Agenda of Te Oneroa-a-Tōhē Board

Te Oneroa-a-Tōhē Board item: 4.1

21 August 2020

TITLE:	Adoption of the Draft Beach Management Plan for Consultation
ID:	A1348297
From:	Sheila Taylor, Kaiarahi - Kaupapa Māori

Whakarāpopototanga | Executive Summary

The purpose of this report is to present and obtain approval to notify:

Ÿ The latest graphic designed version of Te Oneroa-a-Tōhē Beach Management Plan.

Ÿ The latest graphic designed version of the Draft Site A, B, C and D Reserve Management Plans.

Ÿ The final draft of the Supporting Evaluation document.

Tūtohutanga | Recommendations

1. That the report ‘Adoption of the Draft Beach Management Plan for Consultation’ by Sheila Taylor, Kaiarahi - Kaupapa Māori and dated 4 August 2020, be received.

2. That the Te Oneroa-a-Tōhē Beach Management Plan and Supporting Evaluation Document be approved for notification, subject to any minor amendments approved by Ben Lee (Acting Group Manager – Strategy, Governance and Engagement, Northland Regional Council) prior to notification including:

a. Consistency of Referencing

b. Karakia insertion

c. New Desired Outcome inserted

d. Glossary inserted

e. Acknowledgements updated

f. _________________

g. _________________

h. _________________.

3. That Te Oneroa-a-Tōhē Board approves ____________ and __________ to provide the Te Reo Māori translation for all written public engagement material in relation to public consultation on the draft beach management plan.

4. That the Iwi members of Te Oneroa-a-Tōhē Beach Board approve for notification, subject to any minor amendments approved by Ben Lee (Acting Group Manager – Strategy, Governance and Engagement, Northland Regional Council) prior to notification the:

a. Draft Site A Reserve Management Plan; and

b. Draft Site B Reserve Management Plan; and

c. Draft Site C Reserve Management Plan; and

d. Draft Site D Reserve Management Plan.

Tuhinga | Background

The consultants (Steve Sanson and David Badham), with input from the Technical Steering Group, Matua Graeme Neho and Level Graphic Design, have finalised drafts for the Beach Management Plan, Reserve Management Plans and Supporting Evaluation Document. The final documents incorporate the direction provided by the Board at the 6 December 2019, 21 February, 20 March, 15 May and 22 June 2020 workshops.

Direct Meetings

At the June Board meeting, direct meetings were requested by Wallace Rivers (Ngāi Takoto) and Rick Witana (Te Aupōuri) to explain and discuss the Beach Management Plan and other documents that have been prepared to date. Zoom meetings were arranged and held on 23 July 2020 (for Rick Witana) and 6 August 2020 (for Wallace Rivers). Rachel Ropiha and David Badham did a power point presentation at these meetings which focused on the background of the Board, its purpose and the development of the Beach Management Plan and its content.

Beach Management Plan

Level have prepared a graphic designed version of the Beach Management Plan (see Attachment 1). Unfortunately, Level’s budget has run out for the graphic design work. Accordingly, the version they have provided is the most up-to date version where they have got to while they await confirmation on additional budget from the Board. It is noted that several minor matters have already been identified that need to be addressed, including:

Ÿ Several image placeholders including pages 15, 17, 18

Ÿ Numbering and formatting issues within the action plan in section H.

Ÿ Minor spelling, grammar and formatting issues throughout.

The current version of the document has been reviewed and edited by members of the Technical Steering Group and Matua Graeme. Key changes / areas where further confirmation is required from the Board are listed below:

Ÿ Consistency of Reference – The name of the beach is gazetted as Te Oneroa-a-Tōhē and the Board’s logo, website and documentation refers to Te Oneroa-a-Tōhē. However, in the latest TSG meeting, Matua Graeme has highlighted that this should be Te Oneroa-a-Tōhe (no macron over the e). Confirmation of the correct macron use is needed to update the Beach Management Plan, logo, website and other documentation.

Ÿ Te Reo Title – Matua Graeme has provided a title for the Beach Management Plan of “Te Rautaki o Te Oneroa-a-Tōhē.”

Ÿ Karakia – a placeholder has been retained on the inside page of the Beach Management Plan for a karakia. Confirmation of an appropriate karakia to use is needed.

Ÿ New Desired Outcome – following feedback from Wallace Rivers at the June Board meeting and direct meeting in August, a new desired outcome has been added to the Taiao | Ecology & Biodiversity sub-topic as follows:

“Information and research is gathered to help us better
understand the health of Te Oneroa-a-Tōhē”

Ÿ Glossary – the Technical Steering Group have questioned whether a glossary of terms should be included at the rear of the document.

Ÿ Acknowledgements – a placeholder has been left at the rear of the document for acknowledging the Board, councils and consultants who prepared the document.

Subject to any direction on the above or the document in Attachment 1, the Beach Management Plan can be made ready for notification with the minor amendments previously listed.

Reserve Management Plans

The BMP must include Reserve Management Plans for areas A, B, C and D which must provide for the matters set out in section 41(3) of the Reserves Act 1977. Only the iwi representatives on the Board have authority to make decisions over these areas.

Steve Sanson has been working with iwi members on the Reserve Management Plans since the June meeting. Current graphic design versions of the content for the RMPs are attached (refer to Attachments 2 - 5). Similar to the Beach Management Plan, Level have run out of budget to complete the Reserve Management Plans and a number of minor amendments have been identified as still being required.

