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Huihuinga O Te Kāhui Māori O Taitokerau Thursday 10 June 2021 at 11.00am - 3.00pm
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Huihuinga O Te Kāhui Māori O Taitokerau Thursday 10 June 2021 at 11.00am - 3.00pm
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Te Taitokerau Māori and Council Working Party
10 June 2021
Rārangi Take O Te Kāhui Māori O Taitokerau
(Te Taitokerau Māori and Council Working Party Agenda)
Meeting to be held in the Council Chamber
36 Water Street, Whangārei and via Zoom
on Thursday 10 June 2021, commencing at 11.00am - 3.00pm
Please note: working parties and working groups carry NO formal decision-making delegations from council. The purpose of the working party/group is to carry out preparatory work and discussions prior to taking matters to the full council for formal consideration and decision-making. Working party/group meetings are open to the public to attend (unless there are specific grounds under LGOIMA for the public to be excluded).
NGĀ MANA WHAKAHAERE
(MEMBERSHIP OF THE Te Taitokerau Māori and Council Working Party)
Heamana Tokorua (Co-Chairs): Marty Robinson, Councillor and Pita Tipene, Te Rūnanga o Ngāti Hine
Alan Riwaka, Te Rūnanga O Ngāti Whātua
Amy Macdonald, Councillor
Anameara Kake, Te Waiāriki, Ngāti Korora, Ngāti Taka Hapū Iwi Trust
Colin Kitchen, Councillor
Georgina Connelly, Te Uri o Hau Settlement Trust
Hoki Tua, Te Rūnanga o Whāingaroa
Jack Craw, Councillor
Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi
Joce Yeoman, Councillor
Juliane Chetham, Patuharakeke Te Iwi Trust Board
Justin Blaikie, Councillor
Lynette Wharerau, Te Whakaminenga O Te Hikutu Hapu-Whanau
Mariameno Kapa-Kingi, Te Rūnanga Nui o Te Aupōuri
Michelle Elboz, Ngāti Kuta, Patukeha
Mike Kake, Ngāti Hau
Mira Norris, Te Parawhau Hapū Authority Charitable Trust
Nora Rameka , Te Rūnanga O Ngāti Rehia
Penny Smart, Councillor (Chair, NRC)
Rick Stolwerk, Councillor
Rihari Dargaville, Te Rūnanga o Te Rarawa
Rowan Tautari, Te Whakapiko Hapū
Terry Archer, Councillor
Thomas Hohaia, Te Roroa
Victor Holloway, Ngāti Tara
William Sullivan, Ngātiwai Trust Board
KARAKIA / WHAKATAU
RĪMITI (ITEM) Page
1.0 Ngā Mahi Whakapai/Housekeeping
2.0 NGĀ WHAKAPAHĀ/apologies
3.0 NGA WHAKAPUAKANGA/declarations of interest
4.1 Record of Actions – 8 April 2021 4
4.2 Receipt of Action Sheet 10
4.3 Non-elected Members Allowances Policy 13
4.4 Strategic priorities 15
4.5 Significant Natural Areas (SNAs) 19
4.6 Review of representation on working parties 20
4.7 TTMAC appointment(s) to other working parties of council 22
4.8 Regional marae-based hui 25
4.9 Regional hui host for 9 September 2021 28
4.10 LTP 2021-2031 update 29
4.11 Māori representation update 32
4.12 Update on Mapping of Outstanding Natural Landscapes in the Coastal Marine Area 35
4.13 NRC Climate Change Strategy and Implementation Plan 36
4.14 Kaipara Moana Remediation Programme 53
4.15 Tangata Whenua Water Advisory Group 54
4.16 Working Party Reports 67
4.17 Chief Executive Officer's report to May council meeting 69
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At the March 2020 meeting of the Te Taitokerau Māori and Council Working Party the following key areas of focus for the 2019 – 2021 triennium were identified: · Development of an overarching water strategy · Development of a climate change strategy · Development of an economic development strategy with a focus on Māori economic development · Development of a marine strategy as it pertains to Te Taitokerau · Build tāngata whenua capacity and capability e.g. LTP etc · Strenthen Māori representation in local body politics.
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Commonly used terms and abbreviations
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Appointed member – one of the (up to) twenty-one appointed iwi and hapū members from Te Taitokerau tāngata whenua. Members are appointed in accordance with the Terms of Reference. In addition to appointed members there are nine elected members (councillors) AP - Annual Plan TTMAC caucus – is comprised of appointed (tāngata whenua) members CEO - Chief Executive Officer CPCA - Community Pest Control Areas DOC - Department of Conservation FNDC - Far North District Council GIS - Geographic Information System HEMP - Hapū Environmental Management Plan IEMP - Iwi Environmental Management Plan ILGACE - Iwi and Local Government Chief Executives Forum KDC - Kaipara District Council LAWA – Land, Air, Water Aotearoa LEA - Local Electoral Act 2001 LGA - Local Government Act 2002 LGNZ - Local Government New Zealand LIDAR – Light detection and ranging LTP - Long Term Plan
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MBIE – Ministry of Business, Innovation & Employment MFE - Ministry for the Environment MOT - Ministry of Transport MPI - Ministry for Primary Industries MTAG - Māori Technical Advisory Group (a sub-group of TTMAC) NES - National Environmental Standards NINC - Northland Inc. Limited NIWA - National Institute of Water and Atmosphere NPS - National Policy Statement NPS-FM - National Policy Statement for Freshwater Management RMA - Resource Management Act 1991 RP – Regional Plan TAG - Technical Advisory Group TKoT – Te Kahu o Taonui TTMAC - Te Taitokerau Māori and Council Working Party TTNEAP – Tai Tokerau Northland Economic Action Plan TOR - Terms of Reference TPK - Te Puni Kōkiri (Ministry of Maori Development) TWWAG – Tāngata Whenua Water Advisory Group WDC - Whangarei District Council |
Te Taitokerau Māori and Council Working Party item: 4.1
10 June 2021
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TITLE: |
Record of Actions – 8 April 2021 |
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ID: |
A1445545 |
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From: |
Sally Bowron, Strategy, Governance and Engagement Team Admin/PA |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Executive summary
The purpose of this report is to present the Record of Actions of the last meeting (attached) held on 8 April 2021 for review by the meeting.
