Agenda of Te Taitokerau Māori and Council Working Party

Te Taitokerau Māori and Council Working Party

8 April 2021

Rārangi Take O Te Kāhui Māori O Taitokerau

(Te Taitokerau Māori and Council Working Party Agenda)

Meeting to be held in the Council Chamber

36 Water Street, Whangārei

on Thursday 8 April 2021, commencing at 11.00am - 3.00pm

Please note: working parties and working groups carry NO formal decision-making delegations from council. The purpose of the working party/group is to carry out preparatory work and discussions prior to taking matters to the full council for formal consideration and decision-making. Working party/group meetings are open to the public to attend (unless there are specific grounds under LGOIMA for the public to be excluded).

NGĀ MANA WHAKAHAERE

(MEMBERSHIP OF THE Te Taitokerau Māori and Council Working Party)

Heamana Tokorua (Co-Chairs): Marty Robinson, Councillor and Pita Tipene, Te Rūnanga o Ngāti Hine

Alan Riwaka, Te Rūnanga O Ngāti Whātua

Amy Macdonald, Councillor

Anameara Kake, Te Waiāriki, Ngāti Korora, Ngāti Taka Hapū Iwi Trust

Colin Kitchen, Councillor

Georgina Connelly, Te Uri o Hau Settlement Trust

Hadyn Edmonds, Ngātiwai Trust Board

Hoki Tua, Te Rūnanga o Whāingaroa

Jack Craw, Councillor

Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi

Joce Yeoman, Councillor

Juliane Chetham, Patuharakeke Te Iwi Trust Board

Justin Blaikie, Councillor

Lynette Wharerau, Te Whakaminenga O Te Hikutu Hapu-Whanau

Mariameno Kapa-Kingi, Te Rūnanga Nui o Te Aupōuri

Michelle Elboz, Ngāti Kuta, Patukeha

Mike Kake, Ngāti Hau

Mira Norris, Te Parawhau Hapū Authority Charitable Trust

Nora Rameka , Te Rūnanga O Ngāti Rehia

Penny Smart, Councillor (Chair, NRC)

Rick Stolwerk, Councillor

Rihari Dargaville, Te Rūnanga o Te Rarawa

Rowan Tautari, Te Whakapiko Hapū

Terry Archer, Councillor

Thomas Hohaia, Te Roroa

Victor Holloway, Ngāti Tara

KARAKIA / WHAKATAU

RĪMITI (ITEM) Page

1.0 Housekeeping

2.0 NGĀ WHAKAPAHĀ (apologies)

3.0 NGA WHAKAPUAKANGA (declarations of interest)

4.0 Ngā Rīmiti (Items)

4.1 Record of Actions – 11 February 2021 5

4.2 Receipt of Action Sheet 11

4.3 Key focus areas - progress tracker 14

4.4 Resource Management Reform 18

4.5 Regional Hui 20

4.6 The process of appointment and replacement of members on working parties 21

4.7 Coastal Occupation Charges 27

4.8 Coastal hazard maps and adaptation planning 28

4.9 Tāngata Whenua Water Advisory Group 30

4.10 Representation Review - communications and engagement 32

4.11 Working Party Reports 34

4.12 Chief Executive Officer's report to March council meeting 37

Commonly used terms and abbreviations

Appointed member – one of the (up to) twenty-one appointed iwi and hapū members from Te Taitokerau tāngata whenua. Members are appointed in accordance with the Terms of Reference. In addition to appointed members there are nine elected members (councillors)

AP - Annual Plan

TTMAC caucus – is comprised of appointed (tāngata whenua) members

CEO - Chief Executive Officer

CPCA - Community Pest Control Areas

DOC - Department of Conservation

FNDC - Far North District Council

GIS - Geographic Information System

HEMP - Hapū Environmental Management Plan

IEMP - Iwi Environmental Management Plan

ILGACE - Iwi and Local Government Chief Executives Forum

KDC - Kaipara District Council

LAWA – Land, Air, Water Aotearoa

LEA - Local Electoral Act 2001

LGA - Local Government Act 2002

LGNZ - Local Government New Zealand

LIDAR – Light detection and ranging

LTP - Long Term Plan

MBIE – Ministry of Business, Innovation & Employment

MFE - Ministry for the Environment

MOT - Ministry of Transport

MPI - Ministry for Primary Industries

MTAG - Māori Technical Advisory Group (a sub-group of TTMAC)

NES - National Environmental Standards

NINC - Northland Inc. Limited

NIWA - National Institute of Water and Atmosphere

NPS - National Policy Statement

NPS-FM - National Policy Statement for Freshwater Management

RMA - Resource Management Act 1991

RP – Regional Plan

TAG - Technical Advisory Group

TKoT – Te Kahu o Taonui

TTMAC - Te Taitokerau Māori and Council Working Party

TTNEAP – Tai Tokerau Northland Economic Action Plan

TOR - Terms of Reference

TPK - Te Puni Kōkiri (Ministry of Maori Development)

TWWAG – Tāngata Whenua Water Advisory Group

WDC - Whangarei District Council

Te Taitokerau Māori and Council Working Party item: 4.3

8 April 2021

TITLE:	Key focus areas - progress tracker
ID:	A1422094
From:	Ben Lee, GM - Strategy, Governance and Engagement
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

This paper provides a summary of the mahi that council is undertaking as it relates to the six priority focus areas identified by members at their meeting in May 2020.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Key focus areas - progress tracker’ by Ben Lee, GM - Strategy, Governance and Engagement and dated 9 March 2021, be received.

