Huihuinga O Te Poari O Te Oneroa-a-Tōhē Friday 18 October 2019 at 10.00am
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Te Oneroa-a-Tōhē Board
18 October 2019
(Te Oneroa-a-Tōhē Board Agenda)
Meeting to be held in the Te Ahu Centre, Kaitāia
on Friday 18 October 2019, commencing at 10.00am
Recommendations contained in the agenda are NOT
decisions of the meeting.
Please refer to minutes for resolutions.
NGĀ MANA WHAKAHAERE
(MEMBERSHIP OF THE Te Oneroa-a-Tōhē Board)
Chair, Te Rūnanga o Te Rarawa, Haami Piripi
Deputy Chair. Cr
Mate Radich |
Graeme Neho |
John Witana, Te Rūnanga
Nui |
Rangitane Marsden, Te Rūnanga o NgaiTakoto |
Cr Mike
Finlayson |
Cr Paul Dimery |
Hon John Carter
QSO |
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KARAKIA WHAKATAU
Item Page
1.0 NGĀ WHAKAPAHĀ | apologies
2.0 NGĀ WHAKAPUAKANGA | declarations of conflicts of interest
3.0 Whakāe Ngā Miniti | Confirmation of Minutes
3.1 Confirmation of Minutes 3
4.1 Ministry of Primary Industries - MPI's Role in Managing Mussel Spat Collection
4.2 Far North Spatial Plan 2100 (FN2100)
4.3 Summer Engagement Programme 7
4.4 Uploading of Information onto Board Website 13
4.5 Funding for Environmental Improvement Activities
4.6 Financial Report 14
KARAKIA WHAKAMUTUNGA
Te Oneroa-a-Tōhē Board item: 3.1
18 October 2019
TITLE: |
Confirmation of Minutes |
ID: |
A1244904 |
From: |
Rachael King, Board Secretary |
That the minutes of the Te Oneroa-a-Tōhē Board meeting held on 20 September 2019 be confirmed as a true and correct record.
Ngā tapirihanga | Attachments
Attachment 1: Te Oneroa-a-Tōhē Board Minutes - 20 September 2019 ⇩
Authorised by Group Manager
Name: |
Ben Lee |
Title: |
Strategic Policy and Planning Manager |
Date: |
09 October 2019 |
Te Oneroa-a-Tōhē Board item: 4.3
18 October 2019
TITLE: |
Summer Engagement Programme |
ID: |
A1244902 |
From: |
Ben Lee, Strategic Policy and Planning Manager |
Whakarāpopototanga | Executive Summary
This item presents to the Board the draft communication plan for the summer engagement programme. Approval is sought for the communications plan and for budget for its implementation.
1. That the report ‘Summer Engagement Programme’ by Ben Lee, Strategic Policy and Planning Manager and dated 2 October 2019, be received.
2. That the Board approves the communications plan for the Te Oneroa-a-Tōhē summer engagement programme (Attachment 1).
3. That the Board delegates authority to the Chair to approve amendments to the communications plan for the Te Oneroa-a-Tōhē summer engagement programme, except for changes to the objectives, and any increase in the funds allocated by the Board in accordance with Board resolution 4.
4. That the Board approves up to $17,500 to implement the deliverables in the communications plan for the Te Oneroa-a-Tōhē summer engagement programme.
5. That the Board delegates authority to approve expenditure, in accordance with Board resolution 4, to Jonathan Gibbard, NRC Group Manager - Strategy, Governance and Engagement.
Tuhinga | Background
The next round of engagement planned is the summer awareness and public engagement programme. There was some discussion about it at the September Board meeting. The general direction was that the summer engagement should focus on:
Asking the community their views on a vision for the beach
Generally increasing awareness of the Board and its role
Letting people know what the key messages coming from the consultation were.
The communications plan (Attachment 1) has been developed based on this direction. The following are the proposed objectives as set out in the communications plan and a brief explanation.
1. Ground truthing the management priorities for Te Oneroa-a-Tōhē with the Te Hiku community and beach users
The initial engagement process elicited a lot of information about the management issues for the beach - I think we can be confident that we have a good handle of the range of issues. However, we inevitably heard mostly from those who had the motivation to participate in the hui, drop in sessions etc.
There is a risk that the priorities expressed may not be representative of the wider community. It is proposed that the summer engagement focus on engaging with a wider spectrum of the community to ground truth the management priorities for the beach.
2. Getting ideas for a vision for the management of Te Oneroa-a-Tōhē
Many people may struggle to give a response if asked “what’s your vision for the beach”? The communications plan therefore proposes an option of asking people to provide a photo representing what’s important to them about the beach. We think this will be an engaging way to elicit good ideas for the Board to help shape a vision. It is also a simple way of engaging people and getting them to think about what the beach means to them (which relates to the next objective).