Attachments/Ngā tapirihanga
Attachment 1: Record of Actions from 8
April 2021 ⇩ 
10 June 2021
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TITLE: |
Receipt of Action Sheet |
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ID: |
A1445543 |
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From: |
Sally Bowron, Strategy, Governance and Engagement Team Admin/PA |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on on 2 June 2021 |
Executive summary/Whakārapopototanga
The purpose of this report is to enable the meeting to receive the current action sheet.
That the action sheet be received.
Attachments/Ngā tapirihanga
Attachment 1: Action sheet ⇩
10 June 2021
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TITLE: |
Non-elected Members Allowances Policy |
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ID: |
A1445549 |
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From: |
Ben Lee, GM - Strategy, Governance and Engagement |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on on 2 June 2021 |
Whakarāpopototanga/Executive summary
This paper seeks advice from Te Taitokerau Māori and Council Working Party (TTMAC) non-elected members about a proposed increase in the payment made for attending meetings/workshops from $188 to $240.
Payment for meeting attendance for non-elected members is made in accordance with council’s Non-Elected Members’ Allowances Policy (previously called the Appointed Members’ Allowances Policy). At the May 2021 council meeting, council approved an increase in the meeting/workshop allowance from $170 to $188 to account for inflation. This was an interim step while council undertook a fuller review of the allowances.
Council held a workshop (25 May 2021) where they discussed the meeting / workshop allowances, and provisionally agreed that:
· There be a further increase of the $188 allowance
· The allowance be the same for all council workshops/meetings (as opposed as an approach that attempts to differentiate between the working party or committee)
· The increase must be able to be accommodated within the budget set for the next financial year (starting 1 July)
· That, in considering the available budget, there be an assumption of a rate of non-attendance. (The budget was determined on an assumption of 100% attendance – which does not reflect reality. Council were comfortable to assume for budget purposes a non-attendance rate to be approximately half the actual non-attendance. The actual attendance across all TTMAC, MTAG working party and other meetings is about 50%, so the non-attendance rate to be used is 25%).
Based on this direction, the proposed allowance rate is $240 per meeting. This represents a 28% increase (from $188).
Feedback is sought from the non-elected members of TTMAC. Some other factors to consider:
· The Tangata Whenua Water Advisory Group have advised they are seeking an allowance of $250 per meeting + $70 for other work (including meeting preparation and follow up).
· There is currently no additional rate for a chair (including co-chair). There is an argument for the allowance of a chair to be higher than the other members given the higher workload (e.g. 25% more)
· The following is a selection of other council’s rates:
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Council |
Meeting allowance |
Comments |
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meeting |
hour |
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Environment BOP |
$ 200.00 |
Also pay travel time of $37.50/hr after first hour of travel time. |
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Auckland |
$90 - $120 |
No standard rates but most have max claim of $600/mtg. Some departments pay per hui (rates between $600-$1200/hui) |
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Greater Wellington |
$400.00 |
Meeting allowance is inclusive of travel and meeting preparation (rate here is for Ara Tahi - Maori advisory body) |
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Kapiti Coast District (member) |
$206.00 |
Meeting allowance is based on 5.5hrs/meeting including preparation |
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Kapiti Coast District (chair) |
$294.00 |
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Kaipara District (chair) |
$75.00 |
Max of 3 hours can be claimed per meeting |
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Kaipara District (member) |
$50.00 |
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Tauranga City Council (formal projects) |
$ 170.00 |
For formal projects - does not include compensation for travel time. Chair can be paid more if approved by CE and within budgets |
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Tauranga City Council (working parties) |
$ - |
$ - |
Provision for recognition and/or koha for external representatives who have made significant input (discretion of project/budget manager) |
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Whangarei District Council (general) |
$70.00 |
For hapū representatives |
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Whangarei District Council (joint climate adaptation committee) |
$254.00 |
For hapū representatives |
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Whangārei District Council (preparation/review) |
70.00 |
For hapū representatives |
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1. That the report ‘Non-elected Members Allowances Policy’ by Ben Lee, GM - Strategy, Governance and Engagement and dated 19 May 2021, be received.
2. That the non-elected members of TTMAC endorse an increase in the non-elected members meeting / workshop allowance from $188 to $240.
Tuhinga/Background
Nil
Nil
Te Taitokerau Māori and Council Working Party item: 4.4
10 June 2021
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TITLE: |
Strategic priorities |
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ID: |
A1445534 |
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From: |
Ben Lee, GM - Strategy, Governance and Engagement |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on on 2 June 2021 |
Whakarāpopototanga/Executive summary
At the May 2020 Te Taitokerau Māori and Council Working Party (TTMAC) meeting, TTMAC considered and decided that their strategic priorities are:
1. Development of an overarching water strategy
2. Development of a climate change strategy
3. Development of an economic development strategy and with a focus on Maori Economic Development
4. Development of a marine strategy as it pertains to Taitokerau
5. Build tangata whenua capacity and capability
6. Strengthen Maori Representation in local body politics.
It was also agreed that MTAG would flesh out these priorities and bring them back to TTMAC. From May to December 2020 MTAG focused on the Build tangata whenua capacity and capability strategic priority, identifying priority areas of spending that were recommended to council for inclusion in the development of their Long Term Plan 2021-2031. Because of this focus, there wasn’t the time available to flesh out the other strategic priorities
It was agreed at the February 2021 TTMAC meeting that staff would provide a summary of the work happening across council as it relates to each priority – this was provided at the April 2021 TTMAC meeting. The agreed action points rising from the April 2021 TTMAC meeting discussions were:
· That a special TTMAC planning workshop be convened in May to outline key objectives and priorities for the six agreed strategic priorities.
