Tuesday 21 April 2020 at 10.30am





Council Meeting

21 April 2020

Northland Regional Council Agenda


Meeting to be held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 21 April 2020, commencing at 10.30am


Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions.


Item                                                                                                                                                                                   Page


1.0       apologies (ngĀ whakapahĀ) 


3.0       Health and Safety Report                                                                                                                            6

4.0       Council Minutes/Action Sheet/Council Working Party and Working Group Updates

4.1       Confirmation of Minutes - 17 March 2020 and 25 March 2020                                                 9

4.2       Receipt of Action Sheet                                                                                                                          22

4.3       Working Party Updates and Chairpersons' Briefings                                                                   24

5.0       Financial Reports

5.1       Financial Report to 31 March 2020                                                                                                    26

6.0       Decision Making Matters

6.1       Rivers Request for Approval of Unbudgeted Expenditure Panguru                                       27

6.2       Northland Inc. Limited: Draft Statement of Intent 2020–2023                                                29

6.3       Tai Tokerau Māori and Council Working Party Meeting Schedule and Amendment to Council's Appointed Members' Allowance Policy                                                                                            51

6.4       Te Taitokerau Māori and Council Working Party appointments                                              58

7.0       Operational Reports

7.1       Chair's Report to Council                                                                                                                        62

7.2       Chief Executive’s Report to Council                                                                                                    64

8.0       Receipt of Committee Minutes                                                                                                                98  

9.0       Business with the Public Excluded                                                                                                    109

9.1       Confirmation of Confidential Minutes - 17 March 2020

9.2       Human Resources Report

9.3       Leaseholder Surrender of Ground Lease

9.4       Independent Risk Advisor   



ACC - Accident Compensation Corporation

ALGIM - Association of Local Government Information Management

AMA - Aquaculture Management Area

AMP - Asset Management Plan/Activity Management Plan

AP - Annual Plan

BOI - Bay of Islands

BOPRC - Bay of Plenty Regional Council

CAPEX - Capital Expenditure (budget to purchase assets)

CBEC - Community, Business and Environment Centre

CCO – Council Controlled Organisation

CCTO – Council Controlled Trading Organisation

CDEM - Civil Defence Emergency Management

CEEF – Chief Executives Environment Forum

CEG - Co-ordinating Executive Group

CEO - Chief Executive Officer

CIMS - Co-ordinated Incident Management System (emergency management structure)

CMA - Coastal Marine Area

CPCA - Community Pest Control Areas

CRI - Crown Research Institute

DHB - District Health Board 

DOC - Department of Conservation

DP – District Plan

E350 – Extension 350 programme

ECA - Environmental Curriculum Award

ECAN - Environment Canterbury

EECA - Energy Efficiency Conservation Authority

EF - Environment Fund

EMA - Employers and Manufacturers Association

EOC - Emergency Operations Centre

EPA - Environmental Protection Authority

ETS - Emissions Trading Scheme

FDE - Farm Dairy Effluent

FNDC - Far North District Council

FNHL - Far North Holdings Limited

FPP - First Past the Post

GE - Genetic Engineering

GIS - Geographic Information System

GMO - Genetically Modified Organism

HBRC - Hawke's Bay Regional Council

HEMP - Hapū Environmental Management Plan

Horizons - Brand name of Manawatu-Wanganui Regional Council

HR - Human Resources

HSNO - Hazardous Substances & New Organisms Act 

HSWA - Health and Safety at Work Act 2015

IEMP - Iwi Environmental Management Plan

ILGACE - Iwi and Local Government Chief Executives Forum

IPPC - Invited Private Plan Change

IRIS - Integrated Regional Information System

KDC - Kaipara District Council 

KPI - Key Performance Indicator

LAWA – Land, Air, Water Aotearoa

LEA - Local Electoral Act 2001

LGA - Local Government Act 2002

LGNZ - Local Government New Zealand

LGOIMA - Local Government Official Information & Meetings Act 1987

LIDAR – Light detection and ranging

LTI – Long time injury

LTP - Long Term Plan

MBIE – Ministry of Business, Innovation & Employment

MCDEM - Ministry of Civil Defence & Emergency Management

MFE - Ministry for the Environment

MFL – Māori Freehold Land 

MHWS - Mean High Water Springs

MMH - Marsden Maritime Holdings Limited

MNZ - Maritime New Zealand

MOH - Ministry of Health

MOT - Ministry of Transport

MPI - Ministry for Primary Industries

MSD - Ministry of Social Development

NCMC - National Crisis Management Centre

NDHB - Northland District Health Board

NES - National Environmental Standards

NFT – Northland Forward Together

NGO - Non-Governmental Organisation

NIF - Northland Intersectoral Forum

NINC - Northland Inc. Limited

NIWA - National Institute of Water and Atmosphere

NORTEG - Northland Technical Advisory Group

NPS - National Policy Statement

NZCPS - New Zealand Coastal Policy Statement

NZRC - New Zealand Refining Company (Marsden Point)

NZTA - New Zealand Transport Agency

NZTE - New Zealand Trade and Enterprise

NZWWA - New Zealand Water and Wastes Association

OFI - Opportunity for Improvement\

OPEX – Operating Expenditures

OSH - Occupational Safety & Health

OTS – Office of Treaty Settlements

PCBU - Person Conducting Business or Undertaking

PGF – Provincial Growth Fund

PPE - Personal Protective Equipment

RAP - Response Action Plan

RBI - Regional Broadband Initiative

RCP - Regional Coastal Plan

RFI - Request for Information

RFP - Request for Proposal

RLTP - Regional Land Transport Plan

RMA - Resource Management Act 1991

RMG - Resource Managers Group (Regional Councils)

RMZ - Riparian Management Zone

ROI - Return on Investment

RP – Regional Plan

RPMP - Regional Pest Management Plan

RPMS - Regional Pest Management Strategy

RPS - Regional Policy Statement

RPTP – Regional Public Transport Plan

RRSAP – Regional Road Safety Action Plan

RSG – Regional Sector Group

RSHL - Regional Software Holdings Ltd

RTC - Regional Transport Committee

RTO - Regional Tourism Organisation

SIPO - Statement of Investment Policy and Objectives

SITREP - Situation Report

SOE - State of Environment (or) State Owned Enterprise

SOI – Statement of Intent

SOLGM - Society of Local Government Managers

STV - Single Transferable Vote

TAG - Technical Advisory Group

Tier 1 - Site level plan or response for an oil spill

Tier 2 - Regional level plan or response to an oil spill

Tier 3 - National level plan or response to an oil spill

TLA - Territorial Local Authority – City & District Councils

TON – Top of the North (regions)

TTMAC – Te Taitokerau Māori and Council Working Party

TTNEAP – Tai Tokerau Northland Economic Action Plan

TMP - Treasury Management Plan

TOR - Terms of Reference

TPK - Te Puni Kōkiri (Ministry of Maori Development)

TUANZ - Telecommunications Users Association of NZ

UNISA - Upper North Island Strategic Alliance

WDC - Whangarei District Council

WHHIF - Whangarei Harbour Health Improvement Fund

WRC - Waikato Regional Council

WSMP - Workplace Safety Management Practices

WWTP - Wastewater Treatment Plant



Council Meeting                                                                                                                                                         item: 3.0

21 April 2020



Health and Safety Report




Beryl Steele, Human Resources Manager


Executive summary/Whakarāpopototanga

This report provides an overview of activity in health and safety for the month of March 2020.  It has been a relatively quiet month in terms of incidents, near misses and hazards being reported, however, there has been quite a lot of work done as it relates to COVID-19.



That the report ‘Health and Safety Report’ by Beryl Steele, Human Resources Manager and dated 30 March 2020, be received.





Injury Related



Loss time Injury


Accident Work


Accident Not Work


Medical Treatment Incident


First Aid Treatment Incident


No Medical Treatment Incident


Near Miss































































Reporting is down for March.  One reason may have been because a lot of the field work was put on hold.  Before the lockdown health and safety representatives were asked to talk to staff to ensure that they were reporting incidents, near misses, and hazards.


Events of interest


No events of interest to report as it relates to the above table.

Issues register



Legislative updates


Notifiable events


Wellbeing Committee

The Wellbeing Committee’s focus for March was on how to support our staff during the initial stages of the COVID-19 outbreak in New Zealand and now during the lockdown.  A meeting was held on 27 March and a plan was put in place with some actions already having been implemented.


We have been working with our essential services staff to ensure that they have appropriate protocols and PPE in place to help ensure their safety when carrying out essential services work.


All staff have been provided with initial information to help ensure their safety while working at home.  More health and safety information will be provided in April.



Completed training


Training completed March 2020


Fire Warden training





·    The Site Traffic Management Supervisor (STMS) training was postponed due to our pandemic plan protocols in place at the time.

·    The Customer Service Manager and Chairperson for the Health and Safety Committee will attend Health and Safety Committee Member training and deliver in-house training to the Health and Safety Committee in April.


Forecasted training for April 2020


Training forecasted April 2020


Chemical Handling and Storage





Working priorities for April 2020


Working priorities for April 2020

Work with the Wellbeing Committee as it relates to supporting staff during the lockdown and for when staff start returning to their normal working environment.

Provide health and safety support and information to staff to help ensure they stay healthy and safe while working at home.

Provide health and safety support and information to our essential service workers to help ensure they stay healthy and safe while working either in the field or office.

Work with the Health and Safety Committee on policy updates.


Update on March working priorities

·    Our traffic management plan has been approved.

·    Monthly reminders are being sent asking chemical handlers to review the hazardous substances register and ensure it is up to date.



Attachments/Ngā tapirihanga


Authorised by Group Manager


Dave Tams


Group Manager, Corporate Excellence


16 April 2020


Council Meeting                                                                                                                                                         item: 4.1

21 April 2020



Confirmation of Minutes - 17 March 2020 and 25 March 2020




Chris Taylor, Governance Support Manager



That the minutes of the council meeting held on 17 March 2020, and the emergency council  meeting held on 25 March 2020, be confirmed as a true and correct record.


Attachments/Ngā tapirihanga

Attachment 1: Council minutes 17 March 2020

Attachment 2: Emergency council meeting minutes 25 March 2020  

Authorised by Group Manager


Chris Taylor


Governance Support Manager


14 April 2020


Council Meeting  ITEM: 4.1

21 April 2020Attachment 1

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Council Meeting  ITEM: 4.1

21 April 2020Attachment 2

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Council Meeting                                                                                                                                                         item: 4.2

21 April 2020



Receipt of Action Sheet




Chris Taylor, Governance Support Manager


Executive summary/Whakārapopototanga

The purpose of this report is to enable the meeting to receive the current action sheet.



That the action sheet be received.


Attachments/Ngā tapirihanga

Attachment 1: Council Action Sheet - April 2020  

Authorised by Group Manager


Chris Taylor


Governance Support Manager


14 April 2020


Council Meeting  ITEM: 4.2

21 April 2020Attachment 1

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Council Meeting                                                                                                                                                         item: 4.3

21 April 2020



Working Party Updates and Chairpersons' Briefings





That the report ‘Working Party Updates and Chairpersons' Briefings’ be received.


Planning and Regulatory Working Party                                                                         (Chair: Cr Joce Yeoman)

The Planning and Regulatory Working Party was scheduled to meet on Wednesday 25 March 2020, however, the meeting was cancelled due to the COVID-19 response.


Biosecurity and Biodiversity Working Party                                                                 (Chair: Cr Jack Craw)

The Biosecurity and Biodiversity Working Party met on Wednesday 11 March 2020.  The topics for discussion included:

Ÿ  Options to address gaps in Biosecurity and Biodiversity Programmes

Ÿ  Operational Plan 2020/2021

Ÿ  National issues.

Following discussion, the Biosecurity and Biodiversity Working Party provided advice on the following next steps:

Ÿ  Confirm funding with MfE regarding wetland mapping and FIF Dune Lakes

Ÿ  Further examine Biosecurity and Biodiversity programmes for proposed funding options and staging of programme expansions.


Climate Change Working Party                                                                             (Chair: Cr Amy Macdonald)

The Climate Change Working Party met on Wednesday 11 March 2020.  The topics for discussion included:

Ÿ  NRC’s climate change focus

Ÿ  NRC’s climate change work programmes

Ÿ  Joint climate change adaptation committee

Ÿ  National issues

Ÿ  Climate change declaration.


Following discussion, the Climate Change Working Party provided advice on the following next steps:

Ÿ  Develop a communications strategy

Ÿ  Review resourcing and priorities needed for future work programmes.


Water and Land Working Party                                                                            (Chair: Cr Justin Blaikie)

The Water and Land Working Party was scheduled to meet on Tuesday 31 March 2020, however, the meeting was cancelled due to the COVID-19 response.


Te Taitokerau Māori and Council Working Party (TTMAC)           (Co-Chairs: Cr Robinson; Rudy Taylor)

The TTMAC Working Party met on 12 March 2020.  The topics for discussion included:

Ÿ  The re-establishment of TTMAC, including appointment of Co-Chair, revised Terms of Reference, schedule of meetings, re-establishment of Māori Technical Advisory Group (MTAG), nomination of non-elected members onto council working parties

Ÿ  Nominations were also sought for non-elected Māori members onto the Joint Climate Change Adaptation Governance Committee, for the Tū i te Ora Scholarships, Whakamānawa ā Taiao | Environmental Awards 2020 judging panels, and for Local Government New Zealand’s Te Maruata group

Ÿ  Drought response

Ÿ  Mātauranga Māori

Ÿ  Hapū Mana Whakahono a Rohe

Ÿ  Iwi and Hapū Environmental Plans

Ÿ  Tane Whakapiripiri

Ÿ  Update on Annual Plan 2020/2021 process.


