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Property Subcommittee Wednesday 3 October 2018 at 2.00pm
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Property Subcommittee Wednesday 3 October 2018 at 2.00pm
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Property Subcommittee
3 October 2018
Meeting to be held in the Committee Room
on Wednesday 3 October 2018, commencing at 2.00pm
Recommendations contained in the agenda are NOT decisions of the meeting. Please refer to minutes for resolutions.
MEMBERSHIP OF THE Property Subcommittee
Chair, Councillor Penny Smart
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Councillor John Bain |
Councillor Bill Shepherd (Ex-Officio) |
Councillor David Sinclair |
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Councillor Rick Stolwerk |
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Item Page
1.0 apologies
Mr Malcolm Nicolson, Chief Executive Officer
2.0 declarations of conflicts of interest
3.1 Confirmation of Minutes - 5 September 2018 3
4.0 For Information/General Business
5.1 Mount Tiger Forest Quarterly Report July - September 2018 6
6.0 Business with the Public Excluded 12
6.1 Confirmation of Confidential Minutes - 5 September 2018
6.2 Presentation - Developer Group Proposal for New Facility
6.3 Heads of Agreement regarding Kaipara Property
6.4 Request to Sell a Hihiaua Precinct Property
6.5 Request to Purchase Whangarei CBD Properties
6.6 Receipt of Action Sheet
Property Subcommittee item: 3.1
3 October 2018
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TITLE: |
Confirmation of Minutes - 5 September 2018 |
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ID: |
A1111445 |
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From: |
Alicia Jurisich, Property Officer |
Executive summary
The purpose of this report is to present for confirmation the minutes of the Property Subcommittee meeting held on 5 September 2018.
Councils are required to keep minutes of proceedings in accordance with the Local Government Act 2002.
That the minutes of the Property Subcommittee meeting held on 5 September 2018 be confirmed as a true and correct record.
Attachment 1: Property Subcommittee
Minutes 5 September 2018 ⇩ 
Authorised by Group Manager
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Name: |
Phil Heatley |
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Title: |
Strategic Projects Manager |
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Date: |
24 September 2018 |
Property Subcommittee
3 October
2018
Meeting held in the Ahipara Room
on Wednesday 5 September 2018, commencing at 8.30am
Present:
Chair, Councillor Penny Smart
Councillor John Bain
Councillor David Sinclair
Councillor Rick Stolwerk
In Attendance:
Full Meeting
NRC Chief Executive
Strategic Projects Manager
Property Officer
Property Officer
Part Meeting
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At 8.30am the Chair declared the meeting commence upon the arrival of Councillors Sinclair and Stolwerk. The Chair declared the meeting open at 8.58am.
Apologies (Item 1.0)
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That the apologies from Councillor Bill Shepherd (Ex-Officio) for non-attendance were noted. |
Declarations of Conflicts of Interest (Item 2.0)
It was advised that councillors should make declarations item-by-item as the meeting progressed.
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1. Confirmation of Minutes - 8 August 2018 (Item 3.1) ID: A1103368 Report from Alicia Jurisich, Property Officer Moved (Smart/Bain) |
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Recommendation That the minutes of the Property Subcommittee meeting held on 8 August 2018 be confirmed as a true and correct record. Carried |
Business with Public Excluded (Item 5.0)
Moved (Sinclair/Bain)
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Recommendations 1. That the public be excluded from the proceedings of this meeting to consider confidential matters. 2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
Carried |
Conclusion
The meeting concluded at 9.15am.
Property Subcommittee item: 5.1
3 October 2018
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TITLE: |
Mount Tiger Forest Quarterly Report July - September 2018 |
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ID: |
A1111658 |
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From: |
Nicole Inger, Property Officer |
Executive summary
The purpose of this report is to present background information and an update on Council’s Mount Tiger Forest by way of the attached report from Ian Jenkins of Jenksmax Consulting Limited, Council’s forestry consultant.
That the report ‘Mount Tiger Forest Quarterly Report July - September 2018’ by Nicole Inger, Property Officer and dated 24 September 2018, be received.
Background
As per the Forestry Management Report, council’s consultant, Jenksmax Consulting Limited, is to report back to council every quarter providing an update of Mt Tiger forest. The significant matters reported in Quarter One are as follows:
- Councils forest managers, Northland Forest Managers Limited (NFML), continue to carry out normal pre-harvest planning activities in the hope to harvest the 1991 stand this coming summer. Some challenges have been brought to councils attention, being power lines, parts of the stand are ‘blind’, and a significant archaeological site. As NFML continue reviewing the site it is highly likely that only some 80% of the stand will be physically and economically feasible to harvest.
- NFML have undertaken blanking of gaps within the newly planted 2017 stand.
- A follow up inspection after the blanking showed animal (possum or rabbit) damage. Councils biosecurity team are currently investigating.
Attachment 1: Jenksmax Consulting
Limited Mount Tiger Forest Quarter One 2018-19 Report ⇩ 
Authorised by Group Manager
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Name: |
Phil Heatley |
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Title: |
Strategic Projects Manager |
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Date: |
25 September 2018 |
Property Subcommittee ITEM: 6.0
3 October 2018
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TITLE: |
Executive Summary
The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.
1. That the public be excluded from the proceedings of this meeting to consider confidential matters.
2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
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Item No. |
Item Issue |
Reasons/Grounds |
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6.1 |
Confirmation of Confidential Minutes - 5 September 2018 |
The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -. |
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6.2 |
Presentation - Developer Group Proposal for New Facility |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
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6.3 |
Heads of Agreement regarding Kaipara Property |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
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6.4 |
Request to Sell a Hihiaua Precinct Property |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
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6.5 |
Request to Purchase Whangarei CBD Properties |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
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6.6 |
Receipt of Action Sheet |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
Considerations
1. Options
Not applicable. This is an administrative procedure.
2. Significance and Engagement
This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.
3. Policy and Legislative Compliance
The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.
4. Other Considerations
Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.
