Agenda of Council Meeting

Council Meeting item: 8.2

19 May 2020

TITLE:	Chief Executive’s Report to Council
ID:	A1311514
From:	Malcolm Nicolson, Chief Executive Officer

Recommendation

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Chief Executive Officer and dated 1 May 2020, be received.

8.2.1 Highlights

COVID-19 PANDEMIC RESPONSE

Council staff have continued to work mostly remotely since the Level 4 declaration was made. Since Level 3, a limited number of field staff whose work was unable to be undertaken remotely were approved by ELT to work away from home on environmental work. Strict pandemic operating procedures were applied. ELT adopted a cautious approach and approved new staff to work away from home weekly – on the agreement that only field work be undertaken – all “office work” continued to be done in peoples’ “home office”. No staff have contracted COVID-19. The council’s pandemic plan has continued to be updated as new announcements are made by central government. Requirements for staff are contained in our pandemic protocols. Contact tracing forms have been made available to staff as we await central government direction on a contact tracing app. All staff working away from their home environments are required to maintain contact tracing records.

REGIONAL ECONOMY

Supporting our regional economy will be critically important post COVID-19. In response to the Crown’s call for “shovel ready projects”, council has lodged four applications to Crown Infrastructure Partners that, if funded, will provide an opportunity to advance significant projects at pace and scale that will directly support our region’s economic recovery. Those projects include: Kaipara Moana Remediation – Green Infrastructure (in partnership with Kaipara Uri, Auckland, Kaipara and Whangārei councils); Awanui Flood Scheme Upgrade; Panguru Flood Mitigation and an Expanded Northland Water Storage Scheme, collectively representing a total project spend of $179.7 million.

EMERGING LEADER AWARD

Kane McElrea, Biosecurity Manager - Partnerships & Strategy, was awarded the Brookfields Emerging Leader of the Year Award at the McGredy Winder SOLGM Local Government Excellence Awards on 8 May. This is an outstanding achievement. The Award provides a fully paid trip to attend the International City/County Management Association (ICMA) Annual Conference in the USA, the largest annual event in the world for local government professionals. Further details are available at https://www.solgm.org.nz/Story?Action=View&Story_id=224

IWI AND HAPŪ ENGAGEMENT

The Māori Engagement team have been working to provide intelligence for both COVID-19 and drought response to support the co-ordination of response to communities in need. Te Kahu o Taonui/Iwi Leaders have been working together to deliver water, food and share information across the region to their respective rohe and the Kaiarahi Kaupapa Māori has been liaising on behalf of council with these groups. We now have iwi representation at governance and operational levels and advising our CDEM team on how we can strengthen these connections has been progressive and will hold us in good stead for the region going forward.

MARITIME

Maritime staff, in coordination with customs, assisted Police over the duration of the lock down to patrol Whangārei, Bay of Islands and Whangaroa Harbours. Seven patrols were carried out by Maritime staff, completing approximately one hundred and forty interactions with vessels on the water. Compliance with the COVID-19 restrictions has improved over the weeks, with few issues during Level 3 so far.

CIVIL DEFENSE EMERGENCY MANAGEMENT (CDEM)

The Northland Group Emergency Co-ordination Centre (GECC) was activated in February for the drought response, with COVID-19 being added concurrently in late March. The core team of CDEM full-time staff has been supported throughout the events of this year by a considerable number of staff from all four Northland councils, contributing to core response functions: Intelligence, Planning, Operations and Welfare. At its peak, the combined team numbered approximately 45 staff (CDEM professionals plus staff from councils). WDC also took on the role of managing freedom campers on behalf of the region. The full CDEM group structure has been active in the regional response, including the Welfare Co-ordinating Group, Lifelines Utilities Group and Emergency Services.

Northland iwi have had a prominent role in both responses (particularly COVID-19), mounting their own responses and also working in conjunction with the CDEM group. This has been led by the pan-iwi Te Kahu O Taonui (TKoT). TKoT representatives have been co-opted on to the CDEM Group Co-ordinating Executive Group (CEG) and included in the GECC and WCG structures.

The CDEM group has identified more than 200 organisations (the majority of which already existed, but some of which are operating in different ways, or at a higher level of activity) delivering assistance or providing some form of support within Northland during the COVID-19 response.

In late March, an early decision by central Government saw funding provided directly to iwi, community organisations and volunteer groups in Northland via the Ministry for Social Development and Te Puni Kokiri (part of an initial $27 million investment nationally). In many cases (primarily iwi) this was supplemented by the iwi’s own funds and donations (both funding and goods), leading to a well-coordinated and connected programme of deliveries of kai and other essentials to those most in need.

In addition, the Ministry for Social Development undertook considerable outbound calling to check on older people in particular.

In late April, the Government announced a further $30 million support package to bolster the delivery of food and welfare assistance by CDEM groups and local authorities. A key aspect of this package was that it enabled the provision of funding to foodbanks, community food organisations and other welfare providers, to enable them to provide food and other essential household items.

An invitation to apply to the fund was sent directly to CDEM stakeholders, welfare agencies and community services providers identified by CDEM. The NRC Finance team staff in particular supported this process and made payments. As at 11 May 2020, $1.027 million has been distributed in Northland (to be reimbursed by NEMA).

In late March (relatively early in Alert Level 4) all CDEM groups were required in a reasonably short time frame to set up welfare 0800 lines. These were intended for those who didn’t have essentials needed to get through lockdown (such as food, water, over-the-counter medication or cleaning supplies) and did not have other options such as neighbours, family or friends, or availability of online shopping. WDC call centre staff did an outstanding job of the task of answering these calls in the first instance, covering 12 hours a day, seven days a week on a rostered basis. More than 600 calls have been received, with food the most frequent requirement, followed by accommodation and financial support. The need for the 0800 numbers has since tapered across the country (in part due to the move to Alert Level 3). Northland’s hours have now been scaled back to 9-5 (but currently still seven days a week) and further revisions are being considered.

Other activities carried out by the CDEM Group include:

Ÿ Intelligence-gathering and development of sitreps for COVID-19 and (for a period) the drought responses, and business sitreps in conjunction with Northland Inc. Also action plans and other reporting required by NEMA, and regular teleconferences for key function leads

Ÿ Co-ordination within Northland of the nine national workstreams including the Northland Lifelines Group, Northland Welfare Coordination Group (WCG) and the Northland business community

Ÿ Connection with Northland iwi through Te Kahu O Taonui (TKoT) with the Northland CDEM group with good engagement and coordination

Ÿ Ongoing teleconferences with emergency services and the Northland DHB incident management team

Ÿ GIS mapping and data sharing

Ÿ Thirty Community Response Groups have been active across the region

NRC Maritime staff also assisted NZ Police with on-the-water education and enforcement patrols in Alert Levels 4 and 3.