Subject to any direction on the current documents in Attachments 2 - 5, the Reserve Management Plans can be made ready for notification with the minor amendments previously identified.

Supporting Document

It is a requirement of the settlement legislation that a supporting document is developed that:

“must consider and document the potential alternatives to, and potential benefits and costs of, the matters provided for in the draft plan^{^[1]}”

A final draft of the Supporting Evaluation Document is attached to this agenda. Subject to any direction and necessary minor amendments, the Supporting Document is ready for notification.

Considerations

1. Options

No.	Option	Advantages	Disadvantages
1	Approve draft Beach Management Plan	Meets the Boards statutory requirements to make available for public inspection a draft Beach Management Plan.	Resources that will be utilised for consultation will not be available for other activities.
2	Do not approve draft Beach Management Plan	Resources that would otherwise go into the consultation process (following approval of the draft plan), can be utilised elsewhere.	The Board risks not meeting it’s statutory requirement, to make available for public inspection, a draft Beach Management Plan, prior to approving a final version.

The staff’s recommended option is option 1 as it meets the Boards statutory requirements to undertake public consultation on the draft Beach Management Plan.

2. Significance and engagement

The decisions do not trigger the significance and engagement policy and therefore the Board is able to make this decision without the need to undertake public consultation.

3. Policy, risk management and legislative compliance

The decisions listed in this report comply with all policy or legislative requirements and will act to mitigate potential future project risks.

Further considerations

4. Community and Māori impact statement

The approval of the draft plans will have benefits for Māori as approval precedes formal consultation on the documents. Consultation will provide various opportunities for Māori to express their views on the draft Beach Management Plan and a process for the Board to consider these views individually and collectively, prior to approval of the Final Beach Management Plan.

5. Financial implications

There are no additional financial implications associated with to approving the draft plans and evaluation document attached to this agenda report.

Ngā tapirihanga | Attachments

Attachment 1: Draft Supporting Evaluation Document ⇩

Attachment 2: Draft Beach Management Plan ⇩

Attachment 3: Draft Site A Reserve Management Plan ⇩

Attachment 4: Draft Site B Reserve Management Plan ⇩

Attachment 5: Draft Site C Reserve Management Plan ⇩

Attachment 6: Draft Site D Reserve Management Plan ⇩

Authorised by Group Manager

Name:	Ben Lee
Title:	GM - Strategy, Governance and Engagement
Date:	18 August 2020

Te Oneroa-a-Tōhē Board ITEM: 4.1

21 August 2020Attachment 2

PDF Creator

Te Oneroa-a-Tōhē Board item: 4.2

21 August 2020

TITLE:	Draft Beach Management Plan: consultation plan
ID:	A1348300
From:	Sheila Taylor, Kaiarahi - Kaupapa Māori

Whakarāpopototanga | Executive Summary

The purpose of this paper is to present to the Board for approval, the consultation plan and key consultation documents. The consultation plan outlines the activities for the public consultation on the draft Te Oneroa-a-Tōhē Beach Management Plan (dBMP). Detail pertaining to activity resourcing, budget allocation and timelines are also outlined.

The consultation plan has been reviewed against the Board’s legislative responsibilities to consult with the public. Staff have determined that the programme fulfils the Board’s legal obligations in relation to public consultation/notification of the BMP for the Te Oneroa-a-Tōhē Beach Management area.

Staff also recognise that the programme extends beyond the Board’s legal obligations. Staff consider the activity options selected are appropriate for reaching the diverse interest groups of Te Oneroa-a-Tōhē and is value for money. It is expected that the consultation plan, in its entirety, will cost approximately $27,000. This includes $2,000 for final edits required as a result of consultation.

Tūtohutanga | Recommendations

1. That the report ‘Draft Beach Management Plan: consultation plan’ by Sheila Taylor, Kaiarahi - Kaupapa Māori and dated 4 August 2020, be received.

2. That Te Oneroa-a-Tōhē Board approves the consultation plan for the Draft Beach Management Plan, as outlined in the attached Consultation Plan;

3. That Te Oneroa-a-Tōhē Board approves up to $____________ (excluding GST) being made available for the engagement and provision of goods and services, for the purposes of consulting with the public on the draft Beach Management Plan, as outlined in the attached Consultation Plan.

4. That Te Oneroa-a-Tōhē Board approves:

a. The draft content of the consultation pamphlet (attached);

b. The draft feedback form (attached);

c. The production of a consultation pamphlet; and

d. The production of a consultation poster.

5. That Te Oneroa-a-Tōhē Board delegates to Ben Lee, Acting Group Manager – Strategy, Governance and Engagement of the Northland Regional Council, on behalf of Te Oneroa-a-Tōhē Board, the authority to decide the successful contracted services for providing the goods or services as outlined in the attached Consultation Plan and that the procurement process be subject to the Northland Regional Council procurement policy.

6. That Te Oneroa-a-Tōhē Board approves ____________ and __________ to provide the Te Reo Māori translation for all written public engagement material in relation to public consultation on the draft beach management plan.

7. That Te Oneroa-a-Tōhē Board delegates to the Chair of Te Oneroa-a-Tōhē Board the approval of any minor changes to the consultation documents, including timeframes and deliverables. The delegation does not include amending the funding available for consultation outlined in the consultation plan.

8. That Te Oneroa-a-Tōhē Board delegates to the Chairman of Te Oneroa-a-Tōhē Board the authority to approve written or scripted public engagement material for the consultation on the draft beach management plan, including media releases, website and the consultation documents.

