Huihuinga O Te Poari O

Te Oneroa-a-Tōhē
Te Oneroa-a-Tōhē Board

Friday 18 October 2019 at 10.00am

 

 

AGENDA
RĀRANGI TAKE

 


Te Oneroa-a-Tōhē Board

18 October 2019

Rārangi Take O Te Poari

(Te Oneroa-a-Tōhē Board Agenda)

 

Meeting to be held in the Te Ahu Centre, Kaitāia

on Friday 18 October 2019, commencing at 10.00am

 

Recommendations contained in the agenda are NOT decisions of the meeting.
Please refer to minutes for resolutions.

 

NGĀ MANA WHAKAHAERE

(MEMBERSHIP OF THE Te Oneroa-a-Tōhē Board)

Chair, Te Rūnanga o Te Rarawa,  Haami Piripi

Deputy Chair. Cr Mate Radich
Far North District Council

Graeme Neho
Ngāti Kuri Trust Board

John Witana, Te Rūnanga Nui
o Te Aupouri Trust

Rangitane Marsden, Te Rūnanga o NgaiTakoto

Cr Mike Finlayson
Northland Regional Council

Cr Paul Dimery
Northland Regional Council

Hon John Carter QSO
Far North District Council Mayor

 

 

KARAKIA WHAKATAU

 

Item                                                                                                                                                                                   Page

1.0       NGĀ WHAKAPAHĀ | apologies

2.0       NGĀ WHAKAPUAKANGA | declarations of conflicts of interest

3.0       Whakāe Ngā Miniti | Confirmation of Minutes

3.1       Confirmation of Minutes                                                                                                                         3

4.0       Ngā Rīmiti | Items

4.1       Ministry of Primary Industries - MPI's Role in Managing Mussel Spat Collection

4.2       Far North Spatial Plan 2100 (FN2100)

4.3       Summer Engagement Programme                                                                                                       7

4.4       Uploading of Information onto Board Website                                                                            13

4.5       Funding for Environmental Improvement Activities

4.6       Financial Report                                                                                                                                        14   

KARAKIA WHAKAMUTUNGA

   


Te Oneroa-a-Tōhē Board                                                                                                                                            item: 3.1

18 October 2019

 

TITLE:

Confirmation of Minutes

ID:

A1244904

From:

Rachael King, Board Secretary

 

Tūtohutanga | Recommendation

That the minutes of the Te Oneroa-a-Tōhē Board meeting held on 20 September 2019 be confirmed as a true and correct record.

 

Ngā tapirihanga | Attachments

Attachment 1: Te Oneroa-a-Tōhē Board Minutes - 20 September 2019  

Authorised by Group Manager

Name:

Ben Lee

Title:

Strategic Policy and Planning Manager

Date:

09 October 2019

 


Te Oneroa-a-Tōhē Board  ITEM: 3.1

18 October 2019Attachment 1

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Te Oneroa-a-Tōhē Board                                                                                                                                            item: 4.3

18 October 2019

 

TITLE:

Summer Engagement Programme

ID:

A1244902

From:

Ben Lee, Strategic Policy and Planning Manager

 

Whakarāpopototanga | Executive Summary

This item presents to the Board the draft communication plan for the summer engagement programme.  Approval is sought for the communications plan and for budget for its implementation.

 

Tūtohutanga | Recommendations

1.         That the report ‘Summer Engagement Programme’ by Ben Lee, Strategic Policy and Planning Manager and dated 2 October 2019, be received.

2.         That the Board approves the communications plan for the Te Oneroa-a-Tōhē summer engagement programme (Attachment 1).

3.         That the Board delegates authority to the Chair to approve amendments to the communications plan for the Te Oneroa-a-Tōhē summer engagement programme, except for changes to the objectives, and any increase in the funds allocated by the Board in accordance with Board resolution 4. 

4.         That the Board approves up to $17,500 to implement the deliverables in the communications plan for the Te Oneroa-a-Tōhē summer engagement programme.

5.         That the Board delegates authority to approve expenditure, in accordance with Board resolution 4, to Jonathan Gibbard, NRC Group Manager - Strategy, Governance and Engagement.