Next Steps

All CDEM groups have recently been advised by NEMA that they should aim to transition from response activity to recovery two weeks after Alert Level 2 takes effect (while retaining the ability to re-escalate activation status if required and also to respond to other emergencies) and the Northland CDEM group is planning accordingly.

The national framework for managing the ongoing welfare response to COVID-19 is known as Caring for Communities (sC4C) and the intention is that the Social Wellbeing Governance Group will act in a lead / coordination role for this moving into recovery. However, there will be an ongoing requirement for status reporting to NEMA to inform national coordination.

The CDEM group will maintain overall responsibility for the drought response co-ordination, with one of the key ongoing activities being the coordination of household water tank refills (with the cost of these being reimbursed by NEMA).

8.2.2 CEO’s Office

Council Property Update

Ÿ Commercial and ground lease tenants have been notified of council’s rent relief policy and feedback has been exceptionally positive.

Ÿ Kensington Crossing construction work has resumed under Alert Level 3 - 23 working days were lost. Productivity on site is expected to be less efficient at first, improving as the Head Contractor evolves and establishes efficient work patterns under the current Alert Level. All intending tenants accept the situation and remain committed.

Ÿ The Kaipara Service Centre Head Contract is out for tender with six companies. The detailed design, budget and KDC lease is now being finalised for June 2020 council consideration.

Ÿ Kiwirail are in final discussions on the transfer of Marsden Point Rail Link properties from council to full Kiwirail ownership.

Current Legal Proceedings

Department	Description	Status
Consent decision appeal	Replacement consents for, and new consents for an expansion of, Doug’s Ōpua Boat Yard in Walls Bay, Ōpua.	No further update.
Consent decision appeal	Replacement discharge consents for East Coast Bays Wastewater Treatment Plant (Taipā)	No further update.

8.2.3 Corporate Excellence

Cyber Security

The distributed working from home configuration has increased council’s risk for cyber security attacks. Seven security events were recorded during April, all were a real threat (True Positive) and three categorised with a severity of high.

To improve security in the new distributed work from home environment, the council has undertaken several tactical security measures deploying an additional layer of security software.

However, these events have highlighted that while addressing immediate issues, tactical security measures need to be incorporated into an overarching security risk framework to ensure key risks are not being missed and will start our alignment with the NZ government security policy.

Fraud Declaration

I am not aware of any fraud nor am I investigating any incidence or suspected incidence of fraud at this time.

8.2.4 Regulatory Services

During April 2020, a total of 65 decisions were issued. These decisions comprised:

Ÿ Moorings 1

Ÿ Coastal Permits 21

Ÿ Air Discharge Permits 0

Ÿ Land Discharge Permits 5

Ÿ Water Discharge Permits 0

Ÿ Land Use Consents 32

Ÿ Water Permits 4

Ÿ Bore Consents 2

The processing timeframes for the April 2020 consents ranged from:

Ÿ 302 to 14 calendar days, with the median time being 33 days;

Ÿ 75 to 10 working days, with the median time being 20 days.

Thirty-seven applications were received in April 2020.

Of the 123 applications in progress at the end of April 2020:

Ÿ 55 were received more than 12 months ago (most awaiting further information from the applicant);

Ÿ 18 were received between 6 and 12 months ago (most awaiting further information from the applicant);

Ÿ 50 less than 6 months.

Appointment of Hearing Commissioners

No commissioners were appointed in April 2020.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of April 2020 is (by number):

Ÿ Applications Publicly/Limited Notified During Previous Month 1

Ÿ Progress on Applications Previously Notified 4

Ÿ Hearings and Decisions 0

Ÿ Appeals/Objections 2

COMPLIANCE MONITORING

The results of compliance monitoring for the period 1 – 30 April 2020 (and year-to-date figures) are summarised in the following table and discussed below.

Classification	Total	Full compliance	Low risk non-compliance	Moderate non-compliance	Significant non-compliance	Not exercised during period
Air discharges	27	19	1	1	6	0
Coastal permit	179	91	42	24	13	9
Discharge permit	109	73	11	11	12	2
Land use consent	7	4	0	0	0	3
Water permit	95	55	19	6	0	15
Total	417	242	73	42	31	29
Percentage		58.1%	17.5%	10.1%	7.4%	7.0%
YTD	6,826	5,149	682	453	234	308
Percentage		75.4	10.0%	6.6%	3.4%	4.5%

Coastal

The consents monitored during the reporting period related to coastal discharges, marine farms and other coastal structures. Staff have taken the opportunity during the Covid-19 lockdown to review and update many coastal monitoring protocols and procedures.

Water, Waste, Air and Land Use (WWALU) compliance monitoring

· Water use

Throughout April staff continued to keep busy monitoring water use, issuing water shortage directions and responding to queries regarding excessive water use and/or water sources drying up. A number of Compliance Monitoring staff took on new responsibilities to assist Northland CDEM with its drought response, undertaking roles formerly undertaken by CDEM staff.

Team members routinely collected chloride samples from the at-risk aquifers along the east coast during April. Chloride results continue to show elevated levels in most areas and testing will continue this month.

· Aupōuri groundwater monitoring

Staff conducted a round of groundwater sampling on the Aupōuri Aquifer sentinel monitoring bores in April due to the importance of the protection of this groundwater source.

· Wastewater

A decision was made early April to defer monitoring visits to wastewater treatment plants until later in May.

· Forestry and Earthworks

Forestry and construction were given a green light by Government to operate under Covid-19 Level 3 restrictions. Land use monitoring staff became busy receiving notifications from these industries of their intent to resume operations. They identified “at-risk” sites and developed a plan for conducting site visits safely. The priority now is to ensure these sites are being stabilised with appropriate controls for winter shutdown or to issue a winter works authorisation which allows sites to continue to operate. Given the lack of rainfall and storm events, it is expected that most sites should be found to be in fairly good condition.

· Waste management

Three incidents involving the discharge of hazardous substances and eight enquiries regarding contaminated land were received and responded to. No hazardous waste was disposed of due to Covid-19 restrictions. The ReSort facility was closed to the public throughout April and all waste substances at the facility were segregated and stored safely prior to lockdown.

Environmental Incidents

There were no incidents recorded during the reporting period that resulted in a significant environmental impact.

ENFORCEMENT

Abatement notices, infringement notices and formal warnings

The following enforcement actions were taken during the period:

	Infringement Notice		Abatement Notice		Total*
Nature of Offence	No. Offences	No. Notices	No. Offences	No. Notices	No. Offences	No. Notices
Earthworks / land use	0	0	2	4	2	4
Illegal use of lakebed or riverbed	0	0	1	7	1	7
Total	0	0	2	11	2	11

*An infringement notice and an abatement notice may be issued for the same offence. This means that in the above table, Column 5 (Total No. Offences) is not necessarily the sum of Column 1 (Infringement Notice No. Offences) + Column 3 (Abatement Notice No. Offences).

Other Enforcement

· Enforcement Order – Paihia wastewater treatment plant

The upgraded treatment plant has now been commissioned and all milestones imposed by the Enforcement Order were met.

