have been laid against two companies, two individuals (associated with the two companies) and a land owner for the dumping and burning of demolition waste near Kaikohe. Statements of evidence were required to be delivered to the defence by 3 September 2018. The case has been adjourned to 10 October 2018 for a “Case Review Hearing”.

7.2.5 Environmental Services

Environment Fund Update

207 projects totalling $1,071,668 have been approved for funding this financial year, plus 22 Northern Wairoa Freshwater Fund projects totalling $130,839.

Farm Water Quality Improvement Plans (FWQIP) – 2018/19

This financial year 52 FWQIP’s have been commenced and 17 have been completed. We anticipate approximately 150 plans will be undertaken during the year.

Northern Wairoa Freshwater Improvement Project

The development of Te Kawa Waiora for each iwi/hapū partner has grown to reflect the project objectives and needs of each hapū. This will initially require us to hold wānanga with up to 10 hapū instead of using the 3 iwi or hapū collectives we originally engaged with. This will enable us to build stronger relationships with each hapū and produce information that will be more relevant to each rohe, these changes can be managed well within existing budgets and will commence this month.

BIODIVERSITY

CoastCare

Two more sections of dune along the road reserve at Long Beach, Russell, were reshaped and then planted with native dune plants by Russell Landcare Trust and Russell School. The first stage of mechanical reshaping and planting at Langs Beach, Bream Bay, was also completed. The purpose of both of these projects is to restore the natural dune function by removing exotic vegetation and fill and rebuilding a dune and planting with native sand-binding plants.

Dune planting was also completed at Waipū Cove and Taipā.

FIF Dune Lakes Project

A variation to the project workplans has been lodged with MfE to allow herbicide operations to move from the current year to next year as well as a streamlining of all workstreams into cleaner annual silos. Plant aquaculture and pest fish operations will begin over the next three months. All fencing and water reticulation projects have been scoped and are ready to begin on the signing of the variation.

BIOSECURITY

Biosecurity Threats/Incursions

Mycoplasma bovis

There is still only one confirmed mycoplasma bovis infected farm in Northland and there are restrictions on the movement of animals and other risk goods on and off the farm. A plan for the depopulation of the infected property has been formulated and the first load of animals has been sent to slaughter.

The Council’s Biosecurity Incursion Management Officer is continuing to assist the Ministry for Primary Industries with the management of seventeen Northland farms, eight of which are under Notices of Direction (NoD), one Infected Property (IP) and eight farms which have had their notices revoked because of the properties being declared disease free following testing. Latest updates can be found at the link below:

https://www.mpi.govt.nz/protection-and-response/responding/alerts/mycoplasma-bovis/

Marine Biosecurity

This month staff attended the Auckland On Water Boat Show and presented a joint campaign with with MPI, Waikato, Auckland, Hawkes Bay and Bay of Plenty Councils. Thousands of people attended the show and engagement with the Auckland and Northland boating community was high.

A response plan for the Mediterranean fanworm incursion at Opua is in preparation in liaison with MPI and staff from the Cawthron institute. In an initial response 104 fanworm have been detected and removed from the Opua area by contracted dive teams and staff have met with Northland Marina Managers to discuss the best approach to the eradication attempt. MPI staff are closely involved in the survey design and the planning for future work and have also agreed to contribute a share of the costs.

Sampling to identify traces of fanworm DNA in the seawater is complete and have returned positive in all sites - further analysis should be able to indicate where higher population densities are located within site areas. These results are expected to be returned in early October. Divers are expected to be contracted in November and continue the removal work as soon as the diver removal plan is complete.

The hull surveillance contract has been awarded to Marine Environmental Field Services (MEFS). The hull surveillance program will start mid-October and is expected to survey a minimum of 2000 vessel hulls by the end of May 2019.

Feral Deer

In mid-September, a major deer escape event occurred at a deer farm south-west of Tangihua Forest on the northern side of the Mangonui River. It was initially reported that between 20 – 90 deer had escaped and were roaming outside the farm. The Northland Deer Response Team responded immediately and met with the farm owner to develop a plan to recover the deer.

Several deer have since been recaptured however 11 remain outside the farm and the Response Team are continuing to work with the farm owner and surrounding land owners to develop a plan to contain or destroy them. An initial investigation has found a farm boundary fence may have not been secure and further investigation is underway.