 

Tuhinga | Background

The next round of engagement planned is the summer awareness and public engagement programme.  There was some discussion about it at the September Board meeting.  The general direction was that the summer engagement should focus on:  

Ÿ Asking the community their views on a vision for the beach

Ÿ Generally increasing awareness of the Board and its role

Ÿ Letting people know what the key messages coming from the consultation were.

The communications plan (Attachment 1) has been developed based on this direction.  The following are the proposed objectives as set out in the communications plan and a brief explanation.

1.         Ground truthing the management priorities for Te Oneroa-a-Tōhē with the Te Hiku community and beach users

The initial engagement process elicited a lot of information about the management issues for the beach - I think we can be confident that we have a good handle of the range of issues.  However, we inevitably heard mostly from those who had the motivation to participate in the hui, drop in sessions etc. 

There is a risk that the priorities expressed may not be representative of the wider community. It is proposed that the summer engagement focus on engaging with a wider spectrum of the community to ground truth the management priorities for the beach.

 

 

2.         Getting ideas for a vision for the management of Te Oneroa-a-Tōhē

Many people may struggle to give a response if asked “what’s your vision for the beach”?  The communications plan therefore proposes an option of asking people to provide a photo representing what’s important to them about the beach.  We think this will be an engaging way to elicit good ideas for the Board to help shape a vision.  It is also a simple way of engaging people and getting them to think about what the beach means to them (which relates to the next objective).  

3.         Increasing the Te Hiku community’s sense of ownership, pride and guardianship / kaitiakitanga in the beach

It is important that the community can see that they have an influence on how the beach is managed and to get the community thinking about the beach and what it means to them.

4.         Reflecting back to the Te Hiku community what we heard from the public feedback

It is important to reflect back to people what they have said, that the Board is listening, and that people’s views are valued.

5.         Increasing awareness amongst the Te Hiku community of the Board and its purpose

This is an ongoing objective throughout the development of the beach management plan.

 

 

Ngā tapirihanga | Attachments

Attachment 1: Communications Plan - TOATB - Summer Engagement Programme  

Authorised by Group Manager

Name:

Ben Lee

Title:

Strategic Policy and Planning Manager

Date:

10 October 2019

 


Te Oneroa-a-Tōhē Board                                                                                                                                             ITEM: 4.3

18 October 2019                                                                                                                                                        Attachment 1

Communications Plan for

Te Oneroa-a-Tōhē Board

Summer Engagement Programme

 

Date: 08.10.2019

Author:  Ben Lee

Version: 2  (For presentation to 18 October 2019 Board meeting)

 

Purpose

The Communications Plan has been prepared for the Te Oneroa-a-Tōhē Board for their summer engagement programme.  It is part of the development of a Beach Management Plan (BMP) for the Te Oneroa-a-Tōhē Beach Management area.

Development of the BMP:

 

Tasks

When

2019

Initial public engagement

July – September 2019

Summer engagement programme 

December 2019 – January 2020

2020

Initial direction from Board on content of BMP

February 2020

Prepare draft BMP and supporting report

February - April 2020

Board considers draft BMP and supporting report for formal public feedback

May - June 2020

Approve draft BMP and supporting report

June 2020

Seek public feedback on draft BMP

July - August 2020

Hearing

November 2020

Deliberations

November - December 2020

2021

Finalise BMP

December 2020 - February 2021

Approve BMP

February 2021

 

Background

The Te Oneroa-a-Tōhe Board (the Board) has been established as a statutory body via Treaty Settlement redress for Te Aupouri, Ngati Kuri, NgaiTakoto and Te Rarawa (includes Ngati Kahu as an interim measure[1]).  The Board includes one member each from the four iwi and two members each from the Northland Regional Council and the Far North District Council.   One of the Board’s key purposes is to develop a BMP.

Initial public engagement occurred over a 10-week period from mid July to late September.  It involved a range of engagement actions including four hui, three public drop-in events, development of a website and the circulation of a consultation document to all post boxes in Te Hiku.  The initial public engagement resulted in considerable feedback and identification of a wide range of issues for the beach.