· Farm dairy effluent – Pūrua

Charges were laid against a farm owner and his company, as well as the farm manager and his company, for offences which occurred in August 2019. There are five charges against each of the four defendants. The farm has a poor history of compliance with regional rules for animal effluent disposal. Disclosure was provided to the defence lawyers on 5 March 2020. The first appearance date in the Whangarei District Court was adjourned to a later date.

· Sand dune removal – Tokerau Beach

Charges have been laid against two parties – an individual and his company for offending which occurred in July 2019. The alleged offences include the removal of a sand dune at Tokerau Beach. There are four charges against each of the two defendants. Disclosure was provided to the defence lawyer on 2 March 2020. The first appearance date in the Kaitaia District Court was adjourned to a later date.

· Timber treatment plant

Charges were filed in court on 12 March 2020 for a company and an individual for discharges from a timber treatment processing plant. The plant has a history of poor compliance with resource consent conditions. Disclosure has not yet been done. The first appearance date in the Whangarei District Court was adjourned to a later date.

· Earthworks without erosion and sediment controls – Totara North

Council arranged for the installation of erosion and sediment controls under section 330 of the RMA. A decision on prosecution is pending legal advice. Recovery of costs will be sought under RMA provisions, either in conjunction with a prosecution or separately.

· Water Shortage Directions (WSDs)

WSDs were issued during April in relation to the following water resources:

- Far North District east coast coastal catchments

- Whangārei District east coast coastal catchments

- Awanui River (Kaitāia public water supply)

- Okahu Stream (Kaitāia public water supply)

- Wairoro Stream and Monument Hill groundwater (Kaikohe public water supply)

- Waiotemarama and Waiarohia streams (Opononi and Ōmāpere public water supply)

- Petaka Stream (Rāwene public water supply)

- Hātea River (Whangārei city public water supply)

- Tirohanga bores/Stream (Kawakawa public water supply)

- Mangaharuru Stream (Fonterra Kauri site water supply and Piano Hill domestic water supply).

HYDROLOGY

Rainfall

Ÿ April overall was drier than normal for the month, with the region as a whole receiving around 62% of the normal rainfall. There were periods of showers through most of the month and the odd thunderstorm, but no rainfall events of any significance.

Ÿ A further small rainfall event occurred with a front moving across Northland on 3 to 4 May, producing around 30-40mm across the region.

Ÿ Kaikohe, Kerikeri, Dargaville and Whangārei have received 40-45% of the year to date average rainfall for those areas.

A close up of a map

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River Flows

Ÿ Throughout April, river flows continued to be extremely low, with most below drought flows.

Hydrology Projects

Ÿ Work continued processing flow data for the freshwater quality model. Nearly half the required stations have been processed for this project.

Ÿ Electronic field sheets for hydrological data collection have been drafted.

Ÿ Work to automate field captured data into the time series database is underway.

COASTAL / WATER QUALITY FIELD OPERATIONS

Ÿ No state of the environment monitoring was undertaken due to Covid-19 Level 4 restrictions. A number of dissolved oxygen sensors, as part of the ongoing drought response, were deployed in late April when Level 3 allowed some field work to commence. The last of the ‘summer’ recreational lake cyanobacteria monitoring was also undertaken in Level 3.

Ÿ Staff have taken the opportunity during COVID-19 lockdown to review and update many of our monitoring protocols and procedures.

NATURAL RESOURCES SCIENCE

Air Quality

Ÿ Ambient PM₁₀ monitoring results for March 2020 for the Whangārei and Marsden Point airsheds and Kawakawa township show that compliance was met with the National Environmental Standards for Air Quality. Ambient PM_2.5 monitoring results for Whangārei were within the Ambient Air Quality Guideline value.

Ÿ Council’s CO₂-e (carbon dioxide equivalent) emission for 2019 was 389.3 tonnes, which is 1.4% (i.e. 5.4 tonnes) higher than 2018, whereas its electricity consumption and waste generation were 25.9 and 18.9% lower respectively. The emission increase is contributed to increased fuel consumption (6.3%) and air travel (5.2%).

Ÿ The graph below shows the comparison of council’s monthly emission of CO₂-e between 2018 and 2019.

A screenshot of a cell phone

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Natural Resources Data

Ÿ LAWA is now live (as at 28 April 2020) with the new Groundwater Quality area. The LAWA audience continues to grow and the website has had 3.2 million-page views since the it was launched in 2014, demonstrating high interest by the general public in the environmental data collected by the regional sector.

Ÿ The Data Team is processing several large data requests linked to the drought response, including Ruawai and Russell drought risk assessment. Data has been provided for the Aupōuri aquifer model update 2020.

Ÿ The team is also currently working on new electronic data collection forms that will be used by operations teams and is working with the Online Services Team updating the platform for displaying environmental data on the council’s website.

Ÿ The implementation of the ecological database (KiEco) is now underway.

FRESH WATER ECOLOGY

River Water Quality Modelling

Ÿ The draft reports on current water quality state models developed by NIWA and Land & Water Science (L&WS) have been internally reviewed. The NIWA RF model (Random forest – an ensemble of regression trees) had better performance for some nitrogen compounds (nitrate and total nitrogen) and turbidity. However, its performance for ammonia, total phosphorous and E.coli was poor, with high levels of uncertainty. The final report from NIWA on Northland’s current water quality state is expected by the end of May 2020.

Ÿ L&WS has used an advanced “genetic algorithm” approach which is able to predict the spatial variations in the region’s current water quality state.

Ÿ From the L&WS modelling work it was evident that the most sensitive predictors of water quality in the region were Northland's Wetness Gradient Layer (NWGL) and Erosion Susceptibility Classification (ESC), which were derived from high resolution radiometric and satellite data. Land use was retained as a sensitive predictor of sediment and E. coli.

Ÿ The L&WS current state model has performed much better than NIWA RF models in predicting the spatial variation for most of the water quality attributes in the region.

Northland Dune Lakes Review by NIWA

Ÿ A recent report by NIWA (April 2020) report has put together all the existing studies on Northland dune lakes into one document. The report has recommended a risk-based approach for setting nutrient limits to our lakes because of their unique lake-catchment and in-lake processes which vary from one lake to another within a small geographic scale.

Network Review for River And Lake Monitoring

Ÿ A network review process for surface water quality monitoring has begun by setting up the project plan and defining long-term objectives and criteria.

Ÿ Unfortunately, COVID-19 has meant we have been unable to complete our annual fish monitoring surveys in the region. There is the possibility of carrying out a few surveys in May if low river flows persist and temperatures remain warm.

Ÿ Inanga spawning surveys are planned for the Ngunguru River later this month (a salt wedge survey was completed before the lockdown to identify the likely spawning area).

Ÿ A model is being developed to predict Northland’s inanga spawning sites utilising LIDAR, which will help support the 2021 regional plan change.

