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Property Subcommittee Wednesday 13 February 2019 at 2pm
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Property Subcommittee Wednesday 13 February 2019 at 2pm
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Property Subcommittee
13 February 2019
Meeting to be held in the Committee Room
36 Water Street, Whangārei
on Wednesday 13 February 2019, commencing at 2pm
Recommendations contained in the agenda are NOT decisions of the meeting. Please refer to minutes for resolutions.
MEMBERSHIP OF THE Property Subcommittee
Chair, Councillor Penny Smart
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Councillor John Bain |
Councillor Bill Shepherd (Ex-Officio) |
Councillor David Sinclair |
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Councillor Rick Stolwerk |
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Item Page
1.0 apologies
2.0 declarations of conflicts of interest
3.1 Confirmation of Minutes - 5 December 2018 3
4.1 Mount Tiger Forest Quarterly Report October - December 2018 7
5.0 Business with the Public Excluded 12
5.1 Confirmation of Confidential Minutes - 5 December 2018
5.2 Property Reinvestment Fund and Property Investments for 2019
5.3 Properties for Potential Sale
5.4 Sale of Council's Lessor's Interest in a CBD Property
5.5 Purchase of a Hihiaua Precinct Property
5.6 Property Demolition Option
5.7 Receipt of Action Sheet
Property Subcommittee item: 3.1
13 February 2019
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TITLE: |
Confirmation of Minutes - 5 December 2018 |
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ID: |
A1160169 |
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From: |
Nicole Inger, Property Officer |
That the minutes of the Property Subcommittee meeting held on 5 December 2018 be confirmed as a true and correct record.
Attachments/Ngā tapirihanga
Attachment 1: Property Subcommittee
Minutes - 5 December 2018 ⇩ 
Authorised by Group Manager
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Name: |
Phil Heatley |
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Title: |
Strategic Projects Manager |
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Date: |
08 February 2019 |
Property Subcommittee
13 February
2019
Meeting held in the Committee Room
on Wednesday 5 December 2018, commencing at 2.00pm
Present:
Chair, Councillor Penny Smart
Councillor John Bain
Councillor Bill Shepherd (Ex-Officio)
Councillor David Sinclair
In Attendance:
Full Meeting
NRC Chief Executive
Property Officer
Part Meeting
Strategic Projects Manager
Ian Jenkins – Jenksmax Consulting Limited
The Chair declared the meeting open at 2.05pm.
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Apologies (Item 1.0) |
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Moved (Shepherd/Sinclair) That the apology from Councillor Stolwerk for non-attendance be received. Carried |
Declarations of Conflicts of Interest (Item 2.0)
It was advised that councillors should make declarations item-by-item as the meeting progressed.
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1. Confirmation of Minutes - 3 October 2018 (Item 3.1) ID: A1132388 Report from Nicole Inger, Property Officer |
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Moved (Bain/Sinclair) That the minutes of the Property Subcommittee meeting held on 3 October 2018 be confirmed as a true and correct record. Carried |
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2. Port Nikau - Buffer Zone Easement (Item 4.1) ID: A1132572 Report from Phil Heatley, Strategic Projects Manager |
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Moved (Shepherd/Sinclair) That the report ‘Port Nikau - Buffer Zone Easement’ by Phil Heatley, Strategic Projects Manager and dated 26 November 2018, be received. Carried |
Business with Public Excluded (Item 5.0)
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Moved (Bain/Sinclair) 1. That the public be excluded from the proceedings of this meeting to consider confidential matters. 2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
. Carried |
Conclusion
The meeting concluded at 3.30pm.
Property Subcommittee item: 4.1
13 February 2019
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TITLE: |
Mount Tiger Forest Quarterly Report October - December 2018 |
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ID: |
A1160243 |
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From: |
Nicole Inger, Property Officer |
Executive summary/Whakarāpopototanga
The purpose of this report is to present background information and an update on Council’s Mount Tiger Forest by way of the attached report from Ian Jenkins of Jenksmax Consulting Limited, Council’s forestry consultant. Mr Jenkins will be present at the meeting to answer any questions.
That the report ‘Mount Tiger Forest Quarterly Report October - December 2018’ by Nicole Inger, Property Officer and dated 5 February 2019, be received.
Background/Tuhinga
As per the Forestry Management Report, council’s consultant, Jenksmax Consulting Limited, is to report back to Council every quarter providing an update of the Mount Tiger Forest. The significant matters reported in Quarter Two are as follows:
- In December 2018, the report “Harvesting of the 1991 Mount Tiger Forestry Block” was approved by the Property Subcommittee and Full Council.
- Most of the Forest Development programme pertains to ongoing maintenance and protection activities while the forest continues to grow and add value.
- Unbudgeted second releasing operation of 2017 Stand cleared for January 2019 with funding available from fertiliser and maintenance budget underspends.
- Regular forest checks (4) have been undertaken for general inspections, following up on the replanting issues, maintenance, trespass, for operational planning and general forest inspections. Ongoing field checks planned in 2019.
Attachments/Ngā tapirihanga
Attachment 1: Jenksmax Consulting
Limited Mount Tiger Forest Quarter Two 2018-19 Report ⇩
Authorised by Group Manager
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Name: |
Phil Heatley |
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Title: |
Strategic Projects Manager |
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Date: |
08 February 2019 |
Property Subcommittee ITEM: 5.0
13 February 2019
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TITLE: |
Executive Summary
The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.
1. That the public be excluded from the proceedings of this meeting to consider confidential matters.
2. That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:
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Item No. |
Item Issue |
Reasons/Grounds |
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5.1 |
Confirmation of Confidential Minutes - 5 December 2018 |
The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -. |
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5.2 |
Property Reinvestment Fund and Property Investments for 2019 |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
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5.3 |
Properties for Potential Sale |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
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5.4 |
Sale of Council's Lessor's Interest in a CBD Property |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
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5.5 |
Purchase of a Hihiaua Precinct Property |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i). |
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5.6 |
Property Demolition Option |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
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5.7 |
Receipt of Action Sheet |
The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h). |
3. That the Independent Financial Advisor be permitted to stay during business with the public excluded.
Considerations
1. Options
Not applicable. This is an administrative procedure.
2. Significance and Engagement
This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.
3. Policy and Legislative Compliance
The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.
4. Other Considerations
Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.