Following discussion, the TTMAC Working Party provided advice on the following next steps:

Ÿ  Recommendations for non-elected Māori members nominations onto council working parties and amendments to the Appointed Members’ Allowance Policy to go council for approval at the next council meeting (see Items 6.3 and 6.4 in this agenda)

Ÿ  Staff to facilitate a small working group comprised of members Beazley, Tautari, Tipene and Connelly to review the Terms of Reference and bring their recommendations back to the next TTMAC formal meeting for endorsement and recommendation to council

Ÿ  That MTAG scope the development of a Mātauranga Māori Framework and report back to TTMAC before the end of June 2020

Ÿ  Engage with Te Roroa, Te Uri o Hau and Ngāti Rehia in the first instance to formalise the first hapu based Mana Whakahono a Rohe (based on the approved template)

Ÿ  Staff to include information about applying for IHEMP funding in the next TTMAC pānui

Ÿ  Staff to prepare a paper for the next meeting to explain how TTMAC can provide input into the LTP process, for example how IHEMP funding may be reviewed via the LTP process

Ÿ  That MTAG be tasked with investigating further the recommendations of Tane Whakapiripiri and what synergies TTMAC and Te Huinga might have and be able to collaborate on, given that the groups have members in common.


Authorised by Group Manager


Jonathan Gibbard


Group Manager - Strategy, Governance and Engagement


16 April 2020


Council Meeting                                                                                                                                                         item: 5.1

21 April 2020



Financial Report to 31 March 2020




Vincent McColl, Financial Accountant


Executive summary/Whakarāpopototanga

This document acts as a ‘placeholder’ for the report ‘Financial Report to 31 March 2020’ which was unable to be completed in time for the circulation of the agenda.


Authorised by Group Manager


Dave Tams


Group Manager, Corporate Excellence


16 April 2020


Council Meeting                                                                                                                                                         item: 6.1

21 April 2020



Rivers Request for Approval of Unbudgeted Expenditure Panguru




Joseph Camuso, Rivers & Natural Hazards Manager


Executive summary/Whakarāpopototanga

·    The budget for Panguru flood mitigation work was $440,000.  This work was delivered one year ahead of schedule and $185,000 over budget.

·    Council is requested to approve the $185,000 expenditure over budget.

·    This will not have an unfavourable impact on the Flood Infrastructure Rate (FIR) because the FIR budget is underspent by $521,544 largely due to savings achieved on the Woods Road flood wall project.



1.         That the report ‘Rivers Request for Approval of Unbudgeted Expenditure Panguru’ by Joseph Camuso, Rivers & Natural Hazards Manager and dated 31 March 2020, be received.

2.         That council approve the unbudgeted expenditure of $185,000 for the Panguru flood mitigation work funded from the Flood Infrastructure Rate Reserve.



The Rivers Team has completed flood mitigation works for both Panguru and Woods Road in Whangārei.  The budgeted and actual costs for each project are shown in the following table:



Brief details

LTP Budget



Woods Road

Flood wall to increase flood protection LOS from 10-year AEP to a 50-year AEP





Flood mitigation joint venture with FNDC and NZTA.  Works comprise of flood plain restoration, moving stopbanks away from the river’s edge and lifting the road.










The unbudgeted expenditure for the Panguru works are due to:

·    Fast tracking of the Panguru project to align with FNDC LTP (whom are doing the road raising works).

·    Compensation paid to landowners for flood mitigation work done on their properties.

·    Cost estimates being lower than contracted costs and variations to the contract.


The Finance Team provided advice on 27 March 2020 about the unbudgeted expenditure from the FIR budget for Panguru works.  The overall FIR budget will be underspent for this year, largely due to savings realised in the Woods Road work, and thus will not have an impact on rates.  The savings on the Wood Road project were achieved by negotiating an easement for the works rather than the purchase of the property upon which the works were constructed.  We would expect some variation from the LTP budgets, and the FIR will be adjusted in the next LTP.

The projected year end FIR reserve, once allowing for the unbudgeted expenditure of $185,000 for Panguru works is (-$1,484,927), which is favourable to year end budget of (-$2,006,471).


1.         Options







Approve unbudgeted expenditure

Unbudgeted expenditure is authorised.



Don’t approve unbudgeted expenditure


Unbudgeted expenditure is not authorised.


The staff’s recommended option is Option 1.

2.         Significance and engagement

This decision does not trigger council’s Significance and Engagement Policy.

3.         Policy, risk management and legislative compliance

There are no significant risks associated with the proposal.

Further considerations

4.         Community views

This project is spearheaded by the community and has good community support.

5.         Māori impact statement

Māori impact statement is not applicable.

6.         Financial implications

The Finance Team has advised that the FIR budget will be underspent for this year and thus will not have a negative impact on rates.  We would expect some variation from the LTP budgets, and the FIR will be adjusted in the next LTP.

7.         Implementation issues

The work has been completed and it is well supported by the community.


Attachments/Ngā tapirihanga


Authorised by Group Manager


Bruce Howse


Group Manager - Environmental Services


03 April 2020


Council Meeting                                                                                                                                                         item: 6.2

21 April 2020



Northland Inc. Limited: Draft Statement of Intent 2020–2023




Darryl Jones, Economist


Executive summary/Whakarāpopototanga

The purpose of this report is to enable council to receive Northland Inc. Limited’s Draft Statement of Intent (SOI) 2020–2023 and consider staff recommended amendments.  It recommends that council delegates responsibility to the Chief Executive Officer to provide feedback to Northland Inc. on its Draft SOI, in line with the amendments suggested in this report. 



1.         That the report ‘Northland Inc. Limited: Draft Statement of Intent 2020–2023’ by Darryl Jones, Economist and dated 6 April 2020, be received.

2.         That the ‘Northland Inc. Limited Draft Statement of Intent 2020–2023’ be received.

3.         That the Chief Executive Officer, in consultation with council Chair and Deputy Chair, be delegated authority to provide feedback to Northland Inc. Limited by 30 April 2020 on its draft SOI 2020–2023, in line with the recommendation detailed in this report.



Northland Inc. Limited has submitted to council their draft SOI for the three-year period 2020–2023 (Attachment 1) along with a covering letter (Attachment 2).  This was received within the time requirement set out in Schedule 8 of the Local Government Act 2002 (LGA 2002), i.e. before 1 March 2020.  A review of the document confirms it includes the necessary statutory components as per Schedule 8(9)(1) of the LGA 2002.  Council has until 30 April 2020 to provide a response back to Northland Inc. on the draft SOI.

Council held a quarterly workshop session with Northland Inc. on 10 December 2019 during which Northland Inc. signalled it was not proposing significant changes in direction.  A letter of expectations was then sent by council to Northland Inc. on 21 January 2020.  Following receipt of the draft SOI, a discussion on the draft took place at the council workshop on 17 March 2020.  A council/Northland Inc. quarterly workshop was scheduled to be held on 24 March to discuss, among other matters, the draft SOI, but this workshop was cancelled due to the COVID-19 response.

Based on the letter of expectations and the discussion at the 17 March workshop, it is recommended that the response back to Northland Inc. should include the following key points:

·    Council acknowledges the changes that have been made in line with the letter of expectations, specifically changes in layout of the SOI (e.g. bringing shareholder information together).


·    Council supports the new front section of the report but suggests a title/heading for this new section would be helpful.


·    Council would like Northland Inc. to consider the short and long-term consequences of the COVID-19 lockdown on the organisation and its activities in finalising the SOI.  For example, what do the restrictions on international tourism mean for the Destination Management and Marketing work programme, and what new or alternative business support services may need to be provided to ensure the ongoing performance of Northland businesses.


·    Environmental sustainability and climate change are a strong emphasis of the new council.  The letter of expectations referred to this in relation to investment decisions.  However, council would like Northland Inc. to reflect these two issues more specifically within both the SOI and the Business Plan.


·    Along with receiving the Board approved SOI before 30 June 2020, council requests that it receive the Business Plan for 2020/21.  This should include a breakdown of income and expenditure by workstream.


·    Council supports the move by the board to develop forecast expenditure budgets using only committed funding income streams rather than also including “to be confirmed” funding.


·    Council is aware that central government support for the TTNEAP ceases in September 2020, and so the TTNEAP has been dropped as an objective and activity of Northland Inc.  Council would like to be assured that Northland Inc. considers the dropping of this activity to be the most important response, i.e. it does not wish to divert resources from other parts of the organisation to this function.


·    Council also notes the further reduction in salaries for 2021/22 and 2022/23 (reflecting the end of the three-year Extended Regional Promotions funding on 30 June 2021) and would like to understand the impact of this on the delivery of Northland Inc.’s services/activities.


·    Please explain why the Orchard occupancy rate and the client satisfaction for Māori businesses key performance indicators have been dropped. 


·    The next quarterly workshop with Northland Inc. is not scheduled until 23 June 2020, just one week before the board approved SOI is required.  Given that the March workshop was cancelled, council would like to bring this workshop forward to the beginning of June so that any of the matters above can be discussed prior to the board finalising the SOI.



1.         Options







Provide a response to Northland Inc. Limited on its draft SOI.

Council clearly conveys its expectations to its council-controlled organisation for the next three years.



Don’t provide a response.


An opportunity for council to provide input and direction to its council-controlled organisation is missed.


The staff’s recommended option is Option 1.  In order to meet the legislative requirements, it is recommended that the Chief Executive Officer, in consultation with council Chair and Deputy Chair, be delegated authority to provide the detailed feedback to Northland Inc. on its Draft SOI 2020–2023, in line with the recommendation in this report and by 30 April 2020.

2.         Significance and engagement

A statement of intent is the mechanism by which shareholders can influence the direction of the organisation and provide a basis for the accountability of the directors to their shareholders for the performance of the organisation.  The potential loss of control of a council-controlled organisation is deemed a significant matter; hence the content of a statement of intent must be a careful consideration of council.  While this is an important matter for council, the matter does not trigger council’s Significance and Engagement Policy, and no further public consultation is required for council to make the decisions detailed in this report.

3.         Policy, risk management and legislative compliance

 Schedule 8(2) of the LGA 2002 requires the Board of a council-controlled organisation to deliver to its shareholders a draft statement of intent on or before 1 March each year.  According to Schedule 8(3), council has until the end of April 2020 to provide comment back to Northland Inc. on the draft SOI, and the Board of Northland Inc. must deliver a completed SOI back to council by 30 June 2020.

Being a purely administrative matter, Community views, Māori impact statement, Financial implications and Implementation issues are not applicable.



Attachments/Ngā tapirihanga

Attachment 1: Northland Inc. Limited: Draft Statement of Intent 2020-2023

Attachment 2: Northland Inc. Limited: Draft Statement of Intent 2020-2023 - Cover letter  

Authorised by Group Manager


Jonathan Gibbard


Group Manager - Strategy, Governance and Engagement


16 April 2020


Council Meeting  ITEM: 6.2

21 April 2020Attachment 1

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Council Meeting  ITEM: 6.2

21 April 2020Attachment 2

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Council Meeting                                                                                                                                                         item: 6.3

21 April 2020



Tai Tokerau Māori and Council Working Party Meeting Schedule and Amendment to Council's Appointed Members' Allowance Policy




Sheila Taylor, Kaiarahi - Kaupapa Māori and Auriole Ruka, Kaiwhakahaere Hononga Māori


Executive summary/Whakarāpopototanga

The purpose of this report is to present to council for endorsement an amendment to the Appointed Members’ Allowance Policy so that non-elected Taitokerau Māori and Council (TTMAC) Māori members will be eligible to claim an allowance for their attendance at marae-based workshops.


Council also sought feedback from TTMAC on its meeting schedule and accordingly TTMAC has recommended a bimonthly schedule of formal meetings and regional marae-based workshops for council approval.




1.         That the report ‘Tai Tokerau Māori and Council Working Party Meeting Schedule and Amendment to Council's Appointed Members' Allowance Policy’ by Sheila Taylor, Kaiarahi - Kaupapa Māori and Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 6 April 2020, be received.

2.         That council approve the amendments to the Appointed Members’ Allowance Policy, for the purpose of endorsing the payment of an allowance to non-elected TTMAC Māori members who attend regional marae-based workshops.

3.         That council approve the bimonthly schedule of formal meetings and regional marae-based workshops as below:



Thursday, 9 April

Regional marae-based workshops (cancelled)

Thursday, 14 May

Council Chambers

Thursday, 11 June

Regional marae-based workshops

Thursday, 9 July

Council Chambers

Thursday, 13 August

Regional marae-based workshops

Thursday, 10 September

Council Chambers

Thursday, 8 October

Regional marae-based workshops

Thursday, 12 November

Council Chambers

Thursday, 10 December

Regional marae-based hui



In re-establishing the TTMAC Working Party, council sought advice from the newly appointed Māori members on the following three matters:


1.    Recommendations on TTMAC Working Party Terms of Reference;

2.    Whether formal working party meetings should be held quarterly with the remaining meetings being marae-based workshops; and

3.    Whether all non-elected Māori members should receive meeting fees and mileage to attend regional marae-based workshops.


In response, at the 12 March 2020 TTMAC Working Party meeting, the members agreed to recommend to council that:

1.    The annual schedule of bimonthly formal meetings and marae-based workshops be maintained; and

2.    That all non-elected Māori members who attend regional marae-based workshops receive meeting fees and mileage.


While TTMAC Māori members supported and saw the benefit of regional marae-based workshops, they were strongly of the view that bimonthly formal meetings were necessary as there was a lot of mahi to get through and without this frequency of formal meetings it would not be possible to advance the strategic opportunities for Māori and council.