Partnerships
Biosecurity High Value Areas

Piroa-Brynderwyn Landcare is a newly established collective of more than a dozen community-led conservation projects that are working together to restore biodiversity in the Brynderwyn Hills range and environs. A newly developed 5-year plan builds on active conservation work carried out in the area by communities, iwi/hapu, land managers, agencies and organisations over the last decade.

It consolidates the considerable investment of resources provided to date by a lengthy list of supporting organisations and entities including the NZ Landcare Trust, QEII Trust, Northland Regional Council (NRC), Department of Conservation (DOC), Marunui Conservation Ltd., Bream Bay Coastal Care, Fairy Tern Charitable Trust, Mangawhai Tracks Charitable Trust, Kiwis for Kiwi, Hancock Forest Management (NZ) Ltd (HFM) and more recently Kiwi Coast.

Find more information here: https://www.kiwicoast.org.nz/future-of-brynderwyn-kiwi-looking-bright/

Biofund – Biosecurity Environment Fund

Staff are continuing to deliver pest control equipment and materials to successful Biofund applicants during September. Mustelid trap boxes have been manufactured by the Ngawha Corrections Facility near Kaikohe.

Some recipients from this year’s bio fund were Te Touwai Hapu, Wainui Marae Hapu, Te Patunga Marae, Otongaroa Marae and Tauroa Whanau Whenua. These Marae based projects are led by this group of passionate wahine (women).

Photo: Recipients of Biofund pest control equipment.

Paparoa Primary School 10^th annual possum purge

The 10th annual possum purge was held by the Paparoa Primary School as a school fundraiser. KSL possum traps were donated as sponsorship prizes for the event’s prizegiving on 9 September 2018. Competing teams recovered 865 possums, with proceeds from possum fur to be used for school projects.

RIVERS

River Contract Works

Priority Rivers	Work	Status	Comments
Awanui	OpEx	5% complete	Tender awarded. All weather work is underway.
Awanui	CapEx	10% complete	Work is progressing with Bell’s Hill bench.
Kaihu	OpEx	0% complete	Tender has been awarded.

LTP Projects

Rivers	Comments
Awanui	Bell’s Hill bench – resource consent is lodged. Preliminary archaeology assessment will allow NRC to work under accidental discovery protocol. Enabling works for river crossing and incorporating grade control has been completed. Enabling works for Te Ahu rock armouring is underway. Resource consenting for the full scheme upgrade has been awarded to Vision Consultants. Update of the Preliminary Scheme design is being undertaken by Tonkin + Taylor. This project is being coordinated with, and running alongside the DHI flood modelling referred to below.
Matangirau	A meeting was held with key members of the community, NRC staff and Cr Justin Blaikie at NRC Waipapa office. NRC will model pre-and post-causeway scenarios and then meet with the community in November to progress solutions.
Kawakawa - Taumarere	Meeting has been set for 18 October. NZTA has confirmed funding for Turntable Hill works, NRC finalising modelling and design for NZTA to complete.
Whangarei	Geotech has been completed and detailed design is expected end of October for Commerce street overflow reduction works. Gravel extraction completed, the gravel has been used at the dam.
Panguru	NRC will model several scenarios to present back to the community in December.
Kerikeri	Landowner engagement has started with preliminary design.
Minor Rivers	Minor River Works Programme is being prepared.

NATURAL HAZARDS

Work Streams	Status	Comments
Regional LiDAR Project	5% complete	RPS has contracted Mainland Air to complete the LiDAR capture. The survey aircraft was modified to accommodate the survey equipment in September and we expect a re-start in October. RPS have predicted they require 40 clear weather days to complete the Northland survey.
Coastal Hazards	N/A	A community meeting is to be held with the Ruawai community on 15 October to discuss the coastal flood hazard maps and their implications. This is a joint meeting with KDC.
Priority Rivers Flood Hazard Maps	90% complete	Waipu and Paparoa catchment flood mapping has been completed and the team is reviewing the model files. Final delivery of outputs is programmed for early October.
Awanui Flood Model	25% complete	Data transfer to the engineering consultants DHI is complete. Model network has been set and staff have been reviewing channel cross sections and structures represented in the flood model. Feedback has been provided to the modeller. In house modelling, has sped up the project and given a better understanding of the complex overflow of SH-1.