Freshwater Quantity

Ÿ Modelling and mapping of the 1990 to 1994 drought, which could be comparable to the current one, have been completed

Ÿ Downscaling and testing global models for Northland drought-related parameters is underway. This is expected to provide information/data in the areas where and when there is no monitoring undertaken.

Ÿ Testing rain radar Moata portal and data is ready for downloading. This will feed into flood modelling in Awanui sub-catchments and other catchments.

Ÿ A network review has begun assessing existing sites and potential new sites for climate, rainfall and flow monitoring stations. Climate stations are critical to measure Northland’s complex climate and its impacts on water resources, especially under the changing climate.

Groundwater Projects

Ÿ Ruawai aquifer drought risk assessment:

This risk assessment is currently being drafted. The initial findings indicate the drought is currently not impacting on the water quality of the Kaipara District Council public water supply bores and risks to water quality are unlikely to increase over the short-term. However, if groundwater levels remain low for multiple years and the current rate of abstraction continues, there is a medium to long-term risk of more saline water at the base of the aquifer entering these bores.

Ÿ Aupōuri aquifer model update 2020:

Aqualinc and Lincoln Agritech will be working together over the next five months to update the council’s Aupōuri aquifer model using all available new groundwater information. The key output from the updated model will be a rerun allocation scenario to provide further guidance on recommended allocation limits, and sensitivity and uncertainty analysis. The final report will inform the basis of any future regional plan change relating to Aupōuri allocation limits.

Marine Ecology

Ÿ Saltmarsh and mangrove habitats mapping study findings are expected to be available in May 2020.

8.2.5 Environmental Services

land management

Farm Plan and Environmental Fund Update

Farm Environment Plans 2019/2020		Environment Funds 2019/2020
FEP’s Commenced 2019/20	FEP’s Completed 2019/20	No of Environment Funds Granted	Amount Granted
124	134	147	$1,010,755*
*This includes MfE fund proportion of Hātea projects

Waimā Waitai Waiora – Freshwater Improvement Fund

Objective	Status
Te Kawa Waiora	· Research project plan and associated budget has been updated and change request submitted to NRC. · Reassessment of deliverables due to Covid-19 restrictions.
Farm Environment Plans	· 38 out of 40 Farm Environment Plans (FEP’s) completed.
Landowner grants	· Tender for planting 60,000 natives across six sites is online.
Communication and engagement	· Video series - on track
Water quality monitoring	· No progress since last update – on track

Sustainable Hill Country and Regional Priorities

Milestones	Status
Research
Coastal erosion buffers	A research plan has been submitted to MPI.
Mature poplar / willow	A research plan has been submitted to MPI.
Farm Environment Plans
	There are 127 completed plans of the 112 required (113%) in 2019-20 year.
Stakeholder Engagement
	A project engagement strategy has been approved by MPI.
Land Treatments
Retirement fencing	Sixteen fencing projects with retirement fencing of highly erodible land have been approved. The $84k budget is fully allocated.
Contractor capacity development	A list of contractors interested in planting work has been prepared.

biodiversity

FIF Dune Lakes Project

Objective	Status
Aquatic weed and pest fish control	· Grass carp removal has been put on hold until spring. · Other pest fish removal operations have been postponed until Level 2 lockdown. · Planning and organising for the herbicide operation have continued as planned.
Sediment and nutrient mitigation	· Planning continues for earthworks and catchment mitigations due to commence summer 2020
Māori Lakes Strategy	· COVID-19 restrictions forced a cancellation of a planned hui and will resume once restrictions lift.
Fencing	· A small section of fence line at Lake Ngatu is yet to be completed awaiting other agencies.
General	· The Year Third Quarter Report was submitted to MfE. · The Year 4 Annual Work Plan was drafted for submission to MfE at the end of April.

CoastCare

The latest edition of the CoastCare e-newsletter has been compiled and distributed and is available on the NRC website: www.nrc.govt.nz/enewsletters.

The Far North Kaitiaki Ranger programme finished early when the country went into Level 4 lockdown.

Wetlands

MfE have put out a tender to identify and map wetlands in the Northland Region using available methods such as LiDAR, radiometric surveys, remote sensing and existing databases down to a resolution of at least 500m2. The tender closes 26 May.

biosecurity

wild animal control

Deer Incursion – Ōruawharo

The deer response team responded to reports of deer roaming in the Ōruawharo (Tōpuni) region. The visit confirmed that 14 fallow deer were being kept illegally, and this information has been passed on to DOC and MPI.

Deer Incursion – Kaiwaka

Surveillance of this liberation in Kaiwaka (which has already seen 12 deer destroyed in the response to date) has continued with the destruction of one deer, and the sighting of a further 2-3 animals near the site of the original liberation. Further surveillance will be conducted.

partnerships

Kiwi Coast Trust

In 2017, council signed a five-year partnership with the Kiwi Coast Trust, consolidating strong working relationships between both organisations. Now completing its second year of the partnership, the collective results of pest control activities from groups aligned with the Kiwi Coast have tallied more than 396,000 over the last seven years. Data is collated each calendar year and highlights include:

Ÿ The new grand tally is 396,634 pest animals for the past seven years.

Ÿ 155 Northland projects, groups, and organisations sent in their data, setting a new record with 98,506 pests collectively trapped on the Kiwi Coast in 2019 alone.

Ÿ The seven-year total for the pests now includes 166,099 possums, 157,878 rodents, 7,696 stoats and 4,782 feral cats.

Ÿ On average, over 1,800 pests are being removed from Northland every week.

Ÿ The groups and projects linked into Kiwi Coast are now working together over approximately 170,000 hectares.

Ÿ Full details are available at https://kiwicoast.org.nz/396634-pests-removed-in-seven-years/

Kiwi Coast 2019 results flier

pest plants

Stop Wild Ginger Biocontrol Program

Staff have held discussions with Manaaki Whenua Landcare Research and the Ministry for Primary Industries to re-structure the Stop Wild Ginger Biocontrol Program in light of Covid-19 impacts, and the results from stages completed to date. With the uncertainties regarding global travel, it is likely that planned agent collections in India will be unable to occur, and there may be further delays with obtaining Government permissions. As such, the revised timeline will seek to extend the program out by one year, delaying any collection activity until 2021. As the length and scale of the impact to global travel is hard to predict, this will be subject to further review early next year.

RIVERS AND NATURAL HAZARDS

Long Term Plan Projects

Rivers	Comments
Awanui	· Earthworks will resume on 28 April and will follow COVID-19 Level 3 H&S protocol. · Archaeology authority, resource consenting and detailed design work is continuing. · We have halted all landowner engagement due to the COVID-19 restrictions.
Kawakawa – Taumārere	· Job has been awarded - work is on hold pending COVID-19. · Likely postponement until Jan 2021. · Work is weather dependent.
Panguru	· Work will resume 28 April after COVID-19 Level 3 restrictions are lifted.
Kaihū	· The second helicopter spraying is scheduled to resume after Level 3 restrictions are lifted.
Kerikeri-Waipapa	· Desktop analysis work is progressing · Field work will commence after restrictions are lifted.