Previously, only TTMAC Māori members who hosted the marae-based workshops were remunerated to attend.  As a result of a governance review undertaken by TTMAC in July 2019, a recommendation was made by TTMAC to remunerate all non-elected Māori members who attend marae-based workshops.  With all non-elected Māori members supported to attend and participate in the marae-based discussions, it was envisaged that a more regional approach could be progressed to address the issues raised.  The newly appointed Māori members of TTMAC have re-endorsed this assessment and recommendation.

In order to implement this recommendation, an amendment to the Appointed Members’ Allowance Policy (the policy) is required.  Clause 4(c)(1) of the policy currently restricts payment of an allowance to only the hosting members of a TTMAC regional workshop.  It is proposed that clause 4(c)(1) be removed to enable payment to all TTMAC appointed members who attend a regional marae-based TTMAC workshop.  Refer Attachment 1 for Appointed Members Policy.

TTMAC Māori members have requested further time to review the Terms of Reference, with a small delegation of TTMAC Māori members asked to review the current TOR and bring back recommendations to the May formal TTMAC meeting for endorsement and recommendation to council.


1.         Options







Adopt the meeting schedule and changes proposed to the Appointed Members’ Allowance Policy

More consistent approach of the marae based workshops to other workshops and regional representation for iwi and hapū is enhanced.

Council is recognised for endorsing a more strategic approach at marae-based workshops by Māori through remuneration that values their participation.

Increased costs estimated are not within allocated budget.



Don’t adopt the meeting schedule and changes proposed to the Appointed Members’ Allowance Policy

No financial impact.

No expectation on already stretched non-elected members to attend marae-based workshops.

Focus on local issues of host and the marae communities.

Perception that council do not endorse TTMAC recommendations.

Marae based workshops are less effective in reflecting a more regional strategic approach.

Raising expectations to manage local issues without a regional perspective.


The staff’s recommended option is Option 1: Endorse the meeting schedule and changes proposed to the Appointed Members’ Allowance Policy.

2.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is of low significance when assessed against council’s significance and engagement policy because it has previously been consulted on and is part of council’s day to day activities.  This does not mean that this matter is not of significance to tāngata whenua, but that council is able to make decisions relating to this matter without undertaking further consultation or engagement.  Furthermore, this is in a direct response to recommendations made by TTMAC who are representatives of mandated iwi and hapū membership from Te Taitokerau.


3.         Policy, risk management and legislative compliance

 The decisions sought are consistent with policy and legislative requirements as it increases opportunities for Māori to participate in council decision-making and values their contribution regarding the principles of the Treaty of Waitangi.

Further considerations

4.         Community views

Community views on council’s approach to engaging with Māori and supporting Māori participation in council processes, including the establishment of TTMAC, is consulted on through the Long Term Plan process.  General support has been received through this process for the establishment of TTMAC.

5.         Māori impact statement

The recommendations in this report are consistent with the recommendations from the Māori members of the TTMAC working party.

6.         Financial implications

Work has been done to estimate the costs for a 12-month period with the following assumptions:

·        100% attendance at all workshops and formal meetings;

·        There is no change in the rate; and

·        An average of actual attendance in the previous year and mileage claimed was used to determine estimated mileage costs.


Historical non-elected member attendance and actual costs indicate that full attendance of all working party members is unlikely and that there will be sufficient allocated funds within the current budget to accommodate the new structure.  There is, however, insufficient budget to cover all non-elected members’ full attendance at working parties and this will need to be considered and addressed as a part of the long term planning process.

7.         Implementation issues

Should council decide not to approve the amendments there are no implementation issues to consider.  Alternatively, should council resolve to approve amendments then implementation is administrative, and staff will co-ordinate attendance at meetings and remuneration for the non-elected members.


Attachments/Ngā tapirihanga

Attachment 1: Appointed Members Allowance Policy  

Authorised by Group Manager


Jonathan Gibbard


Group Manager - Strategy, Governance and Engagement


16 April 2020


Council Meeting  ITEM: 6.3

21 April 2020Attachment 1

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Council Meeting                                                                                                                                                         item: 6.4

21 April 2020



Te Taitokerau Māori and Council Working Party appointments




Auriole Ruka, Kaiwhakahaere Hononga Māori and Sheila Taylor, Kaiarahi - Kaupapa Māori


Executive summary/Whakarāpopototanga

This paper seeks approval of the appointments for the non-elected Māori Co-Chair and Proxy of Te Taitokerau Māori and Council Working Party (TTMAC) as nominated by the non-elected Māori members of TTMAC.

It also seeks approval of the nominated non-elected Māori members onto the following working parties:

·    Water and Land Working Party

·    Climate Change Working Party

·    Biosecurity and Biodiversity Working Party

·    Planning and Regulatory Working Party

All other appointments have been noted for confirmation by council, to provide a complete picture of the decisions made at the first meeting of TTMAC held on Thursday 12 March 2020.



1.         That the report ‘Te Taitokerau Māori and Council Working Party appointments’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and Sheila Taylor, Kaiarahi - Kaupapa Māori and dated 6 April 2020, be received.

2.         That council approves the TTMAC Māori members’ nomination of Rudy Taylor, Te Whakaminenga O Te Hikutu Hapu-Whanau as Co-Chair with Pita Tipene, Te Rūnanga o Ngāti Hine, as proxy Co-Chair, of TTMAC.

3.         That council approves the following nominations of TTMAC non-elected Māori members onto working parties:

Water and Land Working Party:

·    Victor Holloway, Ngāti Tara

·    Georgina Connelly, Te Uri o Hau Settlement Trust

·    Antony Thompson (proxy for Alan Riwaka), Te Rūnanga o Ngāti Whātua

·    Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi

·    Mira Norris, Te Parawhau Hapū Authority Charitable Trust.

Climate Change Working Party:

·    Toa Faneva, Te Rūnanga o Whāingaroa

·    Hadyn Edmonds, Ngātiwai Trust Board

·    Thomas Hohaia, Te Roroa

·    Rowan Tautari, Te Whakapiko Hapū.


Biosecurity and Biodiversity Working Party:

·    Georgina Connelly, Te Uri o Hau Settlement Trust

·    Juliane Chetham, Patuharakeke Te Iwi Trust Board

·    Barb (Michelle) Elboz, Ngāti Kuta, Patukeha

·    Nora Rameka, Te Rūnanga o Ngāti Rehia.

Planning and Regulatory Working Party:

·    Mira Norris, Te Parawhau Hapū Authority Charitable Trust

·    Pita Tipene, Te Rūnanga o Ngāti Hine

·    Juliane Chetham, Patuharakeke Te Iwi Trust Board

·    Rowan Tautari, Te Whakapiko Hapū.


4.         That council confirms the nominations of TTMAC non-elected Māori members onto the following groups:

Māori Technical Advisory Group (MTAG):

·    Rowan Tautari, Te Whakapiko Hapū

·    Haydn Edmonds, Ngātiwai Trust Board

·    Mira Norris, Te Parawhau Hapū Authority Charitable Trust

·    Juliane Chetham, Patuharakeke Te Iwi Trust Board

·    Georgina Connelly, Te Uri o Hau Settlement Trust

·    Nora Rameka, Te Rūnanga o Ngāti Rehia


Joint Climate Change Adaptation Governance Committee:

·    Toa Faneva, Te Rūnanga o Whāingaroa

·    Thomas Hohaia, Te Roroa (proxy)


Tū i te Ora Scholarship Māori representative:

·    Georgina Connelly, Te Uri o Hau Settlement Trust


Whakamānawa ā Taiao – Environmental Awards 2020:

·    Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi.


Te Maruata (a sub-committee for Māori of the National Council of LGNZ):

·    Rowan Tautari, Te Whakapiko Hapū

·           Juliane Chetham, Patuharakeke Te Iwi Trust Board




Council confirmed the re-establishment of Te Taitokerau Māori and Council Working Party and terms of reference at the meeting held on 19 November 2019.  The key functions of TTMAC as defined in its Terms of Reference is to ensure the views of Māori are considered in the exercise of council’s functions; and to advance a model of Māori engagement that supports environmental and economic priorities across the region.

In resolving to re-establish TTMAC, council also resolved to:

1.    Re-establish the Co-Chairing arrangement appointing Cr Robinson as the elected members’ Co-Chair; and

2.    Strengthen TTMAC Māori representation on the following council working parties, by appointing equal membership of non-elected members (of TTMAC) to councillors:

·    Water and Land Working Party

·    Climate Change Working Party

·    Biosecurity and Biodiversity Working Party

·    Planning and Regulatory Working Party.

At the re-established TTMAC meeting the council chairs of each working party gave an outline of the purpose, role and function of their respective working parties as part of the new council governance structure.  The non-elected Māori members held a brief caucus to agree on these appointments, taking into consideration technical expertise and the need to have a representation of iwi and hapū from across the region in the working parties.

They also agreed to the appointments for the Māori Technical Advisory Group (MTAG), a sub working party of TTMAC to provide specialist technical advice to TTMAC and council.

These working parties and groups represent the significant contribution of iwi and hapū to council and its decision-making processes.  They also reflect council’s commitment to building enduring relationships with tāngata whenua.



1.         Options







That council approve the appointment of TTMAC Co-Chair, Proxy Co-Chair and membership onto council working parties.

Successful re-establishment of TTMAC and continuity of the work that has been done in the previous six years.

Membership is confirmed to effectively undertake the roles and functions of the working parties.

Potentially additional funding may be required through the Long Term Plan if there is 100% participation of TTMAC members.


That council does not approve the appointment of TTMAC Co-Chair, Proxy Co-Chair and membership onto council working parties.

No financial implications.

There will be a perceived lack of commitment to ensuring Māori participation in council decision-making processes.


The staff’s recommended option is Option 1: that council endorses the recommendations.


2.         Significance and engagement

the Māori membership on council working parties will be of public interest, in particular to TTMAC Māori members more broadly Māori of Te Taitokerau, this decision is consistent with feedback received from Māori and no further consultation is considered necessary before making this decision.

3.         Policy, risk management and legislative compliance

 This decision complies with the council’s legislative requirements under the RMA 1991 (s.8) to take account of the principles of the Treaty of Waitangi and the LGA 2002 (s.4) to maintain and improve opportunities for Māori to contribute to local government decision-making processes.

Further considerations

4.         Community views

Community views have previously been canvassed on council’s approach to engaging with Māori and supporting Māori participation in council processes, including the establishment of TTMAC through the Long Term Plan process.  General support has been received for the establishment of TTMAC.

5.         Māori impact statement

The recommendations are consistent with the recommendations from TTMAC.  Council sought mandating from iwi and hapū to ensure representation on TTMAC was endorsed by Māori across Te Taitokerau; accounting for iwi authorities and hapū mātauranga.

6.         Financial implications

Historical non-elected member attendance and actual costs indicate that full attendance of all working party members is unlikely and that there will be sufficient allocated funds within the current budget to accommodate the new structure.  There is, however, insufficient budget to cover all non-elected members’ full attendance at working parties and this will need to be considered and addressed as a part of the long term planning process.

7.         Implementation issues

There are no implementation issues, other than potentially financial (as highlighted above) as it is part of ongoing delivery of the Long Term Plan and staff have capability and capacity to support the implementation of these decisions.


Attachments/Ngā tapirihanga


Authorised by Group Manager


Jonathan Gibbard


Group Manager - Strategy, Governance and Engagement


09 April 2020


Council Meeting                                                                                                                                                         item: 7.1

21 April 2020



Chair's Report to Council




Penny Smart, Chair


Purpose of Report

This report is to receive information from the Chair on strategic issues, meetings/events attended, and correspondence sent for the month of March 2020.



That the report ‘Chair's Report to Council’ by Penny Smart, Chair and dated 1 April 2020, be received.


Strategic issues

Covid-19 has given us a new way of doing business this month.  Staff have done a great job in the transition to remote working, with all NRC staff working from home except for a few essential service staff and the CDEM team.

CDEM are based out of the NRC office and are a combined agency organisation.  They have had very little respite since the drought was declared at the beginning of the year.  They are a very well organised and professional team and we are all very grateful for their expertise and dedication in these strange times we find ourselves in.

The drought as I write is still a big concern for many of Northland’s communities and ecosystems.  NRC staff are still closely monitoring river and ground water levels.

We do not yet know the full implications of the drought and the pandemic on our businesses, councillors are very aware of the potential hardship that Northlanders may be facing.  Decisions on spending will be well considered, well informed and robustly discussed, they will be forward facing taking into account the short, medium and long term.

There are a number of central government economic stimulus packages that will become available as we progress out of the Covid-19 lock down.  NRC are being kept up to date with these and look forward to the part we can play in supporting and/or implementing them for both the economic and environmental benefit of Northland.


I would like to acknowledge the superb work and organisation of our CEO, ELT and CDEM, as well as all the staff, in their very efficient, professional and pragmatic approach to the pandemic.


Meetings/events attended

During this period, I attended the following meetings/events/functions:

·        Meetings attended with the council’s CEO, Malcolm Nicolson:

o   Meeting with Murray Jagger, Chair, and Elena Trout, Director, Marsden Maritime Holdings.

o   Meeting with representatives of Kāinga Ora representatives – housing needs and solutions for the Whangārei district.  Strategic Projects Manager, Phil Heatley, also attended.

o   Mayors/Chair/CEO’s and others – weekly catchup - drought and pandemic.

·        Regular Mayors/Chair teleconference calls.

·        Covid-19 update from National Emergency Management Agency for Mayors/Chair.