HYDROLOGY

Hydrology Team & Water resources Work Programme

Three concrete huts were transported up to Kaitaia late September as part of the flood warning upgrade. The huts are 5 tonne and provide more security in remote areas. To save time onsite the huts were fitted out with the statillite communication units and water level compressor sensors at Union East before heading north. The Victoria and Te Puhi huts are operational.

Rainfall

Most of the Northland Region had less rain than would be expected in September, the exceptions being the area south of Whananaki down to and including the eastern hills and Whangarei Harbour. Glenbervie had 124% as the highest percentage of the expected September rain and gauges around Kaitaia showed the least at around 50%. Regionally we had on average about 82% of the expected September rain.

Looking at the winter recharge, the Far North had 20-30% below the expected rainfall, which equates to a 226mm defict at the NIWA Kaitaia rain station. With NIWA predicting a weak El Nino this summer, the Far North water resources will need to be monitored closely over the coming months. A NIWA climate update will be released next week looking at the situation in more detail. The SPI map below shows the severity of the dry weather looking back at historic weather. It does show the Far North moderately dry over the last four months.

Median Rainfall Map Winter 2018 SPI Drought Index Map June, July, August, September2018

7.2.6 Governance And Engagement

ECONOMIC DEVELOPMENT

Investment and Growth Reserve – Projects report

Project	September update	Future developments/ reporting
Extension 350	Annual Report 2017/18 received https://www.northlandnz.com/northland-inc/resource-hub-documents/extension-350-annual-report/	First quarter 2018/19 due October.
Resources Enterprise Limited (REL)	Sent email to directors outlining council’s position and requested a meeting.	Continue to engage with directors including meeting for October.
Hundertwasser Art Centre (Whangārei)	Assessing whether conditions of funding have been met to make first payment and sought further assurances.	Expect to make first payment in October.
Kawakawa Hundertwasser Park Centre (Te Hononga)	Comments received back from the trust on draft funding agreement.	Finalise funding agreement by end October.
Extended Regional Promotion	Nothing to report.	Report for the first six months 2018/19 due in February.
Twin Coast Cycle Trail (TCCT)	Nothing to report.	Awaiting further progress reports and associated invoices to complete funding commitment.
Demand assessment for new water storage	Awaiting response on success of application to PGF.	Preparatory work on tender documents.

Investment and Growth Reserve – Business case funding by Northland Inc
No business case funding allocation was reported by Northland Inc.

Other activities undertaken included:

· Workshop with Council on the Manea Footprints of Kupe project at Omapere.

· Northland Walking and Cycling Strategy – ongoing work to facilitate the development of business cases with district council and NZ Transport Agency.

· Northland Economic Quarterly: The twenty-first issue of the Northland Economic Quarterly (NEQ) newsletter was published on 21 September 2018. The annual section looks at some of the data for tourism while the spotlight section focusses on cruise ship passengers. The current and past issues can be found at www.nrc.govt.nz/economicquarterly.

ONLINE CHANNELS

· Highlights
Social media campaign: Te Wiki o Te Reo Māori (Māori Language Week) – Please refer to the highlights section.

Social media campaign: Ko Waiarohia ahau (I am Waiarohia) – In support of World Rivers Day, we put the spotlight on one of Whangārei’s urban waterways – the Waiarohia Stream. The campaign told the story from the Waiarohia’s perspective, where it flows, the creatures that depend on it and the challenges it faces in terms of urban impacts. We reached over 18,000 people.

· Most popular post on Facebook this month – Most popular post on Facebook this month – video of a Mediterranean Fanworm attached to a scallop.

Key Performance Indicators	May-18	Jun-18	Jul-18	Aug-18	Sep-18
WEB
# Visits to the NRC website	13,100	17,500	12,800	12,000	13,000
E-payments made	6	0	No data	19	25
# subscription customers (cumulative)	1,173	1,165	1,153	1,167	1,169
SOCIAL MEDIA (cumulative)
# Twitter followers	1,389	1,391	1,403	1,394	1,405
# NRC Facebook fans	6,180	6,360	6,440	6,453	6,623
# NRC Overall Facebook Reach	54,200	94,400	77,400	81,000	203,600
# CDEM Facebook fans	15,700	15,900	15,900	15,900	16,000
# CDEM Overall Facebook Reach	11,800	76,100	24,600	50,000	59,100
# Instagram followers	322	381	432	481	540

enviroschools / education

Regional Co-ordinators Hui
From 11 – 13 September, council attended the biannual Enviroschools Regional Co-ordinators Hui in Wellington.