9. That Te Oneroa-a-Tōhē Board delegates to:

a. the Chair of Te Oneroa-a-Tōhē Board the role of designated spokesperson on behalf of Te Oneroa-a-Tōhē Board throughout the consultation period of the draft beach management plan; and

b. Ben Lee, Group Manager – Strategy, Governance and Engagement of the Northland Regional Council, the role of designated spokesperson on behalf of Te Oneroa-a-Tōhē Board in relation to any draft Beach Management Plan technical matter for the duration of the consultation period on the draft beach management plan.

10. That Te Oneroa-a-Tōhē Board delegates authority to approve expenditure, in accordance with Board resolutions 3 approved by the Board to Ben Lee, Acting Group Manager – Strategy, Governance and Engagement of the Northland Regional Council.

11. That Te Oneroa-a-Tōhē Board delegates to the Chair the authority to differ or cancel any public engagement in response to any real or perceived threat of COVID-19 to public safety.

Approach to consultation

The interest groups and stakeholders of Te Oneroa-a-Tōhe are as diverse as they are geographically spread. As such, the consultation plan represents a range of activities, that when taken collectively, seeks to balance the desires of the Board to engage with diverse cross section of the community with the cost of and the likely value that can be derived from consulting.

Due to the risks associated with COVID-19, it is recommended that the consultation period is aligned to the statutory 20 working day timeframe and careful consideration given to the Boards desire to not encourage unnecessary public gatherings. Alternative on-line engagement activities have been included in the below summary of engagement activities to offset the potential cancellation of any public facing activities.

Summary of changes to original draft consultation plan:

Ÿ Eight to a four-week consultation period

Ÿ Alternatives to public facing engagement activities included in plan

Ÿ Increased online engagement campaign.

Key dates

	Tasks	When
2019	Initial public engagement	July – September 2019
2019	Summer engagement programme	December 2019 – January 2020
2020	Initial direction from Board on content of dBMP	February 2020
	Prepare dBMP and supporting report	February - April 2020
	Board considers dBMP and supporting report for formal public feedback	May - August 2020
	Approve dBMP and supporting report	21 August 2020
	Seek public feedback on draft BMP	14 September – 9 October 2020 (gap between consultation and hearings to accommodate amendment to hui and drop-in times)
	Hearing	Friday 30 October 2020 (potentially via Zoom)
	Deliberations	November 2020
2021	Finalise BMP	October - November 2020
2021	Approve BMP	December 2020 (December Board meeting)

Considerations

1. Options

No.	Option	Advantages	Disadvantages
1.	Proceed with consultation during Sept – Nov 2020 as per original plan.	The Board begins the process of preparing for consultation on the draft beach management plan with minimal deviation from the original project timeline	Considerable in-kind resources invested by organisations that could otherwise be put into other work.
1.			FNDC and marae are closed at covid levels 2, 3 and 4. Board actions to proceed with public consultation will be in direct contrast to that of Te Hiku community.
2.	Reduce consultation period to four weeks and seek to approve dBMP in time to prepare a summer engagement programme.	The Board will remain on track to comply with its legislative requirements to consult.	Pressure on support staff to deliver comprehensive consultation plan with reduced timeframe.
2.		Aligns to the current actions of Te Hiku community to reduce unnecessary public gatherings.
3.	Delay consultation until after a vaccine for covid-19 is available and the virus no longer triggers restrictions on the communities’ movements	Exposure of community to the risk of contracting covid-19 due to consultation is mitigated.	The Board may be at risk of further exceeding its legislative obligations to prepare a beach management plan within the prescribed timeframe.
4.	Do not consult	Resources that would have otherwise be used in the project can be put into other work.	The Board does not meet its legislative requirement to prepare a beach management plan.

The staff’s recommended option is two as it:

· endorses the Board’s requirement to consult with the community and hold hearings in relation to the draft beach management plan;

· ensures the Board remain on track to approve the final plan within the original project timeline; and

· mitigates the risk of covid-19 to both the community, support staff and the Board members.

2. Significance and engagement

The decisions do not trigger the significance and engagement policy and therefore the Board is able to make this decision without the need to undertake public consultation.

3. Policy, risk management and legislative compliance

The decisions listed in this report comply with all policy or legislative requirements and will act to mitigate potential future project risks.

Further considerations

4. Community views

Community views (beyond those represented on the Board) have not been sought in making the recommendations. The implementation of the consultation plan will have benefits for the local community as it provides various opportunities for the community to express their views on the draft Beach Management Plan and a process for the Board to consider these views individually and collectively, prior to approval of the Final Beach Management Plan.

5. Māori impact statement

The implementation of the consultation plan will have benefits for Māori as it provides various opportunities for the Māori to express their views on the draft Beach Management Plan and a process for the Board to consider these views individually and collectively, prior to approval of the Final Beach Management Plan.

6. COVID-19 impact statement

On Wednesday 13 August 2020, Tai Tokerau re-entered COVID-19 Alert Level 2 in response to new community transmission of the virus in Auckland. The uncertainty this has created has led to an evaluation of whether consulting on the draft Beach Management Plan at this time is in the best interest of Te Hiku Iwi and the wider community. Consideration was given to the:

Ÿ availability of Board members (or delegates) throughout Alert Levels 2 - 4 to participate in consultation

Ÿ priority and capacity of Iwi and Hapū at Alert Levels 2 - 4

Ÿ Consideration was given to the capacity of Iwi and Hapū to participate in consultation on the draft plan at Levels 2, 3 and 4. Iwi, Hapū and marae are fundamental health, social and civil emergency services for the communities of Te Hiku. Their ability to allocate resources and fully engage with the community at these levels may be compromised to an extent that consultation will not derive the objectives of consultation.