· That a small group of two to three members hold an initial meeting to co-design how the larger TTMAC planning workshop will be facilitated as soon as possible in the next week.
An initial meeting was held on 19 April to scope out what a TTMAC strategic priorities plan would look like, with a direction for staff to prepare a draft and then hold a workshop to discuss.
Two consultants were contracted to assist with preparing the draft and facilitating the workshop (David Badham and Makarena Dalton, Barkers and Associate).
The workshop was held on 27 May, attended by Pita Tipene (Co-chair), Nora Rameka, Mike Kake, Marty Robinson (Co-chair), Lynette Wharerau, Juliane Chetham and staff. The workshop was facilitated by the two consultants.
The output of the workshop was a first cut of the TTMAC strategic priorities plan. The consultants were tasked with tidying and refining the draft TTMAC strategic priorities plan, for presentation at the June TTMAC meeting. The draft TTMAC strategic direction document and an example action plan are attached.
Feedback is sought from TTMAC members on the draft.
The recommendations are based on assumption that TTMAC are largely supportive of the draft TTMAC strategic priorities plan (i.e. only minor changes required). If more substantive changes are required, then it is proposed that this be delegated back to the working group to action, and the amended draft TTMAC strategic priorities plan brought back to the next TTMAC meeting (August) for adoption.
The two consultants will attend the meeting.
1. That the report ‘Strategic priorities’ by Ben Lee, GM - Strategy, Governance and Engagement and dated 19 May 2021, be received.
2. That the draft TTMAC strategic direction document be adopted by TTMAC.
3. That _________ is authorised to approve amendments to the TTMAC strategic direction document to reflect the agreed changes discussed at the 10 June 2021 TTMAC meeting.
4. That the implementation of the TTMAC strategic direction document be a standing item for TTMAC meetings.
Attachment 1:
Draft Strategic Direction ⇩
Attachment 2: Draft action plan example
⇩
Te Taitokerau Māori and Council Working Party item: 4.5
10 June 2021
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TITLE: |
Significant Natural Areas (SNAs) |
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ID: |
A1449636 |
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From: |
Ben Lee, GM - Strategy, Governance and Engagement |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
This is an opportunity to discuss Far North District Council’s Significant Natural Areas (SNAs) mapping project. Staff will provide a presentation on the day.
1. That the report ‘Significant Natural Areas (SNAs)’ by Ben Lee, GM - Strategy, Governance and Engagement and dated 2 June 2021, be received.
Nil
Te Taitokerau Māori and Council Working Party item: 4.6
10 June 2021
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TITLE: |
Review of representation on working parties |
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ID: |
A1445547 |
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From: |
Ben Lee, GM - Strategy, Governance and Engagement and Auriole Ruka, Kaiwhakahaere Hononga Māori |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
The following direction was given at the last TTMAC meeting:
That TTMAC reviews representation on other working parties, paying particular regard to how members can be supported to fully participate in working party mahi, and to achieving equal TTMAC and councillor representation on working parties.
The current TTMAC tangata whenua membership on working parties and other groups is (number of TTMAC members in brackets):
· Working parties
o Water and Land Working Party (5)
o Climate Change Working Party (4)
o Biosecurity and Biodiversity Working Party (4)
o Planning and Regulatory Working Party (4)
· Other:
o Joint Climate Change Committee (1)
o Tangata Whenua Water Advisory Group (3)
o Council Workshops on Water Plan Change (Yet to start) (3).
There are 24 positions in total, covered by 12 individuals (some on more than 1 group).
The current approach for the working parties was based on a principle of 50/50 councillors and TTMAC tangata whenua members (this is not the case for the other groups).
As members will be well aware, there are issues with the current approach:
· Low attendance (46% across the working parties)
· Some members not having the capacity or capability to fully engage in discussions
· Difficult to hold people to account (e.g. attendance) – because of the capacity and capability constraints.
In the interests of finding a way to improve these issues, the following is presented as a possible solution as a catalyst for discussion:
· That TTMAC select two members to sit on all the working parties and groups, including MTAG (the exception being the Joint Climate Change Committee which only has one TTMAC member)
· The two members get paid a salary – circa (18,000 - $20,000k)
· Potentially supported with mentoring and/or training
· Accountable to TTMAC (e.g. KPIs for meeting attendance)
· There may be exceptions (e.g. where other TTMAC members also participate) – but would need to consider available budget.
An obvious negative of this proposal is it moves away from a 50/50 approach. However, the reality is that while the numbers are 50/50, the level of engagement in the working parties by TTMAC members does not reflect a 50/50 approach. The proposed salaried two-member approach would, in staffs view, result in a greater level of engagement than is currently the case. It would also mean that the two members are involved in, and have an in-depth knowledge, across the spectrum of council activities.
Another variation of this option is to expand to four people and pay them $9,000 - $10,000 each. While this would better enable 50/50 in terms of numbers, it then becomes a question of whether there are four members within TTMAC that have the capacity to commit the time. Also, a four-member approach wouldn’t have the same advantage of members being involved across the spectrum of council activities.
