Agenda of Te Taitokerau Māori and Council Working Party

Te Taitokerau Māori and Council Working Party

12 August 2021

Rārangi Take O Te Kāhui Māori O Taitokerau

(Te Taitokerau Māori and Council Working Party Agenda)

Meeting to be held in the Council Chamber and via audio visual

36 Water Street, Whangārei

on Thursday 12 August 2021, commencing at 11.00am - 3.00pm

Please note: working parties and working groups carry NO formal decision-making delegations from council. The purpose of the working party/group is to carry out preparatory work and discussions prior to taking matters to the full council for formal consideration and decision-making. Working party/group meetings are open to the public to attend (unless there are specific grounds under LGOIMA for the public to be excluded).

NGĀ MANA WHAKAHAERE

(MEMBERSHIP OF THE Te Taitokerau Māori and Council Working Party)

Heamana Tokorua (Co-Chairs): Marty Robinson, Councillor and Pita Tipene, Te Rūnanga o Ngāti Hine

Alan Riwaka, Te Rūnanga O Ngāti Whātua

Amy Macdonald, Councillor

Colin Kitchen, Councillor

Georgina Connelly, Te Uri o Hau Settlement Trust

Hoki Tua, Te Rūnanga o Whāingaroa

Jack Craw, Councillor

Janelle Beazley, Te Rūnanga-Ā-Iwi-O-Ngāpuhi

Joce Yeoman, Councillor

Juliane Chetham, Patuharakeke Te Iwi Trust Board

Justin Blaikie, Councillor

Lynette Wharerau, Te Whakaminenga O Te Hikutu Hapu-Whanau

Mariameno Kapa-Kingi, Te Rūnanga Nui o Te Aupōuri

Michelle Elboz, Ngāti Kuta, Patukeha

Mike Kake, Ngāti Hau

Mira Norris, Te Parawhau Hapū Authority Charitable Trust

Nora Rameka , Te Rūnanga O Ngāti Rehia

Penny Smart, Councillor (Chair, NRC)

Rick Stolwerk, Councillor

Rihari Dargaville, Te Rūnanga o Te Rarawa

Rowan Tautari, Te Whakapiko Hapū

Terry Archer, Councillor

Thomas Hohaia, Te Roroa

Victor Holloway, Ngāti Tara

Waimarie Kingi, Te Waiāriki, Ngāti Korora, Ngāti Taka Hapū Iwi Trust

William Sullivan, Ngātiwai Trust Board

KARAKIA / WHAKATAU

RĪMITI (ITEM) Page

1.0 Ngā Mahi Whakapai/Housekeeping

2.0 NGĀ WHAKAPAHĀ/apologies

3.0 NGA WHAKAPUAKANGA/declarations of interest

4.0 Ngā Rīmiti (Items)

4.1 Record of Actions – 10 June 2021 5

4.2 Receipt of Action Sheet 13

4.3 Update on draft TTMAC Strategic Priorities Plan 17

4.4 Northland Inc Limited: Statement of Intent 2021-2024 19

4.5 Treaty of Waitangi / Tiriti o Waitangi - Health Check 46

4.6 Coastal Occupation Charging 61

4.7 Update on mapping of Outstanding Natural Landscapes in the coastal marine area 63

4.8 Regional hui report and hosting of November hui 64

4.9 Representation review update 66

4.10 Reports from working parties and groups 100

4.11 Whenua Māori Expo September 2021 103

4.12 Chief Executive Officer's report to July council meeting 105

At the March 2020 meeting of the Te Taitokerau Māori and Council Working Party the following key areas of focus for the 2019 – 2021 triennium were identified:

· Development of an overarching water strategy

· Development of a climate change strategy

· Development of an economic development strategy with a focus on Māori economic development

· Development of a marine strategy as it pertains to Te Taitokerau

· Build tāngata whenua capacity and capability e.g. LTP etc

· Strenthen Māori representation in local body politics.

Commonly used terms and abbreviations

Appointed member – one of the (up to) twenty-one appointed iwi and hapū members from Te Taitokerau tāngata whenua. Members are appointed in accordance with the Terms of Reference. In addition to appointed members there are nine elected members (councillors)

AP - Annual Plan

TTMAC caucus – is comprised of appointed (tāngata whenua) members

CEO - Chief Executive Officer

CPCA - Community Pest Control Areas

DOC - Department of Conservation

FNDC - Far North District Council

GIS - Geographic Information System

HEMP - Hapū Environmental Management Plan

IEMP - Iwi Environmental Management Plan

ILGACE - Iwi and Local Government Chief Executives Forum

KDC - Kaipara District Council

LAWA – Land, Air, Water Aotearoa

LEA - Local Electoral Act 2001

LGA - Local Government Act 2002

LGNZ - Local Government New Zealand

LIDAR – Light detection and ranging

LTP - Long Term Plan

MBIE – Ministry of Business, Innovation & Employment

MFE - Ministry for the Environment

MOT - Ministry of Transport

MPI - Ministry for Primary Industries

MTAG - Māori Technical Advisory Group (a sub-group of TTMAC)