During March I sent out the following correspondence:


Addressed To



Uwe Schmutzler

Marine Pathways Management Plan


Klaus-P Kurz

Northland Mooring Owners and Ratepayers

Marine Pathways Management Plan


Rt Hon Winston Peters

Hon Kelvin Davis

Hon Phil Twyford

Hon Nanaia Mahuta

Hon Shane Jones

Hon James Shaw

Hon Eugenie Sage

Joint letter from Chair and CEO requesting to meet with NRC representatives


Stuart Henderson

Appointment of Independent Advisor – Audit and Risk Committee


Denis Callesen

Appointment of Northland Inc. directors


Danny Tuato’o

Appointment of Independent Advisor – Audit and Risk Committee


Sarah Petersen

Appointment of Northland Inc. directors


Attachments/Ngā tapirihanga


Council Meeting                                                                                                                                                         item: 7.2

21 April 2020



Chief Executive’s Report to Council




Malcolm Nicolson, Chief Executive Officer


Recommendation | Tūtohutanga

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 31 March 2020, be received.


7.2.1   Highlights

Kauri Dieback Team Recognition by the Pig Hunting Community

The first Northland Pig Hunting Club competition for the year was attended by the kauri dieback team where they received a certificate of appreciation from the club.  This recognition of the team’s efforts shows that their innovation and hard work is paying off – they are reaching these normally ‘hard to reach’ audiences in Northland.

COVID-19 Pandemic Response

Following the government announcement on 23 March that the country would be moving into a total Alert Level 4 “lockdown” in 48 hours, the organisation successfully implemented its pandemic plan and relocated all staff to work remotely within 48 hours.  Within the first week, the entire organisation was successfully connected.

Work has since begun on planning to return to Alert Level 3, although this will rely heavily on central government instructions and decisions made about when schools may return to normal operating hours.  In the meantime, all staff have been instructed to continue working at home until further notice.

7.2.2   CEO’s Office


Ÿ An Industrial area property sale has been settled by the purchaser.

Ÿ The Chief Executive has considered a tenant rent relief proposal for Council’s commercial and ground lease tenancies and discussed this with Investment and Property Subcommittee members.

Ÿ Kensington Crossing construction work has temporarily shut down for the Level 4 alert period and the property is secure.  All intending tenants accept the situation and remain committed.

Ÿ The Kaipara Service Centre ‘Registration of Interest’ has been tendered on GETS and several companies shortlisted for a full construction tender.  The detailed design, budget and KDC lease are now being finalised for May or June 2020 Council consideration.

Ÿ KiwiRail are in final discussions on the transfer of Marsden Point Rail Link properties from Council to full KiwiRail ownership.

Ÿ Carter Holt Harvey are in final discussions on the agreement regarding the termination date, ‘making good’ on exit and future easement arrangements for both parties.


Current Legal Proceedings




Consent decision appeal

Replacement consents for, and new consents for an expansion of, Doug’s Opua Boat Yard in Walls Bay, Ōpua.

Decision received from the High Court (HC) on the consent applicant’s appeal on the Environment Court (EC) decision on the application.  The appeal was allowed, and the HC directed that the EC decision be set aside, and the matter remitted to the EC for further consideration.  A hearing of further evidence, as directed by the HC, is yet to be scheduled.

Consent decision appeal

Replacement discharge consents for East Coast Bays Wastewater Treatment Plant (Taipā)

An EC pre-hearing conference was held on 12 March 2020.  The outcome was EC assisted mediation with milestones that have to be met.  The EC issued a Minute on 6 April 2020 noting that since the pre-hearing, the COVID-19 lockdown had occurred which has “overwhelmed” the process.  Accordingly, the EC made alterations to the time scale for the process and issued new tentative directions, essentially deferring some actions.

7.2.3   Corporate Excellence

Credit Card Hacking

Council was advised in March of a NRC credit card that was ‘hacked’ with several unauthorised transactions having been lodged against the card from an unknown external source.  The bank was informed of these transactions and has since confirmed that the transactions have been reversed at no cost to Council.

Financial Report

Due to the heightened volatility currently engulfing the global markets and to avoid providing a financial result based upon “best guess” estimates, I have deemed it prudent to defer presenting the March 2020 Financial Report to council.

An update will be provided to council once the actual March 2020 investment fund results are received from EriksensGlobal.  Jonathan Eriksen has signalled these results will be supplied in time for the report to be tabled at the 21 April council meeting.

Regional Software Holdings Limited (RSHL)

In March 2020 RSHL completed a Request for Expressions of Interest (REOI) to identify potential vendors to deliver the IRIS NextGen solution for the regional sector.

Seven responses were received and evaluated by a team representing ten councils.  The scoring of the IRIS NextGen REOI had two clear leaders with three other vendors in the chasing pack.

A report was prepared for the RSHL to discuss the outcomes of the REOI and provide a recommendation to an approach for the IRIS NextGen RFP, which was supported in general.

Cyber Security

The Council’s technology infrastructure and configuration supported a very smooth transition to enable staff to work from home due to the COVID-19 Level 4 response.  This new distributed working from home configuration introduces increased security risks and heightened cyber-criminal activity occurring.  Our security software detected and prevented two malware attacks on endpoint devices since staff have started working from home.  An additional layer of security software will be deployed to help prevent further attacks.

7.2.4   Regulatory Services

Consents in Process

During March 2020, a total of 70 decisions were issued.  These decisions comprised:

Ÿ Moorings                                                                   2

Ÿ Coastal Permits                                                       6

Ÿ Air Discharge Permits                                           0

Ÿ Land Discharge Permits                                       6

Ÿ Water Discharge Permits                                     1

Ÿ Land Use Consents                                              33

Ÿ Water Permits                                                       11

Ÿ Bore Consents                                                       11

The processing timeframes for the March 2020 consents ranged from:

Ÿ 116 to 1 calendar days, with the median time being 29 days;

Ÿ 42 to 1 working days, with the median time being 20 days.

Forty-one applications were received in March 2020.

Of the 117 applications in progress at the end of March 2020:

Ÿ 51 were received more than 12 months ago (most awaiting further information from the applicant);

Ÿ 17 were received between 6 and 12 months ago (most awaiting further information from the applicant);

Ÿ 49 less than 6 months.

Appointment of Hearing Commissioners

No commissioners were appointed in March 2020.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of March 2020 is (by number):

Ÿ Applications Publicly/Limited Notified During Previous Month                    0

Ÿ Progress on Applications Previously Notified                                                       4

Ÿ Hearings and Decisions                                                                                                 0

Ÿ Appeals/Objections                                                                                                        2


The results of compliance monitoring for the period 1 – 31 March 2020 (and year-to-date figures) are summarised in the following table and discussed below.



Full compliance

Low risk

Moderate non-compliance

Significant non-compliance

Not exercised during period

Air discharges







Coastal permit







Discharge permit







Land use consent







Water permit


































The majority of consents monitored during the reporting period related to coastal discharges and coastal structures.  The annual marine farm inspections were undertaken during the month, involving taking photographs of all of Northland’s marine farms from helicopter for later analysis and reporting.

Water, Waste, Air and Land Use (WWALU) compliance monitoring

Ÿ Water Use

Throughout March many of the team were kept busy monitoring water use, issuing water shortage directions and responding to queries regarding excessive water use and/or sources drying up.  Resources in the team had to be prioritised away from other areas to keep on top of this workload.

Ÿ Wastewater

Prior to the COVID-19 lockdown, a number of monitoring and consenting staff attended a wastewater treatment and compliance training workshop (hosted at our Whangārei offices), along with some guests from the Whangarei District Council’s wastewater team.

Ÿ Waste management

Three incidents involving the discharge of hazardous substances and 12 enquiries regarding contaminated land were received and responded to.  Two sites were added to the Selected Land-use Register.  No hazardous waste was disposed of during the reporting period.

Staff started updating the NRC Selected Land-use Register (SLR) as part of a National Data Consistency Project for contaminated land.  This project was agreed to by Regional CEOs in 2016 and is to be completed by 2026.

Impact of COVID-19 Lockdown

Compliance monitoring since the start of the COVID-19 lockdown has mainly been confined to environmental incident investigation and assessment of data/information coming in from consent holders and other customers.  Compliance staff have also been preparing and issuing water shortage directions.  Field work has only been undertaken in relation to the protection of drinking water supplies, which is deemed to be an essential service by the government.




Environmental Incidents

There were no incidents recorded during the reporting period that resulted in a significant environmental impact.



Abatement notices, infringement notices and formal warnings

The following enforcement actions were taken during the period:





Nature of Offence

No. Offences

No. Notices

No. Offences

No.  Notices

No.  Offences



Discharge to land







Earthworks / land use







Illegal take, dam or diversion of water







No offence







Other air discharge





















* An infringement notice and an abatement notice may be issued for the same offence.  This means that in the above table, Column 5 (Total No. Offences) is not necessarily the sum of Column 1 (Infringement Notice No. Offences) + Column 3 (Abatement Notice No. Offences).

Other Enforcement

Ÿ Enforcement Order – Paihia wastewater treatment plant

Following a pre-hearing conference/settlement conference held on 4 March 2019, the Environment Court issued Enforcement Orders against the Far North District Council (FNDC) on 20 March 2019.  The orders set out milestones to complete an upgraded wastewater treatment plant.  FNDC reported to the Court on 24 March 2020 that Milestone 5 had been completed.  The upgraded treatment plant has now been commissioned and all milestones were met.

Ÿ Farm dairy effluent – Pūrua

Charges were laid against a farm owner and his company, as well as the farm manager and his company, for offences which occurred in August 2019.  There are five charges against each of the four defendants.  The farm has a poor history of compliance with regional rules for animal effluent disposal.  Disclosure was provided to the defence lawyers on 5 March 2020.  The first appearance date in the Whangārei District Court was adjourned from 16 March 2020 to 20 April 2020.

Ÿ Sand dune removal – Tokerau Beach

Charges have been laid against two parties – an individual and his company for offending which occurred in July 2019.  The alleged offences include the removal of a sand dune at Tokerau Beach.  There are four charges against each of the two defendants.  Disclosure was provided to the defence lawyer on 2 March 2020.  The first court appearance was due on 27 March 2020 in the Kaitāia District Court, but was adjourned.  No new date for appearances has been set yet.

Ÿ Water Shortage Directions (WSDs)

WSDs were issued during March in relation to the following water resources:

-     Awanui River catchment

-     Far North district east coast coastal catchments

-     Whangārei district east coast coastal catchments

-     Awanui River (Kaitāia public water supply)

-     Wairoro Stream and Monument Hill groundwater (Kaikohe public water supply)

-     Waiotemarama and Waiarohia streams (Opononi and Ōmāpere public water supply)

-     Petaka Stream (Rāwene public water supply)

-     Hātea River (Whangārei city public water supply)

-     Tirohanga bores/Stream (Kawakawa public water supply)

-     Mangaharuru Stream (Fonterra Kauri site water supply and Piano Hill domestic water supply)

Ÿ Timber Treatment Plant

Charges were filed in court on 12 March 2020 for a company and an individual for discharges from a timber treatment processing plant.  The plant has a history of poor compliance with resource consent conditions. Disclosure has not yet been done.  The first appearance date in the Whangarei District Court is 20 April 2020.

Ÿ Earthworks without erosion and sediment controls – Totara North

Council arranged for the installation of erosion and sediment controls under section 330 of the RMA.  A decision on prosecution is pending legal advice.  Recovery of costs will be sought under RMA provisions, either in conjunction with a prosecution or separately.


Ÿ The Recreational Bathing programme concluded on 2 March, except for the freshwater sites, which were monitored for a further three weeks as part of our drought response.  This enabled potential bathers to continue to make informed decisions about using the sites during the drought.

Ÿ Monthly cyanobacteria samples were collected at our four routine lake sites, as well as weekly sampling at Lake Rotopotaka (Coca Cola Lake), following a bloom event.  The Northland District Health Board’s public health warning for the lake remains in place.

Ÿ Council staff completed shellfish abundance surveys at Kelly’s Bay, Kaipara and Houhora Heads.  Over 100 replicates were counted and a photo of the shellfish taken.  Size measurements are normally undertaken onsite; however, we are utilising new technology which allows for precise measurements to be established later from the photograph.  This greatly increases field efficiency, allowing for a more comprehensive survey.  Once the data has been analysed, it will be shared with the local community, iwi and MPI.

Ÿ Staff commenced a collaborative project with Whitebait Connection, aimed at locating and enhancing the spawning grounds of the threatened native fish species īnanga, one of five whitebait species. The project includes identification and delineation of the saltwater edge, where the species is known to spawn, with subsequent observational spawning and egg search surveys. The results of this programme will inform stakeholders (DoC, landowners, iwi etc) and proposed stock exclusion rules.


Hydrology Projects

Ÿ During the COVID-19 lockdown, the hydrology team continues to provide critical services in the form of maintaining the flood warning network and drought monitoring (monitoring water takes and monitoring chloride in aquifers).

Ÿ Flow data processing for the science team steady state modelling continues with 6 out of 29 sites completed.

Ÿ Completing the quality control process on the water level and conductivity data for the risk assessments on the Ruawai and Russell aquifers.

Ÿ Site naming and numbering for low flow survey work, to enable the Science Team to carry out analysis.

Ÿ Scripting Survey123 data which will enable field measurements to be filed automatically into the environmental database, saving labour.


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Ÿ March 2020 was a slight improvement in small pockets of Northland, but the orange colour on the rainfall map shows the North Hokianga, mid north and southern Kaipara catchments still tracking with low rainfall totals of 20-40mm last month - typically 80-100mm of rainfall is expected over March. These areas are still strongly in drought.

