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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Friday 17 April 2020 at 10.00am
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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Friday 17 April 2020 at 10.00am
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Te Oneroa-a-Tōhē Board
17 April 2020
Te Oneroa-a-Tōhē Board Agenda
Meeting to be held in the Banquet Room, Te Ahu Centre
cnr State Highway 1 & Matthews Ave, Kaitaia
on Friday 17 April 2020, commencing at 10.00am
Recommendations contained in the agenda are NOT decisions of the meeting.
Please refer to minutes for resolutions.
NGĀ MANA WHAKAHAERE
MEMBERSHIP OF THE Te Oneroa-a-Tōhē Board
Chair, Haami Piripi, Te Rūnanga o Te Rarawa
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Deputy Chair, Mate Radich |
Graeme Neho |
Cr Colin (Toss) Kitchen |
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Cr Marty Robinson |
Hon John Carter QSO |
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KARAKIA / WHAKATAU
Item Page
1.0 NGĀ WHAKAPAHĀ | apologies
2.0 NGA WHAKAPUAKANGA | declarations of conflicts of interest
3.0 Whakāe Ngā Miniti | Confirmation of Minutes
3.1 Confirmation of Minutes 3
4.1 Funding for Graphic Design of the Beach Management Plan 6
4.2 Financial Report 9
KARAKIA WHAKAMUTUNGA
Te Oneroa-a-Tōhē Board item: 3.1
17 April 2020
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TITLE: |
Confirmation of Minutes |
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ID: |
A1303868 |
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From: |
Rachael King, Board Secretary |
That the minutes of the Te Oneroa-a-Tōhe Board meeting held on 20 March 2020 be confirmed as a true and correct record.
Ngā tapirihanga | Attachments
Attachment 1: Minutes of Meeting - 20
March 2020 ⇩ 
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
08 April 2020 |
Te Oneroa-a-Tōhē Board item: 4.1
17 April 2020
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TITLE: |
Funding for Graphic Design of the Beach Management Plan |
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ID: |
A1303722 |
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From: |
Ben Lee, Strategic Policy and Planning Manager |
Whakarāpopototanga | Executive Summary
Approval of funding for $8,000 from the Board is sought for the graphic design of the draft Beach Management Plan, the four Reserve Management Plans and the Supporting Document.
Attached is a quote from Level – the same company engaged to develop the Board’s branding and that assisted with the summer engagement programme.
1. That the report ‘Funding for Graphic Design of the Beach Management Plan’ by Ben Lee, Strategic Policy and Planning Manager and dated 8 April 2020, be received.
2. That the Te Oneroa-a-Tōhē Board approves up to $8,000 (excluding GST) being made available for the graphic design of the draft Beach Management Plan, the four Reserve Management Plans and the Supporting Document.
3. That the Te Oneroa-a-Tōhē Board delegates authority, to approve expenditure approved by the Board in accordance with resolution 2, to Jonathan Gibbard, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council.
Considerations
1. Options
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No. |
Option |
Advantages |
Disadvantages |
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1 |
Approve funding of $8,000 for graphic design |
Documents that are visually appealing and meet the brand and formatting guidelines set by the Board |
$8,000 cost to Board |
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2 |
Don’t approve funding of graphic design |
Save $8,000 |
Documents that have no or little visual appeal and do not meet approved brand and formatting guidelines. |
The recommended option is to approve the $8,000. The Board has the budget and having a visually appealing document is important for engaging people with the documents and to reflect that the documents are a product of the Board
2. Significance and engagement
The decisions do not trigger the significance and engagement policy and therefore the Board is able to make this decision without the need to undertake further public consultation.
Further iwi, hapu and wider public engagement will be required as the beach management plan is prepared.
3. Policy, risk management and legislative compliance
The decisions listed in this report comply with all policy or legislative requirements and will act to mitigate potential future project risks
Other Considerations
Being a purely administrative matter, Community Views, Māori Impact Statement, Financial Implications and Implementation Issues are not applicable.
Ngā tapirihanga | Attachments
Attachment 1: Level Design Quote -
April 2020 ⇩
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
09 April 2020 |
Te Oneroa-a-Tōhē Board item: 4.24.2
17 April 2020
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TITLE: |
Financial Report |
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ID: |
A1303853 |
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From: |
Rachael King, Board Secretary |
Whakarāpopototanga | Executive Summary
The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhe Board for the period ending 31 March 2020.
That the ‘Financial Report’ by Rachael King, Board Secretary and dated 8 April 2020, be received.
Tuhinga | Background
A detailed Financial Report is provided as Attachment 1.
In summary, to date the Board has expended $140,468.61 from the following funds:
1. Board Operational Fund $150,000 $109,152.78 remaining
2. Plan Development Fund $250,000 $150,378.61 remaining
Ngā tapirihanga | Attachments
Attachment 1: Financial Report - as at
31 March 2020 ⇩ 
Authorised by Group Manager
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Name: |
Jonathan Gibbard |
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Title: |
Group Manager - Strategy, Governance and Engagement |
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Date: |
08 April 2020 |