Tuhinga/Background

At the May 2020 TTMAC meeting, TTMAC considered and decided that their strategic priorities are:

1. Development of an overarching water strategy

2. Development of a climate change strategy

3. Development of an economic development strategy and with a focus on Maori Economic Development

4. Development of a marine strategy as it pertains to Taitokerau

5. Build tangata whenua capacity and capability e.g. LTP etc

6. Strengthen Maori Representation in local body politics.

It was also agreed that MTAG would flesh out these priorities and bring them back to TTMAC. This has not occurred to date.

At the February 2021 TTMAC meeting it was agreed that staff would provide a summary of the work happening across council as it relates to each priority – hence this paper.

Development of an overarching Water strategy

Staff started developing a water strategy in early 2020 and had tested a draft with council and the Māori Technical Advisory Group (July 2020), however:

· The Government released the ‘essential freshwater’ package which came into effect in September 2020 and included a new National Policy Statement for Freshwater Management, National Environmental Standards for Freshwater and Livestock Exclusion Regulations – these documents significantly changed the policy framework and councils’ obligations for freshwater management.

· Appeals to the Proposed Regional Plan water quality and water quantity provisions will also result in further changes – for example the Environment Court released final decisions on water quantity provisions on 16 March 2021 and a hearing on water quality appeals is scheduled for May 2021.

· Three Waters reforms will also have implications (especially for drinking water supplies).

It is anticipated that the draft strategy will be reviewed and revised following decisions on council’s Long Term Plan and the appeals on the Proposed Regional Plan. In the meantime, staff are providing updates to the council website on key water related activities that are confirmed.

Development of a Climate Change strategy

The Te Taitokerau Climate Adaptation Strategy is in development through the Climate Adaptation Taitokerau group which includes district council staff and tangata whenua representatives. The strategy will outline a collaborative approach to working with communities to develop adaptation plans and is planned to be released in the second half of 2021.

Supporting reports will include:

· Climate risk overview (stage one risk assessment)

· Coastal risk assessment and risk profiles

· Adaptive pathway planning approaches/methods

· Implementation plan.

Northland Regional Council is also developing an organisational climate change strategy, that will outline high-level direction for NRC work program for emissions reductions, carbon removals and adaptation. The NRC climate change strategy is planned to be delivered mid-2021, accompanied by an implementation plan outlining future programs of work.

The final form of the strategies and resourcing available for implementation will depend on Long Term Plan outcomes.

Development of an Economic development strategy and with a focus on Maori Economic Development

Council has opened the opportunity for the three district councils to take a joint ownership stake in Northland Inc. Ltd (currently 100% owned by council) and to make an increased financial contribution to economic development in Northland.

Kaipara District Council (KDC) and Far North District Council (FNDC) are consulting with their community through their LTP process about taking up this opportunity. Public consultation on this matter is a requirement of the Local Government Act 2002. WDC has decided not to take up the opportunity, although they may join at a later date.

If KDC and FNDC agree, following consultation, to take a joint ownership stake, the new structure will take effect from 1 July 2021.

The development of an economic development strategy is seen as a priority for the local authorities as they move into the new era of cooperation and collaboration.

One of the big issues is the breadth of the strategy. Should it be a local authority only strategy (and therefore focus on what council’s do in the economic development space) or one developed with other partners.

Development of a Marine strategy

Council has no immediate plans to prepare a marine strategy. The Regional Plan sets objectives and policies and rules for the coastal marine area – but is a regulatory focused document and just on matters within the scope of the Resource Management Act 1991 (RMA).

Government have signalled their intention to replace the RMA with new legislation including a Strategic Planning Act. The Strategic Planning Act will provide a framework for mandatory regional spatial planning for both land and the coastal marine area. The new legislation is expected late 2022.

Council has had some initial discussions and is likely to signal intent to move quickly into preparing a regional spatial plan once the new legislation is enacted.

Build tangata whenua capacity and capability e.g. LTP etc

In May to December 2020 MTAG, as endorsed by TTMAC, were involved in a process of identifying priority areas of spending that were recommended to council for inclusion in the development of their Long Term Plan 2021-2031.