Young Ocean Explorers evening
On the evening of 18 September, council hosted Steve Hathaway from Young Ocean Explorers at a professional development session for teachers. Council’s Environmental Monitoring Officer (Coastal) also gave a presentation on Community Coastal Monitoring.

Find Your Future events
On 19 and 20 September, Chairman Bill Shepherd and Cr Justin Blaikie opened the ‘Find Your Future’ events in Whangarei and Kerikeri respectively. Council joined with the Whangarei Agricultural and Pastoral Society to run the interactive careers events focused on the professional primary industries. We were supported by the Ministry of Primary Industries, Rabobank, SEEKA, NIWA, Tahi Honey and Plant and Food Research.

120 senior students from 13 schools registered for ‘Find Your Future’ where they listened to the career pathways of young professionals, participated in experiential activities and joined in a site visit. Council’s marine biosecurity, land management, environmental monitoring (coastal) and GIS teams all played a part.

Reflections
During September, Enviroschools sharing and decision-making sessions took place at the following schools: Ruakaka (Green-Gold review), Oruaiti (Silver), Maungakaramea, Paparoa and Whangarei Primary (Bronze). Councillors will be contacted regarding the associated celebrations.

Dargaville Intermediate Energy Expo
On 25 September, alongside Northpower, council supported Dargaville Intermediate to run an Energy Expo based around electric vehicles, solar power generation, efficient and safe electrical appliances and ‘the oil story’.

School communities facilitated
During Sept 32 school communities were visited by Enviroschools facilitators.

MARKETING AND ENGAGEMENT

For more information see specific sections.

Auckland on the water boat show (26-30 September)
Marketing and events supported the Maritime team – Be a safe boatie mate campaign, and the Biosecurity team – Top of the North to attend this show.

Transport - Snap to it and Free Ride Day

Staff provided support to the transport team on the impending changes to the CityLink Whangarei Bus Service. The team also assisted with Free Ride Day.

Training workshop – Storytelling and digital content marketing

Staff from the marketing and online services team ran a training workshop for Northland Inc’s Business, Growth and Innovation team.

Vehicle branding
All new vehicles are receiving council’s updated branding featuring images and a key message.

Video creation
A new ‘7 days style’ video has been created to promote council’s mission statement. This video will be showcased at the Westpac Business Excellence Awards later this month and later be published online.

MĀORI ENGAGEMENT

Treaty Settlements
Auckland and Northland Regional Council staff, supporting the Kaipara Moana Working Party, met to discuss how best to support the case for remedial funding to support the Kaipara Moana Treaty settlement. A meeting of the Working Party and Kaipara Uri has been scheduled for mid-October.

Staff of Far North District and Northland Regional Councils, Te Rūnanga o Te Rarawa and Te Rūnanga Nui o Te Aupouri met to discuss a request for a meeting of Te Oneroa-a-Tōhē Board. A meeting has been scheduled for 19 October.

Mana Whakahono ā Rohe (MWR)

Staff from all four councils in Northland met to discuss MWR, specifically, how each council is addressing these and if any invitations had been received. Outcomes from the Iwi Local Government Authorities Chief Executives Forum (ILGACE) were also discussed and the request for all four councils to engage in discussions with three Iwi Authorities for the purpose of developing a single MWR.

Iwi Hapu Environmental Management Fund (IHEMP)

Staff from Far North District and Northland Regional Councils met with Ngāti Kuri trustee, Walter Wells, to discuss their (Ngāti Kuri) recently completed Iwi Environmental Management Plan (IEMP). Ngāti Kuri received co-funding from both councils to develop their IEMP.

It is anticipated that staff will meet once more to discuss the IEMP further prior to a more formal meeting between governance of both councils and Ngāti Kuri.

The councils Environment Management Plan Fund was advertised from 14 May to 18 August through the Te Taitokerau Māori and Council Working Party e-newsletter, Ngā Karere o Taitokerau, and information was sent out to directly to over 201 contacts on council’s database.

Council received six applications with four successful in obtaining funding support. The successful applicants are Ngātiwai Trust Board, Te Roroa Whatu Ora Trust, Ngā Tirairaka o Ngāti Hine and Ahipara takiwa (Korou kore Marae, Roma Marae and Wainui Marae).