Ÿ The purple on the rainfall map shows where rainfall was above the expected March rainfall totals:

-   Towai catchment up at 192mm

-   Waima recording 134mm

-   Ngunguru recording 106mm


River Flows

River flows remain low throughout most of the region with 93% of river stations below DMF.  The frequent small amounts of rain are lifting rivers slightly, but they are quick to recede.

The flows for March 2020 are down at 20% of normal flow. 

Initial data from NRC long term stations indicate rivers during the current drought have been below DMF for 30-50% more days compared with the 2009/10 drought.

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Natural Resources Data

Ÿ The data team is processing a number of large data requests linked to the drought response, including the salt-water risk assessment project for the Ruawai and Russell aquifers, and data required for drought modelling, mapping, assessment and reporting.

Ÿ LAWA Groundwater Quality Module – Final review and edits were scheduled in February and March.  The “go live” date was initially scheduled as 27 March 2020 but has been pushed back until a more appropriate time (now the fourth week of April), subject to COVID-19 developments. 

Ÿ Implementation of the biological database (KiECO) continues.  The data team is currently focused on the import of taxonomy trees and formatting historical data. 

Ÿ Lake levels –20 water level and temperature sensors were installed in Aupōuri and Pouto Peninsular during 2017. The data team is currently processing all the recorded data into NRC’s time series database. Additional sensors to monitor drought lake levels have been installed in the Aupōuri area with data being telemetered into the NRC timeseries database.



Marine Ecology

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Work has continued mapping saltmarsh and mangrove habitats in Northland.

This project was initiated following a series of appeals lodged against the Proposed Regional Plan for Northland, in relation to Council’s mapping of significant ecological areas.

All saltmarsh and mangrove habitats have now been identified using aerial images and LiDAR.

An example of Mangawhai Estuary is shown.

The next phase of the project will involve identifying potentially ecologically significant saltmarsh habitats and verifying these habitats using oblique aerial images.


Air Quality

Ÿ Ambient PM10 monitoring results for February 2020 for the Whangārei and Marsden Point airsheds and Kawakawa township show that compliance was met with the National Environmental Standards for Air Quality.  Ambient PM2.5 monitoring results for Whangārei were within the Ambient Air Quality Guideline value.

Ÿ Unsealed road PM10 monitoring concluded just before the COVID-19 lockdown started, with a total of five sites monitored this summer. The report on monitoring results will be available in the coming months.

Ÿ The Ministry for the Environment has released its “proposed amendments to the National Environmental Standards for Air Quality” including the introduction of standards for PM2.5, stricter emission controls for home heating devices and industrial mercury discharge to air. There are requirements to monitor all airsheds for PM2.5 and PM10. Council will be submitting on the proposed amendments which will be prepared within the next month.


Freshwater Quality and Ecology

Freshwater monitoring in response to the 2019-20 drought:

·     108 Northland river and stream sites were surveyed by Natural Resource Monitoring staff using a rapid ecological assessment together with low flow gauging in response to the 2019-20 drought.  These drought survey sites were distributed throughout those parts of the region severely affected by low flow conditions (Figure 1).  The field teams observed prolific algal and macrophyte growth and elevated water temperature at most of these sites, particularly in the lowland rural areas with less or no riparian vegetation. In some of these rivers, extensive growth of blue-green algae (cyanobacteria) was noted on the river bed, some of which could potentially be toxic. The data collected during the drought survey is currently being put through the quality control process


A screenshot of a social media post

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Figure 1: Rivers and stream sites (red dots) visited to undertake drought surveys across the region, particularly areas severely affected by low flow conditions. The photos on the right-hand panel show 1) exposed bed of the Waiaruhe River with very little flow; 2) cyanobacteria bloom on the bed materials


Ÿ Macroinvertebrate monitoring has been conducted to assist Massey University professor
Dr Russell Death who has been commissioned to undertake an ecological integrity threshold study for small streams and rivers in Northland affected by the recent low flow conditions. As part of this project, stream macroinvertebrate samples have been collected by NRC staff at 12 RWQMN sites, together with an additional 10 low flow gauging sites sampled by an external consultant (Figure 2). The project will be split into two stages with the final report due in June 2021

Figure 2: Macroinvertebrate monitoring sites surveyed in response to 2019-20 drought as part of a research project with Massey University.

Ÿ Thirteen monitoring sites have been selected to measure continuous dissolved oxygen (DO) and temperature (Temp) as surrogates of ecosystem function or processes. These monitoring sites were selected based on “Percentage below Designed Minimum Flow (DMF)” recorded at the nearest NRC hydrometric sites, as of 5 March 2020 (Figure 3).

Continuous DO loggers will be installed at each of the 13 sites, including the two reference sites to collect continuous DO as well as Temp data until the end of 2020-21 (Autumn).  These data will further inform our understanding of the resilience and recovery of affected rivers/streams in comparison with reference sites during summer low flow conditions in future years. Unfortunately, deployment of the loggers has been delayed due to the COVID-19 lockdown.

Far North (Aupouri/Awanui), Bay of Islands, Bream Bay and the top part of the Northern Wairoa (Wairua) have been the main focus where the rivers and streams are most affected by the drought.

Figure 3: Proposed continuous DO and Temp monitoring sites distributed across severely impacted catchments in the 2019-2020 drought.

Water Quality Modelling

Ÿ The draft reports on current state of river water quality model work by NIWA and Land and Water Science Limited have been received. NRC will provide feedback on these draft reports following an internal review.

Ÿ River flow data (telemetered continuous data) for the last five years at the hydrometric sites associated with the water quality monitoring sites is currently being processed for modelling water quality contaminant loads.

Ÿ NRC has provided feedback on a report done by NIWA regarding suitability of nutrient loading model to protect high-value dune lakes in Northland. This report has summarised findings from all previous work completed on Northland dune lakes and provided recommendations on future steps to set nutrient limits for protecting high-value dune lakes by using existing dynamic lake models. The report will be finalised following the consideration of NRC feedback.

Freshwater Quantity

Ÿ The project on further testing the rain radar to improve the performance of flood models in some priority catchments is being scoped.

Ÿ At the water quantity SWIM special interest group meeting in Christchurch on 10 -12 March, it was agreed to set up a Github website for all regional councils to use and adapt relevant scripts; and scoping an Envirolink tools project around an improved “Virtual Climate Station Network” (VCSN).

Ÿ The following are the meteorological and hydrological drought indication maps for March 2020 and July 2018 to March 2020

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A close up of a map

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Ÿ Work is underway to commence the update of the Aupōuri Groundwater Allocation Model.  The update will include:

-   the revised monitoring bore datum

-   additional pump test information undertaken since 2014

-   up to date groundwater level, water use and water allocation data

-   additional bore data for the 32 bores surveyed for water quality and quantity in the 2020 survey

-   revised recharge estimates based on land use change and recent rainfall data

Ÿ The updated modelling outlined above will provide a more accurate assessment of the volume of groundwater available for allocation and reduce the risk of over allocation of the resource. The outputs will include a technical report that will provide further guidance on recommended allocation limits and sensitivity and uncertainty analysis. This report will inform the basis of any future plan change relating to Aupōuri allocation limits.

Ÿ Additional groundwater investigation and assessment is recommended for the Aupōuri aquifer.  This work is detailed in the draft Te Hiku Groundwater Project which is anticipated to be submitted as a Provincial Growth Fund application in the next few months. The key objective of the project is to address information gaps and provide greater security of supply for existing and future groundwater users in the area.

7.2.5   Environmental Services


Farm Plan and Environmental Fund Update

Farm Environment Plans 2019/2020

Environment Funds 2019/2020

FEP’s Commenced 2019/20

FEP’s Completed 2019/20

No of Environment Funds Granted

Amount Granted





*This includes MfE fund proportion of Hatea projects.

Waimā Waitai Waiora – Freshwater Improvement Fund



Te Kawa Waiora

Reconnecting Northland are looking at how they can meet the project requirements and providing a revised plan. The first wānanga scheduled for 4 April in the upper catchment has been cancelled.

Farm Environment Plans

33 of a target 40 Farm Environment Plans (FEP’s) have been completed in the catchment, progressing well.

Landowner grants

·    Four of the eight planting plans have been signed the remaining are looking likely to be signed by the end of April 2020.

·    The tender for planting season 2020 (supply, planting and maintenance) for planting 60,000 native riparian and wetland plants at key sites across the catchment is nearing completion. Revising the timeframes for releasing the RFQ onto GETs as a result of COVID-19.

·    The remaining two hapū based projects will focus on the planting of 37,000 plants and will look at building hapū capacity and capability for the delivery of these projects.

Communication and engagement

Video Series

·    The mātauranga māori video has been finalised.

·    The Akerama black mudfish video has also been finalised. This video looks at wetland restoration on Steve Purvis’s property in Akerama through the collaboration with local hapū and the Waimā Waitai Waiora Partnership (Figure 2).

·    Distribution timeframes for these videos and the revised shooting timeline for the remaining 10 videos within the series is being assessed.

Water quality monitoring

·    Fish monitoring has been happening this month as well as the ongoing development of project scope with Manaaki Whenua for Wai Ora Wai Maori app development for the upper Wairoa catchment hapū.

·    This will look at incorporating existing Ngā Kaitiaki o Ngā Wai Māori monitoring sites.


Flyger Road Poplar & Willow Nursery

Progress over the last few months:

Ÿ An updated irrigation system was installed.

Ÿ Contractors have been busy pruning poles and we are preparing for poplar/willow pole orders with an estimated 6000 – 7000 poles to be harvested and delivered to landowners. Harvest is set to commence on 20 May and poles delivered the following the two weeks.

Sustainable Hill Country and Regional Priorities

The Hill Country Erosion Project (2019-2023), co-funded by NRC and MPI, is a region wide project to enhance the Northland soil conservation programme and related research, engagement and implementation.  The following table update progress with the project:




Coastal erosion buffers

A project plan has been developed and work has started on some of the objectives.

Mature poplar / willow

A project plan has been prepared and costings are being determined.  Some poplar has been milled for treatment and lab testing.

Farm Environment Plans


There are 100 completed plans of the 112 required (89%) in 2019-20 year.  This work is on track.

Stakeholder Engagement  


·    A project engagement strategy has been submitted and approved by MPI. 

·    The review of existing sustainable land management publications and preparation of new material (publications and website) is underway.

·    Assisted by Tane Tree Trust and Farm Foresters Association we held a presence at the Northland Field Days.  Planning  for the first stakeholder field day event, for  April-May, commenced.

Land Treatments

Retirement fencing

16 fencing projects with retirement fencing of highly erodible land have been approved. The $84k budget is fully allocated.

Contractor capacity development

A list of contractors has been prepared.  There is a contractor field day event for April-May.

Hātea Project

The end date for the MFE-funded Otuihau (Hatea) project is currently 31 March 2020. An extension until September 30, 2020 has been requested to allow further planting projects over the winter period. We’re still waiting for the deed change to confirm that new date.  All but one grant funded project have been signed off.

Recreational bathing summer water quality results at Otuihau this summer were considerably better than the 2018/19 summer results, despite the high temperatures and low flows. A trend analysis report will be undertaken by the NRC freshwater scientist for the final milestone report to MFE in September, using six years of data. This report will confirm if this summer’s more positive results are part of a longer-term improvement trend or not.



2019-20 results

Last 3 years’ results


FIF Dune Lakes Project



Aquatic weed and pest fish control

Weather conditions and lockdown have hampered efforts this month to undertake field work at Lake Kapoai and Grass Carp eradication in Lake Swan. Herbicide operation planning continues.

Sediment and nutrient mitigation

Planning and mapping underway for physical earth works at 10 lakes to mitigate sediment reaching lakes. Sub-catchment maps, resource consents and engineering plans are required.  Procurement of these services is underway. 

Maori Lakes Strategy

Second hui postponed due to drought. To be rescheduled.


One small section of fence to be done at Lake Ngatu. Now awaiting signoff by DOC and FNDC


The major tributary of Lake Omapere (Wairoro River) was surveyed to obtain baseline information on the presence of pest fish and plants prior to water from Lake Ōmāpere being pumped into the Wairoro Stream for the purpose of maintaining flow levels for the FNDC Kaikohe drinking water take.


CoastCare staff attended several events for Seaweek including Hokianga Festival of Change Education Day in Rawene, Baylys Beach Family Fun Day, Ocean Fest and Ahipara Shorebird day.  In addition, two CoastCare Seaweek education events were organised with local groups.  At Taipa a total of 120 students from Manganui and Taipa Area Schools participated in six educational workshops on kaitiakitanga, shorebirds, dune plants, weaving, micro plastics and marine pests.  The final Seaweek event attended by three Biodiversity Team members was held at Ngunguru Sandspit – Pi Manu, hosted by members of Te Waiariki and supported by Ngunguru Sandspit Protection Society.  Students from Kamo Primary School learnt about the cultural significance of Pi Manu and some of the flora, fauna that live there as well as the pest species and other threats.   Far North Kaitiaki Rangers participated in the Ahipara and Taipa events.


Biodiversity staff attended a meeting with representatives from District Councils, Hancocks, Wildlands Consultants and Federated Farmers to discuss the draft SNA (significant natural area) mapping carried out by Wildlands Consultants for the region’s district councils, and the next steps in this project.  Wildlands will digitize the potential list of SNAs, carry out ground-truthing (after public notification) then re-assess and revise the list.  The district councils are planning a joint mail-out and questionnaire to residents later in the year.  Initial survey results (Wildland’s draft report, not public) show that the current SNA area (423,569 ha) has decreased from the PNA sites identified in Northland (433,422 ha), and although there are a lower number of sites on alluvial plains and around residential areas there is an increased area of many existing SNAs due to regenerating vegetation.


wild animal control

Deer Eradication – Update of Responses

Ÿ Kai Iwi Fallow Deer Response:  No deer have been seen or reported since the last two known deer were destroyed in May 2019.  The area is still under surveillance with further work planned. 