The formal consultation period for the Long Term Plan 2021-2031 began on 13 March, with feedback invited until 16 April. Supporting information is available on council’s website: www.nrc.govt.nz/futureplan

Council is proposing new spend on a range of tangata whenua capacity and capability activities (in addition to current spend), most of which were recommended by TTMAC:

· To fund the recently signed Mana Whakahono ā Rohe agreements, to give tangata whenua more opportunities to be involved in RMA processes, $30,000 a year is budgeted.

· Employing a kaiāwhina kaupapa Māori (Māori technical advisor) , to support council's commitment to partnerships with Māori. There's a budget of $102,000 a year for this, and one-off capital spend of $2,200.

· Starting in 2022/23, $10,000 a year has been budgeted to support the development of Iwi and Hapū Environmental Management Plans (IHEMP).

· To support the process of introducing Māori seats in the 2022 election, as the council has voted to do, council has budgeted $20,000 in 2021/22 and 2022/23.

· To further develop and support cultural capacity, council is planning new spend of $127,000 in 2021/22, and $138,000 each year following to implement mātauranga Māori (Māori knowledge) across council activities, plan for systems that improve the way tangata whenua engage with council, and develop a Māori internship to build understanding and capacity across council activities. Capital spend of $2,200 is also budgeted in 2021/22 to support the intern position.

· For the first time, council plans to carry out a ‘health check audit’ of their legislative compliance and key performance indicators with Treaty of Waitangi/Te Tiriti o Waitangi obligations and best practice within the local government sector. Being the first time a health check of this type has been carried out, it will cost slightly more in the first year to establish a baseline. Council have budgeted $50,000 in 2021/22, and $25,000 each year following. In addition, $100,000 is proposed each year from 2022/23 for implementing the health check, ensuring budget is available to make any required changes to plans, policy or other operations, as highlighted by the health check.

· $25,000 a year has been budgeted to increase TTMAC members' allowances to recognise the increasing time, technical capability and experience required of them.

· $250,000 a year starting in 2022/23 is budgeted to better support tangata whenua involvement in freshwater management. This is driven by the National Policy Statement for Freshwater Management 2020 and its greater emphasis on “Te mana o te wai”.

Following the formal consultation period, council will deliberate on all proposed areas of spend and make decisions on what to include in the final plan, a process which takes into consideration all feedback received. Deliberations are planned to take place in May 2021, with the final Long Term Plan 2021-2031 to be formally adopted in June 2021.

Strengthen Maori Representation in local body politics

The main activity at present is the establishment of Māori seats on council:

· Council decision to include Māori constituencies was made in October 2020

· The law was changed to remove the requirement to go to a poll if requested to by a petition in March 2021

· TTMAC appointed (tangata whenua) members caucus met and provided feedback to council on Māori constituencies in December 2020. This included:

o preference for an 11-member council (three Māori seats and eight general seats) over a nine-member council (two Māori seats and seven general seats)

o a single Māori constituency, with all Māori councillors elected from a region-wide constituency, with a review after 2022 elections.

Council is working up the proposal (the numbers of seats and the geography of the general seat constituencies) will formally release the proposal in the next few months.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.4

8 April 2021

TITLE:	Resource Management Reform
ID:	A1423350
From:	Justin Murfitt, Strategic Policy Specialist
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 17 March 2021

Whakarāpopototanga/Executive summary

This report provides an overview of the proposed resource management system reforms recently announced by the Government. The reform includes the replacement of the Resource Management Act 1991 (RMA) with a Natural and Built Environment Act, a Strategic Planning Act and Climate Change Adaptation Act. The proposed reforms are based on the findings of the review of the resource management system by the independent Resource Management Review Panel led by Hon Tony Randerson, QC released in June last year.

The reform process includes release of an exposure draft of the Natural and Built Environment Bill that will be referred to a special select committee during May – September 2021. The Strategic Planning and Climate Change Adaptation Bills are intended to be introduced to Parliament by late 2021. All three Bills are anticipated to be enacted by the end of 2022. The reform is the most significant review of the resource management system since the advent of the RMA in 1991. Council is likely to provide input into the reform proposals and it is requested that staff be able to seek advice from the Māori Technical Advisory Group in developing submissions.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Resource Management Reform’ by Justin Murfitt, Strategic Policy Specialist and dated 12 March 2021, be received.

2. That the Te Taitokerau Māori and Council Working Party approves the engagement of Māori Technical Advisory Group in council’s response to reform proposals.

Tuhinga/Background

The review of the resource management system was commissioned in response to broad consensus that the current system (largely as a result of the RMA) has not adequately protected the environment (particularly in relation to cumulative effects on ecosystems) or enabled urban development where it was needed especially housing supply. Other concerns with the RMA include that it has not adequately enabled participation by Māori, is poorly integrated with other acts, is complex and unwieldy and has not responded to climate change.