Any option will need to bear in mind budget constraints. In a nutshell, there is $90,000 (for the year starting 1 July 2021) to pay for TTMAC non-elected members attendances and mileage at TTMAC, MTAG and working party meetings.
No recommended actions have been made, given that the proposal is just an option and it is difficult to know how TTMAC may wish to procced (or not). If there is an appetite to advance this or any other option, then one avenue is to delegate to MTAG work on the detail and present it back to the August TTMAC meeting.
1. That the report ‘Review of representation on working parties’ by Ben Lee, GM - Strategy, Governance and Engagement and Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 19 May 2021, be received.
Nil
Te Taitokerau Māori and Council Working Party item: 4.7
10 June 2021
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TITLE: |
TTMAC appointment(s) to other working parties of council |
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ID: |
A1447041 |
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From: |
Sally Bowron, Strategy, Governance and Engagement Team Admin/PA |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
This paper seeks to fill Te Taitokerau Māori and Council Working Party (TTMAC) tāngata whenua member vacancies on the Planning and Regulatory Working Party, Māori Technical Advisory Group and Climate Change Working Party.
The vacancies were created by the change of Ngātiwai representative and by member Tipene advising at April’s TTMAC meeting that he would like to step down from his appointment on the Planning and Regulatory Working Party due to an ongoing meeting conflict.
The remaining 2021 meeting dates for council working parties are attached. The Māori Technical Advisory Group usually meets monthly on the first Thursday of the month.
This paper also advises that council confirmed Rihari Dargaville’s (Te Rūnanga o Te Rarawa) appointment onto council’s Climate Change Working Party and onto the Joint Climate Change Adaptation Committee as a TTMAC appointed (tāngata whenua) member to fill the vacancies created by the resignation of the member for Te Rūnanga o Whaīngaroa.
1. That the report ‘TTMAC appointment(s) to other working parties of council’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 25 May 2021, be received.
2. That ________________________________ be appointed onto the Planning and Regulatory Working Party as a Te Taitokerau Māori and Council Working Party (TTMAC) appointed (tāngata whenua) member to replace member Tipene.
3. That ________________________________ be appointed onto the Climate Change Working Party as a Te Taitokerau Māori and Council Working Party (TTMAC) appointed (tāngata whenua) member to fill the vacancy created by the change of Ngātiwai representative.
4. That ________________________________ be appointed onto the Māori Technical Advisory Group as a Te Taitokerau Māori and Council Working Party (TTMAC) appointed (tāngata whenua) member to fill the vacancy created by the change of Ngātiwai representative.
Tuhinga/Background
Not applicable.
Attachment 1: NRC council meeting
schedule May - december 2021 ⇩
10 June 2021
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TITLE: |
Regional marae-based hui |
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ID: |
A1449512 |
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From: |
Auriole Ruka, Kaiwhakahaere Hononga Māori |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
The purpose of this report is to provide an update and seek guidance from Te Taitokerau Māori and Council Working Party (TTMAC) in relation to the regional TTMAC hui and alternatives to the regional hui. To date only two of the eight regional marae-based hui have been able to transpire since the re-establishment of TTMAC in March 2020, due in most part to the Covid-19 restrictions and the capacity of various iwi/hapū to host regional hui during these unprecedented times.
COVID-19 and the variety of important topics and issues that tangata whenua are responding to in Te Taitokerau have had a significant impact on Te Taitokerau and that these regional marae-based hui may inadvertently be putting pressure on iwi/hapū that have limited resources to facilitate and organise hui.
It is proposed to review the commitments for the subsequent regional TTMAC hui and consider whether the following options would be more fit for purpose and respect iwi/hapū capacity to host these hui:
· Continue with current commitments and postpone further hui from November 2021
· Postpone further hui on the premise that hapū/iwi can request meetings with council for issues pertaining to their rohe
· Council request to participate in existing marae/hapu/iwi hui, rather than a standalone hui
· Better alignment with LTP consultations and submissions
· Regional annual hui could be focused on TTMAC strategic priorities held in pan-tribal venues (similar to the symposium)
· Hold hui during the evenings or weekends to accommodate those that are unable to support or attend during working hours
· Utilise technology such as zoom to facilitate regional hui if/when hui are cancelled.
It is important to recognise that the intent of these hui are for iwi/hapū to raise their local issues pertaining to their rohe and that council has an ongoing commitment to ensure that these opportunities are meaningful engagements for both parties.
1. That the report ‘Regional marae-based hui’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 2 June 2021, be received.
2. That TTMAC confirm their preferred approach and/or options to the regional marae-based hui for staff to action.
Tuhinga/Background
The following is an update of the schedule for TTMAC to consider:
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Date |
Venue |
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Thursday, 9 April 2020 |
Regional marae-based hui Undetermined during Level 4 Alert Lockdown (cancelled due to COVID-19) |
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Thursday, 11 June 2020 |
Regional marae-based hui Parapara Marae: Ngāti Tara – Victor Holloway (cancelled due to COVID-19) |
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Thursday, 13 August 2020 |
Regional marae-based hui Te Houhanga Marae: Ngāti Whātua, Te Roroa, Te Uri o Hau (cancelled due to COVID-19) |
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Thursday, 8 October 2020 |
Regional marae-based hui Te Houhanga Marae, Ngāti Whātua, Te Roroa, Te Uri o Hau |
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Thursday, 10 December 2020 |
Regional marae-based hui Bay of Islands: Ngāti Rehia – Nora Rameka |
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Thursday, 11 February 2021 |
Regional marae-based hui Hokianga: Te Hikutu (cancelled) |
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Thursday, 8 April 2021 |
Regional marae-based hui Parapara Marae: Ngāti Tara – Victor Holloway (cancelled) |
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Thursday, 13 May 2021 |
Regional marae-based hui Ngati Manawa Marae, Panguru – Rihari Dargaville (cancelled) |
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Thursday, 8 July 2021 |
Regional marae-based hui Moria Marae, Te Hikutu – Lynette Wharerau |
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Thursday, 9 September 2021 |
Regional marae-based hui, Te Uri o Hau – Georgina Connolly |
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Thursday, 11 November 2021 |
Regional marae-based hui tbc |
The purpose of the regional hui was intended for:
1. Hapū and iwi to lead the discussions,
2. Hapū and iwi to be informed about council’s work in their respective rohe,
3. Hapū and iwi to raise issues within their respective rohe, and
4. Councillors and staff to engage and interface with tāngata whenua on the issues that matter to them.
Below is the procedure established in previous triennium for hosting TTMAC regional marae-based hui:
1. Through a formal TTMAC meeting, members are asked to register their interest to host a regional marae workshop and nominate a marae venue for where the workshop will be held.
2. The nominating TTMAC members hosting the hui will communicate with whānau and wider hapū from the rohe to invite them to attend the hui and to seek feedback on what they would like to discuss and or any agenda items for the workshop (these matters should relate to council’s key activities).
3. Once a draft agenda is completed by the host member/s and discussed with the working party chairs, the agenda will be provided to council staff at least two weeks prior the meeting to:
· Ensure TTMAC is aware of the issues and has the ability to provide a response, seek further information, and ensure appropriate staff are able to attend, and
· To provide the agenda to all working party members in advance of the marae workshop.
4. Any follow up required from the workshop, may be provided by staff or through the working parties formal meeting (depending on the nature of the matter).
5. Advertising and catering of the marae-based workshops will be the responsibility of the host committee member (costs will be covered by council).
Nil
Te Taitokerau Māori and Council Working Party item: 4.9
10 June 2021
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TITLE: |
Regional hui host for 9 September 2021 |
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ID: |
A1440942 |
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From: |
Sally Bowron, Strategy, Governance and Engagement Team Admin/PA |
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Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 22 March 2021 |
Whakarāpopototanga/Executive summary
This paper is dependent on the decisions made in Item 4.9 regarding the holding of TTMAC regional hui. If consistent with those decisions, this paper seeks agreement on who will host the 9 September 2021 regional marae-based hui and reminds members that the 8 July regional hui is at Moria Marae, Whirinaki-Hokianga.
The regional hui at Ngāti Manawa Marae was, unfortunately, cancelled as numerous other kaupapa fell on the same day, resulting in the hui not being representative of the Northern Hokianga collective, which is an important part of hosting regional hui.
1. That the report ‘Regional hui host for 9 September 2021’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 6 May 2021, be received.
2. That TTMAC appointed tāngata whenua members confirm ________________ will host the 9 September 2021 regional marae-based hui.
Tuhinga/Background
Not applicable.
Nil
Te Taitokerau Māori and Council Working Party item: 4.10
10 June 2021
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TITLE: |
LTP 2021-2031 update |
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ID: |
A1437194 |
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From: |
Sheila Taylor, Kaiārahi Kaupapa Māori |
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Authorised by Group Manager: |
Jonathan Gibbard, Group Manager - Environmental Services, on 2 June 2021 |
Whakarāpopototanga/Executive summary
The purpose of this agenda item is to provide Te Taitokerau Māori and Council Working Party (TTMAC) with an update on the Long-Term planning process (LTP). A presentation will be provided outlining:
· LTP process to date
· Outcomes of LTP deliberations
· The remaining LTP process
· Priorities for LTP 2021-2031 Year 1 workplan
1. That
the report ‘LTP 2021-2031 update
’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 23 April
2021, be received.
2. That the Māori Technical Advisory Group (MTAG) work with staff to provide input into the Treaty health check workplan for LTP 2021-2031 Year 1.
Tuhinga/Background
On 9 July 2020, staff presented the high-level plan for incorporating TTMAC feedback (via MTAG) into council’s long-term planning process. Underlying this plan was the assumption that three workshops would be held with MTAG, each with a unique kaupapa Māori focus (past, present and future).
In September 2020, the Māori Technical Advisory Group (MTAG) presented their LTP initiatives to TTMAC for review and endorsement. MTAG’s primary issue was focused on honouring Te Tiriti o Waitangi and He Whakaputanga. MTAG recommendations therefore used this as the primary driver for determining how council should resource itself, to transform into an organisation that not only honours Te Tiriti and He Whakaputanga but promotes the benefits and value of its partnership with tangata whenua.
Better community outcomes = Enhanced organisational capability
MTAG communicated to council that it should build organisational capability when developing its long-term plan underpinned by a programme of Te Tiriti health checks. Key focus areas that will drive change initiatives were:
1. Governance
2. Relationships with Māori (specifically tangata whenua)
3. Structural considerations
4. Workforce capability
5. Environment, and
6. Policy development and service delivery.
These initiatives were summarised into five priority initiative groups relevant across council:
1. Independent evaluation and treaty health check
2. Māori representation and leadership
3. Enabling tāngata whenua participation
4. Enhancing the value of TTMAC, including their representation on working parties
5. Taitokerau kotahitanga advocacy and investment fund - Taitokerau Forward Together.
During March/April 2021, community feedback was requested on council’s long term plan consultation document and supporting documents. The endorsed initiatives of TTMAC that were included for consultation are as follows:
· To fund the recently signed Mana Whakahono ā Rohe agreements, to give tangata whenua more opportunities to be involved in RMA processes, $30,000 a year is budgeted.