NATURAL HAZARDS

Work Streams	Status	Comments
Awanui and Kerikeri Flood Model	95%	The team has been reviewing the new flood mapping and intend on updating the Awanui and Kerikeri flood maps in May.
Coastal erosion hazard mapping	50% complete	Erosion assessments and updates are underway by Tonkin and Taylor
Coastal erosion hazard mapping	50% complete	Auckland University (co-funded by the National Science Challenge) is undertaking mapping of Northland historic shorelines, which will give a picture of erosion risk across Northland.
Coastal flood hazard mapping	Kaipara Project is 70% complete	DHI are developing a hydrodynamic flood model for the Northern Kaipara Harbour, which will produce coastal flood maps for the Harbour.
Coastal flood hazard mapping	Regional coastal flood project - 15% complete	Tonkin and Taylor underway on the regional coastal flood hazard assessment. NIWA subcontracted to process/analyse tide gauge data; SLR contour mapping 50% complete
Region-wide flood mapping	Design storm project - 10% complete	Project to develop area-specific design storm rainfall characteristics to improve the accuracy of flood models is being led by Auckland University.
	Hydro-enforced DEM project - tender assessment phase	The tender to develop a hydro-enforced digital elevation model will be awarded on 30 April, work to commence immediately
	Region-wide flood model - planning phase	The tender for a region wide river flood model is in draft form and will be advertised May 1st; project to begin at the start of June.

8.2.6 STRATEGY, Governance And Engagement

PROPOSED REGIONAL PLAN

No update to report since last month - staff are awaiting guidance from the Environment Court with regards to when hearings are scheduled to re-convene.

NATIONAL INITIATIVES

Proposed COVID-19 Recovery (Fast Track Consenting) Bill

The Government has announced an intention to introduce a ‘fast track’ consenting process to boost employment and economic recovery in response to COVID-19. The proposed law would not amend the RMA, but provide an alternative consenting pathway for eligible recovery projects to enable:

Ÿ fast-track resource consenting and designation processes for eligible projects

Ÿ accelerate the beginning of work on a range of different sized and located projects

Ÿ support certainty of ongoing employment and investment across New Zealand.

The Bill has yet to be drafted, but enactment is anticipated in June 2020.

ECONOMIC DEVELOPMENT

Investment and Growth Reserve – Projects Report

Project	Update	Future developments/ reporting
Northland Water Storage and Use	Project status update prepared for Minister Jones. Approval to move into next phase received from MBIE. Working with PDU on a fast-track work programme as part of COVID-19 response.	Continue preparing for next phase, including selection of technical service provider, governance structure and documents for public.
Hundertwasser Art Centre (Whangārei)	Given the impact of COVID-19 the recommendation from Northland Inc. on additional funding request (originally due 24 April) has been delayed until impact on the project becomes clearer.	Awaiting recommendation from Northland Inc.
Te Hononga / Kawakawa Hundertwasser Park Centre	Update project report received. Project was 8 weeks from completing before Level 4 lockdown commenced.

Other work undertaken

Ÿ Letter to Northland Inc. Ltd. providing council’s comments on their draft Statement of Intent 2020-2023 for board consideration in finalising SOI.

Ÿ Analysis of Northland freight modes for draft Regional Land Transport Plan based on the information contained in the National Freight Demand Study 2017/18.

Ÿ Analyse results from the 2019/20 Northland Internet Speed Survey. The main findings from the survey include:

Ÿ There were 282 completed responses in 2019/20. Down one-third from 377 in 2018/19.

Ÿ Of those stating their type of internet connection, 25% listed this as being fibre (UFB). This is up almost three times from the 9% recorded in 2018/19. There was a considerably lift in the proportion of respondents on fibre in all three districts. For example, in 2018/19 only 2% of the Far North District based respondents indicated that they were on fibre; in the 2019/20 survey 16% did.

Ÿ 44% of respondents indicated they had a download speed of 20Mbps or more, up from 34% in 2019/20. Respondents in all three districts indicated an upward trend in download speed. For example, in 2018/19 only 16% of respondents in Kaipara indicated they had a download speed of 20Mbps or more, in the 2019/20 survey 45% of Kaipara respondents did.

Ÿ The mean average download speed of those responding to the survey has increased from 20Mbps to 46Mbps.

Ÿ The proportion of respondents indicating that they are more than or very satisfied with the internet service has risen from 11% in 2018/19 to 17% in 2019/20.

Ÿ However, one-in-four respondents are not at all satisfied with the internet service they have and a further 40% are only partly satisfied. These percentages have not change much in the two years.

ONLINE CHANNELS

Most popular content on Facebook – A post alerting the public of a hoax circulating on Facebook messenger. It claimed to be official advice from the Northland Regional Council that Northland businesses may re-open and lock-down is lifted. The post reiterated this was absolutely not true and encouraged people to let us know if they see anything like this circulating. The post reached over 21,000 people with more than 300 engaging with the post.

*Reach – number of unique people who saw the post

*Engaged – number of people who ‘reacted’, commented or shared the post

Key Performance Indicators	Dec-19	Jan-20	*Feb-20	Mar-20	Apr-20
WEB
# Visits to the NRC website	28,452	31,900	35,500	30,300	25,100
E-payments made	13	5	12	8	5
# subscription customers (cumulative)	1,171	1,172	1,176	1,171	1,182
SOCIAL MEDIA (cumulative)
# Twitter followers	1,493	1,503	1,515	1,523	1,525
# NRC Facebook fans	9,163	9,231	9,976	9,553	9,599
# NRC Overall Facebook Reach	94,591	250,500	327,700	172,300	60,300
# NRC Engaged Daily Users	6,995	6,132	23,500	14,900	6,529
# CDEM Facebook fans	17,300	17,400	18,000	17,900	18,000
# CDEM Overall Facebook Reach	96,064	75,500	404,200	161,900	172,800
# CDEM Engaged Daily Users	12,428	5,969	42,500	20,600	19,200
# Instagram followers	991	1,033	1,103	1,137	1,163

NOTES:

* February 2020 - Significant increase in usual Facebook reach and engagement due to the number of posts communicating key messages about drought management.

ENVIROSCHOOLS / EDUCATION

New Te Taitokerau Education for Sustainability Facebook Group

We have shifted the council’s education for sustainability kaupapa into a two-way street where we can all share and kōrero about the great mahi happening in Te Taitokerau. In this group members will share news and resources relating to environmental education for sustainability, as well as some of the mahi our Northland Enviroschools are involved in.

School Communities Facilitated

Despite the lockdown Enviroschools Facilitators are in contact with all their schools and early childhood centres, with 36 on-line specific supports taking place during April.

