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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Friday 15 May 2020 at 10.00am
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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Friday 15 May 2020 at 10.00am
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Te Oneroa-a-Tōhē Board
15 May 2020
Te Oneroa-a-Tōhē Board Agenda
Meeting to be held via Zoom video and teleconferencing
on Friday 15 May 2020, commencing at 10.00am
Recommendations contained in the agenda are NOT
decisions of the meeting.
Please refer to minutes for resolutions.
NGĀ MANA WHAKAHAERE
MEMBERSHIP OF THE Te Oneroa-a-Tōhē Board
Chair, Haami Piripi, Te Rūnanga o Te Rarawa
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Deputy Chair, Cr Mate Radich |
Graeme Neho |
Cr Colin (Toss) Kitchen |
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Cr Marty Robinson |
Hon John Carter QSO |
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KARAKIA TIMATANGA ME WHAKATAU
Item Page
1.0 NGĀ WHAKAPAHĀ | apologies
2.0 NGA WHAKAPUAKANGA | declarations of conflicts of interest
3.0 Whakāe Ngā Miniti | Confirmation of Minutes
3.1 Confirmation of Minutes 3
4.1 Financial Report 6
4.2 Request for Funding 9
KARAKIA WHAKAMUTUNGA
Te Oneroa-a-Tōhē Board item: 3.1
15 May 2020
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TITLE: |
Confirmation of Minutes |
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ID: |
A1311351 |
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From: |
Rachael King, Board Secretary |
That the minutes of the Te Oneroa-a-Tōhe Board meeting held on 17 April 2020 be confirmed as a true and correct record.
Ngā tapirihanga | Attachments
Attachment 1: Minutes of Meeting - 17
April 2020 ⇩ 
Authorised by
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Name: |
Ben Lee |
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Title: |
Strategic Policy and Planning Manager |
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Date: |
04 May 2020 |
Te Oneroa-a-Tōhē Board item: 4.14.2
15 May 2020
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TITLE: |
Financial Report |
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ID: |
A1311357 |
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From: |
Rachael King, Board Secretary |
Whakarāpopototanga | Executive Summary
The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhe Board for the period ending 30 April 2020.
That the ‘Financial Report’ by Rachael King, Board Secretary and dated 1 May 2020, be received.
Tuhinga | Background
A detailed Financial Report is provided as Attachment 1.
In summary, to date the Board has expended $150,569.80 from the following funds:
1. Board Operational Fund $150,000 $108,145.28 remaining
2. Plan Development Fund $250,000 $141,284.92 remaining
Ngā tapirihanga | Attachments
Attachment 1: Financial Report - as at
30 April 2020 ⇩ 
Authorised by
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Name: |
Ben Lee |
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Title: |
Strategic Policy and Planning Manager |
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Date: |
08 May 2020 |
15 May 2020
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TITLE: |
Request for Funding |
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ID: |
A1312345 |
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From: |
Ben Lee, Strategic Policy and Planning Manager |
Whakarāpopototanga | Executive Summary
Approval of funding for is sought from the Board for the following:
Ÿ Up to $2,000 for legal advice on options for providing additional power to the Board for making decisions on resource consent applications within the Te Oneroa-a-Tōhē beach management area. While the Board has legislated powers in respect to decisions on notified resource consent applications, this is not the case for non-notified applications.
Ÿ Up to $2,000 for advice from a traffic planning expert to provide advice on possible speed limits for Te Oneroa-a-Tōhē. The advice will enable the Board to make a more informed and defensible decision about any possible speed limits to be proposed on the Beach Management Plan.
Ÿ Up to $2,000 to obtain photos of Te Oneroa-a-Tōhē to be used in the beach management plan and be available to use for any other Board activities (eg. website). It has become apparent there is not an appropriate stock of photos for the Beach Management Plan held between the Boards representative organisations. The funding would pay for professional photos (a mix of drone and ground-based photos).
1. That the report ‘Request for Funding’ by Ben Lee, Strategic Policy and Planning Manager and dated 5 May 2020, be received.
2. That the Te Oneroa-a-Tōhē Board approves up to $2,000 (excluding GST) for legal advice on options for providing additional power to the Board for making decisions on resource consent applications within the Te Oneroa-a-Tōhē beach management areas.
3. That the Te Oneroa-a-Tōhē Board approves up to $2,000 (excluding GST) for a traffic planning expert to provide advice on possible speed limits for vehicles driving on Te Oneroa-a-Tōhē.
4. That the Te Oneroa-a-Tōhē Board approves up to $2,000 (excluding GST) to procure photos of Te Oneroa-a-Tōhē to be used in the beach management plan and be available to use for any other Board activities.
5. That the Te Oneroa-a-Tōhē Board delegates authority, to approve expenditure approved by the Board in accordance with resolution 2, 3 and 4, to Jonathan Gibbard, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council.
Considerations
1. Options
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No. |
Option |
Advantages |
Disadvantages |
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1 |
Approve funding |
Legal advice – provides a clear understanding of what options there to provide additional powers to the Board for making decisions on resource consent applications. |
Up to $6,000 cost to Board |
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Traffic advice – enables the Board to make a more informed and defensible decision about speed limits. Photos – better able to deliver a visually appealing document. Will provide a stock of photos for the Board that can be used for any Board activity. |
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2 |
Don’t approve funding |
Save up to $6,000 |
Legal advice – Board not fully informed of the range of options for providing additional powers to the Board for making decisions on resource consent applications. Traffic advice – any decision by the Board to include speed limits may not be defensible from a traffic planning perspective. Photos – a less visually appealing document. |
The recommended option is to approve the $6,000, because:
Ÿ The Board has the budget;
Ÿ It is important that the Board is well informed, particularly when making decisions about significant Beach Management Plan directions (such as resource consent decision making powers and speed limits); and
Ÿ A stock of professional photos will provide visually appealing documents, ensure Te Oneroa-a-Tōhē is appositely reflected in documents, and provide a good stock of photos for future Board activities.
2. Significance and engagement
The decisions do not trigger the significance and engagement policy and therefore the Board is able to make this decision without the need to undertake public consultation.
3. Policy, risk management and legislative compliance
The decisions listed in this report comply with all policy or legislative requirements and will act to mitigate potential future project risks
Other Considerations
Being a purely administrative matter, Community Views, Māori Impact Statement, Financial Implications and Implementation Issues are not applicable.
Authorised by
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Name: |
Ben Lee |
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Title: |
Strategic Policy and Planning Manager |
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Date: |
08 May 2020 |