Ÿ appropriateness of the timing of consultation at Alert Levels 2 - 4

Ÿ consideration was given to the appropriateness of consulting on a draft plan at Alert Levels 2, 3 and 4. Members of the community may perceive the Board’s actions to be inappropriate if there is a perceived lack of priority/necessity assigned to consultation on the draft beach management plan or its contents.

Ÿ impact on visitor participation in the consultation process at varying COVID-19 alert levels

Ÿ availability of community members who would like to participate in consultation but may be busy undertaking community-based activities at alert levels 2, 3 and 4

Ÿ general uncertainty of what the alert levels will be during Sept/Oct

Ÿ geographical spread of Board members

Ÿ timing of consultation with national elections

7. Financial implications

The Board has budget to spend on public consultation to the value of $27,000. This does not account for in-kind contributions from iwi authority and council staff. Below is a summary of the estimated budgeted cost of consultation by consultation phase.

Estimated Budget Required
Pre-consultation	12,800.00
Consultation	10,600.00
Post Consultation	3,500.00
Total Cost (excl. GST)	$ 26,900.00

Estimated budget for consultation phase by media type
Pre-consultation
Website updates	1,600.00
Newspaper	500.00
Digital consultation documents	4,100.00
Printed costs	5,800.00
Online graphics advertising files	800.00
Consultation
Board continuity	100.00
Radio campaign	2,000.00
Online engagement activities	2,700.00
Public facing drop-in sessions	1,000.00
Marae based hui	4,600.00
Public facing kit	200.00
Post-consultation
Submission booklet
Public facing hearings	500.00
Virtual hearings
Digital documents	2,000.00
Media release	1,000.00
Total Cost (excl. GST)	$ 26,900.00

Ngā tapirihanga | Attachments

Attachment 1: Consultation plan for the draft Te Oneroa-Tōhe Beach Management Plan ⇩

Attachment 2: Draft feedback form ⇩

Attachment 3: Draft consultation brochure layout ⇩

Authorised by Group Manager

Name:	Ben Lee
Title:	GM - Strategy, Governance and Engagement
Date:	18 August 2020

Te Oneroa-a-Tōhē Board ITEM: 4.2

21 August 2020 Attachment 1

Consultation plan for the draft Te Oneroa-a-Tōhē Board Beach Management Plan

Purpose

1. The purpose of this document is to outline the activities for the public consultation and engagement on the draft Beach Management Plan (dBMP). Detail pertaining to activity resourcing, budget allocation and timelines are also detailed below.

2. The programme has been reviewed against the boards legislative responsibilities to consult with the public. Staff have determined that the programme fulfils the boards legal obligations in relation to public consultation/notification of the draft Beach Management Plan (dBMP) for the Te Oneroa-a-Tōhē Beach Management area. Staff also recognise that the programme extends beyond the boards legal obligations. Staff consider the activity options selected are appropriate for reaching the diverse interest groups of Te Oneroa-a-Tohē and are value for money.

Background

Legislation creating the Board

The Board was established as a statutory body via treaty settlement redress for Te Aupouri, Ngati Kuri, NgaiTakoto and Te Rarawa (includes Ngati Kahu as an interim measure^{^[2]}). The board allows for the following memberships:

· one member each from Te Aupouri, Ngati Kuri, NgaiTakoto and Te Rarawa: and

· two members each from the Northland Regional Council and The Far North District Council.

Legislation governing the Beach Management Plan

Legislation outlines that a key purpose, of the board, is to develop a dBMP. The board is also required to make the document publicly available and ensure public have sufficient time to provide feedback on the plan. Below is the revised timeline for the development of the dBMP.

	Tasks	When
2019	Initial public engagement	July – September 2019
2019	Summer engagement programme	December 2019 – January 2020
2020	Initial direction from Board on content of dBMP	February 2020
	Prepare dBMP and supporting report	February - April 2020
	Board considers dBMP and supporting report for formal public feedback	May - August 2020
	Approve dBMP and supporting report	21 August 2020
	Seek public feedback on draft BMP	14 September – 11 October 2020 (gap between consultation and hearings to accommodate amendment to hui and drop-in times)
	Hearing	Friday 30 October 2020 (potentially via zoom)
	Deliberations	November 2020
2021	Finalise BMP	October - November 2020
2021	Approve BMP	December 2020 (December Board meeting)

Community engagement activities to date

TOATB have undertaken two community engagement activities that have informed the development of the draft BMP. These were:

· Initial public engagement

o 10-week period from July – September 2019.

o Engagement activities included 4 hui, 3 pubic drop-in events, development of a website and the circulation of a consultation document to all post boxes in Te Hiku.

o Resulted in considerable feedback and identification of a wide range of issues for the beach

· Summer engagement programme

o Period December 2019 - February 2020

o Involved a range of iwi led promotional activities - photo competition, online polling in relation to important issue for the beach, social media and radio advertising campaign.