Environmental Leaders Fund Open

This fund was opened early to allow teachers to work on applications during the earlier school holidays. The Environmental Leaders Fund aims to support Northland schools and early childhood centres, students and children to increase their environmental knowledge and action. Projects or initiatives that are practical, hands-on, and have a positive impact on Northland's environment will be considered.

MARKETING AND ENGAGEMENT

Whakamānawa ā Taiao - Environmental Awards

The Northland Regional Council Whakamānawa ā Taiao - Environmental Awards will continue in 2020 but in a reduced capacity. Council received 28 applications for the awards, significantly down on the 93 received in the 2019 inaugural awards. This in large, can be attributed to the crises occurring in Northland during the application period - the Northland drought and the COVID 19 lockdown.

Instead of announcing finalists as we’d intended on 28 April, all applications will be judged and the category winners will be announced on 28 May - online and in the media. Unfortunately, due to current restrictions, we’re unable to hold the awards ceremony that was planned for 28 May at the Turner Centre in Kerikeri. Instead, a small ceremony will be held to celebrate our winners once we emerge from lockdown, and it’s safe to meet face-to-face once again.

MĀORI ENGAGEMENT

Te Whāriki Kakano

Although Te Whariki Core Competency Level 1 Workshops have been unable to progress the team with support from our communications team have been delivering a new initiative “Te Whāriki Kakano” to continue the programme of learning utilising Zoom. Four weekly modules have been held with an interactive learning ‘zui’ focusing on the key components of a pōwhiri; karanga, karakia, mihimihi and whakanoa. This has received positive feedback and is complemented well by the ‘speed te reo’ sessions offered.

Iwi and Hapū Engagement

Ongoing communication and discussions with Te Puni Kokiri and iwi/hapu representatives to develop a shared understanding of the information platforms and the community groups, responses that are available to inform a regional response for COVID-19. A common understanding of the data layers held by different organisations and how they can be shared to enable this work continues.

IHEMP Funding

The funding for 2020/2021 is now being advertised and promoted for IHEMPS funding. Discussions held with WDC on how we can work together to streamline the processes for iwi and hapu and allocate more resources. A long term outcome agreed to share information across councils and how we can work together more effectively for iwi and hapū.

LOCAL GOVERNMENT OFFICIAL INFORMATION (LGOIMA) REQUESTS

Month	LGOIMA requests received 2018/19	LGOIMA requests received 2019/20
July	15	15
August	20	22
September	7	16
October	5	29
November	10	11
December	9	12
January	11	14
February	15	21
March	9	13
April	12	12
May	19
June	11
TOTAL LGOIMA REQUESTS RECEIVED	143	165
LGOIMA requests not responded to within 20 working days*	1	15

* REQ598665 – Request for information regarding products, services and software from a list of companies. Staff member was waiting on information from other staff who were focusing on responding to drought related information. Also, COVID-19 then struck which required the staff member responsible for replying to focus on that.

REQ598570 – Request for information by MP regarding Kerikeri moorings for a meeting with a complainant. Due to a technical error this request was not responded to within 20 working days. When staff member was made aware of the request it was responded to on the same day.

REQ.598645 – Request for data on nitrate levels in water resources used for domestic or community water supplies. Request was reassigned at a late staff. Staff member has made contact but needs to provide further information.

8.2.7 Customer Service – Community Resilience

CUSTOMER SERVICES

Telephone Inbound Call Statistics & Enquiries

	April 2020	Target
Call volume via Customer Services	1,145
Conversion rate	98.4%	> 95%
Average wait time	6 sec
Calls answered in under 30 sec	97.6%	> 90%

Full phone service was maintained by Customer Services Officers working remotely. Call volumes increased significantly following the move to Level 3, but overall were almost exactly half of the corresponding month last year. Over 3O% of enquiries were for services not provided by council and were referred to the appropriate agency or information. The lower volumes allowed customer services staff to assist with CDEM outbound calling.

Satisfaction Monitoring

• Feedback Cards, Compliments and Complaints

Feedback cards have been included with compliments and complaints, as appropriate.

Compliments received

Total

Service provided by a specific person

· P Beauchamp – Land

Total compliments recorded

Many phone customers voiced their thanks to the customer services team for working through Level 4, listening with empathy and assisting them to find a solution, especially for issues that weren’t council-related.

The transport team also commented that customers who needed to use the bus expressed appreciation that the service was available through Level 4.

Complaints received

Total

Standard of service provided

· Incident response

Total complaints recorded

This complaint did not involve an incident in progress and has been resolved.

COVID-19 Response

All service centres were closed under Level 4 and remain closed under Level 3 restrictions. Customer services has continued to provide full phone and email response during Levels 3 and 4. Traditional mail items are being received on a daily basis and circulated for actioning by the appropriate team.

MARITIME

Maritime staff have commenced field project work with the transition into Level 3. The pre-dredging survey of the upper Hātea River commenced on Tuesday 28 April with moorings field work and water quality runs scheduled for the week commencing 4 May. Routine maintenance and field work associated with Aids to Navigation has also resumed.

The annual self-assessments of the Bay of Islands and the Whangārei safety management systems are underway. The Bay of islands review has been completed, with input being sought from Bay of Islands Harbour stakeholders. Work has commenced on the review of the Whangārei Harbour Safety Management system

Maritime staff otherwise have been successfully working from home with minimal disruption. The lockdown has provided an opportunity to catch up on administrative and project work, most notable being the update to the Regional oil spill response plan which is close to completion. Whilst national meetings and exercises have been suspended, more regular conference meetings have been held with other regional Harbourmasters, Maritime NZ, and Maritime Pollution Response Services.

The harbourmasters have also stayed in touch with Marsden Point with online stakeholder and pilot meetings. Shipping at the refinery has dropped off with storage around the country full, resulting in an increase in tankers at anchor for extended periods, some in storage mode. Northport has continued working, with some variation in the normal shipping. Logs will pick up again now in Level 3 with risk assessments being completed for new ships that may visit due to changing trade patterns.

TRANSPORT

Government Policy Statement on Land Transport (GPS)

Ÿ Initial indications are that there has been little change in the government’s strategic direction and strategic priorities between the 2021 GPS and the 2018 GPS.

Ÿ A regional submission on the draft 2021 GPS has been completed and distributed to the Regional Transport Committee (RTC) for comment. The finalised document will be submitted on 11 May 2020

Ÿ Copies of the submission have also been forwarded to the regional council and district council CEO’s and senior roading/transport managers for their attention.

Draft New Zealand Rail Plan

Ÿ A regional submission has been compiled on behalf of the RTC on the Draft New Zealand Rail Plan (NZRP).

Ÿ The Draft NZRP outlines the Government’s short, medium and long-term vision and priorities for rail in and includes reference to both the upgrading of the Northland-Auckland rail link and the proposed rail link to Marsden Port.

Ÿ The submission is due on 11 May 2020.