The Review Panel, led by retired Court of Appeal Judge Hon Tony Randerson QC, reported in June 2020 and recommended that the RMA be repealed and replaced with three new Acts:

· a Natural and Built Environments Act (NBA) to provide for land use and environmental regulation (this would be the primary replacement for the RMA)

· a Strategic Planning Act (SPA) to integrate with other legislation relevant to development and require long-term regional spatial strategies

· a Climate Change Adaptation Act (CCAA) to support New Zealand’s response to the effects of climate change.

A report to Cabinet in February 2021 supported the recommendations of the panel^{^[1]}. It also proposed a prioritising development of the NBA and referring it to a select committee inquiry process prior to introduction of the Bill to Parliament given its significance. The exposure draft is to contain the main structure and headings of the NBA – it will be progressed by a Ministerial Oversight Group that will liaise with Māori, local government and selected stakeholders and have delegations to make policy decisions on all three proposals. The SPA and CAA are to follow ‘normal’ legislative process but are to be developed in parallel to the NBA, with the intention that all three of the new laws would be enacted by December 2022. More detail on the process to develop the SPA is likely to be reported to Cabinet in early-mid 2021.

The Governments objectives for the reform include:

· protect and where necessary restore the natural environment

· enable development within biophysical limits, including improvement in housing supply, affordability and choice, and timely provision of appropriate infrastructure

· give effect to the principles of Te Tiriti o Waitangi and provide greater recognition of te ao Māori and mātauranga Māori

· better preparation for climate change adaptation and the risks from natural hazards, and better mitigation of emissions.

· improving system efficiency and effectiveness, reducing complexity while retaining appropriate local democratic input.

Staff will provide a presentation to the working group meeting providing more detail on the reform proposals. The Government has signalled there will be consultation / engagement with Māori, local government and key stakeholders prior to enactment so there will be a chance to provide input as detail emerges and to lodge submissions on the Bills as they progress.

Input from the Māori Technical Advisory Group will assist council in developing input / submissions on the proposals, particularly in relation to how the new legislation provides greater participation for Māori, gives effect to the principles of Te Tiriti o Waitangi and enables greater recognition of te ao Māori and mātauranga Māori. The approval of Te Taitokerau Māori and Council Working Party for staff to engage with the Māori Technical Advisory Group on council input into the reform proposals is requested. Staff will provide further updates on the reforms and draft council input / submissions.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.6

8 April 2021

TITLE:	The process of appointment and replacement of members on working parties
ID:	A1422031
From:	Auriole Ruka, Kaiwhakahaere Hononga Māori
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

The purpose of this report is to provide an opportunity for appointed members to review appointments to working parties.

Circumstances change and having members consider whether they are still able to meet the demands of being on a working party is both useful and timely given there is a vacancy to fill with the resignation of Toa Faneva from Te Rūnanga o Whaīngaroa.

Matters / issues to consider may include:

· regular attendance or apologies if unable to attend

· members capacity to participate fully in the discussions

· commitment to attend ongoing meetings

· match for the skills required

· capacity to provide working party updates regularly to TTMAC

· opportunities for others to put their names forward for nomination.

Effective, equal participation of TTMAC and councillor representation on working parties reflects the partnership of council and tangata whenua in areas of significant importance to Te Taitokerau, notably, water and land, climate change, biosecurity and biodiversity.

As mentioned, the resignation of Toa Faneva as Chief Executive from Te Rūnanga o Whaingaroa has created a vacancy on the Climate Change Working Party for TTMAC tangata whenua members to nominate a replacement, which is then to be endorsed by TTMAC. Also required is a nomination to replace Toa Faneva as one of the two TTMAC representatives on the Joint Climate Change Adaptation Committee which was established to provide an opportunity for collaborative governance on a local government response to the impacts of climate change.

The relevant meeting schedule is attached so that members understand the commitment required to attend these meetings.

A further recommendation is to annually review the working party membership.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘The process of appointment and replacement of members on working parties’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 9 March 2021, be received.

2. That ‘Te Taitokerau Māori and Council Working Party confirm member__________ as replacement for member Toa Faneva on council’s Climate Change Working Party.

3. That Te Taitokerau Māori and Council Working Party confirm member________________as replacement for member Toa Faneva on the Joint Climate Change Adaptation Committee.

4. That Te Taitokerau Māori and Council Working Party review the working party membership annually to ensure it is representative of equal membership and appointed members have the capacity and support to participate fully in the areas of work.

Tip for writing good recommendations:

Tuhinga/Background

In November 2019 after a comprehensive governance review that included TTMAC tangata whenua members feedback and discussion, the newly elected council confirmed a governance structure for the 2019-2022 Triennium. Recommendations for appointments, including their delegations and terms of reference are listed below and reflected council’s desire to continue and enhance its relationship with Māori:

Water and Land Working Party

Chair: Cr Blaikie

Members: Crs J Craw, A Macdonald, M Robinson, J Yeoman

Māori Representation: Five members of Te Taitokerau Māori and Council (TTMAC) Working Party

Ex officio: Cr P Smart (full voting rights)

· Provide oversight on activities that contribute to or influence the quality & quantity of water including land management and environmental monitoring.