Consultation on the draft beach management plan

Objectives

The objectives of the draft BMP consultation plan are:

1. Enhance the partnership under Te Tiriti o Waitangi

2. Encourage people to make submissions on the draft BMP

3. Generate and empower local advocacy for the draft BMP including, what it will achieve

4. Communicate to Te Hiku community how early public feedback has shaped the development of the draft BMP

5. Increase Te Hiku community’s sense of ownership, pride and guardianship/Kaitiakitanga in the beach.

6. Increase awareness and connection amongst Te Hiku community of the Board and its purpose.

Key theme and messaging for consultation is:

Key theme for consultation is:

· You asked… we listened

Key information for consultation documents:

· Who is the Board

· What is the Board tasked with?

· What did you tell us at early engagement?

· What is in the plan draft plan because of early engagement

· What else did we consider?

· Tell us what you think of the draft plan

· Where/when can you find us

· Who can help with general enquiries

Audience/ stakeholders

Below are the target audience/stakeholders of this programme:

· Iwi and hapū of Te Oneroa-a-Tohē

· Other iwi/hapū affiliates (Te Hiku Development Trust, Te Kahu o Taonui and Te Ohu Kaimoana)

· Conservation Board

· Those who provided feedback during initial and summer engagement

· Residents and ratepayers of Te Hiku community (including absentee landowners, commercial operators)

· Schools and youth

· First and emergency response services (including police, ambulance, fire service, civil defence and coast guard)

· Key groups who use the beach regularly:

o Industry

1. Mussel spat industry (collectors, quota, lessor or contract holders)

2. Tourism industry and operators (including bus operators, rental car companies, quad bike rental and horse trek entities)

o Amateur sports and recreational clubs (e.g. Four-wheel drive club and Ahipara board riders club)

o Event organisers

o Visitors to the beach and Te Hiku community

· Adjacent land block owners/lessors

· Other entities:

o Ministers of Parliament and associated government entities (DOC, EPA, MFE, MPI, MBIE, TPK)

o Te Arawhiti

o Minister Kelvin Davis

o NIWA

· Research providers (e.g. Scionsearch, Auckland Museum)

· Conversation groups and enthusiasts (e.g. forest and bird, Waipapakauri coastal care group)

Communication and engagement activities

The interest groups and stakeholders of Te Oneroa-a-Tohē are as diverse as they are geographically spread. As such, the consultation plan represents a range of activities. Taken together, they seek to balance the need to engage with the varying sectors of the community with the cost and likely value of consulting.

Impact of covid-19

Originally, consultation on the draft BMP was to be undertaken over an eight-week period. Due to the risks associated with covid-19, the consultation period has been reduced to the statutory 20 working day timeframe and careful consideration given to the Boards desire to not encourage unnecessary public gatherings. Alternative on-line engagement activities have been included in the below summary of engagement activities to offset the potential cancellation of any public facing activities.

Summary of changes to original consultation plan:

· Eight to a four-week consultation period

· Alternatives to public facing engagement activities included in plan

· Increased online engagement campaign.

Each activity has been considered against the varying covid-19 alert level:

Key	Description
ü	activity can legally continue under the alert level
×	Activity cannot legally proceed under the alert level
	Board will proceed with activity
	Board will not to proceed with the activity