Ÿ Russell Sika Deer Response:  Autumn hunting commenced in areas where contractors have access.  An initial meeting with the two major landowner managers that have historically denied access has resulted in a draft implementation plan (resources are still to be allocated) for control work this year.  Reports of six animals seen on these properties are received regularly.  Investigation of a Sika stag head handed in to council staff from a Russell township resident is also underway.

Ÿ Whananaki Fallow Deer:  Thermal surveillance conducted in January found no deer. Ongoing surveillance will resume when more information is obtained.

Ÿ Kaiwaka Response:  This liberation has been a focus this summer with twelve deer destroyed (9 by contractors and 3 by the landowner).  The area is still under active surveillance with at least one deer remaining.

Ÿ Ōmāpere / Tāheke / Puketī Fallow Deer:  The recent discovery of two fallow deer skins plus old reports of pig hunters’ dogs catching deer, suggests the historic Puketī Fallow liberation was not successfully eradicated or a further release has occurred.  Ongoing surveillance is required.

Ÿ Tōpuni Red Deer Reports:  An initial surveillance patrol has been conducted in this quarter after reports of red deer in the area.  Ongoing surveillance is required.

Ÿ Poutō Liberation Reports – Reports of red and fallow deer being shot at Poutō will require surveillance work in the next quarter.

Deer Farms

Ÿ Interagency Meeting:  Biosecurity staff met again in February with representatives of the Ministry for Primary Industries, OSPRI, Auckland Council, and the Department of Conservation to identify the high-risk farms.

Ÿ Illegal Deer Farm Report:  A report received from the public about an illegally farmed fallow deer is being investigated by Biosecurity staff.  

Deer Public Awareness/Engagement Campaign

A draft communications plan has been prepared with the council Communications team.  A creative agency will be contracted to design collateral, working with Auckland Council, and other agencies to promote key deer eradication messages.

Feral Pigs

There have been increased number of requests regarding feral pigs.  These are particularly concerning in the Mt Tiger area where there is kauri dieback and kiwi populations.  Biosecurity staff are working to implement the Mount Tiger Pig Control Plan.  This plan aims to utilise approved local recreational hunters to manage pig numbers on properties in the area where landowner agreement has been obtained.  A professional hunter will be used when the approved recreational hunters are not available.

Feral Goats

Biosecurity staff have received a proposal to collaborate with Ngāti Kuta/Patukeha hapū, Ngā whenua rāhui, and Department of Conservation (Bay of Islands and Whangārei districts) to implement a Goat Control Plan for Rākaumangamanga (Cape Brett peninsula) and a buffer zone into the adjacent Ngaiotonga scenic reserve.

Kauri Dieback

Management Plans

Kauri dieback management plans continue to be developed for all positive sites as well as those that are identified as medium – high risk sites.  All site occupiers receive advice and a basic management plan about how to best protect their kauri and forest from kauri dieback and other diseases.

Kauri Dieback Sampling

Potentially infected kauri are identified by both aerial surveillance and concerned landowners, and staff are visiting these properties to take samples for laboratory analysis of kauri dieback disease.  Results received between November 2019 – March 2020 are detailed in Table 1.

Table 1: Kauri Dieback Sampling Results (2019-2020 Year to Date)

Kauri Dieback Property Surveys

Properties sampled *


Results received


Positive results obtained


Multiple sample sites are often present on a single property.

Around 50 properties have not been sampled because of either landowners restricting access or a lack of landowner contact details.  The wider Biosecurity team will be assisting with “door knocking” of properties with missing contact details when fieldwork resumes.

Community Engagement

·   Papa Taiao Earthcare:  Biosecurity staff have assisted Papa Taiao Earthcare (PTE) staff with wānanga for the PTE Whenua Restoration component of the programme on 16-17 March. 

·   They provided information on kauri dieback, vector controls, and general pest animal and plant issues faced within Taitokerau.  Students from Opononi Area School, Te Kura o Hokianga, and Te Kura o Kaikohe attended.



Students attending the Papa Taiao Earthcare
Whenua Restoration programme.

A group of people standing in the grass

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·   Kauri Dieback Information Sheets:  The kauri dieback team have developed a set of information sheets on kauri dieback, targeting specific audiences.  These sheets are now available to the public on the council website (

Rāhui Placed at McLeod Bay

On 18 March 2020, Ngātiwai kamātua have placed a rāhui on an area of Mount Manaia.  Rongoā Māori was used to treat a significant tree on Whangarei District Council land on Mount Manaia and a rāhui was placed to allow the tree to heal.  The area is also infected by kauri dieback and therefore access should already be restricted or mitigated.  Rāhui signs will be placed at the base of the area.


Quarry Gardens Hygiene Stations

The kauri dieback team recently provided the Quarry Gardens in Whangārei with three new small design barrel and grate hygiene stations.  This is to help protect planted Kauri on their walks as well as the wider forest area (accessible via a network of tracks) beyond the gardens.  Two of the three stations were installed last week with the help of volunteers at the gardens.


One of the newly installed
barrel and grate hygiene stations
in the Whangārei Quarry Gardens


Kiwi Coast Trust

Ÿ Coordinator Appointment:  A new part-time kiwi coast coordinator has been appointed to provide support to groups and projects linked into Kiwi Coast in the southern area of Northland.

Ÿ Kiwi Listening App:  Development of a Kiwi Listening App is continuing with the app now in a trial phase.  Development is on track and the app is expected to be available for the Annual Kiwi Call Count Survey beginning 10 May.

Ÿ Kiwi Listening Blitz:  Fieldwork for the second Kiwi Coast Kiwi Listening Blitz has progressed well to date but is now on hold because of the COVID-19 lockdown.

Ÿ Northland Field Days:  The Kiwi Coast stand at the Northland Field Days in Dargaville was well attended.

·   Kiwi Releases Postponed:  After the success of last month’s kiwi releases, three further public kiwi releases had to be cancelled because of the COVID-19 pandemic.  This included those scheduled for the Tānekaha Community Pest Control Area, Pātaua North Landcare Group and Pukenui-Western Hills Forest Trust.

·   Annual Pateke Flock Count:  Kiwi Coast worked with the Department of Conservation and community groups to complete the 2020 Annual Pateke Flock counts.  Data shows that pateke flock count in eastern Northland has exceeded 700 for the first time.

·   Mid North:  The Mid North Kiwi Coast Coordinator continues to support a rapidly growing community led pest control network of groups and projects through the Bay of Islands – Hokianga area. This is largely due to the Mid North High Value Area enabling ongoing support for pest control.  New pest control tools are being trialled including the AT220 and Enviromate automated bait stations.

·   Far North: The Far North Coordinator is working with the Department of Conservation, local hapū, and communities to investigate potential for major new projects centered on the Omahuta and Mangamuka forests. 

·   COVID-19 Pandemic Response:  The Kiwi Coast provided close support and assistance to contractors, trappers, groups and projects as they prepared for the 4 week lockdown.  As all Kiwi Coast Coordinators already have good systems in place for working remotely, support for groups and projects linked into Kiwi Coast will continue.

Tutukaka High Value Area

·   Predator Control:  March is the final month for monitoring the traplines using the summer monitoring regime.  Like last month the number of stoat catches remains low with only one capture this month.  A total of 57 have been caught since July 2019.

·   Weed Control:  The Specialist Weed Assistance Team (SWAT) has undertaken weed action events for controlling tobacco weed, wild ginger, formosa lily and moth plant during the first half of the month.  A further two events had to be downsized to minimise the risks posed by COVID-19, and all subsequent events for March and April have been put on hold.   Almost 70 hours have been worked in SWAT related events in March, with approximately 40 hrs of this in community volunteer hours controlling weeds. 

·   Monitoring - Kiwi:  One sitting kiwi (Marohi) was heat stressed and abandoned his egg, but it was rescued and has successfully hatched at the Bird Recovery Centre.

·   Monitoring - Pateke:  There are a lot of pateke all around the district on small creeks and ponds, as well as on the usual flocking sites. 

·   Monitoring – Bellbirds:  Both male and female bellbirds are being sighted all around the Tutukaka Coast, from Sandy Bay to Ngunguru in significant numbers.

Whangārei Heads High Value Area

Backyard Kiwi supported a very successful kiwi release on 16 February that was attended by over 400 people.  Five kiwi were released into the Parua Bay area, with all five ending up in predator control areas:

·   One is in a wetland being actively managed for animal pests through the receipt of a 2019 Biofund.

·   Three have ended up in a large forestry block supported by the Kiwi Link Community Pest Control Area (CPCA) and council Biosecurity staff.

Landowners are optimistic that they will have the kiwi settle in their patch and thrive.


Teina (shown here at his release) has been radio tracked
 to a block of land where the landowners are heavily involved
 with pest control (including dogs) on their property.

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Piroa-Brynderwyn High Value Area

·   Predator Trapping:  Good progress had been made with >1,000 predator traps set out in the south western corner of the Brynderwyn’s (most of which are on Trap.NZ).  Trapping activities are now also on hold until the lockdown is lifted.

Western Northland Pest Control

·   Rāwene Festival for Change:  Council staff were present at the festival as part of the He Ripo Kau collective.  It provided a chance to talk people in the Hokianga about pest control. 

·   Kai Iwi Lakes Wilding Conifer Control:  Staff attended a Wilding Conifer control training day in Taupo run by the Ministry for Primary Industries.  This was a practical workshop for sharing best practice information and demonstrating control techniques.  This information has been invaluable in the development of an operational plan for Wilding Conifer control at the Kai Iwi Lakes. 

Predator Free 2050

Planning for this landscape scale project continues.  The Whangārei Predator Free project and possum eradication plan have been submitted to Predator Free 2050 Ltd.  These plans will be used to finalise a funding agreement with Predator Free 2050 Ltd.   A communication and engagement plan is also in development through a collaboration of project partners.  This plan will outline means of communication and engagement with residents, landowners, community groups, agencies, and project partners for Whangārei Predator Free activities and outcomes.  Key partners will be engaged to provide advice and feedback during the formation of this plan.

Tiakina Whangārei 

Tiakina Whangārei attended the Sport Northland Beach to Basin with an information stall and sideline signage (advertising Tiakina Whangārei, a $10 rat trap promotion, and talking about why Whangarei’s biodiversity is at risk).

Glenbervie Community Pest Control Area

This CPCA with Rayonier Matariki Forests Ltd have tallied >100 mustelids in their trapped area since inception (11 months).  This is a huge achievement as it will not only give kiwi a chance to breed successfully within the Glenbervie Forest, it also means that adjoining areas managed areas by communities are less susceptible to reinvasion.  The success of the project has also meant that adjoining communities are supportive to doing more pest control.  Fonterra with the help of Kiwi Coast and council staff have facilitated a local meeting at Kauri to identify what the needs are to manage pest more effectively in the area.  Landowners have requested more training in pest control, but this will have to be deferred because of the COVID-19 lockdown.

marine biosecurity

Hull Surveillance Programme

In the month to 20 March 2020, the 2019/2020 Hull Surveillance Programme surveyed 152 vessels (refer Table 2).  There were 33 incidents; all but two were of Sabella spallanzanii (Mediterranean fanworm) – 29 of the vessels were detected in Whangarei Harbour where this species is present in high densities.  Marine biosecurity staff have contacted these owners and placed these vessels under notice to not leave the harbour until cleaned.  This course of action has been largely well received by vessel owners who understood the need for the programme and wanted to learn more. One incident occurred in Opua on a vessel that had broken down on its way to be moored permanently in Kerikeri.  Marine biosecurity staff were notified of the vessel by staff at the Bay of Islands Marina and immediately directed the vessel to be hauled out and cleaned.  The final fanworm incident occurred in Kerikeri where a vessel was detected with two individual worms on an otherwise clean hull; these were removed by divers and the owner subsequently volunteered to have the vessel hauled and cleaned as well.

Table 2:  Hull Surveillance Programme Results (21/02/2020 – 20/03/2020)

Hull Surveillance Programme Results (21/02/2020 – 20/03/2020)

Total this period


Number of vessels surveyed this period



% Pathway Plan Compliance*



Vessels found with Marine Pests



Sabella spallanzanii (fanworm)



Styela clava (clubbed tunicate)



Undaria pinnatifida (Japanese kelp)



Eudistoma elongatum (Australian droplet tunicate)



Pyura doppelgangera (sea squirt)



*    This is the percentage of vessels surveyed that complied with the acceptable level of ‘light fouling’ as defined in the Marine Pathways Plan.  Note: actual compliance is likely to be higher given not all these vessels will move from one designated place to another.

Mangonui Mediterranean Fanworm Response

Marine biosecurity dive contractors discovered a boat heavily infested with Mediterranean fanworm in Mangonui Harbour in the Hull Surveillance Programme in February.  Marine biosecurity staff, in collaboration with Biosecurity New Zealand, immediately launched a response which included ordering the vessel out of the water for immediate cleaning and sending in a dive team to search the seafloor and structures nearby.  Divers subsequently found and removed six individual fanworm from the seafloor directly under the vessel, however no other evidence of an established population was found, and staff
are hopeful the infestation has been caught early enough to stop the pest establishing.

Fanworm on vessel hull.

Thick biofouling – including unwanted Mediterranean fanworm – covering the hull of a vessel recently
ordered out of the water at Mangonui for cleaning.

