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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Monday 23 November 2020 at 10.00am
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Huihuinga O Te Poari O Te Oneroa-A-Tōhē Monday 23 November 2020 at 10.00am
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Te Oneroa-a-Tōhe Board
23 November 2020
Te Oneroa-a-Tōhe Board Agenda
Meeting to be held in the Banquet Room, Te Ahu Centre, Kaitāia
on Monday 23 November 2020, commencing at 10.00am
Recommendations contained in the agenda are NOT decisions of the meeting.
Please refer to minutes for resolutions.
NGĀ MANA WHAKAHAERE
MEMBERSHIP OF THE Te Oneroa-a-Tōhe Board
Chair: Haami Piripi, Te Rarawa
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Deputy Chair: Cr Mate Radich |
Graeme Neho |
Rick Witana |
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Wallace Rivers |
Cr Colin (Toss) Kitchen |
Cr Marty Robinson |
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Hon John Carter QSO |
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Item Page
1.0 KARAKIA ME WHAKATAU
2.0 NGĀ WHAKAPAHĀ | apologies
John Carter
3.0 NGA WHAKAPUAKANGA | declarations of conflicts of interest
4.0 Whakāe Ngā Miniti | Confirmation of Minutes
4.1 Confirmation of Minutes 3
5.1 Adoption of Beach Management Plan 7
5.2 Financial Report 192
5.3 Meeting Schedule for 2021 194
KARAKIA WHAKAMUTUNGA
Te Oneroa-a-Tōhe Board item: 4.1
23 November 2020
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TITLE: |
Confirmation of Minutes |
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ID: |
A1386543 |
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From: |
Rachael King, Board Secretary |
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Authorised by: |
Ben Lee, GM – Strategy, Governance & Engagement on 17 November 2020 |
Tūtohutanga | Recommendation
That the minutes of the Te Oneroa-a-Tōhe Board meeting held on 22 October 2020 be confirmed as a true and correct record.
Ngā tapirihanga | Attachments
Attachment 1: Minutes of Meeting - 22
October 2020 ⇩ 
Te Oneroa-a-Tōhe Board item: 5.1
23 November 2020
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TITLE: |
Adoption of Beach Management Plan |
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ID: |
A1387153 |
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From: |
Sheila Taylor, Kaiārahi Kaupapa Māori |
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Authorised by: |
Ben Lee, GM - Strategy, Governance & Engagement on 18 November 2020 |
Whakarāpopototanga | Executive Summary
The purpose of this report is to deliberate on the feedback received during consultation and to approve:
Ÿ Te Oneroa-a-Tōhe Kōhangatī ki Waīkanae | (Beach Site A) Reserve Management Plan
Ÿ Te Oneroa-a-Tōhe Waīmāhuru ki Hukatere | (Beach Site B) Reserve Management Plan
Ÿ Te Oneroa-a-Tōhe Hukatere ki Waīmoho | (Beach Site C) Reserve Management Plan
Ÿ Te Oneroa-a-Tōhe Waīmoho ki Waīmimihā | (Beach Site D) Reserve Management Plan
Ÿ Te Rautaki o Te Oneroa-a-Tōhe | Te Oneroa-a-Tōhe Beach Management Plan.
1. That the report ‘Adoption of Beach Management Plan’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 17 November 2020, be received.
2. That the Board notes the 36 submissions received in relation to consultation on the draft Te Oneroa-a-Tōhe Beach Management Plan.
3. That the Iwi members of the Board:
a) approve the Draft Reserve Management Plans as approved on 21 August 2020 (Attachments 3 – 6), with the amendments as set out in Attachment 1: Analysis of submissions, as:
i. Te Oneroa-a-Tōhe Kōhangatī ki Waīkanae Beach Site A (Attachment 3)
ii. Te Oneroa-a-Tōhe Waīmāhuru ki Hukatere Beach Site B (Attachment 4)
iii. Te Oneroa-a-Tōhe Hukatere ki Waīmoho Beach Site C (Attachment 5)
iv. Te Oneroa-a-Tōhe Waīmoho ki Waīmimihā Beach Site D (Attachment 6);
b) delegate to Ben Lee (Group Manager – Strategy, Governance and Engagement) responsibility to update the draft reserve plans approved for consultation on 21 August 2020 to reflect the decisions of 3(a).