GOVERNANCE SUPPORT

Local government official information (LGOIMA) requests

Month	LGOIMA requests received 2017/18	LGOIMA requests received 2018/19
July	7	15
August	10	20
September	16	7
October	15
November	12
December	14
January	12
February	14
March	12
April	14
May	15
June	18

Total LGOIMA requests received	159	42
Total LGOIMA requests not responded to ≤ 20 working days*	15	0

In September 2018, there were no LGOIMA requests that exceeded 20 working days’ response.

7.2.7 Customer Service – Community Resilience

Maritime

The Regional Navigation Safety Bylaw infringement regulations are still being processed by government. The Regulation is expected to be before the Cabinet Legislation committee meeting on the 18th of October, and then to the executive Council meeting on the 23rd of October for signing by the Governor-General. A formal request for a Kai Iwi Lakes Navigation Safety Bylaw Infringement Regulation has also been lodged.

The oil spill national response team (NRT) contracted the Waikare and maritime staff to assist with commissioning large response gear on water over 4 days at Opua.

The 6 weekly Harbour Safety Meeting was held on the 25th with a presentation from Jose Borrero, a Tsunami Specialist. Mr Borrero is currently working on a publication which would enable predictions to be made on how a port or harbour will be impacted by a Tsunami originating from known locations within the Pacific region. The idea being to provide early information to assist in decision making, planning and development of contingencies in response to an impending event.

The first draft of a berthing Chart for Portland reach and wharfs has been released for feedback from the Harbour Safety committee.

The NRC’s Maritime Transport Operator Plan is currently under its internal annual review. The Waikare was hauled out for its annual hull survey and has had an infrared FLIR camera system fitted, the camera will detect heat signatures of small vessels or people. This is to enhance safety when working in fog or during hours of darkness.

Staff attended the Auckland on water Boat Show as part of the promotion for the on the water summer safety campaign with a focus on large launch wakes.

Aids to navigation are progressively being individually labelled with identification signs around all the harbours. This will assist with navigation, and reporting accurately of any damage or light outages.

Nine incidents were received in September. These included the grounding of a yacht near Portland Channel that was re-floated by NRC staff after Coastguard were unsuccessful. Additionally, there were two minor spills in the Bay of Islands which were responded to and the recovery of a small yacht which broke off its mooring.

Customer Service

Performance Statistics – Telephones

Data relating to inbound calls via our 0800 numbers was not available in time for last month’s report. Calls through our direct lines indicated similar volumes to previous months, however, there was a significant spike in calls made through the 0800-number compared to August last year, and call trends this year. September’s call volumes are in keeping with other periods. The conversion rate for incoming calls for September is 99.3%.

Satisfaction Monitoring

External

ALGIM’s Customer Experience survey results were released with NRC ranked at 51^st place (out of 78), and the fifth best performing regional council. The survey is conducted in mystery shop format by phone. Whether it is the questions or the format, regional councils tend to rate poorly. This year, four regional councils and Auckland council were in the bottom ten. The survey questions and judge’s feedback is not yet available but will be used to inform future practice.

Last year the survey was conducted over the winter months and related to swimmable rivers. We were 75^th overall.

Internal

Small volumes of hotline and regional customers were surveyed for satisfaction with no issues identified.

Feedback Cards, Compliments and Complaints

Six compliments were registered in September. Four compliments were for the conduct and helpfulness of specific staff, with two of the compliments being for one of our monitoring team. The other two compliments were for the bus service.

A single feedback card reported a favourable experience with our monitoring team

Ten complaints were recorded in September with eight relating to bus services, and two to consent decisions.

Classification of complaint

Total

Standard of service provided

Buses didn’t stop

Black smoke pollution

Inconvenient timetables

Disagree with decision or process

Consent decisions

Lack of refund on Snapper card

Staff or contractor attitude or behaviour

Driving complaint (bus driver)

Inconsiderate bus parking

Bus door closed too quickly

Lack of information or communication

Contradictory information on bus fares

Rates Enquiries

Two further enquiries about rates increases were received during September. The first customer’s rates had increased by $1200 and they had been told by FNDC the majority of the increase related to NRC rates. The second questioned whether their increase in rates was to offset the rates of others. Both were satisfied with the explanations given.