NES - National Environmental Standards

NINC - Northland Inc. Limited

NIWA - National Institute of Water and Atmosphere

NPS - National Policy Statement

NPS-FM - National Policy Statement for Freshwater Management

RMA - Resource Management Act 1991

RP – Regional Plan

TAG - Technical Advisory Group

TKoT – Te Kahu o Taonui

TTMAC - Te Taitokerau Māori and Council Working Party

TTNEAP – Tai Tokerau Northland Economic Action Plan

TOR - Terms of Reference

TPK - Te Puni Kōkiri (Ministry of Maori Development)

TWWAG – Tāngata Whenua Water Advisory Group

WDC - Whangarei District Council

Te Taitokerau Māori and Council Working Party item: 4.3

12 August 2021

TITLE:	Update on draft TTMAC Strategic Priorities Plan
From:	Ben Lee, GM - Strategy, Governance and Engagement and Auriole Ruka, Kaiwhakahaere Hononga Māori
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

Whakarāpopototanga/Executive summary

Te Taitokerau Māori and Council Working Party (TTMAC) members will recall that a sub-group of TTMAC members, supported by two consultants (David Badham and Makarena Dalton, Barkers and Associate), were charged with developing a Strategic Priorities plan for TTMAC.

A draft Strategic Priorities plan was presented to the June TTMAC meeting. It was agreed that it be referred back to the sub-group for further work. Subsequently, the sub-group have met twice and further refined the draft. The updated draft Strategic Priorities plan is attached for TTMAC’s consideration (Attachment 1).

The recommendations are based on assumption that TTMAC members are largely supportive of the draft Strategic Priorities plan (i.e. only minor changes required). It may be that elected members want to have the opportunity to consider the draft Strategic Priorities plan independent of TTMAC, in which case the recommended actions would need to reflect that.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Update on draft TTMAC Strategic Priorities Plan ’ by Ben Lee, GM - Strategy, Governance and Engagement and Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 19 July 2021, be received.

2. That the draft TTMAC strategic direction document be endorsed by TTMAC.

3. That _________ is authorised to approve amendments to the TTMAC strategic direction document to reflect the agreed changes discussed at the 12 August 2021 TTMAC meeting.

4. That the implementation of the TTMAC strategic direction document be a standing item for TTMAC meetings.

Ngā tapirihanga/Attachments

Attachment 1: Post Workshop - Strategic Direction - Final Draft v4.pdf ⇩

Te Taitokerau Māori and Council Working Party item: 4.4

12 August 2021

TITLE:	Northland Inc Limited: Statement of Intent 2021-2024
From:	Emmanouela Galanou, Economic Policy Advisor and Darryl Jones, Economist
Authorised by Group Manager/s:	Ben Lee, GM - Strategy, Governance and Engagement, on 28 July 2021

Whakarāpopototanga/Executive summary

The purpose of this report is to inform the Te Taitokerau Māori and Council Working Party (TTMAC) of the actions Northland Inc Limited (Northland Inc) undertook in response to the TTMAC Economic Development Sub-group’s (Sub-group) comments on Northland Inc’s draft Statement of Intent (SOI) 2021-2024. The final version of the SOI 2021-2024 is provided as Attachment 1. The report also draws attention to the work and activities relating to Māori economic development within Northland Inc’s SOI. Representatives from Northland Inc will attend the TTMAC Meeting on 12 August 2021 to discuss the SOI and its implementation.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Northland Inc Limited: Statement of Intent 2021-2024’ by Emmanouela Galanou, Economic Policy Advisor and Darryl Jones, Economist and dated 20 July 2021, be received.

Tip for writing good recommendations:

Tuhinga/Background

The TTMAC Economic Development Sub-group was appointed to provide comments/feedback on Northland Inc’s SOI 2021-2024 and advice on matters related to Māori economic development. The Sub-group consisted of the following TTMAC members: Rihari Dargaville, Pita Tipene, Janelle Beazley and Nora Rameka.

Northland Inc’s Statement of Intent

The Local Government Act 2002 sets out specific requirements for developing an SOI for a council-controlled organisation (CCO), including responsibilities, content and timing. An SOI must be developed each year, with the forecast financial statements covering a three-year period.

Council received Northland Inc’s draft SOI 2021-2024 in late February. Once the draft was received, council followed a process of gathering feedback/comments. Feedback was provided by council, the Regional Economic Development Service Delivery Working Party (made up of representatives from Northland Regional Council (NRC), and Far North and Kaipara district councils) and the TTMAC Economic Development Sub-group.

The Sub-group’s first meeting was held on 10 March when Northland Inc’s draft SOI 2021-2024 was introduced to the Sub-group and initial comments/feedback were gathered. The Sub-group had a further opportunity to provide input to Northland Inc’s SOI on 6 April. Staff and board members of Northland Inc attended both meetings to introduce the draft SOI 2021-2024 and answer any questions. The input received by the Sub-group was presented to NRC and incorporated where relevant along with other comments/feedback collected into the shareholder comment that was provided to Northland Inc on their SOI 2021-2024 (Attachment Two).

The comments/feedback provided by the Sub-group on the draft SOI are presented in the following table (left column). The responses made by Northland Inc in relation to each comment are listed on the right column.