4. That the Board:
a) approve the Draft Beach Management Plan as approved on 21 August 2020 (Attachment 7), with the amendments as set out in Attachment 1: Analysis of submissions as, Te Rautaki o Te Oneroa-a-Tōhe | Te Oneroa-a-Tōhe Beach Management Plan;
b) delegate to Ben Lee (Acting Group Manager – Strategy, Governance and Engagement) responsibility to update the draft beach management plans approved for consultation on 21 August 2020 to reflect the decisions of 4(a).
5. That the Board delegate to _________ and _____________ approval of minor changes to the content of the final Reserve Management Plans A, B, C and D as well as the Beach Management Plan.
6. That the Board delegate to _________ and _____________ final approval of the graphical layout of the final Reserve Management Plans A, B, C and D as well as the Beach Management Plan itself.
7. That the Management Plans described in items 3 and 4 become operative on 11 December 2020.
8. That the Board approve up to $1,000 to publicly notify the final management plans as per treaty settlement legislation “Approval and notification of beach management plan”
9. That the Board delegates to the Chairman of Te Oneroa-a-Tōhe Board the authority to approve written or scripted public notification material.
10. That the Board approve up to $5,000 to print the Final Beach Management Plan and Reserve Management Plan A, B C and D.
11. That Te Oneroa-a-Tōhe Board delegates authority to Ben Lee (Group Manager – Strategy, Governance and Engagement of the Northland Regional Council), authority to approve expenditure, in accordance with Board resolutions 8 and 10.
Options
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No. |
Option |
Advantages |
Disadvantages |
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1 |
Approve draft Beach Management Plan updated as a result of deliberations decisions. |
Meets the Board’s statutory requirements to approve the draft plans as the management plans |
There are no known disadvantages to approving these plans. |
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2 |
Do not approve draft Beach Management Plan. |
There are no known advantages to not approving the draft plans as the final management plans. |
The Board risks losing the momentum it has gained during 2020. |
The staff’s recommended option is one – Adopt the draft Management Plans as the final managements plans subject to updates as a result of deliberations.
Considerations
1. Community and Māori Impact Statement
The approval of the draft plans will have benefits for Māori as approval precedes formal consultation on the documents. Consultation will provide various opportunities for Māori to express their views on the draft Beach Management Plan and a process for the Board to consider these views individually and collectively, prior to approval of the Final Beach Management Plan.
2. Financial implications
There are no additional financial implications associated with approving the draft plans and evaluation document attached to this agenda report.
Tuhinga | Background
Initial public engagement to help develop the draft took place over ten weeks from mid-July to late September 2019 and involved four hui, three public drop-in events, development of a website and the circulation of a consultation document to all post boxes in Te Hiku. The board subsequently gathered more information last summer to ‘ground truth’ what they had already been told with the Te Hiku community and beach users, as well as capture views from absentee landowners and others home for summer.
Following early engagement consultants Steve Sanson and David Badham, with input from the Technical Steering Group and Matua Graeme Neho, worked to develop drafts for the Beach Management Plan, Reserve Management Plans, Supporting Evaluation Document and the Deliberation Reports. These documents were subject to public consultation in September/October 2020. Following consultation on the draft plans, Steve and David provided recommendations to the Board as to appropriate changes to the plans following feedback received during consultation. The Board will have deliberated on these changes and the draft Beach Management Plan is now ready for final notification and is subject to final Board approval only (Attachments 1 and 2).
Reserve Management Plans
The BMP must include Reserve Management Plans for areas A, B, C and D which must provide for the matters set out in section 41(3) of the Reserves Act 1977. Only the iwi representatives on the Board have authority to make decisions over these areas.
Steve Sanson has worked with iwi members on the Reserve Management Plans since the June meeting. Subject to any direction on the current documents, the Reserve Management Plans can be made ready for final notification following Board approval.
Supporting Document
It is a requirement of the settlement legislation that a supporting document is developed that:
“… must consider and document the potential alternatives to, and potential benefits and costs of, the matters provided for in the draft plan[1]”
The final Supporting Evaluation Document was approved at the Board meeting held on 21 August 2020. No changes have been made to the Supporting Evaluation Document.