Activity

Regional Customer Service Centres (CSC)

*Due to a data error, Waipapa data is for a partial month only

Kaitāia Office

The renovations are not complete as the glass wall has not yet been delivered. Once it is in place the only remaining work is to relocate the video conferencing unit and to fit a smaller welcome/promotional video screen in reception. Initial testing of the new phone/video has shown good sound and visual quality. Kaitāia staff are anticipating its implementation will reduce the need to travel to Whangārei for meetings.

Waipapa Office

The meeting room at Waipapa is being used frequently by both NRC staff and affiliated organisations. Recent displays of pest animals have generated public interest prompting discussions about pest control. In future, schools will be approached with the offer of using space to display other environmentally focused projects.

Ōpua Office

Staff leave and absences in the Waipapa office have been covered by our Ōpua customer services officer. Service for Ōpua based customers has been provided by maritime staff.

TRANSPORT

Regional Land Transport Planning

Government Policy Statement Stage 2

The second stage of GPS 2018 is expected for release in 2019. The Minister of Transport has recently stated that any second stage to the 2018 GPS will be limited to matters that need immediate action outside of the regular three-year GPS cycle, such as investment in rail. The Minister will consider whether this second stage is required in early 2019.

Passenger Transport Administration

Total Mobility

Total Mobility (TM) figures are reported one month in arrears, as the required information is unavailable at the time of the agenda deadline.

Total clients

Monthly

Actual

Expend

Monthly Budget Expend

Variance

Year/Date

Actual Expend

Year/Date

Budgeted Expend

Variance

August 2018

1401

$18,376

$25,000

-$6,624

$36,272

$50,000

-$13,728

Community Transport Inter – Agency project

Work continues with other supporting organisations to produce a Northland brochure, on transport that is offered within the community for our vulnerable people. A meeting was held Friday 7^th September to finalise the brochure, and decide the lay out and organisations that want to be on the brochure.

Contracted Bus Services

Operational Statistics

August (revenue ex GST)	Actual	Budget	Variance	Year/Date Actual	Year/Date Budgeted
City Link Passengers	28104	30337	-2233	51295	54414
City Link Farebox Revenue	$55,405	$60,347	-$4,942	$ 103,835	$ 110,101
Mid North Link Passengers	174	426	-252	383	834
Mid North Link Farebox Revenue	$807	$2817	-$2,010	$1610	$4,917
Far North Link Passengers	630	730	-100	1240	1350
Far North Link Farebox Revenue	$1,245	$1800	-$555	$2,598	$ 3,380
Hokianga Link Passengers	22	30	-8	50	54
Hokianga Link Farebox Revenue	$223	$390	-$168	$536	$704

Operational Statistics

September (revenue ex GST)	Actual	Budget	Variance	Year/Date Actual	Year/Date Budgeted
City Link Passengers	23792	28902	-5110	75087	83316
City Link Farebox Revenue	$ 45,985	$52,933	-$6,948	$ 149,820	$ 163,034
Mid North Link Passengers	163	408	-245	546	1254
Mid North Link Farebox Revenue	$696	$2,660	-$1,964	$2,305	$7,577
Far North Link Passengers	451	607	-156	1691	1973
Far North Link Farebox Revenue	$1,200	$1,518	-$318	$3,797	$ 4,933
Hokianga Link Passengers	18	24	-6	68	78
Hokianga Link Farebox Revenue	$221	$312	--91	$756	$ 1,017

RITS (Regional Integrated Ticketing System) Update

The Citylink fleet have been wired for an “Interim Cash Only System”, and became operational from 1 October 2018. Email messages were sent to all current Snapper cardholders urging them to fully utilise the balance on their cards prior to this date, as the Snapper Card will no longer be accepted. Social media and newspaper adverts were also targeting Snapper users and as a result we have had few enquiries around Snapper refunds.

Car Free Day

Saturday 22 September was Free Ride Day, in support of World Car Free day. Travel the Citylink buses for free; on a Saturday, we have an average of 250 passengers, on this day we had 450, an increase in 200 more passengers traveling.

Road Safety Update
Northland Police have set up a number of road safety and restraint check-points around the region. In addition, driver mentoring, impaired driver courses and a number of other initiatives have been held.