Section 1 Kupu Whakataki – Introduction

No specific issues were raised relating to this section.

N/A

Section 2 Horopaki – Context

Include reference on the COVID-19 pandemic and response in Context Section.	Incorporated in final SOI – p.7.
Question was raised on the “Vision” of Northland Inc and whether it is a generic or an economic related vision. A Te Reo translation be provided.	This was discussed in the Sub-Group meeting. No change was made to the vision in the final SOI. A te reo Māori translation was not provided.
Question was raised on Northland Inc’s process to “identify and focus” their activities.	This was answered in the Sub-group meeting. No need to include this detail in the SOI document.

Section 3 Hoaketanga – Objectives

Support the inclusion of Pou Tahi Māori Economic Development.	Māori economic development remains Pou Tahi within the final SOI.
Clarification on the meaning of the term “Āe Mārika” was requested.	This was discussed at the Sub-group meeting. Since the draft SOI was prepared, Northland Inc have employed a Kaiwhakatere – GM Māori who has provided advice on Te Reo used in the final SOI. Various modifications have been made across the document.
Support the inclusion of Pou Rua: Environmental Sustainability in the SOI but concepts of “green economy” and “circular economy” need to be written in.	Environmental sustainability remains as Pou Rua in the final SOI. A specific KPI on the development of green tourism opportunities has been included. Have also included a Māori perspective of the doughnut economic model.

Section 4 Te Hokaitanga o te Mahi – Nature Scope of Activities

Request for examples of how Northland Inc work in partnership with Māori.

Examples were provided during the Sub-group meetings.

Section 5 Tohu Mahi Mahi Matua – Key Performance Indicators

Question was raised on the use of measures such as having five meetings, as this will drive what Northland Inc does.

The final SOI (p.11) makes a distinction between output indicators (such as number of meetings) and outcome indicators (such as satisfaction with support provided).

Section 6 – 12

No specific comments were raised from the TTMAC Economic Sub-group on these sections.

N/A

Other comments

General question was raised as to whether Northland Inc’s status as a CCO is the best option from which to deliver regional economic development.	Discussed at the Sub-group meeting.
Recommend that the SOI 2021-2024 better reflect Te Taitokerau narrative of being regionally led and centrally supported.	Reviewed the approach within the SOI and believe it reflects Northland Inc’s role in supporting this narrative.
Consistency with reference to “Te Tai Tokerau” in the document. (Note that NRC use “Te Taitokerau” in their documents.)	Have amended reference where necessary.
A member of the Sub-group to provide comment on Te Reo used in the document.	Since the draft SOI was prepared, Northland Inc have employed a Kaiwhakatere – GM Māori who has provided advice on te reo Māori used in the final SOI.

Māori Economic Development

Northland Inc’s SOI 2021-2024 places greater focus on strategic partnerships in the Māori economic development space to drive delivery on high impact Māori economic development projects across all levels.

Within the latest SOI, Northland Inc seek to implement their “He Korowai Manawanui” pathway, a two-year programme working on their organisational culture towards elevating the importance of Māori economic development and becoming a better partner for Māori with a genuine understanding of Tikanga and Te Ao Māori.

Northland Inc realise the significance of such focus given that the one-third of the region’s population identify as Māori and, therefore, plan to develop relationships to help guide the organisation in the use of current delivery platforms for Māori economic development. Māori economic development is included in Northland Inc’s SOI 2021-2024 as one of the organisation’s six objectives.

Ngā tapirihanga / Attachments

Attachment 1: Northland Inc Limited's Statement of Intent 2021-2024 ⇩

Attachment 2: Shareholder comment to Northland Inc on their Statement of Intent 2021-2024 ⇩

Te Taitokerau Māori and Council Working Party item: 4.5

12 August 2021

TITLE:	Treaty of Waitangi / Tiriti o Waitangi - Health Check
From:	Auriole Ruka, Kaiwhakahaere Hononga Māori and Sheila Taylor, Kaiārahi Kaupapa Māori
Authorised by Group Manager/s:	Jonathan Gibbard, Group Manager - Environmental Services, on 5 August 2021

Whakarāpopototanga/Executive summary

This agenda presents the Māori Technical Advisory Group (MTAG) recommendations on a framework and process within which to undertake a council Treaty of Waitangi / Tiriti o Waitangi – Health Check. The paper seeks endorsement of a proposed Te Tiriti Health Check framework and process from the non-elected members of Te Taitokerau Māori and Council Working Party (TTMAC).

Subsequent to TTMAC non-elected members endorsement, council will consider the proposed Te Tiriti Health Check for formal approval.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Treaty of Waitangi / Tiriti o Waitangi - Health Check ’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and Sheila Taylor, Kaiārahi Kaupapa Māori and dated 21 July 2021, be received.

2. That the non-elected members of Te Taitokerau Māori and Council Working Party, endorse the proposed 2021/22 Te Tiriti Health Check framework and process for council consideration.

Tuhinga/Background

In late 2020, the non-elected members of TTMAC were asked to provide input and advice into the 2021-2031 long term planning process of council. This was achieved via a series of workshops with MTAG. Feedback (including a Te Tiriti Health Check) was presented to TTMAC who subsequently endorsed MTAG recommendations.