Climate Change Working Party

Chair: Cr A Macdonald

Members: Crs J Craw, M Robinson, J Yeoman

Māori Representation: Four members of Te Taitokerau Māori and Council (TTMAC) Working Party

Ex officio: Cr P Smart (full voting rights)

· Provide oversight on the council’s climate change activities and make recommendations on climate change matters.

· Oversee council’s climate change work programme, with key focuses being on, adaptation planning and the development & implementation of a regional adaptation strategy, improving resilience across Northland.

Te Taitokerau Māori and Council (TTMAC) Working Party

Co-chairs: Cr M Robinson and 1 x member of TTMAC

Members: All of Northland Regional Councillors

Māori Representation: 20 Māori representatives TBA

· Monitor and advise on council’s compliance with its legislative obligations to Māori including under the Local Government Act 2002 and the Resource Management Act 1991.

· Provide advice to council on topics referred to it by council.

· Develop pathways (and processes) that will achieve lasting and meaningful relationships between Māori and council.

· Ensure the views of Māori are taken into account in the exercise of council functions.

Biosecurity and Biodiversity Working Party

Chair: Cr J Craw

Members: Crs J Blaikie, M Robinson, R Stolwerk

Māori Representation: Four members of Te Taitokerau Māori and Council (TTMAC) Working Party

Ex officio: Cr P Smart (full voting rights)

· Provide oversight on council’s biosecurity and biodiversity activities.

· Oversee the implementation of the Regional Pest Management Plan (RPMP), Marine Pathway Plan (MPP) and regularly report progress to council.

Planning and Regulatory Working Party

Chair: Cr J Yeoman

Members: Crs J Blaikie, A Macdonald, C Kitchen

Māori Representation: Four members of Te Taitokerau Māori and Council (TTMAC) Working Party

Ex officio: Cr P Smart (full voting rights)

· Provide oversight on council’s resource management planning and regulatory activities.

· Oversee the implementation of the Proposed Regional Plan.

· Be the governance entity for the policy implementation of the government’s Essential Freshwater Package.

· Make recommendations to council on appeals and recommendations to accept, adopt or reject private plan change applications.

TTMAC appointed members for equal tangata whenua membership

Subsequently, at the 12 March 2020 TTMAC meeting, council invited non-elected members of TTMAC to nominate^{^[2]} equal membership of non-elected members (of TTMAC) to councillors onto each of the four working parties:

· Water and Land Working Party

· Climate Change Working Party

· Biosecurity and Biodiversity Working Party

· Planning and Regulatory Working Party.

The following nominations were approved by council:

Water and Land Working Party:

· Victor Holloway, Ngāti Tara

· Georgina Connelly, Te Uri O Hau Settlement Trust

· Anthony Thompson (proxy for Alan Riwaka), Te Rūnanga O Ngāti Whātua

· Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi

· Mira Norris, Te Parawhau Hapū Authority Charitable Trust (interim until another member puts their name forward).

Climate Change Working Party:

· Toa Faneva, Te Rūnanga O Whāingaroa

· Hadyn Edmonds, Ngātiwai Trust Board

· Thomas Hohaia, Te Roroa

· Rowan Tautari, Te Whakapiko Hapū.

Biosecurity and Biodiversity Working Party:

· Georgina Connelly, Te Uri O Hau Settlement Trust

· Juliane Chetham, Patuharakeke Te Iwi Trust Board

· Barb (Michelle) Elboz, Ngāti Kuta, Patukeha.

Planning and Regulatory Working Party

· Mira Norris, Te Parawhau Hapū Authority Charitable Trust

· Juliane Chetham, Patuharakeke Te Iwi Trust Board

· Pita Tipene (Te Rūnanga o Ngāti Hine)

There is currently nothing in the TTMAC Terms of Reference to guide the appointment or replacement of TTMAC representatives on these working parties.

Ngā tapirihanga/Attachments

Attachment 1: Northland Regional Council meeting schedule 2021 ⇩ l

Te Taitokerau Māori and Council Working Party item: 4.7

8 April 2021

TITLE:	Coastal Occupation Charges
ID:	A1421947
From:	Michael Payne, Policy Specialist
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

At the November 2020 TTMAC meeting Ben Lee provided a presentation on the possibility of introducing coastal occupation charges in Northland.

While the TTMAC members in attendance provided feedback, it was noted that not all members were present. Given the significance of the coastal marine area to tangata whenua, the Planning and Regulatory Working Party have asked staff to put this item back on the TTMAC agenda for feedback.