Radio, Print and Digital road safety messaging is focussing on the key high-risk issues identified for Northland. These being:-

· High risk rural roads;

· Alcohol;

· Motorcycles;

· Speed;

· Young drivers (15 – 24);

· Restraints;

The above includes the development of a video engaging with the public at various locations around Whangarei seeking their awareness of key risk influencers in Northlands road toll. This concept will be repeated in both the Far North & Kaipara areas due to the very positive feedback. https://vimeo.com/282254292/63bff9f397

Key advertising themes by NZTA for August 2018 have centred around ‘Speed & Alcohol’.

The year to date road deaths in Northland stands at 23 with the main contributing factors being:-

· Speed;

· Impairement;

· Seatbelts; and

· Fatigue/Distraction

Regional Road Toll Statistics – 2018 & 2017 Comparison

Location	YTD 2018	YTD 2017
Far North	9	14
Whangarei	12	6
Kaipara	2	3
Northland	23	23
National	241	248

The ages of those involved in the death related crashes are: -

0 – 14yrs	1
15 – 19yrs	0
20 – 24yrs	5
25 – 39yrs	5
40 – 59yrs	7
60 + yrs	5

CIVIL DEFENCE EMERGENCY MANAGEMENT
Warnings and Activations

No weather watches or warnings have been issued during September for the Northland region.

Ministerial Review

The Ministry of Civil Defence & Emergency Management (MCDEM) has developed a business plan outlining how it will address the outcomes of the Governments response to the Technical Advisory Group’s report Better Responses to Natural Disasters and other Emergencies. The business plan outlines activities and initiatives intended to be progressed through until 2022. Many the projects outlined in the document are to be undertaken in the first 12 months.

The government’s response outlines many areas for reform and MCDEM has made allowance for these changes in the work programmed, having prioritised some areas of work, whilst some areas are reliant upon legislative amendments or changes.

Here is the link to the MCDEM business plan https://www.civildefence.govt.nz/assets/Uploads/publications/MCDEM-Business-Plan-2018-2022.pdf

Operational GIS Viewer

The development of an operational GIS viewer to assist in response in emergencies is at the stage where training for the professional CDEM staff is being planned and the final produce is being refined.

On call arrangements

The single on-call Duty Officer and a single on-call Controller for all CDEM related matters (i.e. alerting, warning, initial actions and response) outside of normal business hours for the Northland region has been implemented.

A Group Controller and Duty person will now be available for on call matters 24/7 through a single point of contact phone number.

Contacts App.

The Northland CDEM Group has obtained a app that will act as a telephone book for the storage of contact information of key partners and stakeholders. The app is capable able of being accessed by anyone who has approval and information is able to be accessed and updated by those that are approved. The app can also be used to send emails and text messages, including push messaging. This capability is not currently available on portable devices.

Tsunami Readiness

Tsunami sirens (both indoor and outdoor) were tested on 24 September. The biannual test is an opportunity to increase public awareness and education of the tsunami risks and response arrangements for this region together with activating the siren network. No major defects in the systems were reported.

Name:	Dave Tams
Title:	Group Manager, Corporate Excellence
Date:	11 October 2018

Name:	Chris Taylor
Title:	Governance Support Manager
Date:	02 October 2018

Name:	Colin Dall
Title:	Group Manager - Regulatory Services
Date:	16 October 2018

Name:	Bruce Howse
Title:	Group Manager - Environmental Services
Date:	05 October 2018

No.	Option	Advantages	Disadvantages
1	Allocate the surplus regional recreational rates of $27,518 as a contribution towards the Light Tower Renewal Project at the Regional Events Centre	Surplus rates are used to fund an approved project in 2018/19 that aligns with the purpose of the rate.	None
2	Do not allocate the surplus regional recreational rates of $27,518 as funding for the Light Tower Renewal Project at the Regional Events Centre	The surplus rates can be held and allocated to another project, bearing in mind any alternative project must be aligned to the purpose for which the rate was struck (i.e. developing the Regional Events Centre).	The purchasing power of the $27,518 is at risk from inflationary pressures the longer it is held by council as no interest is paid on reserved balances less than $50,000.