Phase	Media	Activity	Supplier	Estimated budget required	Activities at covid-19 levels
Phase	Media	Activity	Supplier	Estimated budget required	1	2	3	4
Pre-consultation	Website updates	Update of TOATB website	Level	$1,000	ü	ü	ü	ü
		Online submission form embedded in website	Level	$600	ü	ü	ü	ü
		Update co-governance entity websites	All	n/a	ü	ü	ü	ü
	Newspaper	Public notification via circulation	Level	$500	ü	ü	ü	ü
	Media Release	One: A media release at start to thank community for feedback to date and ‘advertise’ the release of the draft BMP.	NRC	n/a	ü	ü	ü	ü
	Digital graphic files supplied	Draft Beach Management Plan	Level	n/a	ü	ü	ü	ü
		Consultation pamphlet	Level	$1,000	ü	ü	ü	ü
		Consultation booklet	Level	$2,500	ü	ü	ü	ü
		Evaluation documents	Level	n/a	ü	ü	ü	ü
		Posters	Level	$600	ü	ü	ü	ü
	Printed costs:	Draft BMP @ 200 copies	Level	$3,000	ü	ü	ü	ü
		Consultation pamphlet @ 200 copies	Level	$500	ü	ü	ü	ü
		Consultation booklet @ 500 copies	Level	$800	ü	ü	ü	ü
		Evaluation documents @ 100, 250 and 500 copies	Level	n/a	ü	ü	ü	ü
		Posters (Taipa North, marae, petrol stations, I-site centre, camp, schools etc)	Level	$1,500	ü	ü	ü	ü
	Online graphics advertising files	Online graphics – a series of graphic elements for use on social media via Te Hiku channels	Level	$800	ü	ü	ü	ü
Consultation	Board continuity	Hui with prior Board members and representatives to recognise past and present contributions to the board and the development of the plan.	NRC (courier costs)	$100	ü	ü	ü	ü
	Radio campaign:	Board chairman interviews (with key briefing notes)	Te Hiku Media, Radio Waatea	$2,000	ü	ü	ü	ü
	Radio campaign:	Radio advertisements (with scripted comms)	Te Hiku Media, Radio Waatea	$2,000	ü	ü	ü	ü
	Media release:	Two: at the end of submission period – ‘last chance to have your say’	NRC	n/a	ü	ü	ü	ü
	Media release:	Three: Ongoing awareness and ongoing educational/information sharing tool.	NRC	n/a	ü	ü	ü	ü
	Online engagement activities	Online Q&A/Panel live stream sessions (including tiles/Graphic design) –board members invited to participate (Suzanne Duncan – Te Hiku Media)	Iwi lead in conjunction with Te Hiku Media	$1,000	ü	ü	ü	ü
		Co-governance targeted online advertising	All	n/a	ü	ü	ü	ü
		Targeted advertising (based on facebook pricing)	Level	$1,200	ü	ü	ü	ü
		Targeted advertising on social media	Te Hiku Media	$500	ü	ü	ü	ü
	Public facing drop-in sessions	Kaitāia Markets TBC 8.00am - 10.00am	NRC	$100	ü	ü	×	×
		Kaitāia Golf Club, Ahipara TBC 4.00pm - 6.00pm	NRC	$300	ü	ü	×	×
		Te Ahu Centre, Kaitāia TBC 4.00pm - 6.00pm	NRC	$300	ü	ü	×	×
		Venue tbc, Pukenui TBC 4.00pm - 6.00pm	NRC	$300	ü	ü	×	×
		Alternative to public events – scheduled zoom appointments to be attended by technical support group and available board members.	NRC/FNDC	n/a	ü	ü	ü	ü
	Marae based hui Marae hire $200 Kai for 50 @$10/head $500 Koha for kaumatua 3@ $150 each = $450	Te Rarawa - Roma Marae, Ahipara TBC 5.30pm - 7.30pm	Te Rarawa	$1,150	ü	ü	×	×
		Te Aupouri - Potahi Marae, Te Kao TBC 5.30pm - 7.30pm	Te Aupouri	$1,150	ü	ü	×	×
		Ngāti Kūri - Te Reo Mihi/Te Hiku o Te Ika Marae, Te Hāpua TBC 5.30pm - 7.30pm	Ngati Kuri	$1,150	ü	ü	×	×
		Ngai Takoto TBC 5.30pm - 7.30pm	Ngai Takoto	$1,150	ü	ü	×	×
	Public facing kit	Hygiene products		$200
Post Consultation	Submissions booklet	Submissions booklet produced and made publicly available	NRC	n/a	ü	ü	ü	ü
	Public facing hearings	Te Ahu centre, Kaitaia	NRC	$500	ü	ü	×	×
	Virtual hearings	Online zoom	NRC	$500	ü	ü	ü	ü
	Digital documents	Final Plan amendments and layout, as a result of consultation (may include amendments to reserve plans)	Level	$2,000	ü	ü	ü	ü
	Media release	Communication of approved plan (drafting, editing and finalising for distribution)	Level	$1,000	ü	ü	ü	ü
NEXT STEPS TO CONSIDER…
Summer campaign	Cultural	Pathway of Tōhē – primary and secondary schools of Te Hiku o te Ika
		Wahi Tapu
		Scattering of ashes
	Regulatory education
	Economic	Tourism operators
	Kaitiaki o te Taiao	Pest management
		Bird Sanctuary
		Planting days
		Protection of the dunes
	Competition	Poster showing inter-connectedness
	Marae based hui	Post consultation hui to recognise reduction in consultation events

Te Oneroa-a-Tōhē Board ITEM: 4.2

21 August 2020Attachment 3

Consultation Trifold brochure layout

Side 1: Cover page to include

· Logo

· Consultation on the draft Beach Management Plan: XXX Te Rautaki o Te Oneroa-a-Tōhē

· Kōrero mai: Tell us what you think

Side 2: About the draft plan

Whakatauki such as - Tē tōia, tē haumatia: Nothing can be achieved without a plan, workforce and a way of doing things

What mattered to you: xxxtranslatexxx

In xxx we started developing the draft beach management plan for our taonga, Te Oneroa-a-Tōhē. This included early discussions with the community and stakeholders to ensure the plan would be responsive to our collective needs. You told us you wanted:

· People are safer – improve vehicle management, address drug and alcohol abuse

· Tangata whenua are acknowledged – educate visitors about local history and cultural significance of beach; better recognise, enable and support significant Māori cultural practices

· The natural environment is protected – manage vehicles, animals and people in and around sensitive areas like shellfish beds, tighten controls on gathering kaimoana: undertake new planting, fencing and predator management

· The beach is cleaner – better manage rubbish; educate visitors to take rubbish away

· Visitors are respectful – educate visitors about appropriate behaviours

· Facilities for beach goers are improved – improve parking, toilets, cell phone coverage and drinking water for visitors

Your feedback has been crucial in directing where we want to be in the future and how we’ll get there. On behalf of the iwi/hapū and community, we have documented a vision, objectives and desired outcomes for our taonga. We have also aspirations for three priority matters.

We are now asking you, what you think of the plan and the actions we want to take so we can realise our shared vision for Te Oneroa-a-Tōhē.

Side 3

Kōrero mai: Tell us what you think about the plan

It's important we receive your feedback between 14 September and 8 November 2020.

There is 4 ways you can give your view:

· Online

o Complete the online feedback form xxxxx

o Or make a video and attach it to your feedbackform

o Or email your feedback to info@teoneroa-a-tohe.nz

· Drop it off

o Complete a feedback form and drop it into our customer service desk at: XXX

· Post it to us

o You can send your feedback free of charge by sending it to xxxx

· Attend a public drop-in or hui

o Listed below are the public drop-ins and hui being held over the coming month. Come along and talk to Board members and staff who can assist you in completing your feedback form.