· Employing a kaiāwhina kaupapa Māori (Māori technical advisor), to support council's commitment to partnerships with Māori. There's a budget of $102,000 a year for this, and one-off capital spend of $2,200.
· Starting in 2022/23, $10,000 a year has been budgeted to support the development of Iwi and Hapū Environmental Management Plans (IHEMP).
· To support the process of introducing Māori seats in the 2022 election, as the council has voted to do, council has budgeted $20,000 in 2021/22 and 2022/23.
· To further develop and support cultural capacity, council is planning new spend of $127,000 in 2021/22, and $138,000 each year following to implement mātauranga Māori (Māori knowledge) across council activities, plan for systems that improve the way tangata whenua engage with council and develop a Māori internship to build understanding and capacity across council activities. Capital spends of $2,200 is also budgeted in 2021/22 to support the intern position.
· For the first time, council plans to carry out a ‘health check audit’ of their legislative compliance and key performance indicators with Treaty of Waitangi/Te Tiriti o Waitangi obligations and best practice within the local government sector. Being the first time, a health check of this type has been carried out, it will cost slightly more in the first year to establish a baseline. Council have budgeted $50,000 in 2021/22, and $25,000 each year following. In addition, $100,000 is proposed each year from 2022/23 for implementing the health check, ensuring budget is available to make any required changes to plans, policy, or other operations, as highlighted by the health check.
· $25,000 a year has been budgeted to increase TTMAC members' allowances to recognise the increasing time, technical capability and experience required of them.
· $250,000 a year starting in 2022/23 is budgeted to better support tangata whenua involvement in freshwater management. This is driven by the National Policy Statement for Freshwater Management 2020 and its greater emphasis on “Te mana o te wai”.
Following consultation, staff reviewed the community feedback received and provided further recommendations to council to aid in their deliberations. As a result of community feedback and deliberations, council have resolved to make no changes to the recommendations. In June council will convene and seek to adopt the Long Term Plan 2021-2031.
Nil
Te Taitokerau Māori and Council Working Party item: 4.11
10 June 2021
|
TITLE: |
Māori representation update |
|
ID: |
A1445546 |
|
From: |
Auriole Ruka, Kaiwhakahaere Hononga Māori |
|
Authorised by Group Manager: |
Jonathan Gibbard, Group Manager - Environmental Services, on 2 June 2021 |
Whakarāpopototanga/Executive summary
Following council’s October 2020 decision to establish Māori seats, council needs to proceed with a representation review. The review considers how many councillors we have, whether the general constituencies are in the right place given the legislative requirements of the Local Election Act (LEA) 2001 and how Māori seats and constituencies will work.
The purpose of this report and presentation is to update and inform Te Taitokerau Māori and Council Working Party (TTMAC) of council’s decisions regarding total number of councillors and the legislative process they need to undertake in regard to the Initial Representation Review Proposal.
Given it was also agreed that the Māori seats would be ‘at large’ i.e. one geographical area of Northland or ‘all of the region’, advice is also being sought on the name and/or whether Te Taitokerau Māori is appropriate for the ‘all of the region’ Māori seats.
1. That the report ‘Māori representation update’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 19 May 2021, be received.
2. That the non-elected members of TTMAC endorse the name “Te Taitokerau Māori” for the ‘at large’ geographical area of Northland for the purpose of a single Māori constituency.
Tuhinga/Background
Māori constituencies update
TTMAC caucus met on 3 December 2020. At the hui, council staff gave a presentation on the various options for consideration around the establishment of Māori constituencies and received feedback from the members. The feedback provided by TTMAC has been considered by council at a series of workshops. In summary, that feedback was:
1. That three Māori seats on an 11-member council is preferable over an alternative of two Māori seats on a nine-member council.
2. That a single Māori constituency, with all Māori councillors elected from a region wide constituency, is preferable at this stage over multiple Māori constituencies.
3. It was agreed that there is insufficient time to establish three separate Māori constituencies for the 2022 election. Discussion would likely by fraught and not arrive at an acceptable outcome which would potentially taint the process for everyone going forward.
4. The preferred option would be to use the first triennium to properly consult with tāngata whenua on the feasibility of establishing separate Māori constituencies. Discussion acknowledged that it may not be possible to establish separate Māori constituencies that met both the requirements of the Local Electoral Act 2001 and be meaningful / acceptable to Māori.
5. Adopting the “phased approach” provides sufficient time for tāngata whenua to understand/gain experience in operating in the council governance environment. This understanding can then be applied to seeing if a way can be found to create separate Māori boundaries that would have the support not only of the elected representatives but also of the people who live in them.
Latest developments
The council can now proceed with development of its Initial Proposal with certainty and will continue to work on an Initial Representation Review Proposal, which under the Local Electoral Act 2001, must be adopted by council by 31 August 2021. Council is aiming to adopt the Initial Representation Review Proposal at the July council meeting. The consultation period will then be from 10 August to 10 September 2021.
What is a representation review?
Every three years elections are held for council. To make sure we have fair and effective representation at the council table, we are required under the Local Electoral Act 2001 to review our representation arrangements at least every six years.
Our council last did a representation review in 2018. However, as council recently voted to establish Māori constituencies, we need to review our representation arrangements in 2021.
A representation review looks at how Northland Regional Council can best represent the people of Northland. It covers:
· The total number of councillors, and
· The number, boundaries and names of the areas from which councillors will be elected (referred to as constituencies).
Name for a single Māori Constituency
Given the feedback received from the TTMAC tangata whenua caucus that a single Māori constituency, with all Māori councillors elected from a region wide constituency, is preferable, our council needs to advise a name for this constituency as part of the representation review.