Final Stage
Marked up versions of the Final draft documents will be made available under separate cover. Subsequent to Board approval of content, updates to the graphical documents will be undertaken by contractors Level.
Ngā tapirihanga | Attachments
Attachment 1: Analysis of submissions
and recommendations ⇩
Attachment 2: Summary of recommended
changes ⇩
Attachment 3: Te Oneroa-a-Tōhe
Kōhangatī ki Waīkanae (Beach Site A) Reserve Management Plan ⇩
Attachment 4: Te Oneroa-a-Tōhe
Waīmāhuru ki Hukatere (Beach Site B) Reserve Management Plan ⇩
Attachment 5: Te Oneroa-a-Tōhe
Hukatere ki Waīmoho (Beach Site C) Reserve Management Plan ⇩
Attachment 6: Te Oneroa-a-Tōhe
Waīmoho ki Waīmimihā (Beach Site D) Reserve Management Plan ⇩
Attachment 7: Te Rautaki o Te
Oneroa-a-Tōhe Draft Te Oneroa-a-Tōhe Beach Management Plan ⇩
23 November 2020
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TITLE: |
Financial Report |
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ID: |
A1386522 |
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From: |
Rachael King, Board Secretary and Sheila Taylor, Kaiārahi Kaupapa Māori |
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Authorised by: |
Ben Lee, GM - Strategy, Governance & Engagement on 18 November 2020 |
Whakarāpopototanga | Executive Summary
The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhe Board for the period ending 31 October 2020.
That the ‘Financial Report’ by Rachael King, Board Secretary and Sheila Taylor, Kaiārahi Kaupapa Māori and dated 16 November 2020, be received.
Tuhinga | Background
A detailed Financial Report is provided as Attachment 1.
In summary, to date the Board has expended $187,715.06 from the following funds:
1. Board Operational Fund $150,000 $105,831.98 remaining
2. Plan Development Fund $250,000 $106,452.96 remaining
NRC staff have begun investigating the potential to use the plan development fund for plan implementation. Te Arawhiti advise that the following process should be followed to achieve this outcome:
1. Approval needs to be sought from the parties to the deeds of settlement;
2. Ministerial approval will be required. This should be a joint decision by the Minister for Treaty of Waitangi Negotiations and the Minister for Māori Crown Relations.
3. Te Arawhiti would send letters to the four governance entities seeking agreement to the money being spent on implementation attached to the advice
4. If the governance entities agree, Te Arawhiti would advise the Board of the agreement to expend the funds on implementation
5. The Board would then need to resolve for the funds to be expended on implementation.
Ngā tapirihanga | Attachments
Attachment 1: Financial Statement - as
at 31 October 2020 ⇩
Te Oneroa-a-Tōhe Board item: 5.3
23 November 2020
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TITLE: |
Meeting Schedule for 2021 |
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ID: |
A1386504 |
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From: |
Sheila Taylor, Kaiārahi Kaupapa Māori |
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Authorised by: |
Ben Lee, GM - Strategy, Governance & Engagement on 18 November 2020 |
Whakarāpopototanga | Executive Summary
The purpose of this report is to confirm the meeting frequency and dates of Te Oneroa-a-Tōhe Beach Board (the Board), for the 2021 calendar year.
Following the approval of the Final Draft Beach Management Plan, the Board will need to consider its work plan for the 2021 calendar year. It is expected that the February 2021 Board meeting will be used by the Board to agree its focus and workplan for the 2021 calendar year.
1. That the report ‘Meeting Schedule for 2021’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 17 November 2020, be received.
2. That the Board set the February 2021 Board meeting date to 19 February 2021.
3. That the Board:
a) Defer setting the Board calendar until the February 2021 Board meeting
or
b) Set the frequency of the 2021 Board meetings, commencing February 2021, to either:
i. Monthly
ii. Bi-monthly
iii. Quarterly
c) Contingent on recommendation 3.b.i, 3.b.ii or 3.b.iii being approved, the Board set the meeting dates for 2021 to the third Friday of the month in which the Board shall meet.
19 March 20 August
16 April 17 September
21 May 15 October
18 June 19 November
16 July 17 December
Tuhinga | Background
N / A
Ngā tapirihanga | Attachments
Nil