Our calendar of events will be advertised on www.teoneroa-a-tohe.nz, the local newspaper or email us info@teoneroa-a-tohe.nz

Side 4 & 5

· Vision: Kia roa to titiro pērā te hīkoi o Tōhē: Let your lens be long like the pathway of Tōhē

· Objectives stylised

· Key messages

Graphic depicting our vision, objectives

Side 6:

Mai te tua whenua ki ngā whāruarua o Te Oneroa-a-Tōhē

Ka papaki tonu ngā ngaru o Rēhia

Ko te ara o ngā wairua I tea o I te pō

E haere whakaoti, whakangaro atu rā

From inland to the voices of our mountains

To the landscape of Te Oneroa-a-Tōhē

The endless motion by waves of the Pacific

The spiritual trail by daylight by darkness

We farewell those who remain and those who disappear forever

Early engagement pamphlet for reference

Te Oneroa-a-Tōhē Board item: 4.4

21 August 2020

TITLE:	Level Contract Variation Request
ID:	A1352525
From:	Sheila Taylor, Kaiarahi - Kaupapa Māori

Whakarāpopototanga | Executive Summary

The purpose of this paper is to request a variation to the value of the contract awarded to Level in order to complete the design work for the Te Oneroa-a-Tōhē Board - Beach Management Plan and associated documents.

Tūtohutanga | Recommendations

1. That the report ‘Level Contract Variation Request’ by Sheila Taylor, Kaiarahi - Kaupapa Māori and dated 14 August 2020, be received.

2. That Te Oneroa-a-Tōhē Board approve an additional $3,500 (excluding GST) of budget be assigned to the production of the design work for Te Oneroa A Tōhē Board - Beach Management Plan and associated documents.

Tuhinga | Background

In April 2020 the contract to provide the design of the Te Onerohe-a-Tōhē Board Beach Management Plan and associated documents was signed on behalf of the Board. Deliverables were to be delivered no later than 15 June 2020, unless otherwise agreed, and were expected to cost $8,000 (excluding GST).

The original contract for service assumed that Level would receive final word documents that would require minimal editing or further use of the graphic designer post initial layout and prior to consultation. Since production of the initial document layouts, requests have been made to Level to amend variable deliverables at the request of the Technical Support Group. Many of these requests were not envisaged when the contract was originally quoted and are, therefore, outside the scope of the original contract for service.

Level have engaged staff to discuss the above costs and have advised that they are now undertaking activities outside the initial scope of the original contract for service. Staff are now seeking approval from the Board to increase the value of the contract awarded to Level, to produce the final design work for the Te Oneroa-a-Tōhē Board - Beach Management Plan and associated documents.

Below is a summary of the outstanding work required and associated contract cost increase.

Description of additional services required	Increase to contract value
Finalise Beach Management Plan to completion	1,800.00
Finalise 4x Reserve Management Plans to completion	600.00
Design and finalise supporting Evaluation Document	1,000.00
Total (excluding GST)	$ 3,400.00

Considerations

1. Options

No.	Option	Advantages	Disadvantages
1	Approve increase	Documents will be completed to a standard acceptable to the Board and reflect the significance of the Plan.	Budget could be utilised on other deliverables of the Board.
2	Do not approve increase	Budget will be available for utilisation on other deliverables of the Board.	Documents will lack continuity and may not convey the desired message to the community.

The staff’s recommended option is option 1 as it meets the Boards statutory requirements to undertake public consultation on the draft Beach Management Plan.

2. Significance and engagement

The decisions do not trigger the significance and engagement policy and therefore the Board is able to make this decision without the need to undertake public consultation.

3. Policy, risk management and legislative compliance

The decisions listed in this report comply with all policy or legislative requirements and will act to mitigate potential future project risks.

Further considerations

Being a purely administrative matter, Community Views, Māori Impact Statement and Implementation Issues are not applicable.

The Te Oneroa-a-Tōhē Beach Management Board have the funds available to approve an additional $3,500 (plus GST) in order to produce the final design work for the Te Oneroa-a-Tōhē Board - Beach Management Plan and associated documents. There are no known significantly negative financial implications associated with this decision.

Ngā tapirihanga | Attachments

Attachment 1: Level contract April 2020 - Design work for TOATB BMP and associated doccuments ⇩

Attachment 2: Level Quote - Te Oneroa-a-Töhë Document Design Quote April 2020 ⇩

Attachment 3: Variation quote - BMP and associated documents ⇩

Authorised by Group Manager

Name:	Ben Lee
Title:	GM - Strategy, Governance and Engagement
Date:	18 August 2020

Te Oneroa-a-Tōhē Board item: 4.6

21 August 2020

TITLE:	Endorsement to remediate dune damage north of Waipapakauri ramp
ID:	A1348365
From:	Sheila Taylor, Kaiarahi - Kaupapa Māori

Whakarāpopototanga | Executive Summary

The report seeks Board endorsement of the proposed works to be undertaken to remediate dune damage north of the Waipapakauri ramp.

Tūtohutanga | Recommendations

1. That the report ‘Endorsement to remediate dune damage north of Waipapakauri ramp’ by Sheila Taylor, Kaiarahi - Kaupapa Māori and dated 4 August 2020, be received.