3. Increasing the Te Hiku community’s sense of ownership, pride and guardianship / kaitiakitanga in the beach
It is important that the community can see that they have an influence on how the beach is managed and to get the community thinking about the beach and what it means to them.
4. Reflecting back to the Te Hiku community what we heard from the public feedback
It is important to reflect back to people what they have said, that the Board is listening, and that people’s views are valued.
5. Increasing awareness amongst the Te Hiku community of the Board and its purpose
This is an ongoing objective throughout the development of the beach management plan.
Ngā tapirihanga | Attachments
Attachment 1: Communications Plan - TOATB - Summer Engagement Programme ⇩
Authorised by Group Manager
Name: |
Ben Lee |
Title: |
Strategic Policy and Planning Manager |
Date: |
10 October 2019 |
Te Oneroa-a-Tōhē Board ITEM: 4.3
18 October 2019 Attachment 1
Te Oneroa-a-Tōhē Board
Summer Engagement Programme
Date: 08.10.2019
Author: Ben Lee
Version: 2 (For presentation to 18 October 2019 Board meeting)
Purpose
The Communications Plan has been prepared for the Te Oneroa-a-Tōhē Board for their summer engagement programme. It is part of the development of a Beach Management Plan (BMP) for the Te Oneroa-a-Tōhē Beach Management area.
Development of the BMP:
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Tasks |
When |
2019 |
Initial public engagement |
July – September 2019 |
Summer engagement programme |
December 2019 – January 2020 |
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2020 |
Initial direction from Board on content of BMP |
February 2020 |
Prepare draft BMP and supporting report |
February - April 2020 |
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Board considers draft BMP and supporting report for formal public feedback |
May - June 2020 |
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Approve draft BMP and supporting report |
June 2020 |
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Seek public feedback on draft BMP |
July - August 2020 |
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Hearing |
November 2020 |
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Deliberations |
November - December 2020 |
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2021 |
Finalise BMP |
December 2020 - February 2021 |
Approve BMP |
February 2021 |
Background
The Te Oneroa-a-Tōhe Board (the Board) has been established as a statutory body via Treaty Settlement redress for Te Aupouri, Ngati Kuri, NgaiTakoto and Te Rarawa (includes Ngati Kahu as an interim measure[1]). The Board includes one member each from the four iwi and two members each from the Northland Regional Council and the Far North District Council. One of the Board’s key purposes is to develop a BMP.
Initial public engagement occurred over a 10-week period from mid July to late September. It involved a range of engagement actions including four hui, three public drop-in events, development of a website and the circulation of a consultation document to all post boxes in Te Hiku. The initial public engagement resulted in considerable feedback and identification of a wide range of issues for the beach.
Objectives
The objectives of the summer programme in order of priority are:
2. Getting ideas for a vision for the management of Te Oneroa-a-Tōhē.
3. Increasing Te Hiku community’s sense of ownership, pride and guardianship/kaitiakitanga in the beach.
4. Reflecting back to the Te Hiku community what we heard from the public feedback.
5. Increasing awareness amongst the Te Hiku community of the Board and its purpose.
Any planned statements and or media releases made on behalf of the Board to be approved be approved by the Board Chairman.
The Chairman is the designated spokesperson on behalf of the Board.
Ben Lee (project manager) is the spokesperson for any technical matters
Audience/ stakeholders
The table below shows a list of those who need to be communicated/ engaged with:
Resident Te Hiku community
People who have come home for the summer
Absentee landowners
Those identified as having a key interest in the beach (e.g. mussel spat collectors and other agencies)
Those who provided feedback during initial engagement
Visitors to the beach
Key messages for communication and engagement
To be determined.