TITLE:	Health and Safety Report
ID:	A1118226
From:	Tracey Warboys, Health and Safety Specialist

TITLE:	Confirmation of Minutes - 18 September 2018
ID:	A1114733
From:	Chris Taylor, Governance Support Manager

TITLE:	Receipt of Action Sheet
ID:	A1118675
From:	Chris Taylor, Governance Support Manager

TITLE:	Working Party Updates and Chairpersons' Briefings
ID:	A1109349

TITLE:	Allocation of Surplus Regional Recreational Facilities Rates
ID:	A1109897
From:	Simon Crabb, Finance Manager

TITLE:	Council Adoption of the 2017/18 Annual Report
ID:	A1108062
From:	Simon Crabb, Finance Manager

2017/18 DRAFT net surplus after transfers to reserves reported in the August 2018 CEO’s Report	20,542
Add back the transfers (from)/to Special Reserves presented in the draft accounts as these do not form part of the statutory reporting format	2,417,864
Add non cash gains on the revaluation of council’s investment properties	2,203,557
Add non cash gains on the revaluation of council’s forestry assets	590,094
Add back the approved unspent opex budgets transferred to fund capital expenditure	68,390
Remove non cash losses on the revaluation of council’s owner occupied properties	-1,003,030
Remove non cash losses on the revaluation of council’s financial assets	-295,018
Other miscellaneous accruals and accounting adjustments	-1,274
Total Comprehensive Revenue & Expense - as reported in the 2017/18 Annual Report	$4,001,125

TITLE:	Financial Report to 30 September 2018
ID:	A1118295
From:	Vincent McColl, Financial Accountant

TITLE:	Regional Rates Collection - Update to 30 September 2018
ID:	A1117287
From:	Simon Crabb, Finance Manager

TITLE:	Northland Inc. Ltd Annual Report for the Year Ending 30 June 2018
ID:	A1117304
From:	Jon Trewin, Economic Policy Advisor and Simon Crabb, Finance Manager

Measure / Target	2017/18 performance	Result	Comments
Growth in Northland businesses engaged with Northland Inc. measured through an increase in:
Aggregate turnover by 5% per annum	5%	Achieved	Figure is based on RBP active accounts that have provided 2016/17 financial data.
25% of RBP active companies are research active	6.6%	Not Achieved	Note this percentage has gone down due to an annual 74% increase in active companies. To take these companies to research active takes time but the overall growth in active companies is positive.
The Orchard achieves 30% occupancy rate	Q1 – 60.37% Q2 – 63.39% Q3 – 75.56% Q4 – 68.29%	Achieved
Generic Investment proposals
Development of two investment ready proposals	Two investment ready proposals are complete – Resin and Wax and Kingfish Aquaculture.	Achieved
Northland Inc. Board recommendations made to the NRC Investment and Growth Reserve
One project for debt or equity funding per annum	Not applicable due to changes in IGR criteria.	n/a
One project for impact investment funding per annum	Stage 2+ Demand Assessment for Water Storage Opportunities.	Achieved
Promotion of Māori Economic Development
Two new projects partnering with Māori on economic development funded and underway	Ngahwa Springs and Footsteps of Manea have received funding from IGR and PGF and are progressing.	Achieved
30 active Māori businesses in CRM	50 active businesses in the CRM self-identify as Māori.	Achieved
Promotion of the region measured by:
Partner investment of $300,000 per annum in regional promotions activity	$376,927	Achieved
Northland Tourism Marketing Products
An equivalent advertising value of $15M per annum achieved from destination marketing and media coverage	$24.85M	Achieved
10% increase in traffic on our social media channels	+17.6%	Achieved
Website traffic growth exceeds growth in visitor spend by 10%	-19.52%	Not achieved	Please see full annual report for detailed explanation.
Implementation of the Action Plan measured by:
Total value of investment in Action Plan projects (cumulative)	I&G contribution - $5,553,500. Investment from outside the region - $92,552,625. Total project value - $112,312,125. Combined economic impact - $65,736,701. Combined FTE’s – 301.	Achieved
Projects/actions/milestones successfully completed	8 of 54 projects successfully completed (15%). 73 key actions/milestones were successfully completed across the remaining projects.	Achieved

Name:	Jonathan Gibbard
Title:	Group Manager - Governance and Engagement
Date:	16 October 2018

TITLE:	Annual Resolution to Form the Māori Technical Advisory Group
ID:	A1115865
From:	Rachel Ropiha, Kaiarahi - Kaupapa Māori

TITLE:	Chair's Report to Council
ID:	A1112955
From:	Bill Shepherd, Chairman

TITLE:	Receipt of Committee Minutes
ID:	A1118279
From:	Chris Taylor, Governance Support Manager