Cawthron Marine Biosecurity Toolbox Research

Marine biosecurity and Maritime staff, along with Patuharakeke kaitiaki, supported Cawthron scientists this month with collection and processing of samples from Whangārei Harbour during the Sea Education Association Semester Cruise.  These samples will be analysed at the Cawthron Institute in Nelson for DNA shed from Mediterranean fanworm into the water.  The project is part of the Ministry of Business, Innovation and Employment funded Marine Biosecurity Toolbox grant and aims to help us understand the spread of this species across Auckland-Northland Regional shipping nodes.  In addition, staff met with Cawthron scientists whilst they were in Whangārei working with Patuharakeke trialling novel 3D scanning and artificial recreation of mussel beds to aid a better understanding of mussel settlement processes.

Workshops and SeaWeek Events

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Marine Biosecurity staff ran a successful marine pest identification workshop for Patuhahrakeke kaitiaki at One Tree Point and shared knowledge about the distribution and possible impacts of marine pests in the Patuharakeke rohe.  The team also attended two SeaWeek events in Tāipa Beach and Ngunguru Sandspit teaching primary school children about invasive marine species in Northland.


Marine biosecurity staff teaching school
children about marine pests at
Tāipa Beach during Seaweek.

pest plants

Civil Defence Drought Response

Three staff were seconded to assist with the Civil Defence drought response in March, including biosecurity assessments for water takes, and setting up manifold systems and water tanks in Kaitāia, Kaikohe and Rawene.

Exclusion Plants

Staff visited an active velvet leaf (Abutilon theophrasti) site in Helensville with the Community Outreach Coordinator (contracted to the Ministry for Primary Industries), to better understand the species, its controls, and vectors.

Eradication Plants

Site visits for eradication surveillance and control continued with adapted protocols for COVID 19 until 23 March.  An additional extended survey was undertaken for the northern batwing management sites, and further infestation areas have been identified in Whangaroa.  This area will require additional control and surveillance resource to ensure all infestation sites are identified and controlled.  Staff began discussions with Auckland Council regarding the management of an extensive yellow flag iris infestation on the Northland-Auckland border.  The site extends into the Auckland region, however yellow flag iris is not an eradication species in their Regional Pest Management Plan.

Progressive Containment – Manchurian Wild Rice

Manchurian Wild Rice contractors have nearly completed the spring spray rounds , and planning is underway for the second round.  Following a review of the Manchurian Wild Rice program, a proposal was submitted to the Ministry for Primary Industries for an increase in funding.  The program funding has been static for 10 years while there has been a 30% increase in costs.  Additional funding would allow the program to operate more efficiently and better meet its objectives.  Approval was also granted by the Ministry for Primary Industries to send Manchurian wild rice grass foliage to Invercargill for a dog trainer training a rice grass detection dog.

Sustained Control Plant Rule Enforcements

With tree privet in flower there has been a large number of enquiries regarding medical rule enforcement, as well as the woolly nightshade medical rule and the wild ginger boundary rule enforcements.  Staff have 12 active incidents where they are working with surrounding landowners.

Wilding Conifer Projects

The Ministry for Primary Industries have been working with Biosecurity staff to plan further projects in Northland aimed at removing wilding pines and expect these talks to continue during the COVID-19 event.  Once the lock down is lifted, we anticipate these projects will go ahead and staff will be in a position to provide further detail by the end of April.

freshwater pests

Hornwort Incursion

Three new signs were designed and installed in locations on the Poutō Peninsula to inform people of the recent hornwort incursion in the area.  These signs aim to encourage people to report the plant if they see it and to take the usual Check, Clean, Dry steps to help prevent its spread.   Quotes were received from helicopter operators for aerial hornwort surveys of the Poutō Lakes. The Department of Conservation will make the decision on how we proceed based on the recommendations in National Institute of Water and Atmospheric Research (NIWA) hornwort delimitation survey and management recommendation report.

Check Clean Dry Engagement

The Kai Iwi Lakes Open Day scheduled for 21 March was postponed due to the COVID-19 situation. 

Eradication Freshwater Pests – Koi Carp

The initial phase of an eradication project for koi carp (Cyprinus carpio) in a privately owned 0.6 ha farm on the Pahi peninsula was completed.  This was undertaken as a trial with the contractor New Zealand Waterways Restoration Ltd.  

After three nights of intensive netting, approximately 80 fish were removed and the fish could be placed into three size classes; juvenile, adult and large adult.

Juveniles had not been previously caught at this dam, so it is likely that limited breeding has occurred relatively recently.  The presence of juveniles has altered the control plan for the water body, but it remains a useful test case for netting as an eradication tool for relatively small water bodies, where there is good predation pressure on juveniles from eels and herons. 

The netting will be repeated in August, while the koi are schooling prior to breeding, to remove any remaining adults before spawning.  The plan is then to apply continued netting pressure to prevent all breeding and target the juvenile age classes as they increase in size.

The second-biggest koi caught – 2.84 kg!  The biggest was 4.8 kg

northland field days (5 - 7 March)

The Field Days are a valuable snap-shot of the ‘hot’ biosecurity topics in Northland, with this year enquiries being received about a range of pest plants, animals, kauri dieback, and freshwater pests.  Some highlights:

·   Kauri Dieback:  The display was small but informative with a hygiene station, interesting props, information pamphlets and to the point signage on display. 




The kauri dieback display at the Northland Field Days.




·   Partnerships:  Many queries were about Biofund and follow up of some these visits has been done remotely with the help of GIS and a phone call rather than a face to face meeting. 

·   Pest Animals:  The Northland Field Days biosecurity special of a rat trap + box combo for $10 have proved popular with seven trap combos sold in just one day from the Dargaville Office.

·   Pest Plants:  Velvetleaf was also a focus for the display, with the Community Outreach Coordinator (a contractor for the Ministry for Primary Industries) attending.  The display included a species-specific banner, information booklets, and live display plant.  It proved a very useful opportunity to connect with the rural and farming community about the risk posed by the species and highlighting the vectors that may pose a risk.

·   Pest Freshwater Fish:  These were also a focus for the display, with an emphasis on their impact on water quality and the opportunity for Northland to prevent further spread and the widespread distribution and impacts we see in other regions.



Long Term Plan Projects




The team were making great progress at the Juken New Zealand spillway site with works approximate 40% complete and approximately 3 to 4 weeks remaining.  Archaeology Authority, Resource Consenting and detailed design work is going ahead. 

We have halted all landowner engagement.

Kawakawa – Taumārere

The Turntable Hill bridge stream widening job was awarded, however work is on hold.


Only minor works and fencing remain.


The second round of helicopter spraying is on hold.


We have been working with NZTA regarding the Whiriwhiritoa flood mitigation work for the Waipapa Industrial Estate. 


Work Streams



Awanui and Kerikeri Flood Model


The team has been reviewing the new flood mapping and intend on updating the Awanui and Kerikeri flood maps in April.   

Coastal erosion hazard mapping

30% complete

Erosion assessments and updates are underway by Tonkin and Taylor

40% complete

Auckland University (co-funded by the National Science Challenge) is undertaking mapping of Northland historic shorelines which will give a picture of erosion risk across Northland.

Coastal flood hazard mapping

Project is 50% complete

DHI are developing a hydrodynamic flood model for the Northern Kaipara Harbour, which will produce coastal flood maps for the Harbour. Some delays due to inconsistencies in stopbank levels.

Regional coastal flood project - 5% complete

Tonkin and Taylor have started work on the regional coastal flood hazard assessment. There have been delays in receiving tide gauge data from the Hydrology team due to the drought response.

Region-wide flood mapping

Design storm project - 10% complete

Project to develop area-specific design storm rainfall characteristics to improve the accuracy of flood models is being led by Auckland University.

Hydro-enforced DEM project - planning phase

The tender to develop a hydro-enforced digital elevation model will be advertised late March.

Region-wide flood model - planning phase

The tender for a region wide river flood model is in development and will be advertised April, with the project to begin at the start of June.

Climate Change Response

·   National Climate Change Risk Assessment (NCCRA) workshops:  Council staff are members of a team reviewing the NCCRA report for MfE.

·   Regional Adaptation Group:  The first group meeting of 2020 took place at NRC on 5 March. The focus was on integrating climate change adaptation into the long-term plan for all councils and developing the adaptation strategy. Estimates for adaptation planning costs are being sought from consultants to inform expected resourcing and funding requirements for NRC and districts. New name for group was voted on – Climate Adaptation Te Taitokerau.

·   Regional climate adaptation strategy – strategy is being developed collaboratively by NRC and district councils and is aiming to be completed August 2020. Major components are climate risk assessment and adaptation options framework.

·   Te Taitokerau Climate Change Risk Assessment: NRC staff are conducting a risk assessment on behalf of Climate Adaptation Te Taitokerau. Climate risk data has been compiled and is now being collated. A tender for spatial risk analysis has been awarded to consultants Morphum Environmental who have begun the project, with final deliverables due end of May.  The climate change risk assessment will feed into the regional adaptation strategy.

·   Council Climate Change Working Party:  Staff reported to the Climate Change Working Party on current business activities relating to climate change, and on options for the declaration of a climate change emergency. Staff are now working on preparing documents for the next working party meeting in late May on: proposed Climate Change LTP program, NRC carbon footprint reporting, climate risk assessment and regional adaptation strategy update. Also preparing paper for May council meeting on declaration/public statement on climate change

·   Long Term Plan:  Staff are developing/documenting a council-wide climate change adaptation work programme for the long-term plan as well as considering options for external funding

Northland Light Detection and Ranging (LiDAR) Capture

After review, some small areas required re-capture and flying of these sites finished 23 February.  Data was couriered to Australia for processing, and results are expected to be received in early April.  RPS has closed many of its offices due to COVID-19, included their Brisbane office where the NRC LiDAR dataset is being processed.   RPS has assured us that they are still on track to deliver the final dataset.

NRC is continuing to receive LiDAR requests from both council and private enquirers and will continue to assist until the final dataset is received.  NRC expects RPS to claim approximate $243,000 once the data is delivered. Latest budget allocation shows funding still to be received from MBIE, WDC and FNDC and this is being followed up with urgency.

7.2.6   STRATEGY, Governance And Engagement


There are 23 appeals (to the Environment Court) against the council’s decision of the Proposed Regional Plan for Northland (Proposed Plan).  The vast majority of the appellants have appealed multiple provisions of the Proposed Plan.  Through mediation to date, the parties have managed to reach consensus on the majority of appeal points (approximately 75% of the appealed provisions have now been agreed between the parties), with the balance remaining unresolved.  Council staff are continuing to liaise with the appeal parties in order to resolve further provisions.

During March, 14 joint memoranda and draft consent orders were filed with the court for topics/sub-topics of the plan where provisions have been agreed between parties.  These are now awaiting sign-off from the presiding Judge.

All Environment Court hearings that were due to commence in April (which included Air Quality provisions for the Proposed Plan) have been deferred (as a result of NZ’s COVID-19 alert level 4) and further guidance is expected from the Court by 30 April.


The process of developing the Annual Plan is continuing.  Twenty submissions were received during the consultation period and deliberations are scheduled for 28 April.


Resource Management Amendment Bill

As part of the Government’s reform of the resource management system it has progresssed the Resource Management Amendment Bill (the Bill).  The Bill aims to reduce complexity, increase certainty for participants, and restore previous opportunities for public participation in RMA processes. 

The Environment Committee called for submissions on the Bill in Novermber 2019 and has now reported back on the Bill with its recommendations.  Key points to note in the Bill include:

Ÿ Changes to general resource management processes (largely limited to consent processes)

Ÿ Greater enforcment powers / role for the Environmental Protection Authority

Ÿ New freshwater planning process and associated provisions for freshwater hearing panerl and Commissioner

A significant change is the additional obligation on councils to consider climate change mitigation and adaptation in plan making and consenting (including recognition of national emission reduction plans and adaptation plans developed under the ‘Zero Carbon Act’).  While climate change adaptation is a familiar role for local government (especially as it relates to management of natural hazards) mitigation is not and would be a substantial new function. 

The Bill will now progress to a second reading.  A copy of the report is available here:


Investment and Growth Reserve – Projects Report



Future developments/ reporting

Resources Enterprise Limited (REL)

High Court has set a hearing date of 23 June.  Worked with lawyers to provide evidence to support claim. 

Continue to work with lawyers.

Northland Water Storage and Use

Final Pre-feasibility Phase reports and recommendation on Feasibility Phase work sent to MBIE as per funding agreement.

Wrap-up Pre-feasibility Phase including production of summary document and initiate Feasibility Phase.

Manea Footprints of Kupe

Second tranche payment made with conditions of funding having been met.

Expected opening date extended in December due to COVID-19.  Invitation for council for visit the site made. 

Hundertwasser Art Centre (Whangārei)


Recommendation from Northland Inc. on additional funding request due in April

Investment and Growth Reserve – Project Development funding by Northland Inc

Northland Water Storage and Use Project - $83,332 allocated as a co-funding contribution to the Feasibility Phase. 

Other Activities

The 26th issue of Northland Economic Quarterly was released 6 April and is available online at:



Most popular content on Facebook – media release about the discovery of Mediterranean fanworm (Sabella spallanzanii) on a Mangonui-based boat and calling for boaties to be extra vigilant for unwanted marine pest hitchhikers.  The post reached over 11,000 people and engaged with more than 160.