 

Objectives

The objectives of the summer programme in order of priority are:

1.         Ground truthing the management priorities for Te Oneroa-a-Tōhē with the Te Hiku community and beach users.

2.         Getting ideas for a vision for the management of Te Oneroa-a-Tōhē.

3.         Increasing Te Hiku community’s sense of ownership, pride and guardianship/kaitiakitanga in the beach.

4.         Reflecting back to the Te Hiku community what we heard from the public feedback.

5.         Increasing awareness amongst the Te Hiku community of the Board and its purpose.

 

Speakers and approval process

Ÿ Any planned statements and or media releases made on behalf of the Board to be approved be approved by the Board Chairman.

Ÿ The Chairman is the designated spokesperson on behalf of the Board.

Ÿ Ben Lee (project manager) is the spokesperson for any technical matters

 

Audience/ stakeholders

The table below shows a list of those who need to be communicated/ engaged with:

Ÿ Resident Te Hiku community

Ÿ People who have come home for the summer

Ÿ Absentee landowners

Ÿ Those identified as having a key interest in the beach (e.g. mussel spat collectors and other agencies)

Ÿ Those who provided feedback during initial engagement

Ÿ Visitors to the beach

 

Key messages for communication and engagement

To be determined.

 


 

Communication and engagement tactics

 

·                Deliverable

·                When

·                Who

·                Budget

Design of the summer engagement campaign:

 

 

 

Ÿ The creative concept – slogan/hook and visual concept to draw people.

Ÿ Key messages

Ÿ On online ‘place’ where people can share their ideas instantly and see what others have said.  Options could be:

Ÿ Ask people to provide a photo representing what’s important to them about the beach.  (See example used for NRC campaign -  https://sharespace.nrc.govt.nz/coastcare/.)  This tool could be used by those who want to spend a bit of time thinking about what’s important to them.  Could make it a competition to encourage participation.

Ÿ A simple online poll asking people to vote for the most important issue for the beach from a list of (eg.) five issues (based on the feedback from the initial engagement).  This tool would be used to engage with people quickly, eg. talking with people on the beach.

Ÿ A flyer (or similar) for handing out at events – directing how people can share their views and summary of key issues identified through initial engagement

Ÿ Facebook advertising

Ÿ Update of website

Ÿ Posters (laminated) that can be used at events?

Ÿ Design of fixed signs (if required)

Ready to go live by 6 Dec 2019

Go live – 13 Dec 2019

Level
(the consultants who developed the branding, consultation document and website for the Board)

 

$5,000(?)

(waiting on estimate from Level)

Radio:

 

 

 

Ÿ Board Chairman often speaks on local radio - use these opportunities to promote the Board and the BMP

Ÿ Need briefing for interviews

Ÿ Te Hiku media advertising campaign

Key messages by 13 Dec

Radio from 22 Dec to 31 Jan

Briefing & ad campaign – Auriole R (NRC)

Radio interviews – Haami

$1,500 (advertising)

Written response:

 

 

 

Ÿ Ability for people to email or post (as alternative to the online platform)

Live by 19 Dec 2019

Rachael K (NRC)

Nil

Website:

 

 

 

Ÿ Stage 1 – update with summary of feedback received “1 pager” and the comprehensive version.

Go live 15 Nov 2019

Rachael K (NRC)

Nil

Ÿ Stage 2 – Summer engagement campaign

 

Go live by 13 Dec 2019

Level

Included in overall campaign cost

Summary of feedback docs:

 

 

 

Ÿ Comprehensive record of feedback

Ÿ Summary of feedback

15 Nov 2019

Consultants (David Badham & Steve Sanson)

Part of existing contract with consultants

Iwi-lead promotion:

 

 

 

Ÿ Each iwi given budget to undertake their own activities or events, or participate in events organsied by others. Could include, for example, paying students to talk with people about the beach or at events. 

Ÿ Iwi to be provided collateral (eg. banners and flyers)

Ÿ Each iwi to provide a brief plan of the activities for which the funding would be used for, to be signed off by their respective Te Oneroa-a-Tōhe Board member and the Chair. 