Staff will give a presentation at the meeting.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Coastal Occupation Charges’ by Michael Payne, Policy Specialist and dated 9 March 2021, be received.

Tip for writing good recommendations:

Tuhinga/Background

There are over 3,500 coastal structures in Northland (the vast majority are moorings), from the small (such as steps and culverts) to the large (such as marinas and marine farms). Each of these structures provide benefits, some are public but many of the benefits of the structures are private.

The Resource Management Act enables regional councils to apply charges to structures that occupy space within the coastal marine area – known as ‘coastal occupation charges’. There are currently no coastal occupation charges in Northland.

Revenue from coastal occupation charges must be spent on the sustainable management of the coastal environment. This could be anything from helping to pay for navigation aids, supporting coastal kaitiaki or new coastal research.

The council is considering introducing coastal occupation charges. If council decided to pursue coastal occupation charges, it would require a ‘plan change’ to the Regional Plan. This would be a formal process where all members of the community have an opportunity to lodge submissions and have their say.

Staff will give a presentation at the meeting.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.8

8 April 2021

TITLE:	Coastal hazard maps and adaptation planning
ID:	A1422040
From:	Matt De Boer, Climate Change Resilience Coordinator and Justin Murfitt, Strategic Policy Specialist
Authorised by Group Manager:	Jonathan Gibbard, Group Manager - Environmental Services, on 16 March 2021

Whakarāpopototanga/Executive summary

Northland Regional Council have recently developed new coastal hazard assessments including:

· Coastal erosion – 11 new sites and updates for the existing 30 sites

· Coastal flooding – new hydrodynamic models of Rangaunu and Kaipara harbours, and a complete ‘bathtub’ model of the remainder of the coastline

The hazard assessments allow the development and extension of coastal hazard zones – administrative setback lines that are published on NRC’s natural hazards portal and implemented in planning instruments at regional and district levels. The zones include a new extreme sea level rise scenario (1.5m of sea level rise in 100yrs).

The maps are also used to inform the joint council work program on climate change adaptation, as they help identify areas potentially impacted by coastal flooding, erosion and permanent tidal inundation due to sea level rise.

The new coastal hazard maps will be published to NRC’s natural hazards portal in early April, and planning work is well under way, including:

· GIS map development

· Joint council comms plan, NRC comms and website updates

· Working with district council planning teams around implementation in district plans

· Identifying affected landowners prior to sending letter of advice

· Councillor workshops and CE forum presentation

· Links with regional climate change adaptation work program

The maps will be released in draft form prior to being adopted, to provide a period of time for affected landowners to be notified and for both landowners and the public to provide feedback.

Staff presented to councillors on this topic on the 9^th February.

This agenda item is to provide an update for our iwi and hapū representatives on the working party ahead of the maps being published in draft form on the NRC website in April. Staff will provide a brief presentation on the draft maps and communication approach.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Coastal hazard maps and adaptation planning’ by Matt De Boer, Climate Change Resilience Coordinator and Justin Murfitt, Strategic Policy Specialist and dated 9 March 2021, be received.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.9

8 April 2021

TITLE:	Tāngata Whenua Water Advisory Group
ID:	A1422018
From:	Alison Newell, Natural Resources Policy Manager
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

The Tangata Whenua Water Advisory Group (TWWAG) met for its inaugural meeting on 19 January 2021. At that meeting the group discussed, amongst other matters, logistics and the draft Terms of Reference (ToR) which council staff had prepared as the basis for discussion.

The TWWAG subsequently met without council staff and provided feedback and comments on the draft ToR. The next formal meeting of the group is scheduled for 30 March where the suggested changes to the ToR will be discussed and confirmed, and a verbal update will be provided at the TTMAC meeting.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Tāngata Whenua Water Advisory Group’ by Alison Newell, Natural Resources Policy Manager and dated 9 March 2021, be received.

2. That TTMAC confirm that the advice from TWWAG will be provided to TTMAC for information to ensure open and transparent communications, and to council for decision-making purposes.

3. That TTMAC consider recommending council initiate a review of the appointed members policy.

4. That TTMAC consider endorsing the revised ToR (to be provided at the meeting) for adoption by council.

Tuhinga/Background

The Tangata Whenua Water Advisory Group (TWWAG) was established on the recommendation of TTMAC and approval by council to be a key mechanism for providing input to the development of the freshwater quality plan change from a tangata whenua perspective. The group was appointed after a public call for Expressions of Interest, with the submissions being reviewed by the delegated selection panel. TWWAG met for its inaugural meeting on 19 January 2021.

Council staff prepared a draft Terms of Reference (ToR) for the group based on the Maori Technical Advisory Group recommendations for establishing the group using the existing TTMAC ToR as a starting point. The draft ToR were shared with TWWAG at the 19 January meeting for discussion and the group provided feedback and recommended changes to that draft. Council will need to approve the final ToR for the group.