Draft Regional Land Transport Plan 2021/2027 (RLTP) & Regional Passenger Transport Plan (RPTP)

Ÿ An Investment Logic Mapping workshop has been scheduled for May 2020 to review the region’s transport-related problem areas, strategic direction and priorities. The outcome of the workshop will assist in directing both the RLTP and RPTP for the 2021/2027 funding period.

Ÿ Work continues drafting both documents, in alliance with the Transport Special Interest Group to ensure a common national approach, to ensure they align with NZTA funding criteria requirements and thereby providing the business case in support of funding applications

Passenger Transport Administration

Bus Link stats for March (revenue ex GST)	Actual	Budget	Variance	Year/Date Actual	Year/Date Budgeted
City Link Passengers	26,082	31,300	-5,218	263,125	255,452
CityLink Revenue	$30,741	$42,225	-$11,514	$341,038	$344,860
Mid North Link Passengers	139	156	-17	1,530	1,374
Mid North Link Revenue	$504	$780	-$276	$5,788	$6,870
Hokianga Link Passengers	61	78	-17	513	690
Hokianga Link Revenue	$585	$1,017	-$432	$5,003	$8,998
Far North Link Passengers	429	543	-114	4,364	5,617
Far North Link Revenue	$1,092	$1,552	-$459	$10,340	$14,041
Bream Bay Link Passengers	35	24	11	460	192
Bream Bay Link Revenue	$216	$86	$130	$2,803	$691

March 2020 figures for all Bus Link services were adversely impacted by the move to Alert Level 4 in the last week of the month.

Bus Link stats for April (revenue ex GST)	Actual	Budget	Variance	Year/Date Actual	Year/Date Budgeted
City Link Passengers	3,608	26,700	-23,092	266,733	282,152
CityLink Revenue	$0	$36,045	-	$341,038	$380,905
Mid North Link Passengers	12	144	-132	1,542	1,518
Mid North Link Revenue	$0	$	-	$5,788	$7,590
Hokianga Link Passengers	25	78	-53	525	768
Hokianga Link Revenue	$0	$1,017	-	$5,003	$8,998
Far North Link Passengers	N / Avail	543	-	N / Avail	6,210
Far North Link Revenue	$0	$1,483	-	$10,340	$15,525
Bream Bay Link Passengers	0	24	-24	460	238
Bream Bay Link Revenue	$0	$86	-	$2,803	$799

April 2020 Contracted Bus Service Operations

Ÿ The government requested that bus services be available for essential service workers and persons needing to travel to shops, medical appointments etc. and be reduced to match demand.

Ÿ For Northland, the following contracted services were in operation during April 2020:-

- Far North Link operated a reduced service due to Monday to Friday AM and PM services being not needed for essential travellers. No adverse complaints were received over the service cuts.

- Mid North Link continued normal operations.

- Hokianga Link continued normal operations.

- CityLink service was reduced to a Saturday timetable. No adverse complaints have been received.

- Bream Bay Link operated for three weeks and was then suspended due to no passengers.

Ÿ As anticipated, passenger numbers were extremely low on all services. Staff are monitoring loadings closely with provision being made for additional trips if required at short notice.

Ÿ Due to schools being closed for the month, no students used the services. This situation will be monitored when schools start to re-open.

Ÿ The Ministry of Transport and NZTA approved that to ensure driver and passenger safety and to meet the 2m social-distancing requirements, no fares would be charged until 30 June 2020 or when the country moves to Alert Level 2, whichever is first. NZTA will cover all lost farebox revenue for this period.

Ÿ Regarding contract payments, councils are required to cover all costs incurred in the present reduced operation. For CityLink this will be the costs incurred for operating a Saturday timetable. In addition, councils must cover all “direct operating” costs that would have been incurred under full operational conditions. Operators cannot recover non-operational related costs.

Ÿ The NRC and NZTA are working on the above funding implications.

Total Mobility

Total Mobility (TM) figures are reported one month in arrears, due to the required information being unavailable at the time of the agenda deadline.

	Total Clients	Monthly Actual Expend	Monthly Budgeted Expend	Monthly Variance	Year/Date Actual Expend	Year/Date Budgeted Expend	Annual Variance
Mar 2020	1,612	$13,858	$25,000	-$11,142	$171,062	$225,000	-$53,938

COVID-19 Response
To align with the free travel on buses, on Tuesday 14 April 2020, eligible Total Mobility clients could travel free up to a maximum fare of $60. This will remain in place for the same period as for buses.

With the majority of Total Mobility clients falling within the most vulnerable category, there has been an expected dramatic decrease in Total Mobility trips. This trend should begin to reverse now that the country has moved to Level 3 and the situation is being closely monitored.

Road Safety Update

Ÿ The COVID-19 situation continues to challenge road safety partners to work differently and be more innovative and creative in planning and communicating.

Ÿ With the move to Level 3, there has been a marked increase in vehicle volumes on the roads and an increasing number of logging and other freight trucks.

Ÿ Road Policing staff continue to focus on speed. The Commercial Vehicle Safety Team (CVST) staff are also targeting heavy vehicle speed.

Ÿ Motorcycle Safety planning is taking place targeting ‘Motorcycle Awareness Month’ taking place in September 2020. Promotion of the Ride Forever Motorcycle Training Courses continues.

Ÿ International Road Safety Week has been postponed for May 2020 and is rescheduled for 9-15 November 2020 under the theme – ‘Step Up for Safe Streets’.

Ÿ Driver Reviver/Fatigue Stops - The last two events planned for the 2019/2020 financial year have had to be cancelled. The 2020/2021 season dates won’t be confirmed until the Government removes the restrictions around ‘Physical Distancing’ and a new Traffic Management Plan submitted for approval.

Ÿ The New Zealand Radio Awards - The MediaWorks creative team have had three road safety radio commercials nominated for awards for both content and production once again this year. The three road safety radio commercials in the Finals are – Two in the ‘Best Commercial Production’ category – ‘12 Days’ & ‘Eyes off your Phone’ and ‘Eyes off your Music’ in the Best Single Commercial’ category.

Road Trauma Update: 2020 Year to date road death statistics

National 93 deaths compared to 135 at the same time in 2019

Northland 12 deaths compared to 10 at the same time in 2019

Ÿ Road safety promotion messaging continues across both the Northland MediaWorks, NZME radio networks including print and digital platforms, covering:

- Restraint use, Impairment, Distractions, Speed (RIDS);

- Fatigue; and

- Planning ‘essential only’ trips while in Level 3.

Ÿ This regional messaging was further supported by NZTA’s national road safety campaign messaging.