Communication and engagement tactics
· When |
· Who |
· Budget |
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Design of the summer engagement campaign: |
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The creative concept – slogan/hook and visual concept to draw people. Key messages On online ‘place’ where people can share their ideas instantly and see what others have said. Options could be: Ask people to provide a photo representing what’s important to them about the beach. (See example used for NRC campaign - https://sharespace.nrc.govt.nz/coastcare/.) This tool could be used by those who want to spend a bit of time thinking about what’s important to them. Could make it a competition to encourage participation. A simple online poll asking people to vote for the most important issue for the beach from a list of (eg.) five issues (based on the feedback from the initial engagement). This tool would be used to engage with people quickly, eg. talking with people on the beach. A flyer (or similar) for handing out at events – directing how people can share their views and summary of key issues identified through initial engagement Facebook advertising Update of website Posters (laminated) that can be used at events? Design of fixed signs (if required) |
Ready to go live by 6 Dec 2019 Go live – 13 Dec 2019 |
Level
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$5,000(?) (waiting on estimate from Level) |
Radio: |
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Board Chairman often speaks on local radio - use these opportunities to promote the Board and the BMP Need briefing for interviews Te Hiku media advertising campaign |
Key messages by 13 Dec Radio from 22 Dec to 31 Jan |
Briefing & ad campaign – Auriole R (NRC) Radio interviews – Haami |
$1,500 (advertising) |
Written response: |
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Ability for people to email or post (as alternative to the online platform) |
Live by 19 Dec 2019 |
Rachael K (NRC) |
Nil |
Website: |
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Stage 1 – update with summary of feedback received “1 pager” and the comprehensive version. |
Go live 15 Nov 2019 |
Rachael K (NRC) |
Nil |
Stage 2 – Summer engagement campaign
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Go live by 13 Dec 2019 |
Level |
Included in overall campaign cost |
Summary of feedback docs: |
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Comprehensive record of feedback Summary of feedback |
15 Nov 2019 |
Consultants (David Badham & Steve Sanson) |
Part of existing contract with consultants |
Iwi-lead promotion: |
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Each iwi given budget to undertake their own activities or events, or participate in events organsied by others. Could include, for example, paying students to talk with people about the beach or at events. Iwi to be provided collateral (eg. banners and flyers) Each iwi to provide a brief plan of the activities for which the funding would be used for, to be signed off by their respective Te Oneroa-a-Tōhe Board member and the Chair. |
Iwi plan signed off by 6 Dec 2019 |
Iwi
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$8,000 |
Banners: |
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Currently have two banners - propose one banner or ‘tear drop’ for each iwi for their summer engagement activities |
Ready by 13 Dec 2019 for distribution |
Rachael K (NRC) |
$1,000 |
Direct correspondence: Emails or letters to those that have provided feedback (and we have their contact details) and those on our contact list (two lots of correspondence): |
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Thanks and summary of feedback |
Sent 17 - 22 Nov 2019 |
Rachael K (NRC) |
Nil |
Summer engagement campaign |
Sent 15 - 19 Dec 2019 |
Rachael K (NRC) |
Nil |
Media releases: |
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Media release to thank the community for feedback, reflect what was said, thank previous members (if any Councillors are not back on the Board), to welcome new members, and provide heads up about summer engagement Two media releases promoting the summer engagement programme: |
As soon as board membership is confirmed |
Matt J (NRC) |
Nil |
one before it starts one just before it ends. |
mid Dec 2019 late Jan 2020 |
Matt J (NRC) |
Nil |
Fixed signage: |
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Consider option of providing fixed signs at popular places at/near beach Design would be by Level (see first task). NRC to organise production Iwi to put in place and maintain |
18 – 22 Dec 2019 |
Rachel K (NRC) (production of signs) |
$2,000 (estimate) |
Total Budget |
$17,500 |
18 October 2019
TITLE: |
Uploading of Information onto Board Website |
ID: |
A1244908 |
From: |
Auriole Ruka, Kaiwhakahaere Hononga Māori – Māori Relationships Manager |
Whakarāpopototanga | Executive Summary
The purpose of the report is to identify a process of approval for uploading information; particularly news and events; onto the Board website.
1. That the report ‘Uploading of Information onto Board Website’ by Auriole Ruka, Kaiwhakahaere Hononga Māori – Māori Relationships Manager and dated 2 October 2019, be received.
2. That the Chair of the Te Oneroa-a-Tōhe Board (the Board) be delegated the authority to approve the addition of information, that is not produced by or behalf of the Board or for the purposes of preparing the beach management plan, to the Board’s website.
Tuhinga | Background
Recently, there have been several items of media coverage of Te Oneroa-a-Tōhe and the important work being done by Te Hiku, for example:
https://teaomaori.news/iwi-still-struggling-claim-mana-motuhake-over-te-oneroa-tohe
A process of approval for uploading information to the website is necessary to ensure that the integrity of the website is maintained, and that information provides a balanced, objective viewpoint.
We propose that the Technical Support Group act in an advisory role, with final approval from the Chair for updating of the Board website.
Ngā tapirihanga | Attachments
Nil
Authorised by Group Manager
Name: |
Ben Lee |
Title: |
Strategic Policy and Planning Manager |
Date: |
10 October 2019 |
Te Oneroa-a-Tōhē Board item: 4.6
18 October 2019
TITLE: |
Financial Report |
ID: |
A1244907 |
From: |
Rachael King, Board Secretary |
Whakarāpopototanga | Executive Summary
The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhē Board for the period ending 30 September 2019.
That the ‘Financial Report’ by Rachael King, Board Secretary and dated 2 October 2019, be received.
Background | Tuhinga
A detailed financial report is provided in Attachment 1.
In summary, to date the Board has expended $81,229.49 from the following funds:
1. Board Operational Fund $150,000 $118,697.81 remaining
2. Plan Development Fund $250,000 $200,072.70 remaining
Ngā tapirihanga | Attachments
Attachment 1: Financial Statement - September 2019 ⇩
Authorised by Group Manager
Name: |
Ben Lee |
Title: |
Strategic Policy and Planning Manager |
Date: |
09 October 2019 |
[1] Refer respective legislation for specific information on membership should Ngati Kahu participate.