In late June 2021, council approved its LTP 2021-2031 which included on-going funding for a Treaty of Waitangi/Tiriti o Waitangi Health Check. Council recognises the importance of meeting its Treaty of Waitangi responsibilities and undertaking an independent review of how council is meeting these legislative responsibilities is an important part of ensuring these obligations are met.

MTAG has previously been asked to consider and provide recommendations to TTMAC on the framework and process within which a Treaty of Waitangi / Tiriti o Waitangi Health Check should be undertaken. Following consideration of different frameworks, MTAG is recommending council use the Te Arawhiti - Māori Crown Relations Capability Framework for the Public Service (please refer Attachment 1). MTAG has also provided a recommended process / steps for undertaking the Health Check (please refer Table 1).

Next Steps:

Providing the non-elected members of TTMAC endorse MTAG recommendations, approval of the recommended Te Tiriti Health Check will be sought from a subsequent formal council meeting.

One key question to consider is which version of the Treaty/Te Tiriti council is assessing itself against – the Treaty of Waitangi or Te Tiriti o Waitangi. While local government is set up under and is required to recognise the Treaty of Waitangi, MTAG has recommended that the Health Check be undertaken against Te Tiriti o Waitangi. Discussion is sought at TTMAC as there are significant differences between these two documents. It should be noted that the Te Arawhiti Framework references the Treaty of Waitangi.

Table 1: Proposed 2021/22 Te Tiriti Health Check process

MTAG have reviewed their recommendations from 2020 and recommend the following phased process be followed for the 2021/22 Te Tiriti Health check.

Phase	Name	Example of detail that maybe included in this phase	Delivered by
One	Agreeing the benchmark and setting expectations	What is desired by MTAG is direction from councillors/ELT/OMT to advise in relation to Te Arawhiti organisational capability framework (Appendix One) where: · Councillors/ELT/OMT believe they are currently and desire to be positioned · Councillors/ELT/OMT believe they should be positioned · MTAG/TTMAC believe council need to be to honour He Whakaputanga and Te Tiriti o Waitangi For the health check to be effective the process must be driven by a genuine desire of council and Tangata Whenua to self-reflect. This phase of the health check is the keystone to setting realistic expectations and will provide clear guidance on what the health check is seeking to achieve.	October 21
Two	Setting the scope of the health check	This phase will be informed by phase one and may be run in conjunction with phase three.	Jan-22
Three	Developing the health check approach	This will include amongst other things, developing: 1. key deliverables 2. Who will need to be involved in the health check 3. Who will undertake the health check on behalf of TTMAC How independence will be achieved will also be developed during this phase. A review team will also need to be identified.	Jan-22
Four	Undertake health check	This stage will likely include staff, council and tangata whenua engagement as well as the independent assessor.	Apr-22
Five	Delivering health check results and recommendations	Health check results and recommendations to be delivered to TTMAC.	May-22
Six	Council deliberation workshop	This workshop may be a part of the deliberations on Y2 LTP 2021-28. Council will deliberate and approve resourcing of recommended health check actions and agree associated performance measurements and indicators of success.	Jun-22
Seven	Initiate actions to achieve benchmark status	Year Two – Long Term Plan 2021-2031 commences.	July-22

Te Taitokerau Māori and Council Working Party item: 4.6

12 August 2021

TITLE:	Coastal Occupation Charging
From:	Michael Payne, Policy Specialist
Authorised by Group Manager/s:	Ben Lee, GM - Strategy, Governance and Engagement, on 30 July 2021

Whakarāpopototanga | Executive Summary

At the April 2021 Te Taitokerau Māori and Council Working Party (TTMAC) meeting, the committee expressed a strong interest in coastal occupation charging and desire to be involved in the design of the regime. Staff reported TTMAC’s feedback to council, who are supportive of TTMAC co-designing a coastal occupation charging regime.

Staff seek direction from TTMAC on the next steps, particularly how TTMAC would like to contribute to a draft discussion document on coastal occupation changing.

Ngā mahi tūtohutia | Recommended Actions

1. That the report ‘Coastal Occupation Charging’ by Michael Payne, Policy Specialist and dated 29 July 2021, be received.

2. That Council engage the Māori Technical Advisory Group (MTAG) to review a Draft Discussion Document on coastal occupation charging.

3. That MTAG make recommendations to TTMAC on how best to incorporate Māori values and aspirations into the Discussion Document.

Tuhinga | Background

There are over 3,500 coastal structures in Northland. The vast majority are moorings, from the small (such as steps and culverts) to the large (such as marinas and marine farms), located in what is legally a public space. Each of these structures provide benefits and, whilst some of these benefit the general public (eg. public jetties), many only benefit private companies or individuals.

The Resource Management Act 1991 enables regional councils to apply charges to structures that occupy space within the coastal marine area – known as ‘coastal occupation charges’. There are currently no coastal occupation charges in Northland.

Revenue from coastal occupation charges must be spent on the sustainable management of the coastal environment. This could be anything from helping to pay for navigation aids, supporting coastal kaitiaki or new coastal research.