Attachments/Ngā tapirihanga

Nil

Name:	Chris Taylor
Title:	Governance Support Manager
Date:	11 May 2020

			Injury Related						Hazards
Period	Loss time Injury (LTI)	Accident Work (ACC W)		Accident Not Work (ACC NW)	Discomfort, Pain, Injury (DPI)	Medical Treatment Incident (MTI)	First Aid Treatment Incident (FTI)	No Medical Treatment Incident (NMTI)	Near Miss	Hazard (HAZ)	Incident (INC)	Security (SEC)
2018	7	8		0	0	2	4	0	13	35	17	6
2019	1	20		1	0	0	2	1	18	15	8	1
2020	1	2		0	3	0	5	62	12	8	2	0
Mar	0	0		0	0	0	0	0	0	4	1	0
Apr	0	0		0	2	0	0	0	0	0	0	0

Training Completed April 2020	Pax
Chemical Handling and Storage	1
Fire Warden & Emergency Procedures	1
Behavioural Safety	3
Chainsaw Maintenance and Safety	2
Recognition, Evaluation and Control of Hazards	1
Total	8

Training forecasted May 2020	Pax
First Aid	1
Health & Safety Rep Stage 1	1
Total	2

Name:	Dave Tams
Title:	Group Manager, Corporate Excellence
Date:	07 May 2020

TITLE:	Presentation - Emerging Leader of the Year Award
ID:	A1314447

TITLE:	Health and Safety Report
ID:	A1311465
From:	Beryl Steele, Human Resources Manager

TITLE:	Confirmation of Minutes - 21 April 2020 and 6 May 2020
ID:	A1311929
From:	Chris Taylor, Governance Support Manager

TITLE:	Receipt of Action Sheet
ID:	A1312046
From:	Chris Taylor, Governance Support Manager

TITLE:	Working Party Updates and Chairpersons' Briefings
ID:	A1311973

Name:	Jonathan Gibbard
Title:	Group Manager - Strategy, Governance and Engagement
Date:	13 May 2020

TITLE:	Financial Report to 30 April 2020
ID:	A1312923
From:	Vincent McColl, Financial Accountant

TITLE:	Local Government Funding Agency - Amendments to Borrowing Documentation
ID:	A1313679
From:	Simon Crabb, Finance Manager

No.	Option	Advantages	Disadvantages
1	Approve the proposed amendments to the Multi-Issuer Deed, and Noted Subscription Deed	Paves the way for council to use the proposed amendments in the future should it wish to do so.	Based on the information provided by the PwC none are noted.
2	Retaining the status quo – do not approve the proposed amendments	Based on the information provided by the PwC there is no material advantage by not approving the proposed amendments.	If council does not approve the proposed amendments, then our fellow councils who borrow through the LGFA may be precluded from enacting the proposals. Also, by not approving the proposed changes it may preclude council from using the proposed amendments in the future should it wish to do so.

TITLE:	Triennial Resolution to Re-form the Māori Technical Advisory Group
ID:	A1312091
From:	Auriole Ruka, Kaiwhakahaere Hononga Māori

TITLE:	Chair's Report to Council
ID:	A1311319
From:	Penny Smart, Chair

Date	Addressed To	Subject
23.04.20	Courtney Sanson Huia Webby Katherine Tautahi Zane Williams	Tū i te ora Scholarships
28.04.20	Alan Riwaka Te Rūnanga o Ngāti	TTMAC appointment on to Water and Land Working Party
28.04.20	Barb Elboz Ngāti Kuta Patukeha	TTMAC appointment on to Biosecurity and Biodiversity Working Party
28.04.20	Georgina Connelly Te Uri O Hau	TTMAC appointment on to Water and Land Working Party, Biosecurity and Biodiversity Working Party, and appointment on to the Māori Technical Advisory Group
28.04.20	Hadyn Edmonds Ngatiwai Trust Board	TTMAC appointment on to Climate Change Working Party and appointment on to the Māori Technical Advisory Group
28.04.20	Janelle Beazley Te Rūnanga-A-Iwi-O-Ngāpuhi	TTMAC appointment on to Water and Land Working Party
28.04.20	Juliane Chetham Patuharakeke Te Iwi Trust Board	TTMAC appointment on to Planning and Regulatory Working Party, Biosecurity and Biodiversity Working Party, and appointment on to the Māori Technical Advisory Group
28.04.20	Mira Norris Te Parawhau Hapū Authority Charitable Trust	TTMAC appointment on to Water and Land Working Party, Planning and Regulatory Working Party, and appointment on to the Māori Technical Advisory Group
28.04.20	Nora Rameka Ngāti Rehia	TTMAC appointment on to Biosecurity and Biodiversity Working Party, and appointment on to the Māori Technical Advisory Group
28.04.20	Pita Tipene Te Rūnanga o Ngāti Hine	TTMAC appointment on to Planning and Regulatory Working Party
28.04.20	Rowan Tautari Te Whakapiko Hapu	TTMAC appointment on to Climate Change Working Party, Planning and Regulatory Working Party, and appointment on to the Māori Technical Advisory Group
28.04.20	Thomas Hohaia Te Roroa	TTMAC appointment on to Climate Change Working Party
28.04.20	Toa Faneva Te Rūnanga O Whāingaroa	TTMAC appointment on to Climate Change Working Party
28.04.20	Victor Holloway Ngāti Tara	TTMAC appointment on to Water and Land Working Party
30.04.20	Sarah Petersen and Murray Reade Northland Inc.	Northland Inc. Ltd Statement of Intent 2020-2023 – Council response to draft

TITLE:	Te Taitokerau Māori and Council Working Party - Nomination of New Member
ID:	A1312992
From:	Auriole Ruka, Kaiwhakahaere Hononga Māori

TITLE:	Reporting on Long Term Plan 2018-2028 Performance Measures for Quarter Three of the 2019/20 Year
ID:	A1313498
From:	Kyla Carlier, Corporate Planning Manager

1.1 Governance
100% of official information requests that are responded to within 20 working days.	83% - not achieved.
Elected members attend council meetings 90% of the time.	93% - achieved.
1.3 Communication and engagement
Number of subscribers to online and social media channels increases by 25% annually.	9% - not achieved. (actual number of subscribers = 17,820). Not on track to reach end of year target due to a change in social media focus, which is on engagement rather than “likes” and no need for new eNewsletters so far this year.
2.3 Monitoring (compliance monitoring)
80% of environmental incidents with more than minor effects reported to the Environmental Hotline are resolved within 30 working days.	83% - achieved.
2.4 Monitoring (state of the environment monitoring)
At least 50 popular swimming sites are monitored weekly during the summer, and the results published.	60 sites monitored weekly, and samples results reported to LAWA – achieved.
At least 15 popular shellfish collection sites are monitored weekly during the summer, and the results published.	15 sites sampled, end of year reporting underway, to be published to NRC website – achieved.
100% of air sheds meet the national air quality environmental standards.	100% - achieved.

TITLE:	Receipt of Committee Minutes
ID:	A1312071
From:	Chris Taylor, Governance Support Manager

Item No.	Item Issue	Reasons/Grounds
10.1	Confirmation of Confidential Minutes - 21 April 2020	The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting.
10.2	Human Resources Report	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).
10.3	Acquisition Agreement for Properties	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).
10.4	Reappointment of Northland Inc. Director	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).