“Te Taitokerau Māori” is recommended as a name for the constituency to assist us to provide clarity for whānau, hapū, iwi and communities across Te Taitokerau as to who is eligible to participate in the process and what they are participating in.
Our council acknowledges that this is an important step in the process and the significance of a name holds mana for Māori, hence bringing this for advice to TTMAC non-elected members.
Next Steps
Council want to engage effectively with whānau/hapū/iwi and communities across Te Taitokerau on this process and encourage people to participate – this representation review is likely to be of much higher interest than previous reviews. To help us do this, we are in the process of engaging Māori-focused communications expertise to provide recommendations on channels, tools and messaging to more effectively reach whānau/hapū/iwi, plus a suitable platform and format for us to run virtual hui and enable people from across the region to understand the process, ask questions and be involved.
Nil
Te Taitokerau Māori and Council Working Party item: 4.12
10 June 2021
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TITLE: |
Update on Mapping of Outstanding Natural Landscapes in the Coastal Marine Area |
|
ID: |
A1447378 |
|
From: |
Alison Newell, Natural Resources Policy Manager |
|
Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Executive summary/Whakarāpopototanga
This paper provides an overview of the mapping of Outstanding Natural Landscapes (ONLs) in the Coastal Marine Area (CMA) which council has been directed to undertake by the Environment Court (Decision [2020] NZEnvC 202 issued 3 December 2020). This is a result of appeals on the Proposed Regional Plan by the Royal Forest and Bird Protection Society and CEP Services Matauwhi Limited against council’s decision to not map ONLs in the CMA in the Proposed Regional Plan.
The Court has directed that council work with landscape architects nominated by parties to the appeals to prepare draft maps and associated worksheets for circulation to all the parties to the appeals, “other community groups” and tangata whenua in June and to report back to the Environment Court on the results of that consultation by 30 July. The draft maps have been based on a methodology approved by the Court which takes as a starting point a 1km band from mean high water springs (MHWS) to seaward in those locations where there are ONLs mapped on land in the Regional Policy Statement.
The Court-directed process provides for the addition of cultural values to that ONL mapping before final versions of the maps are to be circulated to the Court by 27 August. Once the Court has approved the maps and associated provisions (no later than 24 September), these will be publicly notified for submissions and further submissions (close of submissions 22 October). The Court will then make its final decision.
Given the above very tight timeframes and restricted scope of the ONL mapping (limited to the CMA), council has suggested in regards consultation with tangata whenua, council will contact the following to advise of the Court direction and to seek feedback:
· All TTMAC members
· All Marine and Coastal Area (Takutai Moana) Act claimants
· All iwi and hapū who have lodged a HEMP/IEMP with council
· Those with Statutory Acknowledgements/Treaty Settlements.
1. That the report ‘Update of Outstanding Natural Landscapes Mapping in the Coastal Marine Area’ by Alison Newell, Natural Resources Policy Manager be received and noted.
Nil
Te Taitokerau Māori and Council Working Party item: 4.13
10 June 2021
|
TITLE: |
NRC Climate Change Strategy and Implementation Plan |
|
ID: |
A1447150 |
|
From: |
Matt De Boer, Climate Change Resilience Coordinator |
|
Authorised by Group Manager: |
Jonathan Gibbard, Group Manager - Environmental Services, on 2 June 2021 |
Whakarāpopototanga/Executive summary
In this Climate Change Strategy, NRC acknowledges the urgent need to respond to the climate change crisis. We are living in Te Ao Hurihuri, the ever-changing world, where the historic and ongoing release of greenhouse gases is already altering the environment that supports us, threatening to cause further social and environmental disruption. Climate change will likely have detrimental long-term consequences for the people and natural environment of Te Taitokerau. The impact on Māori communities, cultural values and ways of life is likely to be significant and disproportionate.
Climate change has been identified by council as a key focus area. It is highly likely that many of council’s key responsibilities and activities will be affected. Council has a responsibility to respond to climate change, both in term of reducing risks to the organisation, as well as supporting our communities and environment to cope with expected changes.
The climate change strategy for council has been developed by staff to show a path to a coordinated organisational response to climate change. The main areas identified for action are: adaptation (helping our communities and environment to respond to the impacts of climate change); emissions reduction (transitioning council’s operations to zero-emissions and enabling regional emissions reductions); and carbon removals (enhancing the ability of our natural systems such as forests, wetlands and mangroves) to store carbon.
A version of the strategy has previously been presented to Te Taitokerau Māori and Council Working Party (TTMAC) and the Climate Change Working Party in 2020, and to the Māori Technical Advisory Group (MTAG) earlier this year.
The strategy implementation plan is a complementary work program that outlines climate-change-specific projects that are being developed to complement council’s business-as-usual work programs, including 44 projects across 13 departments.
The strategy and implementation plan will be presented to the Climate Change Working Party in June, and to full council for adoption in July.
Staff seek feedback from TTMAC on the draft strategy.
1. That the report ‘NRC Climate Change Strategy and Implementation Plan’ by Matt de Boer, Climate Change Resilience Coordinator and dated 25 May 2021, be received.