Council is considering introducing coastal occupation charges. If council decided to pursue coastal occupation charges, it would require a ‘plan change’ to the Regional Plan. This would be a formal process where all members of the community have an opportunity to lodge submissions and have their say.

TTMAC has previously expressed support for a coastal occupation charging regime in Northland and a desire to be involved in designing that regime.

Staff wish to discuss the next steps with TTMAC, including how TTMAC would like to be involved in developing a draft discussion document which will be released to the public in due course. The recommendation is that MTAG review the draft discussion document and provide recommendations to TTMAC on changes to the document to reflect Māori values and aspirations. All going well, it is hoped that MTAG can present recommendations to TTMAC at either the October or December meeting.

We will come back to TTMAC at a later date to discuss the co-design process from there.

Ngā tapirihanga / Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.7

12 August 2021

TITLE:	Update on mapping of Outstanding Natural Landscapes in the coastal marine area
From:	Alison Newell, Natural Resources Policy Manager
Authorised by Group Manager/s:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

Whakarāpopototanga/Executive summary

At the Te Taitokerau Māori and Council Working Party (TTMAC) meeting held on 10 June 2021, members received a summary of the mapping of Outstanding Natural Landscapes (ONLs) in the Coastal Marine Area (CMA), which council has been directed to undertake by the Environment Court (Decision [2020] NZEnvC 202 issued 3 December 2020).

Members gave strong feedback at the meeting that the Environment Court should be requested to park their process regarding the mapping of Outstanding Natural Landscapes (ONLs) given there would be insufficient time to adequately consult with tāngata whenua while they are addressing the Significant Natural Areas (SNAs) issue. Members also said that an extended timeframe for consultation should be sought.

Staff will provide a verbal update on what has happened since the meeting.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Update on mapping of Outstanding Natural Landscapes in the coastal marine area’ by Alison Newell, Natural Resources Policy Manager and dated 28 July 2021, be received.

Tuhinga/Background

Not applicable

Ngā tapirihanga / Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.8

12 August 2021

TITLE:	Regional hui report and hosting of November hui
From:	Auriole Ruka, Kaiwhakahaere Hononga Māori
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

Whakarāpopototanga/Executive summary

This paper provides a brief report on the regional marae-based hui hosted by Te Hikutu at Moria Marae on 8 July 2021, and it invites consideration and confirmation of a host for the November 2021 regional marae-based hui.

On Thursday, 8 July, Te Taitokerau Māori and Council Working Party (TTMAC) held their regional marae-based hui at Moria Marae in Whirinaki hosted by Te Hikutu. Presentations included Climate Change by guest speaker Mike Smith, Chair of the National Iwi Climate Change Forum. Mr Smith spoke about bringing a Te Ao Māori lens to global warming as an issue that affects all our communities, reiterating the need for strengthened partnerships to respond to the impacts of climate change, with specific considerations for tangata whenua. The Te Ao Maori frameworks and responses that have been formed will inform and advise this approach as hapū have much leadership to offer in this space to work together with council for common goals to protect Northland, Te Taitokerau.

Picture – Mike Smith, Chair of Climate Change National Iwi Forum at Moria Marae

Northland Regional Council's Climate Change Resilience Coordinator, and Natural Hazards Advisor, spoke about the council's Climate Change Adaption Strategy. The Acting Group Manager – Strategy Governance and Engagement and staff also discussed, as requested by Te Hikutu, the topics of Significant Natural Areas (SNAs) and resource consents.

In attendance at the hui was Kelly Stratford, local councillor from FNDC and her contribution was valued as an opportunity to hear directly from Te Hikutu about local issues of concern to them and how councils can work together to address these issues.

Picture – TTMAC members and attendees at Moria marae

September regional marae-based hui

The main intent of the regional hui on Thursday, September 9, which will be hosted by Te Uri o Hau, is to progress the signing of the Mana Whakahono a Rohe, including key agenda items that Te Uri o Hau will identify as priorities for the hapū, marae and communities.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Regional hui report and hosting of November hui’ by Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 19 July 2021, be received.

2. That TTMAC appointed tāngata whenua members confirm ____________to host the 11 November 2021 regional marae-based hui.

Tip for writing good recommendations:

Tuhinga/Background

Not relevant.

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.9

12 August 2021

TITLE:	Representation review update
From:	Ben Lee, GM - Strategy, Governance and Engagement
Authorised by Group Manager/s:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

Whakarāpopototanga/Executive summary

Following council’s October 2020 decision to establish Māori seats, council needed to proceed with a representation review. The review considers how many councillors we have, whether the general constituencies are in the right place given the legislative requirements of the Local Election Act 2001 (LEA) and how Māori seats and constituencies will work.

The purpose of this report is to provide an update on the representation review process and an overview of the Initial Proposal which is open for submissions from 10 August to 10 September 2021.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Representation review update’ by Ben Lee, GM - Strategy, Governance and Engagement and dated 30 July 2021, be received.

Tip for writing good recommendations:

Tuhinga/Background

Since council made the decision in October 2020 to establish Māori seats, Te Taitokerau Māori and Council Working Party (TTMAC) has been providing advice on the proposed representation arrangements. Below is a summary of that advice:

1. That three Māori seats on an 11-member council is preferable over an alternative of two Māori seats on a nine-member council.