*Engaged – number of people who ‘reacted’, commented or shared the post

Key Performance Indicators












# Visits to the NRC website






E-payments made






# subscription customers (cumulative)












# Twitter followers






# NRC Facebook fans






# NRC Overall Facebook Reach






# NRC Engaged Daily Users






# CDEM Facebook fans






# CDEM Overall Facebook Reach






# CDEM Engaged Daily Users






# Instagram followers






NOTES:  November 29 report was for 29 days, February 2020 for 28 days (usually 30 day reports).  February 2020 – significant increase in usual Facebook reach and engagement due to the number of posts communicating key messages about drought management


Seaweek Ocean Fest
In the evening of 3 March, Cr Robinson officiated at the Seaweek Ocean Fest event held in Keirkeri.  Three guest speakers wowed the small crowd – underwater videographer Steve Hathaway of Young Ocean Explorers, Howie Reti with his story-book on traditional seafood harvesting and Samara Nicholas from Experiencing Reserves.  Marine Biosecurity and CoastCare joined in with popular displays.

WaiFencing Skills Workshop

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On 12 March, the first NCEA-based WaiFencing skills workshop for 2020 was held at council’s nursery on Flyger Road.  A record number of students participated from Dargaville, Kamo, Otamatea, Tauraroa, Whangārei Boys’ and Whangārei Girls’ High Schools.  Land Management gave a presentation on why it is necessary to fence off waterways and assisted with the training.

Nga Tupuranga o Te Taitokerau
The week-long youth leadership course – Nga Tupuranga o Te Taitokerau – that was to be held at the end of March has now been postponed until 12 - 18 September 2020. 


Northland Field Days

The 2020 Dargaville Field Days took place from 5 – 7 March.  Given the extreme drought conditions in Northland at this time, NRC focused our site on the support we offer Northlanders.  Overall attendance at field days was down in comparison to previous years, however, a large number of enquiries were still received, and departments had some meaningful and useful conversations.

The key display areas were Biosecurity (Pest animals/ Weeds/ Incursions), Land Management and Biodiversity, with a separate display on the Water Storage project.  Other displays featured the NRC Environmental Awards, water saving messages and introducing our new Councillors.  Partners joined the land team including Tane’s Trees Trust, Northland Farm Forestry Association and IKHMG.  A representative from MPI joined Biosecurity Incursions with a Velvet Leaf weed display.

North Tec students again supported the event with a Venison Jerky with Watermelon Salsa, that promoted target pest animal Wild Deer.

Social media coverage was again popular over the three days with 16,000 views of videos and photos shared.

Tū i te Ora Scholarships

Judging has been completed on council’s inaugural Tū i te Ora Scholarships.  The four scholarships, each valued at $3,000, are designed to recognise and support students to undertake study, research or training that aligns with council’s mission and areas of focus. Applicants must whakapapa to Te Taitokerau, and two of the four scholarships are dedicated to Māori.

The application period closed on 14 February 2020 with 72 applications received.  Of these, 54 (75%) of applicants identified as Māori of Te Taitokerau.  A selection panel consisting of NRC’s Community Engagement Manager, Kaiwhakahaere Hononga Māori and Eastern Coast Land Manager and a TTMAC representative from Te Uri O Hau Settlement Trust met at the start of April to carry out judging.  The panel were unanimous in its selection of the four winners, who represent a diverse range of backgrounds and career study paths.

Notification will be made to both successful and unsuccessful candidates after the Easter weekend and a media release will be prepared.  Given the COVID-19 lockdown, we will seek to promote the winners of the scholarship over the coming weeks, but a physical presentation will need to be postponed until the situation changes, and university holidays permit.


Māori Representation Review

Council has previously agreed that a decision would be made in May 2020 on whether council would support the establishment of Māori constituencies, or not, for the next elections. 

Unfortunately, due to the redeployment of staff to support councils COVID-19 response, it will not be posible to undertake this review process by May and the timeframe will need to be extended to November 2020. 

Importantly, this change in timeframe still provides the opportunity for council to make this decision and, if it decides to establish Māori constituencies, this can be put in place for the next elections.

Te Whāriki Māori Responsiveness Strategy

The first Te Whāriki Level 1 Competency workshop was held with 22 staff members representative of the Strategy Governance and Engagement team facilitated by the Māori Relationships team and guest presenter Moea Armstrong on Te Tiriti o Waitangi.  Held at Terenga Paraoa Marae, Porowini Avenue with generally positive feedback from attendees.


Noho marae facilitated by Aaron Taikato for the Land Management Team to empower our staff that work on the frontline directly engaging with hapū, iwi, Māori landowners, kaitiaki etc.  Comments from a few of the staff that attended:

“The noho was a great introduction to the Māori world and way of thinking. I think going forward working as a team around how we then implement this kind of tikanga into our day to day working will be the challenge and something that I hope continues to progress.” 

“The exercises that allowed us to explore scenarios where we might use our understanding of Maori culture in our line of work. Also working through how working with Maori be a positive and negative really challenged our perceptions and made a lasting impact for me, personally”

Councillors enjoying tikanga training facilitated regularly in workshops by the Kaiārahi Tikanga Māori and ‘getting them out from behind desks’ to support the whanaungatanga of councillors.

Support for Civil Defence Emergency Management and Response

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Actively involved to support better engagement with hapū and iwi to identify how we can work together in partnership to respond to communities.  These have included collecting intelligence from marae, hapū and iwi leaders about vulnerable communities including kuia and kaumatua, whanau to ensure their voices are represented as a part of the stakeholder groups.  As a result we also strengthened networks with iwi liaision roles in the NZ Police, Māori ministries of Salvation Army, Department of Internal Affairs, Te Puni Kokiri who offerred staff time to support the drought response and provided relevant data for more accurate GIS mapping with our GIS team. 



LGOIMA requests
received 2018/19

LGOIMA requests
received 2019/20








































LGOIMA requests not responded to within 20 working days*




*    REQ598321 – Request regarding Regional Coastal Policy Statement.  Due to a technical error this request was not responded to within 20 working days.  When the staff member was made aware of the request it was responded to on the same day.

      REQ598279 – Request for copies of all information for applicant from 1 October 2019 until present.  Staff member had to check with a number of staff to verify information.  The requestor was advised of the extension of time required and a response was completed soon after.

      REQ.598121 – Request regarding Whangaroa Catchment.  Staff members involved in this response were tied up with the response to the drought.  Requester signalled it was not urgent and gave staff until mid-April to respond.

      REQ.598430 – Request regarding a report carried out by Bioresearches on the effects of mangrove removal.  Request assigned while staff member on leave and was not responded to when staff member returned to the office.  It has now been responded to.

      REQ.598339 – Reply to letter LGOIMA request REQ.597551 dated 24 December 2019 and request for further information.  One day delay in providing the response due to staff involvement in preparing for the COVID-19 lockdown.

7.2.7   Customer Service – Community Resilience


Six cruise ships called to the Bay of Islands before COVID-19 forced a sudden end to the season, with a loss of 16 calls to the end of the season.

Sixteen incidents were received over the month of March, a significant decrease from February. Most incidents were minor offenses against the Navigational Safety Bylaw, with the remaining comprimising of two minor oil spills, one grounding and one AtoN light failure.

The team are successfully working remotely from home and are keeping busy. The national lockdown is providing an opportunity to catch up on other projects.

Prior to the lock down, the Harbour Master and Deputy Harbour Master attended simulations for the inaugural port call of the Norwegian Jewel into Northport, scheduled for December 2020.  Simulations have also been carried out for the first car carrier to call at Northport. 

The ship simulator model for the Bay of Islands is close to completion. This will allow training to compliment continued pilot professional development, including training in the use of electronic Pilot’s Portable Units which have come into use recently.

The section 17 review for Maritime has been completed with the report submitted for review. A meeting will be held to go over the report once business returns to normal.

All Harbourmasters meetings, oil spill response meetings and oil spill response exercises have been suspended due to COVID-19


Telephone Inbound Call Statistics & Enquiries


March 2020


Call volume via Customer Services



Conversion rate



Average wait time

4 sec


Calls answered in under 30 sec



Customer phone services were maintained throughout transition to COVID-19 level four requirements. Call volumes immediately dropped by half and have continued to drop to around 30% of normal volume.  Many calls are not related to council core business, and customer services staff have attempted to guide all callers to the appropriate agency or information.


Satisfaction Monitoring

•    Feedback Cards, Compliments and Complaints

Feedback cards have been included with compliments and complaints, as appropriate.

Compliments received


Service provided by a specific person

·    A Stride & S Savill - Consents

·    K McGuire - Consents


Overall service

·    Consents


Total compliments recorded


Complaints received


Disagree with decision or process

·    Building & facilities


Staff / contractor behaviour or attitude

·    Transport - Bus Service


Total complaints recorded


The bus complaint was concerning driver failing to zip when merging in traffic. 

•    Annual resident survey

The survey will be delayed due to the escalating COVID-19 situation. Providing the situation allows, the survey will still progress within this reporting year.

•    COVID-19 response

All service centres are closed. Customer services is continuing to provide full phone and email response during the level four response.

Passenger Transport Administration

BusLink Operational Statistics

Bus Link stats for February
(revenue ex GST)




Year/Date Actual  

Year/Date Budgeted 

City Link Passengers






CityLink Revenue 






Mid North Link Passengers






Mid North Link Revenue






Hokianga Link Passengers






Hokianga Link Revenue






Far North Link Passengers






Far North Link Revenue






Bream Bay Link Passengers






Bream Bay Link Revenue






CityLink Promotions

The CityLink  team and Sport Northland did a joint QR promotion for the Beach to Basin event on  Sunday 15 March 2020, drink bottles were given out to the first 500 participants in the event:

Tuesday 17 March – passengers were encouraged to wear green and ride the bus for free to celebrate Saint Patricks Day: 1,607 passengers were recorded – 997 passengers wore green.

BEE Card Update

Limited testing due to current situation. 

COVID-19 response

Citylink bus services are still running Monday to Saturday, but on a Saturday timetable.

Buslink services: All regional services are continuing to run as normal.

Total Mobility

Total Mobility (TM) figures are reported one month in arrears, due to the required information being unavailable at the time of the agenda deadline.


Total Clients

Monthly Actual Expend

Monthly Budgeted Expend

Monthly Variance

Year/Date Actual Expend

Year/Date Budgeted Expend

Annual Variance

Feb 2020








COVID-19 response
Council staff are working closely with the Total Mobility agencies and Transport Operators to ensure TM clients are still able to travel safely during this time. 

Road Safety Update

COVID-19 situation has forced road safety partners to work differently and be more innovative and creative in planning and communicating.

Recent comments from Northland Road Policing staff who are very active out on the roads include:

•    Unfortunately, Police are still seeing far too many vehicles out on the roads

•    Speeds are up. Drunk and drugged drivers continue to come to Police attention

•    Compulsory breath testing checkpoints have been stopped for health and safety reasons

•    Road Policing staff are trying to focus 75% of their working time on speed. Particularly on roads that have a speed limit of 70km/h or higher. The aim is to prevent crashes, thereby freeing up hospital beds

•    Commercial Vehicle Safety Team (CVST) staff are still working – making sure freight trucks are safe, and targeting speed as well

•    As at 2 April 2020 no Northland Police staff have been diagnosed with Coronavirus

•    Police are also busy trying to convince freedom campers and tourists to remain at the WDC approved place: Pohe Island carpark

•    There has been one road fatality in Northland since the Level 4 lock down was put in place. This was not a necessary journey and provides a good example of why people should stay home. The response to that crash involved 4 Police, 2 Ambulance, 4 Fire Staff, 1 tow operator and 2 civilians – all those people mixed together then went home to families.

Ride Forever (R4E) Rider Monthly Training Update:

There have been 217 motorcycle riders trained through the ACC initiated R4E training courses held in Northland from the 1st July 2019. The participant numbers are updated monthly.

Riders attended following Courses -

Ÿ Bronze     54

Ÿ Silver        107

Ÿ Gold         56


Road Trauma Update: 2020 Year to date road death statistics

National        87 deaths compared to 101 at the same time in 2019

Northland    10 deaths compared to 10 at the same time in 2019

Road safety promotion messaging is being increased across both the Northland MediaWorks, NZME radio networks including print and digital platforms. Restraint use, Impairment, Distractions, Speed, Fatigue and planning ‘essential only’ trips. This regional messaging was also further supported by NZTA national road safety campaign messaging.


Due to high priority being given to the COVID-19 response and the ongoing drought situation in Northland, the Northland CDEM group are unavailable to provide an update at the time this paper was due.

Council have been provided with weekly updates of the situation via document uploading to the council hub.


Attachments/Ngā tapirihanga


Council Meeting                                                                                                                                                         item: 8.0

21 April 2020



Receipt of Committee Minutes




Chris Taylor, Governance Support Manager



That the confirmed minutes of the Regional Transport Committee of 12 February 2020, and the unconfirmed minutes of the Regional Transport Committee of 8 April 2020, be received.


Attachments/Ngā tapirihanga

Attachment 1: Confirmed Minutes of the Regional Transport Committee - 12 February 2020

Attachment 2: Unconfirmed Minutes of the Regional Transport Committee - 8 April 2020  

Authorised by Group Manager


Chris Taylor


Governance Support Manager


14 April 2020


Council Meeting  ITEM: 8.0

21 April 2020Attachment 1

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Council Meeting  ITEM: 8.0

21 April 2020Attachment 2

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Council Meeting                                                                                                                                                          ITEM: 9.0

21 April 2020



Business with the Public Excluded


Executive Summary

The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.


1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue



Confirmation of Confidential Minutes - 17 March 2020

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.


Human Resources Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).


Leaseholder Surrender of Ground Lease

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).


Independent Risk Advisor

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

3.              That the Independent Financial Advisor be permitted to stay during business with the public excluded.


1.    Options

Not applicable. This is an administrative procedure.

2.    Significance and Engagement

This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.

3.    Policy and Legislative Compliance

The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.

4.    Other Considerations

Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.