Attachment 1: NRC Climate Change
Strategy draft ⇩
Attachment 2: Climate change strategy
implementation plan draft ⇩
10 June 2021
|
TITLE: |
Kaipara Moana Remediation Programme |
|
ID: |
A1437463 |
|
From: |
Jonathan Gibbard, Group Manager - Environmental Services |
|
Authorised by Group Manager: |
Jonathan Gibbard, Group Manager - Environmental Services, on 2 June 2021 |
Whakarāpopototanga/Executive summary
On 5 July 2020, the government announced $100 million of government funding committed over the next six years to a joint Kaipara Uri-council partnership to restore the health and mauri of Kaipara Moana. It is led by an equal partnership between Kaipara Uri (tangata whenua descended from Kaipara Moana) and councils (Auckland and Northland Regional), and the programme acknowledges the special nature of the harbour and aims to restore its vitality by halving the sediment loss from land to sea. The programme also recognises that overall wellbeing for Kaipara Uri and local communities and is deeply connected to the wellbeing of the Kaipara Moana.
Work is underway to develop a Year 2 Work Plan for the Kaipara Moana Remediation (KMR) Programme, the Joint Committee considering a final Year 2 Work Plan for approval on 25 June. A number of key strategies are nearing completion for the KMR Programme, including for
engagement, nurseries, and workforce strategy. On the ground remediation projects have been
progressing, including within the Waiotu catchment where landowners are planning for fencing then
planting this winter. A contract with Fonterra is being finalised, which supports Fonterra to complete 150 new Tiaki Farm Environment Plans and undertake $1.8 million of remediation works before the end of 2022. Other Year 1 projects are progressing including developing digital datasets and tools to assist with grants management and the delivery of farm planning and KMR ‘sediment reduction plans’, and the contracts for wetland mapping.
Staff will give a presentation at the meeting updating members on the progress of the KMR Programme.
1. That the report ‘Kaipara Moana Remediation Programme’ by Jonathan Gibbard, Group Manager - Environmental Services and dated 23 April 2021, be received.
Tuhinga/Background
Not applicable.
Nil
Te Taitokerau Māori and Council Working Party item: 4.15
10 June 2021
|
TITLE: |
Tangata Whenua Water Advisory Group |
|
ID: |
A1449924 |
|
From: |
Alison Newell, Natural Resources Policy Manager |
|
Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
This paper presents the Tāngata Whenua Water Advisory Group’s (TWWAG) report to Te Taitokerau Māori and Council Working Party (TTMAC) and is an opportunity for TTMAC members on TWWAG to provide a verbal update and answer any questions that may arise.
This paper also seeks TTMAC’s endorsement of TWWAG’s Terms of Reference (ToR) which have been further revised since they were tabled and endorsed by TTMAC at the 8 April 2021 meeting. The ToR includes proposed allowances for TWWAG members. Any change of allowance will need to be in accordance with the Non-Elected Members Allowances Policy, which is being discussed at Item 4.3. The next step will be to present the proposed changes to the allowances to council.
1. That the report ‘Tangata Whenua Water Advisory Group’ by Alison Newell, Natural Resources Policy Manager and dated 2 June 2021, be received.
2. That Te Taitokerau Māori and Council Working Party endorse the Tāngata Whenua Water Advisory Group’s revised terms of reference.
Tuhinga/Background
Not applicable.
Attachment 1:
Tangata Whenua Water Advisory Group Report to TTMAC ⇩
Attachment 2: Revised Draft Terms of
Reference for Tangata Whenua Water Advisory Group ⇩
10 June 2021
|
TITLE: |
Working Party Reports |
|
ID: |
A1445550 |
|
From: |
Sally Bowron, Strategy, Governance and Engagement Team Admin/PA |
|
Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
The purpose of this report is to present records of actions from council’s other working party meetings that have occurred since the last Te Taitokerau Māori and Council Working Party (TTMAC) meeting. It is also an opportunity for working party Chairs and TTMAC members on working parties to provide a verbal update and answer any questions that may arise.
1. That the report ‘Working Party Reports’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 19 May 2021, be received.
Tuhinga/Background
Water and Land Working Party (Chair: Cr Justin Blaikie)
(TTMAC representatives: Janelle Beazley, Georgina Connelly, Victor Holloway, Mira Norris, Alan Riwaka)
The Water and Land Working Party met on Wednesday 26 May 2021. The topics for discussion included:
· ColiMinder (real time E. coli testing)
· Faecal Source Tracking Results for Last Summer
· Overview of Waiora Northland Water Priority Catchment Groups
· Current E-fund Criteria
· Dung Beetles Overview
· Rainfall Radar Project
· Utilisation of Pelletised Seed for Rapid Establishment of Vegetation Cover Post-harvest of Radiata Pine.
Following discussion, the Water and Land Working Party provided advice on the following next steps:
· A copy of the minutes of the Doubtless Bay meetings to be provided to Victor Holloway – Acting Land Manager.
· Information to be provided to Victor Holloway regarding involvement of the local hapū or iwi at Rangiputa Station – Acting Land Manager.
· Wellington and Waikato to be approached regarding any research – Group Manager – Regulatory Services.
Nil
Te Taitokerau Māori and Council Working Party item: 4.17
10 June 2021
|
TITLE: |
Chief Executive Officer's report to May council meeting |
|
ID: |
A1445552 |
|
From: |
Sally Bowron, Strategy, Governance and Engagement Team Admin/PA |
|
Authorised by Group Manager: |
Ben Lee, GM - Strategy, Governance and Engagement, on 2 June 2021 |
Whakarāpopototanga/Executive summary
The Chief Executive Officer’s monthly report to council provides a summary of work across council that isn’t included elsewhere in the council agenda. The most recent report is attached for members information so they can get a broad view of activity across council.
It was agreed at the April 2021 TTMAC meeting that this report should be included as a standing item in the agenda.
1. That the report ‘Chief Executive Officer's report to May council meeting’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 19 May 2021, be received.
Tuhinga/Background
Not applicable.
Attachment 1: Chief Executive's Report
to 18 May council meeting ⇩