2. That a single Māori constituency, with all Māori councillors elected from a region wide constituency, is preferable at this stage over multiple Māori constituencies. The option for geographically separate Māori constituencies to be explored in detail after the 2022 elections.

3. That the name of the Māori constituency be “Te Raki Māori”.

At the 28 July council meeting, council approved the release of the initial proposal for submissions from 10 August to 10 September. The initial proposal is attached as Attachment 1.

Council adopted all TTMAC’s recommendations, except for the number of councillors. The initial proposal is based on a total of nine councillors – seven councillors from the general constituencies and two councillors from Te Raki Māori^{^[1]}. Council chose to stick with the nine councillors because of the following benefits:

· Adequate numbers to spread workload while maintaining cohesive decision making,

· Ability to be inclusive, collaborative, agile and make decisions quickly,

· Ability to build a tight-knit team with strong working relationships,

· Ensuring remuneration is at a sufficient level to make it a viable career option, attract younger age groups and people from all backgrounds (the Remuneration Authority decides the total amount that can be paid in remuneration to councillors in each individual council), and

· Enabling voting by majority if needed (by having an odd number of councillors).

Once submissions close on 10 September, the process from there will be:

· 28 September – hearings

· 5 October – deliberations

· 19 October – Council adopts the final proposal

· 22 October – 26 November – Objections/appeal period

· April 2022 – Determination by the Local Government Commission if there are any appeals or objections.

· 8 October 2022 – Council elections (new representation arrangements will apply)

Non-elected members are encouraged to make submissions and spread the word amongst their networks.

Staff will show some of the communications collateral at the meeting, including video starring up and coming TTMAC celebrities.

Ngā tapirihanga / Attachments

Attachment 1: Representation Review 2021-Initial Proposal ⇩

Te Taitokerau Māori and Council Working Party item: 4.10

12 August 2021

TITLE:	Reports from working parties and groups
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

Whakarāpopototanga/Executive summary

The purpose of this report is to present records of actions from council’s other working party meetings that have occurred since the last Te Taitokerau Māori and Council Working Party (TTMAC) meeting. It is also an opportunity for working party Chairs and TTMAC members on working parties to provide a verbal update and answer any questions that may arise.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Reports from working parties and groups’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 28 May 2021, be received.

Tip for writing good recommendations:

Tuhinga/Background

Biosecurity and Biodiversity Working Party (Chair Clr Jack Craw)

(TTMAC representatives: J Chetham, G Connelly, M Elboz, N Rameka )

The Biosecurity and Biodiversity Working Party met on 16 June 2021. The topics for discussion included:

· Draft Biosecurity Operational Plan

· Spartina Eradication

· Pest Fish

· Dune Monitoring Update

· General Update

Following discussion, the Biosecurity and Biodiversity Working Party provided advice on the following next steps:

· Presenting the Draft Biosecuirty Operational Plan to Council for full approval

· Ensure hapū/iwi are included in the Biosecuirty Operational Plan wokrstream KPIs where relevant

· Investigate how to best provide advice regarding Myrtle Rust; highlight Myrtle Rust issues for NRC and KMR staff to consider as part of future land management grant schemes.

Climate Change Working Party (Chair Cr Amy Macdonald)

(TTMAC representatives: R Dargaville. T Hohaia, N Rameka, R Tautiri)

The Climate Change Working Party met on 16 June 2021. The topics for discussion included:

· Climate Change Strategy and Implementation Plan

· LTP Project Update

Following discussion, the Climate Change Working Party provided advice on the following next steps:

· Subject to any final amendments, that the Climate Change Working Party recommend to council to adopt the draft Climate Change Strategy and Implementation Plan at the July 2021 council meeting

· That council seek informal feedback from district councils in Northland prior to July adoption

· The Climate Change Working Party supports council making a public statement about council’s position and commitments regarding action on climate change following council’s adoption of the Climate Change Strategy and Implementation Plan in July.

Māori Technical Advisory Group

(J Beazley, J Chetham, G Connelly, W Sullivan (proxy Alyx Pivac), M Norris, N Rameka, R Tautari)

The Māori Technical Advisory Group have met on 1 April, 3 June, and 1 July 2021. The topics for discussion included:

· Te Ao Māori framework climate change strategy development

· The effect of scattering of ashes and how it impacts tangata whenua cultural values and te mana o te taiao

· Te Tiriti Health Check framework

· Better involvement of tāngata whenua in the resource consenting process.

Following discussion, the Māori Technical Advisory Group agreed to the following next steps:

· To continue working with Bernadette Aperahama, WDC and Puawai Kake, Consultant on a Tāngata Whenua Framework to inform all Te Taitokerau council decisions regarding climate change whilst advising TTMAC on regional council’s specific Climate Change Strategy.

· To await the report and recommendations being prepared for Te Oneroa-a-Tōhe Beach Management Plan in regard to the scattering of ashes and its impact on the mauri of Te Rerenga Wairua.

· Continue work on the Te Tiriti Health Check process.