2. That Te Oneroa-a-Tōhē Beach Board endorse:

a. the work described in this report as acceptable activities to remediate the dunes north of the Waipapakauri ramp (dune blow-out);

b. Northland Regional Council staff to work alongside Ngāi Takoto, Far North District Council and community groups to implement the activities described in the report.

Tuhinga | Background

In July 2020, NRC staff received community feedback in relation to concerns about the dune damage caused by vehicles which are opening up dune blow-outs and allowing sand movement inland. In particular, the dune blowout just north of the Waipapakauri ramp was referenced. A member of the public had advised that they have a desire to block off the entrance to the dune blowout with tyres, however, staff have hopefully dissuaded the member of the public from doing this.

A site visit was undertaken by NRC staff, which confirmed that there was a large blow-out at this location, although comparison with aerial maps did not show that this had widened greatly in recent times. Although this matter is largely driven by concern about the impact of the dune blow-out on private property, staff believe there does seem to be quite a bit of concern in the area about the damage being caused by vehicles to the dunes.

To specifically respond to the dune blow-out in the attached images, NRC staff member Laura Shaft - Coast Care Co-ordinator Biodiversity - has advised that:

Ÿ NRC and FNDC staff work together and determine the jurisdiction of the area in question (it is currently showing on NRC system as road reserve);

Ÿ Ngāi Takoto (being the primary adjacent land-block owner) will need to be advised and engaged to develop a remediation plan, prior to any work being undertaken to remediate the dunes;

Ÿ NRC have some locally sourced spinifex which could be planted this winter, but will require plant protection be erected, prior to planting. Spinifex is extremely effective at building the dunes naturally, but obviously does need to be protected from vehicles. In the former ‘bowl’ area just south of Kaka Street, Ahipara placement of post and wire fencing and dense planting of spinifex was very effective at building up the dune without the use of any earthworks.

Ÿ potential for some funds to be made available to erect protection prior to planting

Ÿ although post-and-wire fencing is effective at keeping vehicles out, it is easily vandalised and does need to be maintained regularly

Ÿ large logs, carefully placed, would not only help block off the tracks but would also assist with building the dunes by slowing down sand movement.

Local support and feedback:

Ÿ Locals have indicated their desire to assist with:

Ÿ dragging logs into place to deter vehicles from driving on the dunes

Ÿ constructing fencing

Ÿ assisting with re-planting.

Ÿ Waipapakauri Coastal Care group is supportive of this work and has indicated the group are happy to help with/promote any planting/working bees

Ÿ The Bushland Trust also agrees that something needs to be done. He was supportive of placing sand fences (frames with shade cloth to help block tracks and trap sand). This method was used previously at Wapapakauri to some success.

Ÿ Sand fences are not usually encouraged because of the placement of man-made materials into the dunes can lead to safety/environmental issues when they get buried by sand or damaged by erosion.

Ÿ Natural sand fences (made of woven manuka) work effectively, but this is time consuming and reliant on having people with the skills and time to make these.

This is not an isolated issue and there is damage along the length of the beach. NRC do not have the resources (including financial) to realistically protect the entire dune system with physical structures. However, it is sensible to focus on areas where Iwi and councils can partner with locals and other community groups, who are willing to help construct and repair fences and undertake planting.

Considerations

1. 1. Options

No.

Option

Advantages

Disadvantages

Endorse remediation

· Conversations with adjacent land block owners can start

· Remediation work could be completed prior to summer – a high vehicle use on beach season

No disadvantages have been identified.

Do not endorse remediation

No advantages have been identified.

· Staff will need to identify alternatives for the Boards consideration, delaying remediation work.

· The dune blowout will continue to increase in size

· Sand will continue to move inland

· Community may take matters into their own hands

The staff’s recommended option is one.

2. Significance and engagement

The decisions do not trigger the significance and engagement policy and therefore the Board is able to make this decision without the need to undertake public consultation.

3. Policy, risk management and legislative compliance

The decisions listed in this report comply with all policy or legislative requirements and will act to mitigate potential future project risks.

Further considerations

This report is inclusive of Community Views, Financial Implications and Implementation Issues.

Ngā tapirihanga | Attachments

Attachment 1: Scenic reserve dune blowout ⇩

Attachment 2: Aerial map of the area ⇩

Attachment 3: Aerial oblique May 2018 ⇩

Attachment 4: Photo taken at site visit June 2020 ⇩

Authorised by Group Manager

Name:	Ben Lee
Title:	GM - Strategy, Governance and Engagement
Date:	18 August 2020

[1] Ngati Kuri Claims Settlement Act 2015, Schedule 2, Part 2, Section 13 clause 2(c).

[2] Refer respective legislation for specific information on membership should Ngati Kahu participate.

Deputy Chair: Mate Radich Far North District Council	Graeme Neho Ngāti Kuri	Rick Witana Te Aupouri
Wallace Rivers Ngāi Takato	Cr Colin (Toss) Kitchen Northland Regional Council	Cr Marty Robinson Northland Regional Council
Hon John Carter QSO Far North District Council Mayor

TITLE:	Confirmation of Minutes
ID:	A1335949
From:	Rachael King, Planning and Policy/Maori Relationships Administrator

TITLE:	Financial Report
ID:	A1335951
From:	Rachael King, Planning and Policy/Maori Relationships Administrator

TITLE:	Approval of Ongoing Costs for Website Hosting
ID:	A1351925
From:	Rachael King, Planning and Policy/Maori Relationships Administrator