Key matters raised in the feedback from TWWAG to date include:

1) Clarification that the recommendations from TWWAG will be provided to TTMAC for information and to council for decision-making.

The reporting mechanism and relationship between the TWWAG and TTMAC was omitted from the details and purpose of the group. The suggested changes clarify that the TWWAG will provide regular reports to TTMAC and maintain open communication channels, and that TTMAC will provide that advice to council in order to assist council in its decision-making on the freshwater quality plan change.

This recognises the relationship between the two of TWWAG as teina and TTMAC as tuakana. TTMAC would retain ability to comment separately to council on the recommendations and advice provided by TWWAG if deemed necessary, but that TTMAC would not have the ability to over-ride or change the recommendations from TWWAG to council. The emphasis is on ensuring open and transparent communication between the two.

2) Increase in the proposed remuneration above that which is provided for in the current council policy for appointed members.

The current rate is $170/meeting, and the feedback from TWWAG is that this should be increased and be in line with remuneration provided to members on similar Crown advisory groups ($250/meeting). Feedback also noted the need to recognise that significant work may be required of specific individual members of the group depending on the matter under discussion, to prepare for meetings and that separate remuneration should be provided (at a rate of $70/hr) in addition to the meeting allowance. Questions also arose over the travel claims policy, particularly as several members reside outside of the region.

There are also other changes proposed by the TWWAG which add to and improve the ToR as drafted (for example having co-chairs) or that require further discussion with the group (e.g. allocation of budget for specific research or work required to support the work of the group, including for a separate secretariat for the group in addition to the secretarial support provided by council). Other additions have been included after discussion with TW-WAG which address intellectual property, dealing with sensitive information, and media.

Staff will provide copies of the revised ToR after the 30 March TWWAG meeting for further consideration by TTMAC and endorsement prior to council consideration and approval.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.10

8 April 2021

TITLE:	Representation Review - communications and engagement
ID:	A1427598
From:	Natasha Stubbing, Marketing and Engagement Manager and Tamara Lee, Communications and Engagement Specialist
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

Following on from previous conversations about the Representation Review, this paper outlines the proposed communications and engagement approach to support the consultation process.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Representation Review - communications and engagement’ by Natasha Stubbing, Marketing and Engagement Manager and Tamara Lee, Communications and Engagement Specialist and dated 23 March 2021, be received.

2. That TTMAC provides feedback on and endorsement of the general approach to communications and engagement for the Representation Review.

Tip for writing good recommendations:

Tuhinga/Background

As a council, we’re required to review our council’s representation arrangements at least every six years. That means looking at how many councillors we have, and whether the boundaries of our constituencies are in the right place.

Normally the representation review process is of fairly limited interest to our wider community (we don’t generally get lots of submissions on it).

This year’s representation review is likely to be of much higher interest as, for the first time, it includes Māori seats on council. As TTMAC is aware, this has created some polarisation in the community, with some strong voices both for and against Māori seats.

To support the consultation process, we’re proposing a communications and engagement approach that:

· Helps people understand what the process is and isn’t. (For example, this process isn’t about whether Māori seats should be created – that decision has already been made).

· Reinforces the importance of having the right representation around the council table.

· Encourages people to get involved in the process.

· Give peoples from across the region a fair opportunity to have their say.

While the approach outlined below doesn’t cover the subsequent local government elections process which happens in 2022, it should (ideally) have a positive flow-on effect in terms of community engagement with the elections process.

Below is an overview of the proposed approach.

Information

Having good, clear information is critical to help explain the process, dispel misinformation and support the promotional activity. This can also be used by TTMAC members to disseminate through their networks and support conversations they are having in the community.

Along with the consultation document that outlines proposed representation arrangements, we’re proposing to develop:

· Explainer videos (in English and Te Reo), covering the process and what it means, ideally fronted by someone relatively well-known in Te Taitokerau

· A simple overview and Q&A handout

· Web information

· Map-based information (ideally via our GIS system) so people can easily see where the proposed lines are and how it relates to them.

Promotion

Using a range of channels and mechanisms will ensure a good regional and demographic spread for our promotion, to ensure people have a fair opportunity to get involved if they want to.

We’re proposing to:

· Develop strong, simple messaging, imagery and creative that resonates with our communities.

· Use a mix of general and Māori-focussed promotional channels (print, radio, social etc)

· Use NRC’s own promotional channels including:

o Electronic direct mail (EDM) via NRC channels (e.g. TTMAC pānui, council news which can be forwarded and shared)

o Council news in print (if timing aligns).

Kanohi ki te kanohi

The ability to do face to face engagement as part of the Representation Review process will depend on the timeframes of this statutory process and availability of councillors to be involved.

Having an information stand at a number of markets across the region would provide a relatively informal setting to raise awareness of the process, answer questions and engage with the community.

(Note that, either way, people will still be able to provide face-to-face feedback at a hearing).