· Continue work being done on better engagement and involvement with tāngata whenua on the resource management consents process.

Tāngata Whenua Water Advisory Group (Co-Chairs D Armstrong, D Milner)

(A Riwaka, A Pivac, C Horsford, F Kemp, J Harrison, K Nikora-Kerr, M Ruka, N Rameka, R Tautari, T Brockbank, T Shortland, W Dalton)

The Tāngata Whenua Water Advisory Group met on 14 June 2021. From their draft minutes, a standing TTMAC agenda item:

“4.5 Te Tai Tokerau Māori and Council (TTMAC)

TTMAC considered a paper at their 10 June meeting on the Non-elected Members Allowance Policy, including a proposal to increase remuneration rates, and supported a rate of $240 per meeting.

This will now go to council for a decision. Any future meeting allowance increase approved by council would apply from July onwards.

TWWAG thanks TTMAC for their support.

Primary Sector Liaison Group (PSLG) relationship and membership is required.

TWWAG would like 2 members to participate in this group.

TWWAG will be holding a focused workshop 13 August to prioritise workplan tasks and budget.”

Ngā tapirihanga/Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.11

12 August 2021

TITLE:	Whenua Māori Expo September 2021
From:	Sheila Taylor, Kaiārahi Kaupapa Māori and Auriole Ruka, Kaiwhakahaere Hononga Māori
Authorised by Group Manager/s:	Jonathan Gibbard, Group Manager - Environmental Services, on 5 August 2021

Whakarāpopototanga/Executive summary

This report provides information to Te Taitokerau Māori and Council Working Party in relation to the 2021 Whenua Expo series. Led by Te Kooti Whenua Māori (Māori Land Court) and in conjunction with Whangarei District Council (WDC), Far North District Council (FNDC), Kaipara District Council (KDC)and Te Puni Kōkiri (TPK), council is supporting the delivery of the 2021 Whenua Māori Road Show in September 2021.

The Whenua Māori Road Show is an ambitious and exciting initiative, jointly led by Māori Land Court (MLC) and Te Puni Kōkiri, designed to stimulate social and economic development where there is a high concentration of whenua Māori and will provide an opportunity for tangata whenua to engage on matters of importance across Te Taitokerau with key agencies and councils.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Whenua Māori Expo September 2021’ by Sheila Taylor, Kaiārahi Kaupapa Māori and Auriole Ruka, Kaiwhakahaere Hononga Māori and dated 21 July 2021, be received.

Tuhinga/Background

To date MLC, TPK, FNDC, KDC and our council staff have met to consider how we might combine local authority initiatives, Māori entity interests, and with stakeholders, to provide information and opportunities to our Māori Landowners (MLO), through a series of workshops throughout Te Taitokerau.

1. Expo One: Kaitaia (Te Ahu Centre)

Date:	4 September 9.00am - 4.00pm
Facilitation:	WOT Matters (tbc)
Karakia:	Pene Taui or Maihi Makiha (tbc)
Speakers:	Judge Armstrong on housing/papakāinga 11.00am. 1 hr Pita Tipene TTK Collective?20 min (tbc)
Online:	Duane Wilkins (mapping) 2x am and pm
Replays:	Waima Topu B, Aroha Papakāinga and Mangamuka (tbc)

2. Expo Two: Dargaville (Town Hall)

Date:	11 September 9.00am - 4.00pm
Facilitation:	WOT Matters (tbc)
Karakia:	Francis Toko (tbc)
Speakers:	Judge Armstrong on housing/papakāinga 11.am Pita Tipene TTK Collective (tbc)
Online:	Duane Wilkins LINZ - GIS mapping 2 sessions
Replays:	Waima Topu B, Aroha Papakāinga and Mangamuka (tbc)

3. Expo Three: Kaikohe (Memorial Hall)

Date:	18 September 9.00am - 4.00pm
Facilitation:	WOT Matters (tbc)
Karakia:	Ted Wihongi (tbc)
Speakers:	Judge Armstrong on housing/papakāinga Pita Tipene TTK Collective (tbc)
Online	Duane Wilkins; LINZ - GIS mapping 2 sessions
Replays:	Waima Topu B, Aroha Papakāinga and Mangamuka (tbc)

4. Expo Four: Whangārei (Semenoff Stadium)

Date:	25 September 9.00am - 4.00pm
Facilitation:	WOT Matters (tbc)
Karakia:	Aperahama Edwards (tbc)
Speakers:	Judge Armstrong on housing/papakāinga 11.00am 1 hr Pita Tipene TTK Collective ?20 min (tbc)
Online:	Duane Wilkins; LINZ - GIS mapping 2 sessions
Replays:	Waima Topu B, Aroha Papakāinga and Mangamuka (tbc)

Ngā tapirihanga / Attachments

Nil

Te Taitokerau Māori and Council Working Party item: 4.12

12 August 2021

TITLE:	Chief Executive Officer's report to July council meeting
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

Whakarāpopototanga/Executive summary

The Chief Executive Officer’s monthly report to council provides a summary of work across council that isn’t included elsewhere in the council agenda. The most recent report is attached for members information so they can get a broad view of activity across council.