Iwi plan signed off by 6 Dec 2019

Iwi

 

$8,000
(up to $2,000 per iwi)

Banners:

 

 

 

Ÿ Currently have two banners - propose one banner or ‘tear drop’ for each iwi for their summer engagement activities

Ready by 13 Dec 2019 for distribution

Rachael K (NRC)

$1,000
(2x banners / teardrops)

Direct correspondence:

Emails or letters to those that have provided feedback (and we have their contact details) and those on our contact list (two lots of correspondence):

 

 

 

Ÿ Thanks and summary of feedback

Sent 17 - 22 Nov 2019

Rachael K (NRC)

Nil

Ÿ Summer engagement campaign

Sent 15 - 19 Dec 2019

Rachael K (NRC)

Nil

Media releases:

 

 

 

Ÿ Media release to thank the community for feedback, reflect what was said, thank previous members (if any Councillors are not back on the Board), to welcome new members, and provide heads up about summer engagement

Ÿ Two media releases promoting the summer engagement programme:

As soon as board membership is confirmed

Matt J (NRC)

Nil

Ÿ one before it starts

Ÿ one just before it ends.

mid Dec 2019

late Jan 2020

Matt J (NRC)

Nil

Fixed signage:

 

 

 

Ÿ Consider option of providing fixed signs at popular places at/near beach

Ÿ Design would be by Level (see first task).  NRC to organise production

Ÿ Iwi to put in place and maintain

18 – 22 Dec 2019

Rachel K (NRC)

(production of signs)

$2,000 (estimate)

Total Budget

$17,500

 


Te Oneroa-a-Tōhē Board                                                                                                                                            item: 4.4

18 October 2019

 

TITLE:

Uploading of Information onto Board Website

ID:

A1244908

From:

Auriole Ruka, Kaiwhakahaere Hononga Māori – Māori Relationships Manager

 

Whakarāpopototanga | Executive Summary

The purpose of the report is to identify a process of approval for uploading information; particularly news and events; onto the Board website. 

 

Tūtohutanga | Recommendations

1.         That the report ‘Uploading of Information onto Board Website’ by Auriole Ruka, Kaiwhakahaere Hononga Māori – Māori Relationships Manager and dated 2 October 2019, be received.

2.         That the Chair of the Te Oneroa-a-Tōhe Board (the Board) be delegated the authority to approve the addition of information, that is not produced by or behalf of the Board or for the purposes of preparing the beach management plan, to the Board’s website.

 

Tuhinga | Background

Recently, there have been several items of media coverage of Te Oneroa-a-Tōhe and the important work being done by Te Hiku, for example:

https://teaomaori.news/iwi-still-struggling-claim-mana-motuhake-over-te-oneroa-tohe

A process of approval for uploading information to the website is necessary to ensure that the integrity of the website is maintained, and that information provides a balanced, objective viewpoint.

We propose that the Technical Support Group act in an advisory role, with final approval from the Chair for updating of the Board website.

 

Ngā tapirihanga | Attachments

Nil

Authorised by Group Manager

Name:

Ben Lee

Title:

Strategic Policy and Planning Manager

Date:

10 October 2019

 


Te Oneroa-a-Tōhē Board                                                                                                                                            item: 4.6

18 October 2019

 

TITLE:

Financial Report

ID:

A1244907

From:

Rachael King, Board Secretary

 

Whakarāpopototanga | Executive Summary

The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhē Board for the period ending 30 September 2019.

 

Tūtohutanga | Recommendation

That the ‘Financial Report’ by Rachael King, Board Secretary and dated 2 October 2019, be received.

 

Background | Tuhinga

A detailed financial report is provided in Attachment 1.

In summary, to date the Board has expended $81,229.49 from the following funds:

1.      Board Operational Fund      $150,000                    $118,697.81 remaining

2.      Plan Development Fund     $250,000                    $200,072.70 remaining

 

Ngā tapirihanga | Attachments

Attachment 1: Financial Statement - September 2019  

Authorised by Group Manager

Name:

Ben Lee

Title:

Strategic Policy and Planning Manager

Date:

09 October 2019

 


Te Oneroa-a-Tōhē Board  ITEM: 4.6

18 October 2019Attachment 1

PDF Creator   



[1] Refer respective legislation for specific information on membership should Ngati Kahu participate.