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.11

8 April 2021

TITLE:	Working Party Reports
ID:	A1422100
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

The purpose of this report is to present records of actions from council’s other working party meetings that have occurred since the last Te Taitokerau Māori and Council Working Party (TTMAC) meeting. It is also an opportunity for working party Chairs and TTMAC members on working parties to provide a verbal update and answer any questions that may arise.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Working Party Reports’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 9 March 2021, be received.

Tip for writing good recommendations:

Tuhinga/Background

Planning and Regulatory Working Party (Chair: Cr Joce Yeoman)

(TTMAC representatives: Juliane Chetham, Mira Norris, Pita Tipene, Rowan Tautari)

The Planning and Regulatory Working Party met on Wednesday 24 February 2021. The topics for discussion included:

· Planning and Policy Work Programme

· Regulatory Services Work Programme

· Regional Plan Update

· Freshwater Management Plan Change Update

· Regional Policy Statement Review

· Process for managing consent compliance monitoring.

Following discussion, the Planning and Regulatory Working Party provided advice on the following next steps:

· Coastal Occupation Charges (COC) to be put back on the TTMAC agenda to allow a robust conversation to take place, after which a council workshop to be held on COC

· Look at the driving factors behind continued non-compliance – ignorance, cost of other disposal etc

· Staff to follow up regarding information/data limitations around mitigation modelling for forestry

· Prepare a paper for consideration by council for approval to hold off on initiating the Regional Policy Statement review until the broader planning framework is confirmed.

Water and Land Working Party (Chair: Cr Justin Blaikie)

(TTMAC representatives: Janelle Beazley, Georgina Connelly, Victor Holloway, Mira Norris, Alan Riwaka)

The Water and Land Working Party met on Wednesday 24 February 2021. The topics for discussion included:

· Retirement Fencing Project Update

· Sediment Monitoring

· Summer Weather Update

· Water Tank Sensor Trial Update

· Summer Swimming Site Monitoring Results

Following discussion, the Water and Land Working Party provided advice on the following next steps:

· Contact details to be provided to the Kaipara Moana Land Management Specialist as to opportunities for the project in terms of catchment restoration groups in the Kaikohe and Hokianga Area.

· An update on the usage of water over the Christmas/New Year period to be provided.

· After completion of the monitoring, a more detailed report of the full swimming site monitoring results for the 2020/2021 summer to be provided to the working party.

· A media release to be done summarising this seasons results.

Biosecurity and Biodiversity Working Party (Chair Cr Jack Craw)

The Biosecurity and Biodiversity Working Party met on 10 March 2021. The topics for discussion included:

· Draft Biosecurity Operational Plan

· Deer Response

· Kauri Dieback

· Freshwater Update

Following discussion, the Biosecurity and Biodiversity Working Party agreed to the following next steps:

· Working Party members providing feedback to Group Manager – Environmental Services regarding Biosecurity Operational Plan

· Review further kauri dieback information after National Programme meeting.

Climate Change Working Party (Chair Cr Amy Macdonald)

The Climate Change Working Party met on 10 March 2021. The topics for discussion included:

· Climate Change Commission Advice – Joint Submission

· NRC Zero Carbon Transition

· Regional Updates

· RMA Reform

· Updated Coastal Hazard Maps

Following discussion, the Climate Change Working Party agreed on the following next steps:

· Investigate electric bus implementation

· Ensure timely engagement with TTMAC and MTAG on draft submission for upcoming legislative changes

· Brief Councillors on the hazard map content being published and how the map viewer works, prior to release

· Present the maps and communication approach to TTMAC prior to public release.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.12

8 April 2021

TITLE:	Chief Executive Officer's report to March council meeting
ID:	A1426095
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

Whakarāpopototanga/Executive summary

The Chief Executive Officer’s monthly report to council provides a summary of work across council that isn’t included elsewhere in the council agenda. The most recent report is attached for members information so they can get a broad view of activity across council.

Te Taitokerau Māori and Council Working Party members feedback is sought on whether this report should be included as a standing item in the agenda.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Chief Executive Officer's report to March council meeting’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 16 March 2021, be received.

2. That the Chief Executive Officer’s monthly report to council should / should not be included as a standing item on the agenda.

Tip for writing good recommendations:

Tuhinga/Background

Not applicable.

Ngā tapirihanga/Attachments

Attachment 1: Chief Executive's report to council's March meeting 2021 ⇩

Te Taitokerau Māori and Council Working Party ITEM: 4.12

8 April 2021Attachment 1

PDF Creator

TITLE:	Record of Actions – 11 February 2021
ID:	A1421324
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

TITLE:	Receipt of Action Sheet
ID:	A1427937
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 March 2021

TITLE:	Regional Hui
ID:	A1422009
From:	Arama Morunga, Kaiārahi Tikanga Māori
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 22 March 2021