Ngā mahi tūtohutia/Recommended actions

1. That the report ‘Chief Executive Officer's report to July council meeting’ by Sally Bowron, Strategy, Governance and Engagement Team Admin/PA and dated 29 July 2021, be received.

Tip for writing good recommendations:

Tuhinga/Background

Not applicable.

Ngā tapirihanga/Attachments

Attachment 1: Chief Executives Report to the July 2021 council meeting ⇩

Te Taitokerau Māori and Council Working Party ITEM: 4.12

12 August 2021Attachment 1

PDF Creator

Council meeting schedule 2021

Representation on working parties as at 27 July 2021

Committees and Working Parties	TTMAC representatives
Biosecurity and Biodiversity Working Party	J Chetham, G Connelly, M Elboz, N Rameka
Climate Change Working Party	T Hohaia, R Tautiri, R Dargaville, N Rameka
Joint Climate Change Adaptation Committee	R Dargaville, T Hohaia
Māori Technical Advisory Group	J Beazley, J Chetham, G Connelly, M Norris, N Rameka, R Tautari, W Sullivan
Planning and Regulatory Working Party	J Chetham, M Norris, R Tautari, W Sullivan
Tāngata Whenua Water Advisory Group	N Rameka, A Riwaka, R Tautari
Water and Land Working Party	J Beazley, G Connelly, V Holloway, M Norris, A Riwaka

Northland Regional Council formal calendar

Venue	Date/time	Venue
August 2021
Tāngata Whenua Water Advisory Group	6 August	TBC
Regional Transport Committee	11 August, 9:30am	NRC Council Chambers
WDC/NRC Whangārei Public Transport Working Party	11 August, 11:00am	NRC Council Chambers
Te Taitokerau Maori and Council Working Party	12 August, 11:00am	NRC Council Chambers
Council meeting	17 August, 10:30am	NRC Council Chambers
Te Oneroa-a-Tōhē Board	20 August, 10:00am	Te Ahu Centre, Kaitāia
Planning and Regulatory Working Party	25 August, 9:30am	NRC Council Chambers
Water and Land Working Party	25 August, 1:00pm	NRC Council Chambers
Joint Climate Change Adaptation Committee	30 August, 1.00 – 5.00pm	TBC (Council Chambers)
September 2021
Climate Change Working Party	8 September, 9:30am	NRC Ngunguru Room
Civil Defence Emergency Management Group	8 September, 11:00am	NRC Council Chambers
Biosecurity and Biodiversity Working Party	8 September, 1:00pm	NRC Council Chambers
Council meeting	21 September,10:30am	NRC Council Chambers
Audit and Risk Subcommittee (Note that the majority of matters, if not all, will be discussed in public excluded)	29 September,10:00am	NRC Council Chambers
Investment and Property Subcommittee (Note that the majority of matters, if not all, will be discussed in public excluded)	29 September, 1:00pm	NRC Council Chambers
October 2021
Tāngata Whenua Water Advisory Group	7 October	TBC
Regional Transport Committee	13 October, 9:30am	NRC Council Chambers
Te Taitokerau Maori and Council Working Party	14 October, 11:00am	NRC Council Chambers
Te Oneroa-a-Tōhē Board	15 October, 10:00am	Te Ahu Centre, Kaitāia
Council meeting	19 October, 10:30am	NRC Council Chambers
November 2021
Climate Change Working Party	10 November, 9:30am	NRC Ngunguru Room
Civil Defence Emergency Management Group	10 November, 11:00am	NRC Council Chambers
Biosecurity and Biodiversity Working Party	10 November, 1:00pm	NRC Kaipara Room
Council meeting	16 November, 10:30am	NRC Council Chambers
Audit and Risk Subcommittee (Note that the majority of matters, if not all, will be discussed in public excluded)	24 November, 10:00am	NRC Council Chambers
Investment and Property Subcommittee (Note that the majority of matters, if not all, will be discussed in public excluded)	24 November, 1:00pm	NRC Council Chambers
Joint Climate Change Adaptation Committee	29 November, 1.00–5.00pm	TBC (Council Chambers)
December 2021
Planning and Regulatory Working Party	1 December, 9:30am	NRC Council Chambers
Water and Land Working Party	1 December, 1:00pm	NRC Council Chambers
Regional Transport Committee	8 December, 9:30am	NRC Council Chambers
Tāngata Whenua Water Advisory Group	8 December	TBC
WDC/NRC Whangārei Public Transport Working Party	8 December, 11:00am	NRC Council Chambers
Te Taitokerau Maori and Council Working Party	9 December, 11:00am	NRC Council Chambers
Council meeting	14 December, 10:30am	NRC Council Chambers
Te Oneroa-a-Tōhē Board	17 December, 10:00am	Te Ahu Centre, Kaitāia

[1] The number of Māori councillors is determined by legislation and is based on general and Māori population statistics.

TITLE:	Record of Actions – 10 June 2021
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021

TITLE:	Receipt of Action Sheet
From:	Sally Bowron, Strategy, Governance and Engagement Team Admin/PA
Authorised by Group Manager:	Ben Lee, GM - Strategy, Governance and Engagement, on 5 August 2021